Seventh Supplemental Agreement between SBGH-Partners, LLC and Lewis County BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
APPROVAL OF A SEVENTH SUPPLEMENTAL AGREEMENT ) RESOLUTION NO. 18- oq 1
BETWEEN SBGH-PARTNERS,LLC AND LEWIS COUNTY )
WHEREAS,SBGH-Partners, LLC(SBGH) has an existing personal services agreement with Lewis County,
acting as the fiscal agent for the Chehalis River Basin Flood Authority(Flood Authority),for consulting and
other administrative services in support of the Flood Authority;and
WHEREAS,the Flood Authority discussed and approved a Seventh Supplement contract amendment(amount
not to exceed$187,000.00 as well as extended the performance period to June 30, 2019)during the February
15,2018 meeting and recommended the County prepare and execute the same;and
WHEREAS,the Seventh Supplement to a PSA between Lewis County and SBGH must be approved by the
Board of County Commissioners(BOCC)and the Director of Community Development must be authorized to
sign said agreement on behalf of the County;and
WHEREAS,the BOCC has reviewed the attached Seventh Supplement to a PSA with SBGH and it appears to
be in the best interest to enter into said agreement upon the recommendation of the Flood Authority.
NOW THEREFORE BE IT RESOLVED that the BOCC concurs with the recommendation and approves the
attached Seventh Supplement to a PSA between SBGH and Lewis County,acting as the fiscal agent for the
Flood Authority. All other terms of the existing PSA,as well as supplemental agreements,except where
noted above,remain in full force and effect.
BE IT FURTHER RESOLVED that the BOCC authorizes the Director of Community Development to sign the
Seventh Supplemental Agreement with SBGH on behalf of the County,acting as the fiscal agency for the
Flood Authority. n I,,
DONE IN OPEN SESSION this i OT day of ikkA iCk- ,2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonath ever,Prosecuting Attorney LEWIS COUNTY,WASHINGTON
By: Civil D uty Prosecuting Attorney Edn. . FundXfir:
ATTEST: Robert C.Jackson,Vice Chair
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Rieva Lester,Clerk of the Board ®•X15 %, • Gary Stamper,Commissioner
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SEVENTH SUPPLEMENT TO PERSONAL SERVICES AGREEMENT
BETWEEN LEWIS COUNTY, ACTING AS THE FISCAL AGENT
FOR THE CHEHALIS RIVER BASIN FLOOD AUTHORITY,
AND SBGH-PARTNERS, LLC
THIS SEVENTHSUPPLEMENTAL AGREEMENT is made and entered into by and between
LEWIS COUNTY, WASHINGTON, herein referred to as "County", acting as the fiscal agent for
the Chehalis River Basin Flood Authority ("Flood Authority"), and SBGH-Partners, LLC, 2601
Capitol Way S, Olympia, WA 98501-3326, herein referred to as "Contractor", (together referred
to as "Parties").
IT IS THE PURPOSE OF THIS AGREEMENT to amend the Parties' Agreement for consulting
and coordination services, as executed on August 8, 2011 and subsequently amended by
Supplemental Agreements (hereinafter referred to as the "Existing Agreement").
CONTRACTOR acknowledges and by signing agrees to the amendments to the Existing
Agreement set forth in this Supplemental Agreement, agrees that they have been mutually
negotiated, and further agrees that all of the terms of the Existing Agreement not amended or
modified by this Supplemental Agreement are and shall remain in full effect.
THEREFORE, IT IS MUTUALLY AGREED THAT this Seventh Supplemental Agreement
amends the Existing Agreement, including but not limited to the specific tasks and costs as set
forth below.
Section 1. Statement of Work
Contractor shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for, or incidental to, the performance of the work set forth in
the Existing Agreement, as amended by the Scope of Work and Budget, attached hereto as
"Attachment A" and incorporated herein by this reference.
Section 2. Period of Performance
Subject to its other provisions, shall commence on July 1, 2017 and be completed by June 30,
2019 as agreed and shown in the attached Seventh Supplemental Scope of Work, "Attachment
A," but may be modified or extended by mutual agreement in accordance with the amendment
provisions of the Existing Agreement. Note: This Agreement extends the period of
performance described in the Sixth Supplement.
