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2018-02-26 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes February 26, 2018 Present: Commissioner Fund, Commissioner Jackson Absent: Commissioner Stamper Recorder: Rieva Lester Commissioner Fund called the meeting to order at 10:03 a.m., determined a quorum and then proceeded with the flag salute. PUBLIC COMMENT Art Fuller,WSU Extension Master Gardener and Master Recycler Coordinator, gave an update on WSU's 2017 statistics. He said 79 volunteers donated a total of 12,475 hours of volunteer work in 2017. He discussed educational outreach, plant clinics, youth outreach and the group's four demonstration gardens. Art said 883 people donated 960 trees for the group's Christmas tree recycling program. He said people also donated 570 pounds of Styrofoam and 400 pounds of Christmas lights. Lewis County Assessor Dianne Dorey discussed the retirements of Larry Unzelman and Glenn Carter. NOTICE ITEM Commissioner Jackson made a motion to approve Resolutions 18-072. Commissioner Fund seconded. Resolution 18-072: Notice of hearing regarding the proposed vacation of a portion of Workman Road. The hearing will take place in the Commissioners' Hearing Room at or after 10 a.m. Monday, March 26, 2018. Larry Unzelman, Real Estate Services Manager for Lewis County, spoke to the resolution. He said the property owners have asked for the vacation of about 275 lineal feet of property on the Workman Road Extension east of Mossyrock. Larry said the Engineer's Report has been filed with the Board of County Commissioners and that a hearing on the vacation will be held March 26. Motion passed 2-0. 1 CONSENT ITEMS Commissioner Jackson made a motion to approve minutes from the February 12, 2018, meeting as well as Resolution 18-073. Commissioner Fund seconded. Resolution 18-073:Approval of warrants/claims against the various county departments. Chief accountant Suzette Smith, representing the Auditor's Office, said warrants numbered 785512- 785611, 785620-785854, and 786236-786254 were issued the weeks of Feb. 9 and Feb. 16 for a total payment against the County of$1,102,632.72. She said the draw/benefit warrants numbered 785855- 786092 totaling $263,564 also were approved. Suzette noted a skip in sequence for warrants 785464- 785511, 785612-785619, and 786093-786235, which were issued on behalf of Special Purpose Districts. Motion passed 2-0. DELIBERATION ITEMS Commissioner Jackson made a motion to approve Resolutions 18-074 through 18-083. Commissioner Fund seconded. Resolution 18-074: Approve a Professional Services Contract between Lewis County and ESD 113. Danette York, Director of Public Health and Social Services, spoke to the resolution. She said the two- year contract, effective Jan. 1, 2018, through Dec. 31, 2019, totals$180,148 and is paid for through the one-tenth of 1 percent tax. Resolution 18-075: Approve the purchase of Livescan equipment and support between the Lewis County Sheriff's Office and Crossmatch. Chief Dusty Breen spoke to the resolution. He said fingerprint software had to be upgraded. He said the Sheriff's Office secured a grant for partial funding to replace the software. He said Crossmatch was the lowest bidder. He said the contract is for three stationary machines and one portable machine. Resolution 18-076: Reject all bids for the Graf Road MP 1.01 Culvert Replacement Project. Erik Martin, Director of Public Works, spoke to the resolution. Erik said all bids are being rejected. He said Public Works needs to redirect its funding and focus to higher priority, higher-funded projects. Resolution 18-077: Accept an offer to purchase surplus property located on Roundtree Road in Boistfort, subject to conditions of LCC 3.30.400. Larry Unzelman, Real Estate Services Manager for Lewis County, spoke to the resolution. He said the Resolution 17-257 called for sealed bids for the property on Roundtree Road but that no acceptable bids 2 were received. He said Derek Tharp then offered a bid of$51,000 for the property and the public was then afforded a two-week window in which to bid on the property. Larry said Dennis Keller submitted a higher bid of$52,000. He said the public now has another two-week window in which it can bid on the property. Resolution 18-078: Cancellation of a delinquent accounts receivable invoice from the Roads Fund 117. Erik Martin, Director of Public Works, spoke to the resolution. Erik said all county attempts to collect $10,150 for conduits installed as part of the Mays Bridge project have proven unsuccessful. He said the PUD has indicated it does not need the conduits at this time. Resolution 18-079:Approve a final Contract Voucher Certificate for the 2017 Chip Rock Proposal. Tim Fife, County Engineer, spoke to the resolution. Tim said Sterling Breen Crushing was a portion of the 2017 Rock Proposal