Seventh Supplement to PSA with French & Associates, LTD BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
APPROVAL OF THE SEVENTH SUPPLEMENT TO A ) RESOLUTION NO. 18- D31
PERSONAL SERVICES AGREEMENT BETWEEN )
FRENCH &ASSOCIATES, LTD. AND LEWIS COUNTY, )
ACTING AS THE FISCAL AGENT FOR THE CHEHALIS )
RIVER BASIN FLOOD AUTHORITY, AND
AUTHORIZATION FOR THE DIRECTOR OF COMMUNITY )
DEVELOPMENT TO SIGN THE SAME ON BEHALF OF
LEWIS COUNTY
WHEREAS, French & Associates, LTD. has an existing Personal Services Agreement (PSA) with Lewis
County, acting as the fiscal agent for the Chehalis River Basin Flood Authority (Flood Authority), to provide
professional services to complete a floodplain management analysis report for jurisdictions in the
Chehalis River Basin; and
WHEREAS, the Flood Authority discussed and approved a Sixth Supplement contract amendment(amount not
to exceed$627,668.00)during their June 15, 2017 meeting and recommended the County prepare and execute
the Sixth Supplement(Res 17-191); prior to the passage of the state capital budget; and
WHEREAS,failure by the state to pass a capital budget resulted in a shortfall of funding; therefore the amount
and performance period approved in Resolution 17-189 are reduced to$542,668.00 and to February 28, 2018
respectively; and
WHEREAS, the Seventh Supplement to a PSA between Lewis County and French&Associates, LTD. must be
approved by the Board of County Commissioners (BOCC) and the Director of Community Development must
be authorized to sign said agreement on behalf of the County; and
WHEREAS, the BOCC has reviewed the attached Seventh Supplement to a PSA with French & Associates,
LTD. and it appears to be in the best interest to enter into said agreement upon the recommendation of the
Flood Authority.
NOW THEREFORE BE IT RESOLVED that the BOCC concurs with the recommendation and approves the
attached Seventh Supplement to a PSA between French &Associates, LTD. and Lewis County, acting as the
fiscal agent for the Flood Authority. All other terms of the existing PSA, as well as supplemental agreements,
remain in full force and effect.
BE IT FURTHER RESOLVED that the BOCC authorizes the Director of Community Development to sign the
Seventh Supplement Agreement with French & Associates, LTD. on behalf of the County, acting as the fiscal
agency for the Flood Authority. //��
DONE IN OPEN SESSION this ')dk4 day of 2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY,WASHINGTON
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By: Civil Deputy Prosecuting Attorney Ed a J. Fund, Chair of
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• o 'er obert C.Jackson, ice Chair
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Rieva Lester,Clerk of the Board aylj-c V *'Ga rY Sta per, Corn issioner
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SEVENTH SUPPLEMENT TO PERSONAL SERVICES AGREEMENT
BETWEEN LEWIS COUNTY, ACTING AS THE FISCAL AGENT
FOR THE CHEHALIS RIVER BASIN FLOOD AUTHORITY
AND FRENCH & ASSOCIATES, LTD.
THIS SEVENTH SUPPLEMENTAL AGREEMENT is made and entered into by and between
LEWIS COUNTY, WASHINGTON, herein referred to as "County", acting as the fiscal agent for
the Chehalis River Basin Flood Authority ("Flood Authority"), and French & Associates, LTD.,
(1610 Nisqually Street, Steilacoom, WA 98388), herein referred to as "Contractor" (together
referred to as "Parties.)"
IT IS THE PURPOSE OF THIS AGREEMENT to amend the Parties' Agreement for consulting
and coordination services, as executed on March 10, 2014 and subsequently amended by
Supplemental Agreements (hereinafter referred to as the "Existing Agreement").
CONTRACTOR acknowledges and by signing agrees to the amendments to the Existing
Agreement set forth in this Supplemental Agreement, agrees that they have been mutually
negotiated, and further agrees that all of the terms of the Existing Agreement not amended or
modified by this Supplemental Agreement are and shall remain in full effect
THEREFORE, IT IS MUTUALLY AGREED THAT this Seventh Supplemental Agreement
amends the Existing Agreement, including but not limited to the specific tasks and costs as set
forth below.
Section 1. Statement of Work
Contractor shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for, or incidental to, the performance of the work set forth in
the Existing Agreement, as amended by the Scope of Work and Budget, attached hereto as
"Attachment A" and incorporated herein by this reference.
