RFP for design/engineering of upcoming grant funded fish passable structures BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: )
Issuing a Request for Proposals (RFP) )
for design and engineering of upcoming grant ) RESOLUTION NO. 18- 09 D
funded fish passable structures )
WHEREAS, Lewis County Public Works anticipates grant funding on multiple
fish passable structure projects in 2018, 2019, and 2020; and
WHEREAS, Lewis County Public Works does not have the time or staff to
complete the hydraulic assessments and designs within the scheduled time; and
WHEREAS, Lewis County Public Works is soliciting proposals from consulting
firms with expertise in hydraulic analysis, wetland and stream delineation, design of fish
passable structures, and stream channel restoration; and
WHEREAS, publication to solicit for A & E professional services is needed to
contract with a professional engineering consultant.
NOW THEREFORE BE IT RESOLVED that Lewis County Public Works is
instructed to prepare a RFP, evaluate responses, select a consultant, and negotiate a
contract; and the Clerk of the Lewis County BOCC is instructed to proceed with all
appropriate and necessary notifications, posting and publication as required by RCW
65.16.
DONE IN OPEN SESSION this 12th day of March 2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
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By: ivil D-•uty Cr,. Fund, Chair.
ATTEST: •••�ouiv f • Robert C. Jackson, Vice Chair
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Rieva Lester, Clerk of thetOs Cpmpty Ri 7• Gamper, Commissioner
Board of County Commiss* rs *1 •
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LEWIS COUNTY NOTICE TO CONSULTANTS FOR:
Request for Proposal (RFP)
A & E Professional Services -
Design and Engineering of Upcoming Grant
Funded Fish Passable Structures
Lewis County Public Works solicits interest from consulting firms with expertise in the hydraulic
analysis, wetland and stream delineation, design of fish passable structures, and stream
channel restoration
Firms desiring consideration shall submit five copies of a complete proposal packet to Lewis
County Public Works, 2025 NE Kresky Avenue, Chehalis, WA 98532, by 1:00 PM March 26,
2018.
For more information about the project and submittal requirements contact Ann at 360-740-1440
or Ann.WeckbackPjewiscountywa.gov or www.lewiscountywa.gov for an information packet.
Lewis County is an equal opportunity and affirmative action employer. Minority-and women-
owned firms are encouraged to submit statements.
The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 200D-4 and Title 49, Code of Federal Regulations, Department of Transportation,
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally-assisted programs of
the Department of Transportation issued pursuant to such Act, herby notifies all bidders that it
will affirmatively insure that any contract entered into pursuant to this advertisement,
disadvantaged enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds of
race, color, national origin, or sex in consideration for an award.
DATED this 12th day of March, 2018.
Clerk of the Board of County Commissioners
Lewis County, WA
PUBLISH: The Chronicle — March 13 and 20, 2018
Daily Journal of Commerce (Portland & Seattle, March 14 and 21, 2018)
Lewis County Web Site @www.lewiscountywa.gov
State Office of Minority and Women's Business Enterprises
@www.omwbe.wa.gov
LEWIS COUNTY NOTICE TO CONSULTANTS FOR
A & E Professional Services —
Design and Engineering of upcoming Grant Funded
Fish Passable Structures
Lewis County Public Works, from here forward referred to as the County, is soliciting
interest from consulting firms with expertise in the hydraulic analysis, wetland and
stream delineation, design of fish passable structures, and stream channel restoration.
Consultants will be considered for the following projects which have received or have
the potential to receive grants funds in 2019 or 2020: Berwick Creek Barrier Removal
and Realignment (17-1148), Lower Reach Berwick Creek Barrier Removals (17-1149),
MF Newaukum Fish Passage_SitelD 021(45011)(07070) (17-1420), and Middle Fork
Newaukum Watershed Pathways Fish Passage.
PROJECT DESCRIPTION
The County has multiple upcoming projects which have received or have the potential to
receive grant funds in 2019 and 2020. These projects, if funded, will all require
hydraulic assessment and design at a minimum. Project designs must meet all
permitting requirements and utilize the most recent design guidance, standards, and
regulations such as the WDFW's Water Crossing Design Guidelines (2013), the
WDFW's Stream Habitat Restoration Guidelines (revised 2012), and the Integrated
Streambank Protection Guidelines (2003).
The Berwick Creek Barrier Removal and Realignment Project (17-1148) would provide
a design for the removal and replacement of the existing bridge structure at milepost
(MP) 0.103 of Logan Hill Road as well as the realignment of a portion of the stream
channel upstream of the bridge/culvert. This project is located in Lewis County, WA;
Section 11 , Township 13N, Range 2W (Figure 1).