through Resolution 17-062. He said Sterling Breen Crushing's$400,826.70 contract was for the production of chip rock and snow sand for various county stockpiles.At the time of award, Tim said, County Forces planned to truck the material to the stockpiles.Tim said Sterling Breen had provided a bid price but that it wasn't calculated into the bid award price.Tim said unanticipated emergent maintenance work interfered with the county's ability to haul the chip rock and snow sand itself and that Sterling Breen was willing to haul the material for the bid prices provided in the original bid.Tim said Sterling Breen's bid quote was used for payment calculations, increasing the company's final contract amount by$196,248.61. Resolution 18-080: List Bids and Contractors selected for the 2018 Rock Proposal. Tim Fife,County Engineer,spoke to the resolution.Tim said the successful low bidders for the 2018 Rock Proposal were as follows: Good Crushing Inc. for items 2A, 4A, 5A, 6A, 7A, 8A, 9A, 10A and 11A for a total of$212,322.88, including sales tax; Sterling Breen Crushing Inc. items 1A and 3A for a total of $28,326.88, including sales tax; and Winston Quarry for item 12A for a total of$38,808.00, including sales tax. Resolution 18-081: Close the Cumulative Reserve for the Southwest Washington Fair Entertainment Fund No. 197. Suzette Smith, representing the Auditor's Office, spoke to the resolution. She asked that Fund 197 be closed and the residual cash be transferred to Fund 106. Suzette noted that Fund 197 was established as a Special Revenue Fund in 1989 and that Fund 197 does not meet the criteria for Special Revenue Funds as outlined in Statement No. 54 from the Governmental Accounting Standards Board (GASB).Suzette said Fund 197 had not received any revenue meeting the criteria since 2002. 3 Resolution 18-082: Approve a Collective Bargaining Agreement between Lewis County and Teamsters 252, representing the Juvenile Detention group,for calendar years 2016-19. Archie Smith, Human Resources Administrator,spoke to the resolution. He said the four-year agreement places employees on the salary grid for non-represented employees effective Jan. 1, 2018, provides a 1 percent base wage increase effective Jan, 1, 2019, changes shift assignment pay and adds a bilingual provision. He said the CBA also addresses tuition reimbursement and compensatory time. Resolution 18-083: Approve a Collective Bargaining Agreement between Lewis County and the Association of Lewis County Deputy Prosecuting Attorneys (ALCDPA). Archie Smith, Human Resources Administrator, spoke to the resolution. He said the four-year agreement moves the DPAs to the 2018 non-represented salary grid effective Jan. 1, 2018, and provides a 1 percent base wage increase effective Jan. 1, 2019. Motion passed 2-0. GOOD OF THE ORDER Commissioner Jackson discussed his recent tour of the county with Erik Martin. He commended Public Works' work on the cleanup of the Bonagofski property. Commissioner Jackson also discussed work on countywide transit. Commissioner Fund discussed the retirements of Larry Unzelman, Glenn Carter and Bob Sobolesky, as well as Paulette Young's upcoming departure. She also discussed events that took place over the week. PRESS CONFERENCE No questions from the press. Commissioner Fund invited the public to the March 2 Mayors' Meeting, during which Kirk Pearson will discuss rural broadband and the opioid epidemic. Erik Martin discussed the Chehalis and Cowlitz River Flood Control Zone Districts and invited the public to the week's upcoming meetings. Erik thanked Larry Unzelman. Ron Averill of Centralia invited the public to the Cascade Mental Health ribbon-cutting event later in the day. Ron also spoke about the upcoming departures/retirements. Commissioner Jackson discussed the upcoming departures as well as the county's work on succession planning. Commissioner Fund discussed the BHO's Alcohol Court. She also discussed the state Legislature's bill regarding the Public Records Act. 4 ADJOURNMENT The BOCC Business Meeting adjourned at 10:47 a.m.,with the next Business Meeting scheduled for 10 a.m. Monday, March 5, 2018, in the Commissioners' Hearing Room (Room 223). Please note that minutes from the BOCC Business Meeting are not verbatim.A recording of the meeting may be purchased at the BOCC office,or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings. Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m.,2 p.m.,6 p.m.,and 10 p.m. daily. Video footage also can be found on the Lewis County Commissioners'Facebook page. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON ed./ .... 411 P . .cis, , und,Chair / 0 ATTEST: •••••• Robert C.Ja son,Vice Chair ••SG0UNTx W• • Is,l • • ;� d' ' SINCE �t o Rieva Lester,Clerk of the Board: B 845 w1 *®Gary amper, Commi sioner •4.�.l�'1- cog~5\:.,,. : • •• OPOiN'S ts`o• 5