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2018-01-22 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes January 22, 2018 Present: Commissioner Fund, Commissioner Jackson, Commissioner Stamper Recorder: Rieva Lester Commissioner Fund called the meeting to order at 10:00 a.m., determined a quorum and then proceeded with the flag salute. PUBLIC COMMENT Leah Bagwell of Randle discussed property she purchased in 2013. She discussed requirements for private driveways off county roads. She said she worked on the property but was unaware of the requirements for private driveways,which increased her costs from $3,500 to $14,000. She said she was told a connecting road also would have to be improved at a cost of more than $90,000. Leah said she feels she should be grandfathered in to the rules that were in place when she purchased the property. Commissioner Stamper said he is speaking with Community Development and Public Works regarding her property. Ted Jackson of Randle discussed the WATV ordinance. He said discussions are ongoing with the Gifford Pinchot National Forest regarding tourism opportunities. Ted asked for support for an upcoming hearing regarding six ATV tourism projects. He said the hearing is planned for Jan. 25. Commissioner Stamper said he'll get an update about the State Environmental Policy Act(SEPA) permit draft later in the week. He said he also has seen a draft of the WATV ordinance. Sean Bell of RES America gave an update about the proposed wind facility. He said the application process will formally start later in the week. He said discussions regarding a franchise also are taking place. He said he is working with counsel to discuss reimbursement for the State Environmental Policy Act (SEPA). He said the hope is to have the project complete by the end of the year. CONSENT ITEMS Commissioner Jackson made a motion to approve minutes from the January 8,2018 meeting as well as Resolution 18-014. Commissioner Stamper seconded. Resolution 18-014: Approval of warrants/claims against the various county departments. Chief accountant Suzette Smith, representing the Auditor's Office, said warrants numbered 783383- 1 783441, 783518-783589, 783600-783651, 783668-783843, 783868-783916, and 784024-784032— totaling$731,716.52—were issued the week of Jan. 5. She said payroll/benefit warrants numbered 783225-783382 and Automatic Deposits 1-494—totaling$3,696,381.51—also were paid. Suzette noted a skip in sequence for warrants 783442-783517, 783590-783599, 783652-783667, 783844-783867 and 783917-784023, which were issued on behalf of Special Purpose Districts. Motion passed 3-0. DELIBERATION ITEMS Commissioner Stamper made a motion to approve Resolutions 18-015 through 18-033. Commissioner Jackson seconded. Resolution 18-015: Renew a prisoner housing agreement between the Lewis County Sheriff's Office and the City of Olympia for the use of jail facilities. Chief Chris Sweet of the Sheriff's Office spoke to the resolution. He said it is the last of 13 contracts for 2018. He said the language is basically the same as the previous contracts and includes a 5 percent increase in charges for inmate bed rates. Resolution 18-016: Cancellation of taxes. Treasurer Arny Davis spoke to the resolution. He said the resolution is the annual write-off of delinquent personal property and mineral rights taxes. He gave a history of totals from previous years and said this year's total was$7,256.72. Resolution 18-017: Approve Stewardship Agreement No. 17-SA-11060300-020 modification 1 (one) between Lewis County and the USDA Forest Service,Gifford Pinchot National Forest,for noxious weed management and authorize the Chairman of the Board's signature thereon. Bill Wamsley, Manager of Noxious Weed Control, spoke to the resolution. He said it's a new stewardship agreement for work in the Gifford Pinchot National Forest. He said the agreement runs through December 2018. Resolution 18-018: Approve a contract for the Local Homeless Reduction Plan between Lewis County and Housing Resource Center. Danette York, Director of Public Health and Social Services, spoke to the resolution. She said it runs from Jan. 1 to Dec. 31, 2018, and provides services for those who are homeless or at risk of becoming homeless. She said the amount, $163,073, reflects money collected from recording fees. 2 Resolution 18-019: Approve a contract between Lewis County and Human Response Network to provide assistance to individuals who are at risk of or experiencing homelessness. Danette York, Director of Public Health and Social Services, spoke to the resolution. She said the amount, $62,575, reflects money collected from recording fees. Resolution 18-020: Approve contracts between Lewis County and Reliable Enterprises, Morningside, Lewis County Work Opportunities, Compass,and the Washington Initiative for Supported Employment(WISE). Danette York, Director of Public Health and Social Services, spoke to the resolution. She said the county receives funding from the state Department of Social and Health Services to provide employment services to adults with developmental disabilities. Resolution 18-021: Approve a contract between Lewis County and Reliable Enterprises. Danette York, Director of Public Health and Social Services, spoke to the resolution. She said the amount, $49,218, reflects money collected from