Section 3. Payment
Compensation for the work provided in accordance with this Seventh Supplemental Agreement
shall be as set forth in "Attachment A" (Seventh Supplemental Scope of Work). Expenses
incurred from July 1, 2017 through and June 30, 2019, shall not exceed One Hundred and
Eighty-Seven Thousand Dollars ($187,000) without written prior approval of the County and
authorization by the Flood Authority. Note: The payment amount of this Agreement
increases the amount described in the Sixth Supplement,
SBGH Partners Seventh Supplemental PSA Page 1 of 4
Future Non-Allocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this contract for any future
fiscal period, the County, acting as the fiscal agent for the Flood Authority, will not be obligated
to make payments for services or expenses incurred after the end of the current calendar year.
No penalty or expense shall accrue to the County in the event this provision applies.
This Seventh Supplemental Agreement and statement of work, period of performance and
compensation constitutes a Seventh Supplement to the Parties' Existing Agreement and
supplements and amends the scope of work, period of performance and compensation, with
such additional provisions agreed upon by the parties for good and sufficient consideration, the
receipt of which is hereby acknowledged.
IN WITNESS WHEREOF, the parties have executed this Seventh Supplemental Agreement this
24"4 day of —z'" A y , 2018.
Lewis County Contract Manager Contractor Program Manager
Lee Napier, Director of Community Scott Boettcher
Development 2601 Capitol Way S
2025 NE Kresky Ave. Olympia, WA 98501-3326
Chehalis, WA 98532 (360) 480-6600
(360) 740-2606
LEWI COUNTY SBGH-PARTNERS, LLC
By: _ 6 /\ By:
Lee Napier Scott Boettcher
Title: � CY" Title:
Date: 3 \ Date: 2— -TA.o
SBGH Partners Seventh Supplemental PSA Page 2 of 4
ATTACHMENT "A"
SEVENTHSUPPLEMENTAL PERSONAL SERVICES AGREEMENT AND SCOPE OF
WORK
Between
LEWIS COUNTY
and
SBGH-Partners, LLC
Contract Scott Boettcher, Principal
Manager: SBGH-Partners
2601 Capitol Way S
Olympia, WA 98501-3326
360/480-6600
scottb@sbgh-partners.com
Primary Staff: Scott Boettcher
Period of July 1, 2017 through June 30, 2019
Performance:
Time and • Labor and expenses not to exceed $187,000.00
Expense:
General Duties: Lead staff responsible for day-to-day administration and logistical support
to the Flood Authority and its committees. Responsible for work plan
development and tracking as well researching and developing staff
recommendations for issues that come before the Flood Authority and its
committees. Supported by Jim Kramer (Kramer Consulting).
Task 1: Provide Day-To-Day Administrative and Logistical Support to the
Flood Authority and its Committees -- This task will involve
supporting, documenting, tracking, reporting and otherwise attending to
the activities, decision-making, and logistics of the Flood Authority and its
committees (Community Outreach & Education, Chehalis Basin Projects,
and Executive), including:
• Providing the Flood Authority with contract management support
including developing scopes of work and working with Lewis County
and RCO to amend, track and report on contracts.
• Providing monthly Flood Authority meeting support including
determining location/equipment needs, confirming presenters, etc.
• Updating the Flood Authority's web presence so the work program
and products of the Flood Authority are accessible and effectively
communicated.
• Organizing workshops and trainings on Flood Authority products
including the Flood Warning System.
• Providing local floodproofing and retrofitting support.
SBGH Partners Seventh Supplemental PSA Page 3 of 4
Task 2: Provide Tracking and Work Program Support to the Flood Authority
and its Committees--This task will involve tracking, reporting, and
supporting:
• Implementation of 2012 Jobs Now Act projects (state capital budget).
• Implementation of 2013-15, 2015-17, and 2017-19 state capital
budget projects as applicable.
• Implementation of the Flood Authority's overall work program,
including providing on-going communication to the public regarding
the work and accomplishments of the Flood Authority.