The Lower Reach Berwick Creek Barrier Removals Project (17-1149) would provide a
design for the removal and replacement of double squash pipes at MP 0.032 of Borovec
Road and MP 2.839 of Bishop Road as well as the planting of a 20 ft riparian buffer
along both sides of the channel for a length of 130 ft downstream of the culvert on
Bishop Road. This project is located in Lewis County, WA; Section 15, Township 13N,
Range 2W (Figure 1).
The MF Newaukum Fish Passage_SitelD 021(45011)(07070) Project (17-1420) would
provide a design for the removal and replacement of a squash pipe at MP 7.07 of
Middle Fork Road. This project is located in Lewis County, WA; Section 20, Township
13N, Range 1 E (Figure 2).
The Middle Fork Newaukum Watershed Pathways Fish Passage Project would provide
a design for the removal and replacement of up to four barriers; double squash pipes on
Centralia Alpha Road at MP 12.93, the existing squash pipe on Centralia Alpha Road at
MP 15.79, double squash pipes on Kruger Road at MP 1 .20, and a squash pipe on
Beck Road at MP 1.187. These projects are located in Lewis County, WA; Sections 8,
15, 17 and 18, Township 13N, Range 1E (Figure 2).
The successful consultant will perform all necessary assessments and provide all
required design documents as described in Section 1A, a detailed outline of the work
necessary for these Tasks is provided in Section 1 B. These projects will include
cooperative project development and management with the County. At this time the
scopes provided are very general and are subject to change if deemed necessary in
discussions between the Consultant and the County.
SUBMITTAL REQUIREMENTS
A detailed description of the proposal requirements is contained in Section 1B of this
document. Proposals will be evaluated and ranked based on the criteria outlined in
Section 4 of this request for proposal (RFP).
DEADLINE: Proposals must be received no later than 1 :00 p.m. local time, March
26th, at the Lewis County Public Works office (2025 NE Kresky Avenue, Chehalis, WA
98532). Faxed copies will not be accepted.
SECTION 1A — Background and Purpose
Existing Conditions
Berwick Creek Barrier Removal and Realignment Project
Historically, upstream of the bridge. Berwick Creek meandered through fields in the
area approximately 120 ft to 300 ft from Logan Hill Road (Figure 3).
Currently, at this site there is an existing bridge with a concrete floor which is functioning
as an 11 ft x 21 .5 ft precast concrete box culvert. This bridge culvert is currently a
partial barrier to fish. A sackrete wall lines the bank from the bridge to the area
approximately 25 ft upstream on either side of Berwick Creek a riprap wall continues
upstream from this point for approximately 80 ft along the right bank (Figure 4).
The goal of the proposed project is to provide a design that once constructed will
restore fish passage, reduce sedimentation, improve floodplain connectivity, and
increase large woody debris within Berwick Creek. It is anticipated these goals will be
achieved through implementation of the following:
• The project will restore immediate year-round access to 2.5 linear miles of
habitat containing valuable spawning and rearing habitat for the Southwest
Washington ESU of coho salmon and Southwest Washington DPS of winter
steelhead trout as well as searun cutthroat and resident cutthroat trout.
• The project will reduce sedimentation by increasing the hydraulic opening and
slowing velocities through the project area, thereby stabilizing the channel
banks.
• The project will improve floodplain connectivity as increasing the hydraulic
opening will allow waters to freely move through the channel into the
floodplain.
• The project will increase large woody debris as pieces of large woody debris
will be anchored within the project area to provide increased habitat
complexity.
• The stream realignment will reconnect floodplain, enhance wetland areas,
and remove stormwater inputs from roadside runoff.
• The removal of sackrete walls along stream banks is anticipated to aid in the
retention of bedloads and elevate streambed levels to allow for better
floodplain connectivity, increased habitat complexity and increased organic
inputs.
• Additional planting will provide increased riparian cover.
Lower Reach Berwick Creek Barrier Removals Project
Currently, there are double squash pipes located at both MP 0.032 of Borovec Road
and MP 2.839 of Bishop Road which are partial barriers to fish.
The goal of the proposed project is to provide a design that once constructed will
restore fish passage, reduce sedimentation, and increase riparian cover within Berwick
Creek. It is anticipated these goals will be achieve through implementation of the
following:
• The project will restore immediate year-round access to 1.36 linear miles of
habitat and seasonal access to 6.12 linear miles of potential habitat;
approximately 8,389 square meters (2.07 acres) of spawning habitat and
26,641 square meters (6.58 acres) of rearing habitat for the Southwest
Washington ESU of coho salmon and Southwest Washington DPS of winter
steelhead trout as well as searun cutthroat and resident cutthroat trout.
• The project will reduce sedimentation by increasing the hydraulic opening and
slowing velocities through the project area, thereby stabilizing the channel
banks and improving water quality.
• The project will improve floodplain connectivity as increasing the hydraulic
opening will allow waters to freely move through the channel into the
floodplain.
• The project will increase large woody debris as pieces of large woody debris
will be anchored within the project area to provide increased habitat
complexity.