Section 2. Period of Performance
Subject to its other provisions, shall commence on July 1, 2017 and be completed by February
28, 2018 as agreed and shown in the attached Seventh Supplemental Scope of Work,
"Attachment A," but may be modified or extended by mutual agreement in accordance with the
amendment provisions of the Existing Agreement. Note: The period of performance of this
Agreement reduces and clarifies the period of performance described in the Sixth
Supplement.
Section 3. Payment
Total compensation to the Contractor for all work and professional services performed and
travel expenses incurred beginning under the original Agreement and continuing through the
terms of the original and Supplemental Agreements (between March 10, 2014 and ending
February 28, 2018) shall not exceed $542,668.00 without the prior written approval of the
County and the formal authorization of the Flood Authority. Note: The payment amount of this
Agreement reduces and clarifies the amount described in the Sixth Supplement
French &Associates, Ltd Seventh Supplemental PSA Page 1 of 3
Future Non-Allocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this contract for any future
fiscal period, the County, acting as the lead agency for the Flood Authority, will not be obligated
to make payments for services or expenses incurred after the end of the current calendar year.
No penalty or expense shall accrue to the County in the event this provision applies.
This Seventh Supplemental Agreement and statement of work, period of performance and
compensation constitutes a Seventh supplement to the Parties'Existing Agreement and
supplements and amends the scope of work, period of performance and compensation, with
such additional provisions agreed upon by the parties for good and sufficient consideration, the
receipt of which is hereby acknowledged.
It�)(1/ITNESS W EREOF, the parties have executed this Seventh Supplemental Agreement this
LL day of , 2018.
Contract Program Manager for Contract Manager for COUNTY is:
CONTRACTOR is:
French Wetmore, President Lee Napier, Director
French &Associates, LTD. Lewis County representing the Chehalis River
1610 Nisqually Street Basin Flood Authority
Steilacoom,WA 98388 2025 NE Kresky Ave.
Phone: 253.753.6811 Chehalis,WA 98532
E-mail address: FrencheFrenchAsoc.com Phone: 360.740.2606 Fax: 360.740.1245
E-mail address: lee.napierk�i lewiscountywa.gov
French & Associates, LT Lewis County
By: By. Y G l.QA
French Wetmore, President Le Napier, Director
\—)
French &Associates, Ltd Seventh Supplemental PSA Page 2 of 3
ATTACHMENT A
Seventh Supplemental
Scope of Work and Budget
French & Associates, LTD.
1. Provide technical support to the Authority, Centralia, and other participating
communities on retrofitting buildings.
2. Work with the Department of Ecology to develop a flood proofing strategy. This will
include drafting the community participation criteria and standards for an inventory of
flood prone buildings in the Basin.
3. Assist additional communities to prepare area analyses to identify candidates for
building protection projects.
4. Provide technical assistance to the twelve Basin communities working to improve their
floodplain management programs and CRS participation.
5. Assist Aberdeen, Hoquiam, and Grays Harbor County with their applications to join the
Community Rating System
6. Provide guidance and support to Basin communities on administering the
recommended improved floodplain management regulatory standards.
7. Assist Chehalis with the latest changes in the Community Rating System and prepare
for its five-year verification visit in Fall 2017.
8. Project Management
French &Associates, Ltd Seventh Supplemental PSA Page 3 of 3
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jan 22, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approval of a Seventh Supplemental to a Professional Services Agreement with French & Associates, LTD.
Contact Lee Napier Phone: x2606
Department: Community Development
Action Needed: Approve Resolution
Description
French& Associates, LTD. was selected by the Chehalis River Basin Flood Authority (Flood Authority) as the
consultant to provide professional services for jurisdictions in the Chehalis River Basin (Basin).
The objective of the project is to identify ways to improve floodplain management programs. Improved
programs can result in reduced flood issues, lower flood insurance premiums, reduction in damage to
repetitively flooded properties and protection of the natural floodplain function in the Basin.
This resolution will reduce and clarify items established in the sixth supplemental. Items to clarify include:
reducing the budget from $627,668.00 to$542,668.00 and the performance period end date of June 30, 2019 to
February 28, 20I8.
Approvals:
User Group Status
Gowing, Graham Pending
Eisenberg, Eric Pending
Lester, Rieva Pending
Butler, Becky Pending
Smith, Suzette Pending
Additional Copies
Lee Napier, Graham Gowing, Suzette Smith, and Becky Butler