recording fees. She said the contract is for Jan. 1 to Dec. 31, 2018. Danette then discussed the Homeless Connect event planned for Thursday,Jan. 25. She said toiletries, showers, haircuts, etc. will be available. Commissioner Jackson left at 10:24 a.m. Resolution 18-022: Listing of Bids and Contractor selected for the purchase of three (3)SUVs. Resolution 18-023: Listing of Bids and Contractor selected for the purchase of seven (7) pickups. Resolution 18-024: Approve purchase of six vehicles for the Sheriff's Office. Tim Murphy, Fleet Services Manager for Lewis County Public Works,spoke to Resolutions 18-022 through 18-024. He said no bids were received for the Sheriff's Office vehicles. He said local dealerships bid on the contracts. He said the county is saving money by purchasing the SUVs and pickups locally. He said the Sheriff's Office vehicles are being purchased through the county's cooperative purchasing agreement with the state. Resolution 18-025: Approve a quit claim deed by and between Lewis County and Steve Seaward for property located at 2126 Lincoln Creek Road, Centralia,and authorize signatures thereon. Erik Martin, Director of Public Works, spoke to the resolution. Commissioner Jackson returned at 10:28 a.m. Erik said the county has accepted an offer of$165,000 for the property. 3 Resolution 18-026: Approve a Lease Assignment at the Ed Carlson Memorial Field-South County Airport from Triple B Enterprises to Jerry Pruitt. Lee Napier, Director of Community Development,spoke to the resolution. She said the hangar has been sold and the lease is being transferred. Resolution 18-027: Appoint William Marshall to the Planning Commission. Lee Napier, Director of Community Development,spoke to the resolution. Lee said William Marshall is replacing Mike Mahoney on the Planning Commission. Resolution 18-028: Approve Amendment#8 to Interagency Agreement RCO#15-1475 between the Washington State Recreation and Conservation Office (RCO)and Lewis County. Lee Napier, Director of Community Development, spoke to the resolution, She said the agreement provides funding for work for the Flood Authority. She said it increases the amount by$45,000. Resolution 18-029: Approve a fourth supplemental between Kramer Consulting and Lewis County. Lee Napier, Director of Community Development, spoke to the resolution. Lee said the contract allows Jim Kramer to do work for the Flood Authority. She said the supplemental reduces the performance period and decreases the contract amount to $5,024. Resolution 18-030: Approve a sixth supplemental agreement between SBGH-Partners LLC and Lewis County. Lee Napier, Director of Community Development,spoke to the resolution. Lee said the contract covers services provided by Scott Boettcher. She said the supplemental agreement reduces the performance period and decreases the contract amount to $57,600. Resolution 18-031: Approve a seventh supplemental to a Professional Services Agreement with French&Associates LTD. Lee Napier, Director of Community Development, spoke to the resolution. Lee said the contract covers services provided by French and Associates. She said the supplemental agreement reduces the performance period and decreases the contract amount to $542,668. Resolution 18-032: Accept a Statement of Qualifications from DOWL and authorize the Director of Community Development to negotiate and sign a professional services contract for on-call architectural and engineering services for the Ed Carlson Memorial-South Lewis County and Packwood Airports. 4 Lee Napier, Director of Community Development, spoke to the resolution. She said the contract allows for on-call architectural and engineering services for both Lewis County airports. Resolution 18-033: Accept a Statement of Qualifications from DOWL and authorize the Director of Community Development to negotiate and sign a professional services contract for on-call planning services for the Ed Carlson Memorial-South Lewis County and Packwood Airports. Lee Napier, Director of Community Development, spoke to the resolution. She said the contract allows for planning services for both Lewis County airports. Motion passed 3-0. HEARING(S) Resolution 18-034: Hearing for the 5th 2017 Budget Amendment for Current Expense and Other Funds. Commissioner Fund introduced the hearing. Steve Walton, Director Central Services,and Becky Butler, Budget Manager,gave the staff report. Steve said the amendment reflects an increase in all expenditures for all funds in the amount of $1,124,300, with a $464,000 increase in revenue, resulting in a $660,300 decrease in estimated fund balance. Becky Butler further discussed the amendment. Commissioner Fund asked if there were any questions.There were none. Commissioner Fund closed the question-and-answer portion of the hearing. Steve and Becky asked that their previous comments be adopted into the record. Commissioner Fund asked if anyone wanted to speak for or against the resolution. Ron Averill of Centralia said the amendment involves funds outside of the general fund. Commissioner Fund closed the hearing. Commissioner Jackson made a motion to approve Resolution 18-034. Commissioner Stamper seconded. Motion passed 3-0. Resolution 18-035: Hearing for proposed modifications to the Vader-Enchanted Valley Water System Fee and Rate Schedule. Commissioner Fund introduced the hearing. 