• The project will increase canopy cover as a 20-foot riparian buffer will be
planted on either side of the proposed new channel alignment for a length of
130ft.
The MF Newaukum Fish Passage SitelD 021 (45011)(07070) Project
Currently, there is a squash pipe located at MP 7.07 of Middle Fork Road which is
partial barrier to fish.
The goal of the proposed project is to restore fish passage, reduce sedimentation, and
increase riparian cover within the Middle Fork Newaukum River and its tributaries. It is
anticipated these goals will be achieve through implementation of the following:
• The project will restore immediate year-round access to 2.5 linear miles of
habitat which has valuable spawning and rearing habitat for the Southwest
Washington ESU of coho salmon and Southwest Washington DPS of winter
steelhead trout as well as searun cutthroat and resident cutthroat trout.
• The project will reduce sedimentation by increasing the hydraulic opening and
slowing velocities through the project area, thereby stabilizing the channel
banks and improving water quality.
• The project will improve floodplain connectivity as increasing the hydraulic
opening will allow waters to freely move through the channel into the
floodplain.
• The project will increase large woody debris as pieces of large woody debris
will be anchored within the project area to provide increased habitat
complexity.
The Middle Fork Newaukum Watershed Pathways Fish Passage Project
Currently, there are double squash pipes on Centralia Alpha Road at MP 12.93, an
existing squash pipe on Centralia Alpha Road at MP 15.79, double squash pipes on
Kruger Road at MP 1 .20, a squash pipe on Beck Road at MP 1 .187 all of which are
partial barriers to fish.
The goal of the proposed project is to restore fish passage, reduce sedimentation, and
increase riparian cover within the Middle Fork Newaukum River and its tributaries. It is
anticipated these goals will be achieve through implementation of the following:
• The project will restore immediate year-round access to 7.36 linear miles of
habitat and seasonal access to 10.85 linear miles of potential habitat with
valuable spawning and rearing habitat for the Southwest Washington ESU of
coho salmon and Southwest Washington DPS of winter steelhead trout as
well as searun cutthroat and resident cutthroat trout.
• The project will reduce sedimentation by increasing the hydraulic opening and
slowing velocities through the project area, thereby stabilizing the channel
banks and improving water quality.
• The project will improve floodplain connectivity as increasing the hydraulic
opening will allow waters to freely move through the channel into the
floodplain.
• The project will increase large woody debris as pieces of large woody debris
will be anchored within the project area to provide increased habitat
complexity.
SECTION 1B — Staff Proposed Scope of Work
Task 1 — Project Management
A. Meet with the County
These meetings will be used to review work to date, identify important issues and
needs for additional data gathering and problem analyzing. Establishing
expectations and interfaces, establishing and revising detailed scope of work, as
needed, will also be included in these meetings.
Task 2 — Alternatives Analysis
A. Data Collection Efforts
Perform 1) topographic survey; 2) a cultural resources investigation; 3) wetland
delineation; 4) hydrologic, hydraulic and geomorphic analysis; and 5) geotechnical
analysis prior to developing an alternatives analysis. The consultant shall determine the
proper size of streambed materials as per the stream simulation design guidelines.
It is anticipated that all of the aforementioned surveys/assessments will be needed for
the Berwick Creek Barrier Removal and Realignment Project. The consultants shall
perform a comprehensive hydraulic study to model existing and proposed conditions
(HEC-RAS 2D). The study area will extend upstream approximately 1000 linear feet
and downstream 2000 linear feet to include evaluation of the bridge/culvert, roads
acting as weirs, homes currently being flooded during moderate storm events, and
existing stormwater systems. The hydraulic study will utilize historic aerials and LiDAR
data to determine historic channels, alcoves, and drainage patterns in this area.
Additionally, historic channel levels should be extrapolated from these aerial photos.
For all other projects a scoping meeting will determine which of these efforts will be
needed.
B. Conceptual Designs
For Berwick Creek Barrier Removal and Realignment Project utilize the aforementioned
data to develop multiple stream restoration alternatives to Conceptual Design level.
The Conceptual Design shall include a description of the design and a plan view
drawing of each existing site condition with the proposed project projected on accurately
scaled plans. The plan view drawing must include: an area/location map; property
boundaries; landownership; roads or other infrastructure as appropriate; scale; north
arrow; waterbodies and direction of flow; bank-full width; and approximate dimensions
of proposed elements.
For all other projects utilize the aforementioned data to develop Type, Size, and
Location (TS&L) documentation. Developing three alternatives to Conceptual Design
level. No drawings will be needed for this documentation.
