2016-04-25 Business Meeting Minutes BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
April 25, 2016
The Board of County Commissioners (BOCC) for Lewis County, Washington, met in
regular session on Monday, April 25, 2016, at 10:00 a.m. P.W. "Bill" Schulte
Commissioners, Gary Stamper, and Edna J. Fund were in attendance. Chair
Schulte, called the meeting to order, determined a quorum, and proceeded with the flag
salute. Commissioner Fund moved to approve the minutes of the 10:00 a.m., Monday,
April 18, 2016 Business Meeting. Commissioner Stamper seconded the motion.
Motion carried 3-0.
Notice
Commissioner Stamper moved to approve Notice Agenda items one and two.
Commissioner Fund seconded the motion.
1. Notice: Notice regarding a public auction of surplus county property for
items declared surplus, will be held at 8:00 am, May 17, 2016 at Ritchie
Brothers Auction, 104 Avery Road W., Chehalis, WA. Items may be
previewed Monday thru Friday beginning May 7, 2016 from 8:00 am -5:00
pm Resolution No. 16-127
Tim Elsea, Director of Public Works, stated the items listed on Exhibit "A" are no
longer useful to Lewis County. The attached list of vehicles have reached their useful
life and have been replaced or scheduled for replacement. We recommend this surplus
equipment be sold at auction on May 17, 2016. The advertising for surplus property and
sale will be completed by Lewis County in accordance with the surplus property
ordinance. Items listed on Exhibit "A" will be sold at Ritchie Bros Auction, May 17, 2016.
2. Notice of Public Hearing: For a traffic ordinance fixing the maximum speed
at which vehicles may be operated over certain roads in Lewis County,
defining offenses, and providing penalties for violations. Hearing will be
held on or after 10:00 am on May 9, 2016. Resolution No. 16-128
Tim Elsea, Director of Public Works stated "Adoption of Traffic Ordinance #219 will
adjust the maximum speed limit on the following county roads, or portions of county
roads:"
35 MPH - HWY 603 from milepost 13.100 to 13.420
35 MPH - Buckley Road from milepost 0.562 to 1.006
40 MPH - Salzer Valley Road from milepost 1.313 to 2.000
40 MPH - Yates Road from milepost 0.000 to 1.979
A Public Hearing must be held prior to adoption of Traffic Ordinance#219 providing an
opportunity for any person to appear and be heard, either for or against the adoption of
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the proposed ordinance. The public hearing will be held May 9, 2016, at the
Commissioners Hearing Room on the 2nd floor of the Historic Courthouse in Chehalis,
Washington. The notice of public hearing will be published in the East County Journal
on April 27, 2016 and The Chronicle on April 28, 2016.
Motion carried 3-0.
Consent
Commissioner Fund moved to approve Consent Agenda items three and four.
Commissioner Stamper seconded the motion.
3. Resolution No. 16-129 Approval of warrants for payroll and payment.
Amanda Migliaccio, Auditors Office stated this Resolution approves 182 regular
warrants for a total payment against the County in the amount of$269,974.59. This
Resolution also approves 235 payroll warrants dated April 20, 2016 is approved for a
total payment against the County in the amount of$268,012.00
4. Resolution No. 16-130 Rejecting all bids for the Highway 603 Stabilization
Project.
Tim Elsea, Director of Public Works, stated Lewis County issued a call for bids for the
Highway 603 Stabilization Project by Resolution 16-087 on March 14, 2016. Two (2)
bids were received and opened on April 12, 2016. Public Works follows the WSDOT
2014 Standard Specifications for our projects. Chapter 1-02 covers bid procedures and
conditions. One of the bids received was not properly executed and is required by
Chapter 1-02.13(f) to be declared irregular and rejected. The other bid was above the
engineer's estimate by 20.4%. RCW 43.19.1911(1) allows for the rejection of all bids if a
compelling reason exists. Public Works recommends the Board of County
Commissioners reject all bids for the Highway 603 Stabilization Project.
Motion carried 3-0.
Hearing
Traffic Ordinance 218-adjusting temporary maximum speed at which vehicles
operated during maintenance, construction, or natural disasters in Lewis County
Tim Elsea, Director of Public Works, stated Pursuant to RCW 46.61.415, local
authorities are authorized to determine the maximum speeds permitted on roadways
based on an engineering and traffic investigation. RCW 46.61.527, Chapter 468-95
WAC, and the Manual on Uniform Traffic Control Devices (MUTCD) all presuppose that
maintenance or construction, as well as natural disasters, are conditions that may affect
the maximum safe speed on an affected portion of roadway. Adoption of Traffic
Ordinance #218 authorizes the County Engineer to temporarily adjust the maximum
speed limit where maintenance or construction activities by county forces or contractor
is underway, or a natural disaster has occurred, provided such temporary maximum
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speed limits are based on an engineering and traffic investigation, and the roads or
portions of roads are properly posted with signs in accordance with the MUTCD. A
public hearing was held providing an opportunity for any person to appear and be
heard, either for or against the adoption of Traffic Ordinance #218.
Ron Averill, Centralia, asked if this allows Public Work to make these temporary
changes without having to come to the BOCC for approval.
Tim Elsea stated that is correct.
Chair Schulte stated this helps with both construction and natural disasters. If any kind
of mud flow or debris has crossed the road you can adjust the speed limit until you can
evaluate it and clean it up.
Chair Schulte, asked if there were any questions. There were none. He closed the
question and answer portion of the hearing and opened the formal hearing.
Tim Elsea asked that his previous comments be adopted into the record.
Chair Schulte, asked if there was anyone who would like to speak for or against the
Resolution. There was no one. He closed the hearing and asked for a motion.
Commissioner Stamper moved to approve Traffic Ordinance 218. Commissioner
Fund seconded the motion.
Traffic Ordinance 218- An Ordinance adjusting the temporary maximum speed at
which vehicles may be operated during maintenance construction, or natural
disasters in Lewis County, Washington: defining offenses and providing
penalties for the violations thereof.
Motion carried 3-0.
Recorder: Candy Hallom
There being no further business, the BOCC's business meeting adjourned at 10:18 am
April 25, 2016. The next public meeting will be held Monday, May 2, 2016. Please note
that minutes from the BOCC's meetings are not verbatim. A recording of the meeting
may be purchased at the BOCC's Office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
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Lewis County Comni S
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Edna J. Fund, C• missioner
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