5 Erik Martin, Director of Public Works, gave the staff report. Erik said the fee and rate schedule modifications affect five services, most of them regarding delinquent payments. He said the rates are being raised to reflect the actual costs associated with the services. Erik said the Capital Improvement surcharge also is being increased to meet the USDA's recommendations and requirements. Erik said county representatives attended a Vader City Council meeting to discuss the fee and schedule changes. Commissioner Fund asked if there were any questions.There were none. Commissioner Fund closed the question-and-answer portion of the hearing. Erik asked that his previous comments be adopted into the record. Commissioner Fund asked if anyone wanted to speak for or against the resolution. No one spoke. Commissioner Fund closed the hearing. Commissioner Stamper made a motion to approve Resolution 18-035. Commissioner Jackson seconded. Motion passed 3-0. Resolution 18-036: Hearing to approve a rental agreement between Lewis County and Solid Waste Disposal District#1 for the Central Transfer Station in Centralia and authorizing signatures thereon. Commissioner Fund introduced the hearing. Erik Martin, Director of Public Works,and Steve Skinner, Solid Waste Services Manager,gave the staff report. Erik said RCW 36.34.160 requires that the public have a chance to comment on the agreement. Steve said the agreement is for the station at 1411 South Tower in Centralia, and he gave a history of the agreement, which began in 1994. Steve said the new agreement would be for five years. Erik said the agreement would be for$51,000 per month. Commissioner Fund asked if there were any questions. Ron Averill of Centralia asked who it is rented to and by. Steve said the Solid Waste Disposal District rents from Lewis County. Commissioner Fund closed the question-and-answer portion of the hearing. Erik and Steve asked that their previous comments be adopted into the record. Commissioner Fund asked if anyone wanted to speak for or against the resolution. No one spoke. Commissioner Fund closed the hearing and asked for a motion. Commissioner Jackson made a motion to approve Resolution 18-036. Commissioner Stamper seconded. Motion passed 3-0. 6 Resolution 18-037: Hearing to approve a rental agreement between Lewis County and Solid Waste Disposal District#1 for the East Lewis County Transfer Station in Morton and authorizing signatures thereon. Commissioner Fund introduced the hearing. Erik Martin, Director of Public Works, and Steve Skinner, Solid Waste Services Manager,gave the staff report. Erik said RCW 36.34.160 requires that the public have a chance to comment on the agreement. He said the resolution is for a rental agreement for the station in Morton. He said the agreement began in 1996. He said the monthly rate is$$1,859. Commissioner Fund asked if there were any questions.There were none. Commissioner Fund closed the question-and-answer portion of the hearing. Erik and Steve asked that their previous comments be adopted into the record. Commissioner Fund asked if anyone wanted to speak for or against the resolution. No one spoke. Commissioner Fund closed the hearing. Commissioner Stamper made a motion to approve Resolution 18-037. Commissioner Jackson seconded. Motion passed 3-0. GOOD OF THE ORDER Commissioner Jackson said he spoke with the new Twin Transit director the previous week. He said work is being done on a possible countywide transit program. Commissioner Jackson said he also toured the jail facilities the previous week. Commissioner Stamper said a countywide transit program would be beneficial. Commissioner Fund said she attended a chaplaincy event she attended over the weekend. She discussed the extraordinary support the volunteer chaplains provide. PRESS CONFERENCE There were no questions from the press. Danette York, Director of Public Health and Social Services, said the Women, Infant and Children (WIC) program is not affected by the federal government shutdown. Commissioner Fund said she is overjoyed that the capital budget finally passed and that the Hirst bill has passed. 7 Ron Averill of Centralia said Jim Walsh attended a recent Republican Party event and explained some of the reasons the capital budget was delayed. He said it was delayed because of legislation regarding the Hirst decision. Ron said the bill includes language he favors and language he doesn't favor. Commissioner Fund reminded the audience that they can attend meetings listed online. ADJOURNMENT The BOCC Business Meeting adjourned at 11:11 a.m., with the next Business Meeting scheduled for 10 a.m. Monday,January 29, 2018, in the Commissioners' Hearing Room (Room 223). Please note that minutes from the BOCC Business Meeting are not verbatim.A recording of the meeting may be purchased at the BOCC office, or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings. Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m., 2 p.m., 6 p.m., and 10 p.m. daily. Video footage also can be found on the Lewis County Commissioners'Facebook page. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON Edna J Fund, Chai' • ATTEST: Robert C.Jackson,Vice Chair •.•••• ••�1g CO U1N21 .• SINCE �c�o 24- --- Rieva Lester, Clerk of the KI NCE ,�• Gary Sta per, Commissioner • IQ I p• • * 4 1845 z• C.• * �s - \e,<''' : •`b• �o.l.C,• • 8