C. Alternatives Analysis
For Berwick Creek Barrier Removal and Realignment Project design alternatives shall
be assessed in a report which will provide information on the feasibility of the
alternatives abilities to meet the project goals provided in the Background and Purpose
section of this document. The County would like the consultant to evaluate optimizing
the restoration design to include an Alternative which would incorporate reconnection
with potential relict channels and alcoves and restoring natural drainage patterns from
the tributary ditch along Armstrong Road. The design should consider raising the
elevation of the channel bed to improve floodplain connectivity upstream of the road
crossing. The creek and forested floodplain about 1000 feet upstream of the site can
provide a useful reference condition for guiding the project design. The Alternatives
Analysis shall include rough cost estimates of the alternatives.
For all other projects please incorporate a brief bulleted list of pros and cons of each
alternative along with rough cost estimates. This should be incorporated into the Type,
Size, and Location (TS&L) documentation.
D. Public Meeting
For Berwick Creek Barrier Removal and Realignment Project a public meeting will be
held after conceptual design alternatives are developed to answer any questions that
stakeholders may have. Stakeholder inputs will be considered when selecting the
preferred alternative.
This task, Task 2D, is not anticipated to be needed for any of the other proposed
projects.
Task 3 — Preliminary Design and Report
A. Preliminary Plans
Once stakeholders have been presented with the conceptual designs (3 to 7) and a
preferred alternative has been chosen, the designs will be further developed to
preliminary plans (30 percent). The preliminary plans shall include an existing site plan,
project site plan view drawings, and structural design details, if appropriate.
Preliminary (30%) Construction Plans will be developed to reflect the preferred stream
alignment and will include the following sheets (formatted at 11"x17" sheet size):
• Cover Sheet
• Legend
• TESC and Dewatering Plan
• Structure Plan and Profile
• Stream Plan and Profile
• Stream Planting Plan
• Roadway Plan and Profile
• Road Section and Details
B. Design Report
A design report shall be developed for preliminary plans which provides the following:
1 . An explanation of the purpose of the project and its specific habitat restoration goals.
2. A characterization and analysis of the existing conditions that may be relevant to
project design.
3. An identification, description, and evaluation of design alternatives considered for
achieving the project goals and objectives.
4. A description of the preferred alternative and the rationale for choosing this
alternative.
5. A listing of specific design criteria that defines the intent and expectations for each
project element.
6. A description of regulatory and/or other public consultation activities carried out and
how the review comments from agencies and other stakeholders were addressed in
the preliminary design.
7. Construction quantities, a preliminary cost estimate, and construction feasibility
analysis.
8. Analytical and Model design inputs and outputs.
Task 4 — 60 Percent Plans and Cost Estimate
A. 60 Percent Design Report and Plans
Once the preliminary plans have been commented on by the County as well as the
technical review team and stakeholders, if applicable, the plans shall be further
developed to 60 percent design.
60 Percent Plan shall be provided as 8.5"x11" drawings which provide the information
requested on the USAGE Seattle District Drawing Checklist. A table must also be
provided which provides a breakdown of all materials to be excavated out or placed in a
Wetland or Waterbody. For each wetland or waterbody list amounts of each material and
the area to be affected both above and below ordinary high water (OHW). If the project
is within the FEMA effective 100-year floodplain, this breakdown should be further broke
down to amounts/area below OHW, amounts above OHW within the 100 year floodplain,
amounts above, or outside, the 100 year floodplain. Materials below OHW should include
anything below the elevation of OHW within the horizontal limits of OHW. This number
should not include amounts or areas within the roadway prism which is defined as the
area, within the constructed roadway that is, higher in elevation than adjacent
undeveloped lands.
B. Estimated Construction Quantities and Costs
A detailed list of work items shall be included and quantities calculated for construction
of the preferred alternative.
Task 5 — 100 Percent Plans and Design Report, Special Provisions
and Cost Estimate
County comments will be incorporated into the Final Plans and Final Design Report,
Special Provisions and Cost Estimate for the County's use in bidding the project for
construction. The 60 percent construction cost estimate will be refined to reflect the 100%
Design and additional items will be added to reflect the increased level of design detail.
Unit bid prices will be updated based on the current bidding climate and current bid
tabulations.
Draft (100%) Construction Plans will be developed to reflect the preferred project and will
include the following sheets (formatted at 11"x17" sheet size):
• Cover Sheet
• Summary of Quantities
• Legend
• TESC and Dewatering Plan
• Structure/Stream Excavation Plan
• Structure Plan, Profile and Details
• Erosion and Scour Protection Plan
• Stream Plan, Profile and Sections
• Large Woody Debris and/or Other Habitat Elements Details
• Planting Plan and Details
• Roadway Plan and Profile
• Road Section and Details
• Right of Way Map (to be provide by Lewis County)
• Traffic Control Plan (to be provided by Lewis County)
County comments will be incorporated into the Final 100 Percent Plans. Any CADD
data and/or GIS data prepared by the Consultant shall also be provided to the County.
Task 6 — Project Coordination and Documentation
A. Progress Reporting
Prepare and submit progress schedules.
