Final contract voucher certification for the 2017 Rock Proposal Project BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: }
Approve a final contract voucher certificate for the } Resolution No. 18- 0`7'1
2017 Rock Proposal project }
WHEREAS, Resolution 17-062 awarded a portion of the 2017 Rock Proposal Project to
Sterling Breen Crushing for the amount of $400,826.70, for the production of chip rock and snow
sand for varies county stockpiles; and
WHEREAS, Sterling Breen provided a bid quote for an option to haul at the time of the bid
opening in case the county was not able to haul the material; and
WHEREAS, unanticipated emergent maintenance work interfered with the county forces
ability to haul the chip rock and snow sand; and
WHEREAS, Sterling Breen was willing to haul the chip rock and snow sand for the bid
prices provided in the original bid; and
WHEREAS, the hauling increased the bid award by $196,248.61; and
WHEREAS, as per Resolution No. 11-437, changes greater than $150,000.00 are required
to be approved by the Board of County Commissioners.
NOW THEREFORE BE IT RESOLVED that the final contract voucher certificate for
Sterling Breen, Inc. for the 2017 Rock Proposal Project in the amount of $597,075.31 is hereby
approved by the Board of County Commissioners and the Assistant County Engineer and
Public Works Director are authorized to sign the Final Contract Voucher Certificate.
DONE IN OPEN SESSION this 26th day of February, 2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WA' HINGTON
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By: ivil -puty Edn. J. Fund, Cha' f
ATTEST: Robert C. Jackson, Vice Chair
Rieva Lester, Clerk of the Lewis .:eso-OUNrF,t Stamper, Commissioner
Board of County Commissioners 65 /
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LEWIS COUNTY PUBLIC WORKS DEPARTMENT
FINAL CONTRACT VOUCHER CERTIFICATE
Contractor: Sterling Breen,Inc.
Street Address: 887 State Route 507
City: Centralia State: WA Zip: 98531 Date: 2/12/18
Project Number: 506 Pits&Quarries Federal Aid Number:
Job Title: 2017 Chip Rock Proposal
Date Completed: 2/1/18 Final Amount: S 597,075.31
Contractor's Certification
1, the undersigned, having first been duly sworn, certify that the attached bill is a proper charge for work performed and material
furnished to Lewis County,Washington;that the same or any part thereof has not been paid;and that I am authorized to sign for the
claimant;that in connection with the work performed and to the best of my knowledge no loan,gratuity or gift of money in any form
whatsoever has been extended to any employee of the Public Works Department nor have I rented or purchased any equipment or
materials from any employee of the Public Works Department; I further certify that the attached final estimate is a true and correct
statement showing all the moneys due me from Lewis County under this contract;that 1 have carefully examined said final progress
iyment and understand the same and that 1 hereby release Lewis County from any and all claims of whatsoever nature which I may
nave,arising out of the performance of said contract,which are not set forth in said progress payment.
(Signature)X_
Contractor's Claims, if any, must be included and Contractor's Certification must be labeled indicating a
claim attached(Standard Specification 1-09.9 Payme
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Subscribed and sworn to before me this I ' day of Te.bc to a.. y , 201V.4121.24114:10
•X '1Cw`� (31- Y .-- Notary Public in and for the State� in e.sitling at
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Original Contract Amount $ 400.826.70
Public Works Department Certification Final Contract Amount $ 597,075.31
I certify the attached final Progress Payment to be based upon actual measurements and to be true and correct.
APPROVED: X Date:
Assistant County Engineer
(Projects with the Final Contact Amount greater than the Original Contract Amount)
Lewis County Public Works authorizes payment to the Contractor for completed and accepted work for the Final
Contract Amount(contract guarantee/warranties may still apply). Pursuant to Resolution 11-437,Final Contract
Payment to the Contractor of less than$40,000 above the Original Contract Amount is authorized by the Director's
signature below. Final Contract Payment of$40,000 to$150,000 above the Original Contract Price authorized by
the Director's signature below and will be ratified by resolution(year-end ratification for cumulative total)through
the Board of County Commissioners. Changes more than $150,000 above the Original Contract Amount
(cumulative or individual change order)shall be approved by the Board of County Commissioners.
APPROVED: X Date:
Public Works Director
• This Final Contract Voucher Certification is prepared by the Engineer for acceptance and payment.
• The date the Engineer signs the Final Contract Voucher Certification constitutes the Completion Date of the
Contract,and this document serves as written notice to the Contractor.
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Feb 26, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approve a Final Contract Voucher Certificate for the 2017 Chip Rock Proposal
Contact Erik Martin Phone: 2697
Department: Public Works
Action Needed: Approve Resolution
Description
Resolution 17-062 awarded a portion of the 2017 Rock Proposal project to Sterling Breen Crushing in the
amount of$400,826.70, for the production of chip rock and snow sand for varies County stockpiles. It was
anticipated at the time of award that County Forces would provide trucking of the material to the stockpiles. A
bid price for hauling was provided by Sterling Breen,however, it was not calculated into the bid award price.
Unanticipated emergent maintenance work interfered with the county forces ability to haul the chip rock and
snow sand and Sterling Breen was willing to haul the material for the bid prices provided in the original bid.
Their bid quote was used for payment calculations which increased their final contract amount by$196,248.61.
Any changes more than $150,000 above the original contract amount need to be approved by the Board of
County Commissioners(BOCC).
Approvals:
User Group 1 Status
Fife,Tim Public Works Pending
Martin,Erik Public Works Pending
Additional Copies
Kim Amrine,PW
Tim Fife,PW
Lauren Jessup,PW