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MOA with WSU Extension BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON APPROVING A MEMORANDUM OF AGREEMENT BETWEEN LEWIS COUNTY AND WASHINGTON Resolution #18- 04 STATE UNIVERSITY EXTENSION WHEREAS, the Board of County Commissioners has reviewed a Memorandum of Agreement between Lewis County and Washington State Extension to provide WSU Extension Services to Lewis County residents; and, WHEREAS, county funds in the amount of $63,101.23 have been approved to pay for WSU Extension Services to Lewis County; and, WHEREAS, it appears to be in the best interest to authorize the execution of said Memorandum of Agreement for Lewis County; NOW, THEREFORE BE IT RESOLVED that the aforesaid Memorandum of Agreement is hereby approved and the B and of County Commissioners is authorized to sign the same. 251+IN SL-'..t. DONE IN OPEN SESSION this 2�2rrd da of January 20 8 APPROVED TO FORM: BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON � . T , Civil D:..uty, Fd.ga J. Fund, Ch Prosecuting Attorney (____,/,,,,,,, e. Idee___________ ATTEST: Robert C. Jackson, Vice-chair Ok Rieva Lester Gary amper, M tuber Clerk of the Board •coUNT� • <c� W� • av, iOripF • • • • p SINCE \i O• I n .7. ;`' qt 1845 w' . , i, v y 1 V INTERAGENCY AGREEMENT Between WASHINGTON STATE UNIVERSITY EXTENSION And Lewis County, Washington APPENDIX A Professional Services Contract The following individuals will be jointly funded under this Memorandum of Agreement through a Personnel Services Contract for the period January 1, 2018 through December 31, 2018. $Amount for Number County Portion 1 County Director * $ 17,096.23 1 Area Extension Faculty $ 3,129.00 1 County Extension Faculty $ 39,376.00 (part-time) Administrative Professional $ 3,500.00 Total $ 63,101.23 *Includes department head responsibilities f _ r _11 144, 13 F4LI? i-a9 he Michael Gaffney,l■cti .A ect•r Date Edna J. Fund,i air Date WSU Extension Lewis County ommissioners -6(rCif Tf Nordquist Date irector, Office of Grant& Research Development Memorandum of Agreement Between WASHINGTON STATE UNIVERSITY EXTENSION and Lewis County, Washington I. Mission Statement Washington State University Extension engages people, organizations and communities to advance knowledge, economic well-being and quality of life by fostering inquiry, learning, and the application of research. This mission is carried out using research and experience-based educational programs from colleges and departments dispersed throughout the WSU system, which address important issues and needs of individuals and communities in all 39 counties in the state of Washington. WSU Extension is enabled for this task as the Land Grant Institution for Washington State through partnerships with county, state, and federal governments. II. Purpose The purpose of this agreement is to formalize the longstanding relationships between Washington State University Extension and Lewis County. This also continues a longstanding,joint funding relationship for county/area Extension faculty and designated support staff. This agreement conforms to the standards for interagency agreements set forth in RCW 39.34.130. It is the intent of this agreement to provide clientele in Lewis County with outreach educational programs. III. Under terms of this Memorandum of Agreement, Washington State University Extension agrees to: A. Recruit, employ and establish salaries for county/area Extension Educators and designated WSU program support staff for County. Employment concurrence will be sought from County Commissioners before an individual is hired and assigned to the County. B. Assure that salary increase monies will be available for Extension Educators and designated program support staff based on criteria established by the Washington State Legislature and Washington State University President. C. Supplement the funds received from the county professional services contract and pay salary and fringe benefits for each county/area Extension Educator and designated staff members. D. Submit to County at the beginning of each month an invoice for reimbursement of the professional services contract appearing in Appendix A of this agreement. E. In cases where position vacancies occur due to separations during a contract period, the counties will be invoiced to cover the county portion of annual leave and sick leave payout. F. Provide fringe benefits to county/area Extension Educators as outlined in the WSU Faculty Manual and provide fringe benefits to support staff as specified by the applicable agreement, policy, or law. G. Grant annual leave, sick leave, professional leave, other leave and holidays as outlined in the WSU Faculty Manual for county/area Extension Educators or by the applicable agreement, policy, or law for jointly funded or fully WSU funded support staff. H. Provide in-service education for county/area Extension faculty members. I. Provide Lewis county access to the expertise of WSU Extension state specialist of Washington State University to support county/area Extension agents plan and implement education programs. 