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HEARING: 3rd 2015 Budget Amendment BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON LEWIS COUNTY 2015 BUDGET, EMERGENCY ) AND SUPPLEMENTAL APPROPRIATIONS TO ) AND TRANSFERS WITHIN CURRENT EXPENSE ) RESOLUTION NO. 15- Z--M AND OTHER FUNDS ) WHEREAS, this matter coming on for hearing pursuant to public notice as provided by law, all members being present and there being no objection, and the same having been published in the East County Journal on September 16 and 23, 2015; and WHEREAS, RCW 36.40.140 includes provisions for the expenditure of money not provided for at the time of setting of the budget through a hearing and a majority vote of the commissioners; and WHEREAS, information exists which could not reasonably have been determined at the time of setting of the original budget, which now constitutes the need to appropriately include such information in the financial accounts and records of the County; and all members of the Board of County Commissioners of Lewis County, Washington, having had reasonable notice of time, place and purpose of this meeting. NOW, THEREFORE BE IT RESOLVED that expenditures in the amount of $964,133 be increased, revenues in the amount of $904,534 be increased, and fund balance in the amount of $59,599 be used. Funds will be placed in the budgets within Current Expense and other funds as indicated and distributed in the revenue and expenditure accounts detailed on "Schedule A". Funds may legally be transferred from one item to another within said budget. DONE IN OPEN SESSION, this 28th day of September, 2015. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON dik •••couNTx W• Edna J. . -d A , .til‘■ ATTEST: �o, \c • rIL- — ®, ,I SINCE i 0 P. S ulte, yair 1845 / *• • _ - - - Avr lerk of the Board, Karfi e cr s40/0 Gary Smper, Commi sioner 6 .y-�reS•�• Page 1 of 1 2015 3rd BUDGET AMENDMENT BRIEF OVERVIEW 158,440 noticed amount CURRENT EXPENSE Revenue Expenditures Changes Increase for PERS 1 Excess Comp payment to DRS AUDITOR 27,504 for PERS 1 retiree Increase for cost associated with the ballot drop box in Morton and increase for other unexpected AUDITOR ELECTIONS 26,162 expenditures. Increase for travel and training and purchase of 4 PROSECUTOR 19,000 Surface Pros(touchscreen tablet)for Attorneys Increase for out of class pay,cell phone stipend and medical professionals services for employee and pre- SELF INSURANCE ADMIN 9,000 employment testing Increase in revenue and expenditures for DEA and Marijuana eradication grants.Also increasing expenditures for annual leave payout for termed SHERIFF 10,000 19,473 employees Increase for tuition cost reimbursement allowed through the Corrections Office Guild contract.Also JAIL 27,595 increasing for annual leave payout Increase revenue and expenditures for BECCA and JUVENILE 3,859 2,173 CASA/GAL Grants. Increase salaries,benefits and operating rentals for cost associated with a grant agreement with the WA State Dept.of Agriculture(WSDA)for noxious weed WEED CONTROL 20,000 19,835 management Increase in expenditures for extra help due to increase number of cases in 2015,also increasing medical CORONER 27,698 professionals services for removals. Remove transfer to Social Services Fund 104 for Big Brothers Big Sisters,no agreement was signed in TRANSFERS (20,000)2015 TOTALS CURRENT EXPENSE 33,859 158,440 158,440 Total Changes Current Expense USE 158,440 Total after changes SE OF FUND BALANCE (124,581) OTHER FUNDS Revenue Expenditures 579,100 Noticed amount Increase in expenditures and revenue for EMPG Grant related equipment purchases.Also changes in line EMERGENCY MANAGEMENT 26,000 32,187 items within budget Increase in revenue for rental space within the Public Health Building.WestCare will rent space to provide VETERANS RELIEF 1,536 - Veterans