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Agreement with National Joint Powers Alliance BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON RE: APPROVING AGREEMENT ) BETWEEN LEWIS COUNTY AND ) NATIONAL JOINT POWERS ALLIANCE ) RESOLUTION #18- tAb AND AUTHORIZE SIGNATURE ) THEREON ) WHEREAS, in accordance with RCW 39.34, National Joint Powers Alliance is a municipal contracting agency that establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting law; and WHEREAS, National Joint Powers Alliance provides awarded contracts that were competitively bid to enable Governmental, Education, and Non-profit agencies to purchase a variety of products and services, including vehicles and equipment at a significantly lower rate; and WHEREAS, it appears to be in the best public interest to execute an agreement between Lewis County and National Joint Powers Alliance; and WHEREAS, the County staff has had opportunity to review the agreement with National Joint Powers Alliance and recommends approval. NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners approves an Intergovernmental Purchasing Agreement between Lewis County and National Joint Powers Alliance, and authorizes the Chair of the Board to execute the agreement. DONE IN OPEN SESSION this 5th day of March, 2018. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON By: a . Fund, Chair Deputy Prosecuting Attorney / ATTEST: Robert C. Jackson, Vice Chair .SN\ ky Rieva Lester, Clerk of the,yewi l ` -n Gary Stamper, Commissioner County Board of County Ltamiq b s t 1645 4, o. •• 761`1'S1stCps° NATIONAL JOINT POWERS ALLIANCE® JOINT POWERS AGREEMENT This Agreement, made effective on the date hereof, is between the National Joint Powers Alliance®(hereinafter referred to as"NJPA")and L..awts DodUrl j (tea (hereinafter referred to as "Governmental Unit"). `JJ Recitals NJPA is a Service Cooperative whose creation was authorized by Minn. Stat. § 123A.21; and NJPA is a political subdivision and government unit of the state of Minnesota. Minn. Stat. §471.59 authorizes NJPA to enter into agreements with other governmental units in the United States and Canada to jointly or cooperatively exercise any power common to the contracting powers or similar powers,as deemed necessary; and Governmental Unit asserts it is authorized by its statutes to utilize contracts competitively solicited by another governmental unit; and Governmental Unit and NJPA desire to enter into a"Joint Exercise of Powers Agreement"for the purpose of Governmental Unit accessing available contracts for goods and services from NJPA Awarded Vendors. NJPA and the Governmental Unit hereby agree as follows: Agreement 1. NJPA will make its contracts for goods and services and/or other NJPA services available to the Governmental Unit. The Governmental Unit will be a Participating Member. 2. The Governmental Unit may utilize the contracts or services procured or offered through NJPA to purchase supplies, equipment,materials and services. 3. The Parties to this Agreement will adhere to any and all applicable laws pertaining to the procurement of goods and services as they pertain to the laws of their state or nation. 4. This Agreement will become effective on the date hereof and shall remain in effect until canceled by either party upon thirty (30)days' written notice to the other party. 5. Each party agrees that it is responsible for its acts and the results thereof, to the extent authorized by law,and will not be responsible for the acts of the other party and the results thereof. The Governmental Unit will be responsible for all aspects of its purchase, including ordering its goods and services, inspecting and accepting the goods and services, and paying the Vendor who will have directly billed the Governmental Unit placing the order. 6. Both Parties to this Agreement agree to strict accountability of all public funds disbursed in connection with this joint exercise of powers as required by each party's respective laws. 7. To purchase goods and services from NJPA contracts,the Governmental Unit must enter into a purchase order or other subsequent agreement in accordance with the terms and conditions of NJPA contracts and any requirements applicable to the Governmental Unit's governing body.The Governmental Unit must send purchase orders directly to the applicable Vendor and will make payments directly to the Vendor in accordance with its established procedures and terms of the NJPA contract. The Governmental Unit will not use the goods available under NJPA contracts for purposes of resale. 1 Rev.6/2016 GOVERNMENTAL UNIT INFORMATION Indicate an address to which correspondence may be delivered. Name* -�wl9 CJC9A-,Ty W 4 Address* 35-1 ,0W ijcara �7 City, State,ZIP code* c _ j 7 ! 'e}'y 32- Employer Identification Number Contact person* _ Title* E-mail* Phone* Website ORGANIZATION TYPE* ❑ K-12(Public or non-profit) 1l-Government or municipality(Specify: C.