1 • IV. Under terms of this Interagency Agreement, Lewis County will: A. Through a professional services contract, pay the amount agreed upon monthly, or as mutually agreed upon, to Washington State University for Extension education services to be rendered in County. This professional services contract, known as"Appendix A" to this agreement, shall be for a term of one calendar year. B. Promptly pay the invoice voucher from Washington State University. Current month invoice to be billed by the 10th and payable on the 25th of the month, or on a schedule mutually agreed upon between WSU Extension and County. The invoice shall be a monthly reimbursement of the contract amount. C. The county agrees to pay the "county portion" of accumulated leave payments for contracted personnel due to separation. D. Contingent upon approval of the Board of County Commissioners or County Executive, the county will continue to support contracted personnel on professional or retraining leave. E. Furnish office/workshop/training facilities for faculty, secretarial and program support staff. F. Provide an adequate operating budget to carry out Extension educational programs for citizens of Lewis County. This budget will cover secretarial, program support staff salaries not covered by this Agreement and telephone, IT, office equipment, teaching and office supplies, and travel costs. V. Washington State University and County jointly agree that: A. Additional program support staff positions may be employed and fully funded by either party to assist in carrying out Extension educational programs in the County. B. Each party agrees to be responsible for the liabilities arising out of the employment, conduct or omissions of its own officers, agents and employees. Employees performing duties under the direction and supervision of WSU are deemed for the purpose of this agreement to be considered agents of WSU, and not agents or employees of the County. C. This Interagency Agreement is effective upon being signed by appropriate representatives of the two organizations. It may be periodically reviewed and amended or supplemented as may be mutually agreed upon in writing. VI. Terms of Modification or Termination of this Agreement: A. The parties when mutually agreed upon in writing may modify this Interagency Agreement. This Agreement shall continue in effect until terminated following mutual discussion and agreement. Should the parties be unable to agree on the level of support for professional services of Extension Educators and jointly funded staff in an upcoming contract period specified in Appendix A to this document, either party may terminate the contract. However, written notice of termination must be received before October 1 for termination effective January 1 of the next year. VII. Records Retention A. Both Washington State University and the County will maintain records that are sufficient and properly reflect all costs incurred under terms of this Memorandum Agreement. These records will be retained as set forth in the applicable retention schedule or six years, whichever is less. 2 APPROVED: + I ed . i ,_ 1 b / 0 / Michel Gaffn: '� Date Edna J. Fund,fair Date Acting Director, S 4SII, f1 L_____ ii>/dvieel__,-)4_ le T (I ,/q/ n Nordquist Date Robert C. Jackson, Vice-chair Date Director, Office of Grant & Research Development •.,1 • 4, • cta-y---- • 6 A, ���. Gary Stam er, Member Date ATTEST: ; BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: Jan 29, 2018 Suggested Wording for Agenda Item: Agenda Type: Consent Approving an inter-agency agreement between Lewis County and Washington State University for the delivery of outreach education programming for the citizenry of Lewis County. Contact Sheila Gray Phone: x1214 Department: WSU Extension Action Needed: Description Washington State University Extension is the front door to the University. It extends non-credit education and degree opportunities to people within Lewis County. Extension builds the capacity of individuals, organizations, businesses and communities, empowering them to find solutions for local issues and to improve their quality of life. Extension is an accessible, learner-centered, relevant,high quality, unbiased educational programs. Extension collaborates with communities to create a culture of life-long learning. Additional Copies Original plus two additional copies for WSU signature.