Eighth Supplement to PSA between French and Associates, LTD BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
APPROVAL OF THE EIGHTH SUPPLEMENT TO A ) RESOLUTION NO. 18- Dq{o
PERSONAL SERVICES AGREEMENT BETWEEN
FRENCH &ASSOCIATES, LTD. AND LEWIS COUNTY,
ACTING AS THE FISCAL AGENT FOR THE CHEHALIS )
RIVER BASIN FLOOD AUTHORITY, AND
AUTHORIZATION FOR THE DIRECTOR OF COMMUNITY )
DEVELOPMENT TO SIGN THE SAME ON BEHALF OF
LEWIS COUNTY
WHEREAS, French & Associates, LTD. has an existing Personal Services Agreement (PSA) with Lewis
County, acting as the fiscal agent for the Chehalis River Basin Flood Authority (Flood Authority), to provide
professional services to complete a floodplain management analysis report for jurisdictions in the
Chehalis River Basin; and
WHEREAS, the Flood Authority discussed and approved an Eighth Supplement contract amendment(amount
not to exceed $627,668.00 as well as extended the performance period to June 30, 2019) during the February
15, 2018 meeting and recommended the County prepare and execute the same; and
WHEREAS, the Eighth Supplement to a PSA between Lewis County and French & Associates, LTD. must be
approved by the Board of County Commissioners (BOCC) and the Director of Community Development must
be authorized to sign said agreement on behalf of the County; and
WHEREAS, the BOCC has reviewed the attached Eighth Supplement to a PSA with French &Associates, LTD.
and it appears to be in the best interest to enter into said agreement upon the recommendation of the Flood
Authority.
NOW THEREFORE BE IT RESOLVED that the BOCC concurs with the recommendation and approves the
attached Eighth Supplement to a PSA between French & Associates, LTD. and Lewis County, acting as the
fiscal agent for the Flood Authority. All other terms of the existing PSA, as well as supplemental agreements,
remain in full force and effect.
BE IT FURTHER RESOLVED that the BOCC authorizes the Director of Community Development to sign the
Eighth Supplement Agreement with French & Associates, LTD. on behalf of the County, acting as the fiscal
agency for the Flood Authority.
DONE IN OPEN SESSION this I d' day of ItAllak ,2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
‘w
By: Ci '.tee-Prosecuting Attorney Ed Al . Fund, C r
ATTEST: Robert C.Jackson,Vice Chair
en. / 4>QA y:s
Rieva Lester,Clerk of the Board 6°. ;-"/ ° '., e ary StamiAr, Commissioner
4.4-76-) SilArrw 7.•
l 0
• -9f V.;t �j *
:6. „SS10�4'
EIGHTH SUPPLEMENT TO PERSONAL SERVICES AGREEMENT
BETWEEN LEWIS COUNTY, ACTING AS THE FISCAL AGENT
FOR THE CHEHALIS RIVER BASIN FLOOD AUTHORITY
AND FRENCH & ASSOCIATES, LTD.
THIS EIGHTH SUPPLEMENTAL AGREEMENT is made and entered into by and between
LEWIS COUNTY, WASHINGTON, herein referred to as "County", acting as the fiscal agent for
the Chehalis River Basin Flood Authority ("Flood Authority"), and French & Associates, LTD.,
(1610 Nisqually Street, Steilacoom, WA 98388), herein referred to as "Contractor" (together
referred to as "Parties)"
IT IS THE PURPOSE OF THIS AGREEMENT to amend the Parties' Agreement for consulting
and coordination services, as executed on March 10, 2014 and subsequently amended by
Supplemental Agreements (hereinafter referred to as the "Existing Agreement").
CONTRACTOR acknowledges and by signing agrees to the amendments to the Existing
Agreement set forth in this Supplemental Agreement, agrees that they have been mutually
negotiated, and further agrees that all of the terms of the Existing Agreement not amended or
modified by this Supplemental Agreement are and shall remain in full effect
THEREFORE, IT IS MUTUALLY AGREED THAT this Eighth Supplemental Agreement amends
the Existing Agreement, including but not limited to the specific tasks and costs as set forth
below.
Section 1. Statement of Work
Contractor shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for, or incidental to, the performance of the work set forth in
the Existing Agreement, as amended by the Scope of Work and Budget, attached hereto as
"Attachment A" and incorporated herein by this reference.
Section 2. Period of Performance
Subject to its other provisions, shall commence on July 1, 2017 and be completed by June 30,
2019, as agreed and shown in the attached Eighth Supplemental Scope of Work, "Attachment
A," but may be modified or extended by mutual agreement in accordance with the amendment
provisions of the Existing Agreement. Note: This Agreement extends the period of
performance described in the Seventh Supplement.
Section 3. Payment
Total compensation to the Contractor for all work and professional services performed and
travel expenses incurred beginning under the original Agreement and continuing through the
terms of the original and Supplemental Agreements (between March 10, 2014 and ending June
30, 2019) shall not exceed $627,668.00 without the prior written approval of the County and the
formal authorization of the Flood Authority. Note: The payment amount of this Agreement
increases the amount described in the Seventh Supplement
French & Associates, Ltd Eighth Supplemental PSA Page 1 of 3
Future Non-Allocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this contract for any future
fiscal period, the County, acting as the lead agency for the Flood Authority, will not be obligated
to make payments for services or expenses incurred after the end of the current calendar year.
No penalty or expense shall accrue to the County in the event this provision applies.