B. Meetings
In order to keep information current and relevant, meetings will be scheduled
monthly between Lewis County and the consultant.
Task 7 — Construction Support
For Berwick Creek Barrier Removal and Realignment Project it is anticipated that
construction support may be needed. Construction Support includes traveling to or from
the site or meetings during construction, overseeing the contractor, responding to
requests for information, providing additional design details, and other office related
support.
This task, Task 7, is not anticipated to be needed for any of the other proposed projects.
SECTION 2
CONSULTANT INFORMATION
2.1 Consultant Responsibilities. The selected Consultant shall be responsible for all
services outlined in the proposal whether the Consultant or his/her representative
produces them.
2.2 County Responsibilities. Right-of-Entry agreements for all private properties
within the study area limits will be the responsibility of Lewis County. Lewis
County will also provide survey data, OHW limits, Right of Way (ROW) data, and
traffic control plans.
2.3 Contract Payment Schedule
a. The consultant generated invoice billing statement must include a summary of
progress made through the date of billing.
b. A progress report shall be submitted with each billing statement. Monthly
payments will be based on the expenses incurred as summarized in each
progress report. The progress report shall indicate the cost and hours of work
assigned to each major work task. All billings shall be in accordance with
Lewis County standards.
2.4 Project Schedule and Progress Reports
a. The successful Consultant shall begin work by attending an orientation
meeting provided by County to take place approximately ten (10) working
days following the execution of the contract.
b. Written monthly progress reports shall accompany billings submitted to the
County.
c. The Consultant will make oral indications of progress when requested. Oral
reports will indicate current status of the project and will be used as an early
identification of problems that may hinder the project. Identified problems
should be detailed in writing. All written correspondence should be directed
through the Project Engineer.
2.5 Insurance Requirements
a. The Consultant will provide stipulated coverage pursuant to contract
provisions as stipulated in Appendix 31 .79 of the current edition of "Local
Agency Guidelines" WSDOT.
2.6 Contract Requirements
a. The Consultant will be required to enter into a contract with County using
Appendix 31 .79 of the current edition of "Local Agency Guidelines" (WSDOT)
as the basis of the agreement between the Consultant and County.
b. The partners agree to develop and maintain effective communication and a
thorough project understanding so that these issues can be accommodated
with minimal impact to project quality, schedule, and budget.
SECTION 3
PROPOSAL INSTRUCTIONS
3.1 General Information
a. The Consultant must submit a proposal for the end results that are set forth in
the RFP. The proposal shall describe the qualifications of the Consultant and
provide a listing of similar projects completed in the past five years, a listing of
project team members and qualifications, and a listing of references with
contact information. Any professional staff necessary to conduct the required
project scope must be available to support successful completion of the
contract scope of work.
b. Sub-consultants proposed to be used by the Consultant shall be listed in the
proposal and shall be subject to approval of the County.
c. The proposal shall be submitted for professional services. The proposal shall
be limited to twenty (20) pages total including title page and table of contents
and include evaluation information listed in subsection 4.3 and 4.4 of this
document. Font shall be ARIAL, 12 point.
d. Pages shall be double-sided (10-sheets) with minimum of one-inch side and
top margins. Direct the submittals to:
Ann Weckback, Environmental Planner; Lewis County Public Works; 2025
NE Kresky Avenue; Chehalis, WA 98532
3.2 Closing Date for Submittal of Proposals
a. Five copies of the Proposal must be received not later than 1 :00 p.m. local
time, March 26, 2018.
b. The proposal may require 15 days for evaluation. The County may request
the Consultant to make an oral presentation to the selection committee in
support of the proposal.
3.3 Proposal Acceptance
The successful Consultant will be expected to enter into a contract specifying
payment methods as allowed by the Local Agency Standard Consultant
Agreement. Please refer to WSDOT standard consultant agreement found in
Appendix 31 .79 of "Local Agency Guidelines", WSDOT current edition.
3.4 Right of Award or Rejection
The proposal shall specifically stipulate all terms and conditions contained in the
RFP. It is understood that all proposals will become a part of the public file on
this matter without obligation to the County. County reserves the right to reject
any or all proposals.
3.5 Costs
County is not liable for any costs incurred by the Consultant in the preparation or
presentation of the statement of qualifications.
3.6 Inquires
Questions that arise during preparation of the proposal shall be handled by Ann
Weckback, 360-740-1440. A proposal list will be developed (for all interested
responders) and all questions & answers will be e-mailed to all firms on the
consultant roster each Wednesday during the advertisement period.
3.7 Protest of Contract Award
Protests concerning the consultant selection process must be delivered in writing
to the Lewis County Director of Public Works within fourteen (14) days of the
award announcement. The Director will review the protest, contact all parties
involved, and recommend the appropriate action to the BOCC. The
Commissioner's decision will be the final County position. The final decision will
be presented to all interested parties within 45 calendar days of receipt of the
protest.