Services Reduction in grant revenue and expenditures for the DUI Program which is ending in September of 2015. SOCIAL SERVICES (33,952) (33,9521 Decreasing the transfer for Big Brothers Big Sisters Increases expenditures for operation cost.Change to TREASURERS O&M 30,700 noticed amount 30,700 PUBLIC HEALTH (93,421) (71,462)Decreases in several grant contracts Decrease in debt service payment and transfer from Vader Water System Utility Fund 420.debt service will DEBT SERVICES-VADER (7,972) (22,029)be moved to Fund 420. VADER WATER SYSTEM IMP. 20,000 20,000 Increase revenue for DWSRF grant Increase expenditures to update the Septic System at LAND ACQUISITION - 65,000 the Animal Shelter.Change to noticed amount 65,000 Increase in revenue for Real Estate Excise Tax on a large land sale in Lewis County.Increase in expenditures for building and land purchase as part of the County Master Plan.Change to noticed amount CAPITAL FACILITIES PLAN 897,982 260,000 (Rev) Increase in revenue for DOE Grant and contribution from Solid Waste Disposal Dist.Fund 415.Increasing expenditures to purchase oil tanks/cargo containers SOLID WASTE 60,502 60,502 for household hazardous waste used oil program SOLID WASTE DISP.DIST. 15,126 Increase contribution to Solid Waste Fund 401 Increase for debt service payment and decrease VADER WATER SYSTEM UTILITY 19,621 transfer to Debt Service Fund 211. 5,893 Increase expenditures for large claim settled in 2015. RISK MANAGEMENT 305,000 Also increasing expenditures related to insurance Increase expenditures for purchase of computers and INFORMATION TECHNOLOGY - 125,000 equipment.Change to noticed amount 125,000 TOTALS OTHER FUNDS 870,675 805,693 964,133 Total Changes other funds and CE USE OF FUND BALANCE 64,982 964,133 Total Amendment after changes - check GRAND TOTAL 904,534 964,133 (59,599) 0 Z m O x m z O Z G i 0 o C D r c 2 c C C m z tn a ° T. °o z n 8 88 8888888888888888888888888888885 8 8 8 8 8 n n 0 00 � 000 °oN'o (o"d'o88ocNi 8�o'8 O 00 N N N N W N N N N N 0 0 0 0 0 W W(OJ W(OJ N 88888 C z 4 p g2o §§205O O $o A O O O O O O O O O 8 p 8 - odpoopopppppop -000 .8 8§8 °' O b U W p p W U W U U((W nn UW . U U U U U U ,U U U U U U U , U U V W W W V W NN N N" N W W W W N d U U A A A W A W W W WO N p. p. p. (� (� A N W A A O S o o O O O O O 0 0 0 0 8 N(NJ W W N 0 0 0 O O O O O O 0 0 O O NJ N O o' — O— 0. N 8 A A — V W N N — A — A — N N N A W A A A A W W N O P — 0 " . 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( 0 o • - - ( k § , 7 CO _ o \ : \ C C\ (3; 3 \ }\ g It z / \ Executive Summary BOCC Meeting Date: 2015-09-28 Contact: Steve Walton Department: Budget/Fiscal Wording Approve the 3rd 2015 Budget Amendment Description This will be a hearing on the 3rd 2015 Budget Amendment for Current Expense/General Fund and Other Funds. The amendment increases expenditures in the amount of$964,133 and increases revenue in the amount of$904,534 resulting in a use of reserves in the amount of$59,599. The hearing was noticed in the East County Journal on September 16th and 23rd. The Current Expense/General Fund portion of this Amendment includes: Revenue increase in the amount of$33,859 Expenditure increase in the amount of$158,440 Use of reserves in the amount of$124,581 Recommendation Approve Resolution Other BOCC AGENDA ITEM SUMMARY Resolution #: !S-Z79 BOCC Meeting Date: Sep 28, 2015 Suggested Warding for Agenda Item: Agenda Type: Hearing Approve the "2:rt 2015 Budget Amendment Brief Reason for BOCC Action: A public hearing will be held to approve the 3rd 2015 Budget Amendment for Current Expense/General Fund and Other Funds in the amount of$964,133. The hearing was noticed in the East County Journal on September 16th and 23rd. Submitted By: Sisson, Becky Phone: 360-740-1209 Date Submitted: Sep 15, 2015 Contact Person Who Will Attend BOCC Meeting: Steve Walton