©-'A_)r ) ❑ Higher education(Public or non-profit) ❑ Other(Specify: REFERRED BY ❑ Advertisement Current NJPA member ❑ Vendor representative ❑ Trade show ❑ NJPA website ❑ Other Return completed agreement to National Joint Powers Alliance 202 12th Street NE Staples,MN 56479 Duff Erholtz Phone 218-894-5490 Fax 218-894-3045 E-mail duff.erholtz @njpacoop.org LI ClL'Cf *Denotes requires!information 3 Rev.6/2016 Lewis County Courthouse 351 NW North Street Board of County Commissioners Chehalis, WA 98532-1900 rts 1 LEWIS COUNTY/ March 28, 2018 National Joint Powers Alliance (NJ PA) 202 12th Street N.E. Staples, MN 56479 Re: National Joint Powers Alliance (NJPA)agreement To Whom It May Concern: Per my conversation with Contract Administrator Corey Jensen,enclosed is a copy of Lewis County's agreement with National Joint Powers Alliance, which was approved via resolution on March 5, 2018, and signed by Edna J. Fund,Chair of the Lewis County Board of County Commissioners. Please sign the agreement and email me a copy at Rieva.Lester @lewiscountywa.gov or send me a copy by mail at: Rieva Lester Lewis County Board of County Commissioners 351 N.W. North St. Chehalis, WA 98532. If you have any questions, please feel free to contact me by phone at 360-740-1419 or via email at Rieva.Lester @lewiscountywa.gov. Sincerely, Rieva Lester,Clerk of the Board Enclosure c: 360.740.1120 Edna J. Fund Bobby Jackson Gary Stamper Rieva Lester F 360.740.1475 First District Second District Clerk of the Board Tom 360.740.1480 bocc@lewiscountywa.gov 0 co O- ,0N0µ * sh o• JGP o, co !�� >Q c $ * Ar � - * m� cc • * F--1 * IT 0 �' * I a- '0 0 0 pQde 0 v 2 CLO b� i' - ^ f:iC RI, U cad u W 0 1, - CICI 0) o ', ›. `V ,8U ° o .,�cz a = a' c _ 0 Pm( 3 .0 a. . CO * > u �E t' :Z1 o `` 0 .1/49 y a •� u % Pn 01 5 u o �I u a r•+ ao V v .z cn vas e 6 uow� o . � v o 0 o U W En > b0 0 as .a ) S' U v WI V :,. 0 U _0 vs U 41,1, JpA www.njpa000p.org National Joint Powers Alliance' 202 12th Street NE P.O. Box 219 Staples, MN 56479 Welcome to NJPA! As a member of NJPA,you have joined over 50,000 members using our cooperative purchasing solutions.Your packet includes information on cooperative purchasing with NJPA and our latest competitively solicited and awarded contracts.Additionally,you will find the hard copy of your membership certificate for your NJPA file. We feel confident that you will find value and savings within NJPA's competitively solicited and awarded contracts. The question you may be asking yourself is: How do I get started? NJPA contracts are awarded at the manufacturing level;however,you interact with your local dealer or representative to obtain pricing from the NJPA contract.You can contact the NJPA contract administration team that manages the contract to obtain contract documentation and pricing verification,which can be found on our website,www.nipa.co/searchvendors. Once you find the product you wish to purchase,you will need your member number and the NJPA contract number.We strongly recommend that you list both numbers on your purchase order.Your member number allows the vendor to track the sale. Listing the NJPA contract number on the PO shows your auditor that you purchased from a competitively solicited contract. At the end of the day,we aim to have members 100 percent satisfied with the role NJPA plays in your procurement choices.Please share feedback on our procedures and procurement process,as it is the best way for us to improve our services.And please feel free to spread the word of your NJPA experiences.Your words are the best way for others to learn about our procurement offerings. If you have additional questions about our contracts or the purchases you are considering,please do not hesitate to contact us. Once again,welcome to the world of NJPA! Sincerely, Duff Erholtz,Membership Relations&Communications Specialist Duff.Erholtz@ NJ PAcoop.org 218-894-5490 Katie Alba,Membership Relations&Communications Specialist Katie.Alba@NJPAcoop.org 218-895-4167 BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: Mar 05, 2018 Suggested Wording for Agenda Item: Agenda Type: Consent Approve a purchasing agreement between National Joint Powers Alliance and Lewis County. Contact Doug Carey Phone: x 1337 Department: Central Services Action Needed: Approve Resolution Description National Joint Powers Alliance (NJPA) is a municipal contracting agency that establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting law. NJPA provides awarded contracts that were competitively bid to enable Governmental, Education, and Non-profit agencies to purchase more efficiently. Lewis County has been a member in good standing of NJPA for many years however it was recommended by the State Auditor that the County memorialize this membership through an interlocal or purchasing agreement. This resolution approves such an agreement and authorizes the Chair of the BOCC to sign on behalf of the Board of County Commissioners. Additional Copies Steve Walton,Central Services Suzette Smith,Auditors Debbie Nygaard, Facilities