SECTION 4
PROPOSAL EVALUATION
4.1 General Information
a. County will award the contract to the most qualified Consultant whose
proposal is deemed to be in the best interests of the County.
b. A selection committee will be appointed to evaluate the statements received.
The committee will evaluate each of the criteria listed in subsection 4.3 and
4.4 for the purpose of ranking proposals.
4.2 Proposal Evaluation
The Consultant selection process will be conducted in two phases. The first
phase will consist of a panel of reviewers who will individually review all
submittals independently using a set of review criteria. The review panel will
then meet to finalize their selection ranking. Their findings will be forwarded to
the County Engineer for review. The County Engineer will review the scores of
the selection committee and determine if consultant interviews are required. If
interviews are desired, the project manager will appoint an interview selection
committee. Consultant selection will be based on consensus amongst the
selection committee.
4.3 Review Criteria
EVALUATION CRITERIA WEIGHT
Qualifications and experience of personnel assigned to project 15 points
Recently completed similar projects 25 points
Past performance/references 10 points
Availability and response time 20 points
General evaluation of the proposal in meeting objectives 30 points
4.4 Criteria Explanation
a. Qualifications and experience of personnel assigned to project, including sub-
consultants, on projects with other government agencies within the last five
years including:
Extent of principal and project manager involvement
Qualifications and relevant individual experience
The team's expertise in relation to all phases of the project
Project managers' experience with project requirements
Approximate number of people to be assigned to the project
Quality assurance review responsibility
A stipulation that key personnel will not be removed from the contract
without prior approval of Lewis County
b. Recently Completed Similar Projects
Projects completed that are similar in scope of work
County or City projects that are similar in Washington State.
c. Past Performance/References
List contact person, agency, phone number, address, and project.
Describe the specific problems that were encountered and explain the
methodology and action plan (include requirements and software) to
overcome them.
d. Availability and Response Time
Estimate the number of hours per month in which team members
would be available.
Estimate turnaround time on comments.
e. Familiarity with the WSDOT standard contract agreement
Does your firm have a current WSDOT overhead audit
f. General Evaluation of the Submitted Proposal in Meeting Proposal Objectives
Is the proposal clear and concise?
What is the probable ease and ability of the consultant to coordinate
with the project and County staff?
What is the firm's experience with Lewis County or other Counties in
Washington State?
4.5 Selection
a. A final recommendation for selection will be made to the Public Works
Director following review and rankings of the proposals. Consultant
selection will be carried out under Washington State Local Agency
Guidelines Section 31.
b. RFP's are anticipated to take approximately 15 working days to evaluate.
c. Follow-up interviews with consultants NOT selected may be arranged with
County following successful contract award to the selected consultant.
4.6 Pre-contract Clarification
The apparent selected Consultant will be required to review its proposal with
County. The County reserves the right to require any clarification or alterations it
deems necessary in the Consultant's assignment or resources, or in the
Consultant's approach to the scope of work and the County's needs and
expectations. This review and any changes will be made prior to contract
execution and will become part of the final Consulting contract.
4.7 Schedule
Task Desired Timeline
Proposal Due March 26, 2018 _
Proposal Review April 2, 2018
Contract Negotiations April 11 , 2018
Notice to Proceed April 16, 2018
4.8 Project Contact: Ann Weckback, 360-740-1440
4.9 Proposals must be received no later than 1 p.m. local time March 26, 2018.
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BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Mar 12, 2018
Suggested Wording for Agenda Item: Agenda Type: Notice
Issuing a Request for Proposals (RFP) for A&E professional services for design and engineering of upcoming
grant funded fish passable structures
Contact Erik Martin Phone: 360-740-2697
Department: Public Works
Action Needed: Call for Bids/Proposals
Description
A Request for Proposals (RFP) is to be issued to retain a professional engineering consultant for design and
engineering of upcoming grant funded fish passable structures. The proposals must be received no later than
1:00 p.m. local time, March 26, 2018, at the Lewis County Public Works office(2025 NE Kresky Avenue,
Chehalis,WA 98532).
Approvals:
User Group Status
Fife,Tim Public Works Pending
Martin,Erik ! Public Works Pending
Additional Copies
Ann Weckback,PW
Kim Amrine,PW
Tim Fife,PW
103016 A&E Professional will be afforded full oppor-
Services tunity to submit bids in
AFFIDAVIT response to this invitation
LEWIS COUNTY NOTICE and will not be discrimina-
OF PUBLICATION TO CONSULTANTS FOR: ted against on the grounds
Request for Proposal of race. color, national
STATE OF WASHINGTON (RFP) origin, or sex in considera-
A& E Professional tion for an award.
COUNTY OF LEWIS Services- DATED this 12th day
Design and Engineering of March,2018.