Action Needed: Approve Resolution Publication Requirements: Hearing Date: Sep 28, 2015 Publications: East County Journal Sep 16 and 23 Publication Dates: Approvals: User Group Status Walton, Steve Budget Pending Cover Letter To Steve Walton, Cheryl Millman, Becky Sisson,Arny Davis, Rodney Reynolds, Suzette Smith,Larry Grove, Michael Strozyk, Steve Whold, Doug Carey, Danette York, Steve Mansfield, Susie Parker,Pam Shirer, Wes Rethwill, Sandy Lupo, Kevin Hanson, Janelle Kambich, Jonathan Meyer, Lara Seiler, Krsitin Buckman, and Steve Skinner Additional Copies Steve Walton, Cheryl Millman, Becky Sisson,Arny Davis,Rodney Reynolds, Suzette Smith, Larry Grove, Michael Strozyk, Doug Carey, Danette York, Steve Mansfield, Susie Parker,Pam Shirer, Wes Rethwill, Sandy Lupo, Kevin Hanson, Janelle Kambich, Jonathan Meyer, Lara Seiler, Krsitin Buckman, and Steve Skinner j \ - fZ NOTICE OF PUBLIC HEARING Before the LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS AFFIDAVIT OF PUBLICATION NOTICE IS HEREBY GIVEN that a public hearing will be held before the Lewis County Board of Commissioners(BOCC) in the STATE OF WASHINGTON Historical Courthouse, 351 NW COUNTY OF LEWIS } SS North Street,Chehalis,Washington, on the 28th day of September 2015. The hearing will be held on The undersigned,on oath state that he/she is an authorized representative or after 10:00 a.m.to consider an of The East County Journal,a weekly newspaper,which newspaper is a amendment to various departments within the 2015 budget for Current legal newspaper of general circulation and it is now and has been for more Expense and various funds. than six month prior to the date of publication hereinafter referred to, All those wishing to speak for or published in the English language continuously as a weekly newspaper against the amendment shall be in Morton,Lewis County,Washington, and it is now and during all of afforded the opportunity to be said time was printed in an office maintained at the aforesaid place of heard. This amendment proposes increasing expenditures in the publication of this newspaper. amount of$737,540,a increase in revenue of$6,552 and a decrease The notice in the exact form annexed, was published in regular issues in fund balances in the amount of The East County Journal which was regularly distributed to its of$730,988. Said amendment subscribers during the below stated period. can be obtained from the Budget The annexed notice,a Department, Room 209 - 351 N.W. North St. - Chehalis, WA. , /� Phone: (360)740-1198, Email: f��—� �/f�4L(�/ i �J%U2CJ beckysisson @lewiscountywa. ���JJJ gov. Written comments may be I r l?" submitted to the BOCC prior to or / _AV 4.11.. _ 4_ ,� Ir I/41.1 I j Z 7��c c '15 `r e + during said hearing. �'.�I7 This meeting site is barrier free. was published on People needing special assistance `/ or accommodations should contact ( tP 4 )B , e'lts- the Clerk of the Board 72 hours in advance of the meeting. Phone: (360)740-1419 The amount of the fee charged for the foregoing publication is the sum Published in The East County �,c�s7 Journal September 16, September of$ o. �� 23,2015 leQ.v & Jed2LL Subscribed and sworn to before me this �i'day of;6 /y7 e2)J `\\\\\\1\ 1111Iiiii0ltdlll/ f / /// E al \�0\S1t"c' " r/ � �,/ J .. • rr .illy �_ . `G�•` S\nNkAj''74� otary Public in and for the s. *.r .4. 9�J,`:�% State of Washington i vN NARY ;Z= Residing inAnftias4a 6./i= ': :oz PUBV`G� , rrriII (OFIUVll'•S s yyy \ C4.4%.y A CO! N —'f CD'. (D: Oo —j; O co'.WN i i 1 ( 1 I I • I A • S I 1, 1 .Y":''.1;g.t i • f j j 1! z �,a'kS• L i • ! s2• i 3 CD z S ry 1 • t lD I ( �' ys D- I 5 \'"'ti co j • o • • • r-..w,;-...:.,:;,,;.: • O l J _.0 • N { ! O V � •6 m' 00 • f p _ - — _- -- — - _ ? v m I 4 CD S ; = I • C 1 t f ..• .p ' 3 O� N U) • _. ( 1 " > • • —4 i ( S I 1 ' 3• • • t ji Kn • is • • mcgo- E