Task 3: Research and Develop Staff Recommendations for Issues that
Come Before the Flood Authority and its Committees--This task will
involve preparing analyses, options, recommendations, and other
information as to support the Flood Authority as it moves forward in its
decision-making, including:
• Developing options and alternatives to ensure adequate sustainable
funding for operations and maintenance of the Flood Warning
System.
• Developing options and alternatives to improve the usability of the
Flood Warning System.
• Developing options and alternatives to effect efficient decision-
making and implementation for local projects throughout the Basin.
• Developing options and alternatives to effect clear and meaningful
outreach and communication throughout the Basin.
• Supporting local floodproofing, retrofitting, and development of basin-
wide recommendations.
SBGH Partners Seventh Supplemental PSA Page 4 of 4
S
iI '.'H \I I
I '.
February 15, 2018
TO: Flood Authority Members
FROM: Scott Boettcher, Staff
SUBJECT: Flood Authority Contracts(3/01/2018 through 6130/2019)
The purpose of this memo is to seek the Flood Authority's approval for Lewis County to move forward to implement
consultant funding agreements for the period March 1, 2018 through June 3o, 2019 as described below. We will discuss
this today. Please feel free to call or email if you have questions(i.e., 36o/48o-660o, scottb@a sbgh-partners.com).
Background
1. 2017-19 Flood Authority consultant scopes of work were approved by the Flood Authority at their June 15, 2017
meeting(see here
https://www.ezview.wa.gov/Portals/ 1492/images/6%2oPr0p0sed%2oConsultants%2oSOWs%2o--
%2006142017.pdf)
2. Due to the substantially delayed 2017-19 State Capital Budget, Lewis County(acting as fiscal agent for the Flood
Authority) had to incrementally implement these scopes of work through shorter duration funding agreements.
3. Now that a 2017-19 State Capital Budget is in place, Lewis County needs to implement remaining funding
agreements for the period March 1, 2018 through June 3o, 2019(16 months).
Decision
Does the Flood Authority approve Lewis County moving forward to implement funding contracts for the remining
March 1, 2018 through June 30, 2019(16 months)time period as follows:
Original Funding Estimated Funding
Distribution(7/01/2017- Distribution(3/01/2018-
6/30/2019, 24 months) 6/30/2019, 16 months)**
Kramer Consulting--> $72,000 $24,000
SBGH-Partners--> _ _ $168,000 $126,000
SBGH-Partners(expense)--> _ $5,000 $4,681
French&Associates--> $100,000 $85,000
Lewis County(fiscal agent, staffing)--> _ _ _ $30,000 $25,709
Lewis County(fiscal agent, other goods and services)--> $5,000 $3,333
Total Funding Amount(2017-19) --> $380,000 $268,723
** Note: Total funding for the period March 1, 2018 through June 3o, 2019 will not cause the total for the biennium
to exceed the Flood Authority's original authorization of$380,000.
Consultant Funding Agreements (1) 2/15/2018
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Mar 05, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approval of a seventh supplemental agreement between SBGH-Partners, LLC and Lewis County
Contact Lee Napier Phone: x2606
Department: Community Development 143 2 2016
Action Needed: Approve Resolution
LEWIS COUNTY
Description PROSECUTING ATTORNET"
Approval of a seventh supplemental agreement between Lewis County, acting as the fiscal agent for the Flood
Authority, and SBGH for services in support of the Flood Authority, and authorization for the Director of
Community Development to sign the same on behalf of the County.
Contracts and supplemental agreements on behalf of the Flood Authority must be approved by the Board of
County Commissioners (BOCC), acting as the fiscal agent to the Flood Authority. The BOCC should also
consider authorizing the Director of Community Development to sign the same on behalf of the County.
This resolution will extend the performance period and increase the budget described in the sixth supplemental.
Approvals:
User Group Status
Eisenberg, Eric CA4 Pending
Gowing, Graham Pending
Lester, Rieva Pending
Butler, Becky Pending
Smith, Suzette Pending
Additional Copies
Graham Gowing,Lee Napier, Suzette Smith,and Becky Butler