Amanda Curry,and/or Kim Proffitt,says that she is the legal clerk of Upcoming Grant Clerk of the Board of
Funded Fish County Commissioners
of Passable Structures Lewis County,WA
Lewis County Public Works PUBLISH:The Chronicle-
solicits interest from con- March 13 and 20,2018
CO:Initle suiting firms with expertise Daily Journal of
in the hydraulic analysis, Commerce(Portland&
wetland and stream delin- Seattle,March 14 and
a semi-weekly newspaper,which has been established,published eation, design of fish pass- 21,2018)
in the English language,and circulated continuously as a able structures,and stream Lewis County Web Site @
semi-weekly newspaper in the City of Centralia,and in Lewis channel restoration. www.lewiscountywa.gov
County,Washington,general circulation in Lewis County for Firms desiring considera- State Office of Minority and
more than six(6)months prior to the date of the first publication tion shall submit five cop Women's Business Enter-
of the notice hereto attached,and that the said Chronicle was on ies of a complete proposal prises @ www.omwbe.wa
packet to Lewis County
the 7th day of July 1941,approved as a legal newspaper by the Public 2025 NE ,qov
E
Public Works, 2025
Superior Court of said Lewis County.And that the attached is a Kresky Avenue, Chehalis, Published:The Chronicle
true copy and was published in regular issues(and not in WA 98532, by 1:00 PM March 13&20,2018
supplement form)of said newspaper as LEGAL# 103016 RE:A March 26,2018.
&E Professional Services- ��// For more information about
IA period 1.01►t the project and submittal
once each for eriod of 2 requirements contact Ann
at 360-740-1440 or
commencing on 03/13/2018 and ending on 03/20/2018 Ann www.ewiscounty
wapov o or r ww.lewiscounty
wa.gov for an information
and both regularly distributed to its subscribers during all of said packet.
period.That the full amount of the fee charged for the foregoing Lewis County is an equal
publication is the su of$67.92 opportunity and affirmative
action employer. Minority-
and, K and women-owned firms
Su : .nd sworn to :".v. : me 03/20/201 are encouraged to submit
t statements.
/
J Nillt
A-- The Recipient, in accord
� �`` } ance with Title VI of the
Civil Rights Act of 1964,78
Notary 'ublic in and for the State of Washington, Stat. 252, 42 U.S.C.
reiding at • \ 200D-4 and Title 49, Code
\) of Federal Regulations,
Ji'l!�% Alt'
,►111 ll9d,e3 Department of Transporta-
`�`� BAO� �/ps tion, subtitle A, Office of
`n OP :9 ,0 the Secretary, Part 21,
Ca.S�ON UP?.•• .°, nondiscrimination in
�`� d'.* federally-assisted pro-
::'4 ,<-P$Y grams of the Department
•°•``o \G — of Transportation issued
•
a� •Z e pursuant to such Act,
S.' ••• PU 'I? herby notifies all bidders• �8 76,0 UN. that it will affirmatively
''s��t � ••114,3 c**Cs N` insure that any contract
',li of ei ���\ this eradvertisement, disad-
vantaged enterprises as
defined at 49 CFR Part 26
AFFIDAVIT OF PUBLICATION
DJC OFFICIAL
L
921 S.W. Washington St. Suite 210 /Portland, OR 97205-2810
(503) 226-1311
STATE OF OREGON, COUNTY OF MULTNOMAH--ss.
I, Michelle Ropp , being first duly sworn, depose and say that I am a Principal Clerk of the Daily Journal of Commerce , a
newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS
193.010 and 193.020; published at Portland in the aforesaid County and State; that I know from my personal knowledge that
the Goods and Services notice described as
Case Number: NOT PROVIDED
A& E Professional Services -Design and Engineering of Upcoming Grant Funded Fish Passable Structur
Lewis County; Bid Location Chehalis,WA, Lewis County; Due 03/26/2018 at 01:00 PM
a printed copy of which is hereto annexed,was published in the entire issue of said newspaper fort time(s)in the following
issues: LEWIS COUNTY
A&E PROFESSIONAL SERVICES-
3/14/2018 3/21/2018 DESIGN AND ENGINEERING OF
UPCOMING GRANT FUNDED FISH
PASSABLE STRUCTURES
Proposals Due 1:00 pm,
March 26,2018
REQUEST FOR PROPOSAL
Lewis County Public Works solicits
interest from consulting firms with expe-
State of Oregon rtise in the hydraulic analysis, wetland
County of Multnomah and stream delineation, design of fish
passable structures, and stream channel
restoration
Firms desiring consideration shall
SIGNED OR ATTESTED BEFORE ME submit five copies of a complete proposal
packet to Lewis County Public Works,
ON THE 21st DAY OF March, 2018 2025 NE Kresky Avenue, Chehalis, WA
98532,by 1:00 PM March 26.2018.
For more information about the project
and submittal requirements contact Ann
.✓ �-� at 360-740-1440 or Ann.Weckback@
lewiscountywa.gov or www.lewiscounty
wa.gov for an information packet.