This Eighth Supplemental Agreement and statement of work, period of performance and
compensation constitutes a Eighth supplement to the Parties'Existing Agreement and
supplements and amends the scope of work, period of performance and compensation, with
such additional provisions agreed upon by the parties for good and sufficient consideration, the
receipt of which is hereby acknowledged.
IN WITNESS WHEREOF, the parties have executed this Eighth Supplemental Agreement this
day of , 2018.
Contract Program Manager for Contract Manager for COUNTY is:
CONTRACTOR is:
French Wetmore, President Lee Napier, Director
French &Associates, LTD. Lewis County representing the Chehalis River
1610 Nisqually Street Basin Flood Authority
Steilacoom,WA 98388 2025 NE Kresky Ave.
Phone: 253.753.6811 Chehalis,WA 98532
E-mail 360.740.2606 Fax: 360.740.1245
-mail address: FrenchRFrenchAsoc.com
E-mail address: lee.napierOlewiscountywa.gov
French & Associates, LTD. Lewis County
By: W *`
—
By��t-�-Q C� 7C L,
French Wetmore, President Lee Napier, Dirdctgr
French & Associates, Ltd Eighth Supplemental PSA Page 2 of 3
ATTACHMENT A
Eighth Supplemental
Scope of Work and Budget
French & Associates, LTD.
1. Provide technical support to the Authority, Centralia, and other participating
communities on retrofitting buildings.
2. Work with the Department of Ecology to develop a flood proofing strategy. This will
include drafting the community participation criteria and standards for an inventory of
flood prone buildings in the Basin.
3. Assist additional communities to prepare area analyses to identify candidates for
building protection projects.
4. Provide technical assistance to the twelve Basin communities working to improve their
floodplain management programs and CRS participation.
5. Assist Aberdeen, Hoquiam, and Grays Harbor County with their applications to join the
Community Rating System
6. Provide guidance and support to Basin communities on administering the
recommended improved floodplain management regulatory standards.
7. Assist Chehalis with the latest changes in the Community Rating System and prepare
for its five-year verification visit in Fall 2017.
8. Project Management
French &Associates, Ltd Eighth Supplemental PSA Page 3 of 3
( 1 I 1 }-I \I I
1', . I'. L .
February 15, 2018
TO: Flood Authority Members
FROM: Scott Boettcher, Staff
SUBJECT: Flood Authority Contracts(3/01/2018 through 6/30/2019)
The purpose of this memo is to seek the Flood Authority's approval for Lewis County to move forward to implement
consultant funding agreements for the period March 1, 2018 through June 3o, 2019 as described below. We will discuss
this today. Please feel free to call or email if you have questions(i.e.,36o/48o-6600,scottb(a�sbgh-partners.com).
Background
1. 2017-19 Flood Authority consultant scopes of work were approved by the Flood Authority at their June 15, 2017
meeting(see here
htps://www.ezview.wa.gov/Portals/ 1492limages/6%2oProposed%2oConsultants%o2oSOWs%2o--
%2006142017.0df)
2. Due to the substantially delayed 2017-19 State Capital Budget, Lewis County(acting as fiscal agent for the Flood
Authority) had to incrementally implement these scopes of work through shorter duration funding agreements.
3. Now that a 2017-19 State Capital Budget is in place, Lewis County needs to implement remaining funding
agreements for the period March 1, 2018 through June 3o, 2019(16 months).
Decision
Does the Flood Authority approve Lewis County moving forward to implement funding contracts for the remining
March 1, 2018 through June 3o, 2019(16 months)time period as follows:
Original Funding Estimated Funding
Distribution(7/0112017- Distribution(3/01/2018-
_ 6/30/2019, 24 months) 6/30/2019,16 months) **
Kramer Consulting--> $72,000 $24,000
SBGH-Partners--> $168,000 $126,000 _
SBGH-Partners(expense)--> $5,000 $4,681
French& Associates--> $100,000 $85,000
Lewis County(fiscal agent, staffing)--> $30,000 $25,709
Lewis County(fiscal agent, other goods and services) --> _ $5,000 $3,333
Total Funding Amount(2017-19)--> $380,000 $268,723
** Note: Total funding for the period March 1, 2018 through June 30, 2019 will not cause the total for the biennium
to exceed the Flood Authority's original authorization of$380,000.
Consultant Funding Agreements (1) 2/15/2018
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Mar 05, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approval of an Eighth Supplemental to a Professional Services Agreement with French & Associates, LTD.
Contact Lee Napier Phone: x2606 FEB Nib
Department: Community Development
Action Needed: Approve Resolution LEWI:6 Gt-?!+NTY
PROSECUT1: :MORN
Description
French& Associates, LTD. was selected by the Chehalis River Basin Flood Authority (Flood Authority) as the
consultant to provide professional services for jurisdictions in the Chehalis River Basin (Basin).
The objective of the project is to identify ways to improve floodplain management programs. Improved
programs can result in reduced flood issues, lower flood insurance premiums, reduction in damage to
repetitively flooded properties and protection of the natural floodplain function in the Basin.
This resolution will extend the performance period and increase the budget established in the seventh
supplemental.
Approvals:
User Group Status ^ ILL
Eisenberg, Eric r W Pending b� J /
Lester, Rieva Pending ( ( re G1 �" ' /re
Gowing, Graham Pending
Butler, Becky Pending
Smith, Suzette Pending
Additional Copies
Lee Napier,Graham Gowing, Suzette Smith, and Becky Butler