Michelle Ropp Lewis County is an equal opportunity
/1 �_ and affirmative action employer.
V Minority-and women-owned firms are
encouraged to submit statements.
The Recipient, in accordance with Title
VI of the Civil Rights Act of 1964.78 Stat.
252, 42 U.S.C. 200D-4 and Title 49,
Notary Public-State of Oregon Code of Federal Regulations, Depart-
ment of Transportation, subtitle A, Office
of the Secretary, Part 21. nondiscrimina-
tion in federally-assisted programs of the
Department of Transportation issued
pursuant to such Act. herby notifies all
bidders that it will affirmatively insure that
'�+ OFFICIAL STAMP any contract entered into pursuant to this
�� _,.. .� advertisement, disadvantaged enterp-
v ,.. ntr,i SELAH MICHELE FARMER rises as defined at 49 CFR Part 26 will be
NOTARY PUBLIC OREGON afforded full opportunity to submit bids in
�`'\� COMMISSION NO.959961 response to this invitation and will not be
t" discriminated against on the grounds of
MY COMMISSION EXPIRES FEBRUARY 27,2021 race. color, national origin, or sex in
consideration for an award.
DATED this 12th day of March,2018.
Rieva Lester Clerk of the Board of
County Commissioners
Lewis County Lewis County.WA
351 NW North St Published Mar. 14&21.2018.
Chehalis,WA 98532-1926 11518528
STATE OF WASHINGTON-- KING COUNTY
--ss.
359674 No.
Lewis Co.Commissioners
Affidavit of Publication
The undersigned,on oath states that he is an authorized representative of The Daily Journal of
Commerce,a daily newspaper,which newspaper is a legal newspaper of general circulation and it is now
and has been for more than six months prior to the date of publication hereinafter referred to,published in
the English language continuously as a daily newspaper in Seattle,King County,Washington,and it is now
and during all of said time was printed in an office maintained at the aforesaid place of publication of this
newspaper.The Daily Journal of Commerce was on the 12th day of June, 1941,approved as a legal
newspaper by the Superior Court of King County.
The notice in the exact form annexed,was published in regular issues of The Daily Journal of
Commerce,which was regularly distributed to its subscribers during the below stated period.The annexed
notice,a
CN:A&E SERVICES/DESIGN
was published on
03/14/18 03/21/18
The amount of the fee charged for the foregoing publication is e sum •. '- 00 which amount has been
paid in full.
+- T �r,b,�j �e� Subscribed and . •e, to before me on
' N -- F �I
y ; ' 03/21/2018
,v pv�LIC rr
I , _ '��A
I � ,,,,,,,,". 0 ry pu.:•'fir? . . ; a�gton,
, ttty� SW� +t .\•"�: esid. , tle
Affidavit bTIAubli tton
./R
State of Washington, King County
origin,or sex in consideration for
Lewis County an award.
DATED this 12th day of March,
Design & Engineering 2018.
of Upcoming Grant- Clerk of the Board of County
Commissioners
Funded Fish Passable Lewis County,WA
Structures Dates of publication in
Proposal Due:March 26 the Seattle Daily Journal of
Commerce, March 14 and 21,
LEWIS COUNTY NOTICE TO 2018.
CONSULTANTS FOR: 3/21(359674)
Request for Proposal(RFP)
A&E Professional Services-
Design and Engineering of
Upcoming Grant
Funded Fish Passable
Structures
Lewis County Public Works
solicits interest from consult-
ing firms with expertise in the
hydraulic analysis, wetland and
stream delineation,design of fish
passable structures, and stream
channel restoration
Firms desiring consideration
shall submit five copies of a com-
plete proposal packet to Lewis
County Public Works, 20.25 NE
Kresky Avenue, Chehalis, WA
98532, by 1:00 PM March 26,
2018.
For more information about
the project and submittal require-
ments contact Ann at 360-740-
1440 or Ann.Weckback @lewis-
countywa.gov or www.lewis-
countywa.gov for an information
packet.
Lewis County is an equal
opportunity and affirmative action
employer. Minority-and women-
owned firms are encouraged to
submit statements.
The Recipient, in accordance
with Title VI of the Civil Rights
Act of 1964, 78 Stat. 252, 42
U.S.C. 200D-4 and Title 49,
Code of Federal Regulations,
Department of Transportation,
subtitle A,Office of the Secretary,
Part 21,nondiscrimination in fed-
erally-assisted programs of the
Department of Transportation
issued pursuant to such Act,
herby notifies all bidders that it
will affirmatively insure that any
contract entered into pursuant to
this advertisement,disadvantaged
enterprises as defined at 49 CFR
Part 26 will be afforded full oppor-
tunity to submit bids in response
to this invitation and will not
be discriminated against on the
grounds of race, color, national