Interlocal Agreement for Satellite contract services with GRBHO BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN RE:
Approve Interlocal Agreement for Satellite Contract )
Services between Great Rivers Behavioral Health 1
Organization and Lewis County ) Resolution No. 18-
WHEREAS, the Board of County Commissioners (BOCC), Lewis County,
Washington, has reviewed the Interlocal Agreement, #20170122, between Lewis County
and Great Rivers Behavioral Health Organization (GRBHO) for the period of January 1,
2018, through December 31, 2019; AND
WHEREAS, funding is available to perform services including appointing a
Behavioral Health Liaison to work with both organizations in the amount of $8,834 per
month for $106,008 each year for 2018 and 2019 for a total of $212,016; AND
WHEREAS, it appears to be in the best public interest to authorize the execution
of said contract for Lewis County;
NOW, THEREFORE BE IT RESOLVED that Interlocal Agreement for Satellite
Contract Services between GRBHO and Lewis County in the amount of $212,016 total
from January 1, 2018 through December 31, 2019 is hereby approved and the Director
of Public Health & Social Services is authorized to sign the same.
DONE IN OPEN SESSION this day of AkritA UI,- , 2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
By: D.lid Fine Ed : J. Fund, Ch
Deputy Prosecuting Attorney d
ATTEST: Robert C. Jackson, Vice Chair
COUNrY •• g-O-Aefi-ft/
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Rieva Lester, Clerk of the Biaard i ary Stam er, Member
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AGREEMENT FOR SATELLITE CONTRACT SERVICES
THIS AGREEMENT is made between GREAT RIVERS BEHAVIORAL HEALTH
ORGANIZATION (Great Rivers) and LEWIS COUNTY (COUNTY), a municipal corporation and
political subdivision of the State of Washington;
NOW, THEREFORE,for and in consideration of the mutual covenants and agreements contained
herein, the parties agree, as follows:
1. PURPOSE AND BACKGROUND
1.1 The purpose of this Agreement is to define the terms under which County will
provide services to Great Rivers.
2. ADMINSTRATION OF AGREEMENT
2.1 The parties are entering into this Agreement pursuant to the provisions of Section
3e.3 of the Interlocal Agreement Establishing Great Rivers Behavioral Health
Organization dated September 28, 2015 (The Interlocal Agreement).
2.2 County will provide all of the services set forth in the Scope of Work contained in
Section 3 of this Agreement.
2.3 Great Rivers will monitor the performance of the contract as described in Scope
of Work. Without limiting the scope of the foregoing sentence, Great Rivers will
monitor compliance with all applicable provisions of state and federal statutes
and regulations including all applicable provisions of federal law relating to non-
discrimination and contract debarment.
2.4 County will bill Great Rivers on a monthly basis for services provided hereunder
in accord with the project budget set forth in section 4.
2.5 No new or separate legal or administrative entity is created to administer the
provisions of this Agreement.
2.6 During the performance of this Agreement, neither party to this Agreement shall
discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation, age or the presence of any disability in the
administration or delivery of services outlined in this Agreement.
2.7 County certifies that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any federal department or agency.
County shall provide written notice within one (1) business day to Great Rivers if
at any time County learns that its certification was erroneous when submitted or
becomes erroneous by reason of changed circumstances. County shall not
knowingly enter into any lower tier covered transaction with a person that is
debarred, suspended, declared ineligible, or voluntarily excluded from
participation in any covered transaction unless authorized by the federal
department or agency with which the transaction originated. County shall include
the language and requirement of this provision, without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered
transactions.
Interlocal Agreement Number: 20170122 v1 page 1 of 7
2.8 All parties will make every effort to communicate and coordinate with each other
to maximize the effective use of resources.
3. SCOPE OF WORK
3.1 County, through its employees, shall provide services equivalent to the work of a
1 FTE employee(s).
3.2 The Services provided shall consist of:
3.2.1 Liaison and coordination of programs between Great Rivers and
County's Public Health & Social Services Department, to include the
following specific deliverables:
3.2.1.1 County's Public Health & Social Services Director, or
designee, will appoint a county Great Rivers Liaison (GRL). GRL will:
3.2.1.1.1 Participate in meetings convened by Great
Rivers for the purpose of assisting the publicly funded
behavioral health system to function in alignment with the
needs of Lewis County residents.
3.2.1.1.2 Provide regular reports to the Great Rivers
Advisory Board on county specific activities pertaining to
Public Health and Social Services (PH&SS).
3.2.1.1.3 As requested by Great Rivers, participate in
ad hoc committees convened to support the system of care
in Lewis County; advise Great Rivers of county-specific
areas of concern or need and participation in disaster
response/preparedness activities.
3.2.1.1.4 Interact, collaborate, coordinate and
communicate with Great Rivers staff stationed in Lewis
County as often as necessary to inform of the Great Rivers
Quality Management, Utilization Management, Allied
System Coordination and Care Management plans.
3.2.1.2 County's GRL shall assist Great Rivers in conducting
resources management, needs assessment, and planning activities.
These will be:
3.2.1.2.1 Regular participation in strategic planning
and ad hoc planning initiatives.
3.2.1.2.2 The ongoing evaluation of Non-Great
Rivers contracted service provision in the county.
3.2.1.2.3 The provision of recommendations to Great
Rivers based on the results.
3.2.1.2.4 Identify and pursue opportunities to
leverage funding (including local millage and .1% local
sales tax) and facilitate partnerships that expand and/or
improve behavioral health services, improve access to
care, and increase integration of services.
Interlocal Agreement Number: 20170122 v1 page 2 of 7
3.2.1.3 At the request of Great Rivers, the County GRL shall invite
enrolled and non-enrolled individuals and their families that are
representative of the County including age groups to participate in
planning activities and in the implementation and evaluation of the
public behavioral health system. County must be able to demonstrate
how this requirement is fulfilled. In addition:
3.2.1.3.1 At the request of Great Rivers, assist with
implementation of trainings in the community, such as
Crisis Intervention Team (CIT) training and mental health
first aid.
3.2.1.4 GRL or designee shall coordinate with Great Rivers in the
following areas to ensure individuals in the community are receiving
continuity of care:
3.2.1.4.1 Act as liaison between Great Rivers, and
the local Criminal Justice partners (Sheriff, Superior Court,
Prosecutor, City Police, corrections, probation, and
Juvenile dept.), County Schools, community coalitions,
and other partners.
3.2.1.4.2 When appropriate, provide coordination
and technical assistance for County Felony Drug, Family
Therapeutic Court (FTC) or related mental health court,
provide technical assistance in developing
policies/procedures; provide service reporting.
3.2.1.4.3 The County shall collaborate with Great
Rivers in response to public requests for information,
services or support on matters of behavioral health
concern, prevention, or public health.
3.2.1.5 County shall coordinate and participate with Great Rivers
in all disaster preparedness activities and respond to
emergency/disaster events (e.g. natural disasters, acts of terrorism).
Contractor shall work with Great Rivers in the event of a disaster to
ensure the following activities are implemented:
3.2.1.5.1 Participate in local emergency/disaster
planning activities when county Emergency Operation
Centers and local public health jurisdictions request
collaboration
3.2.1.5.2 Locating persons in need of disaster relief
services
3.2.1.5.3 Engaging or linking persons to an
appropriate level of support or disaster relief services
3.2.1.5.4 Conduct post-disaster outreach to
determine the need for disaster related crisis counseling
and assess the availability of local resources in meeting
those needs
3.2.1.5.5 Partner in disaster preparedness and
response activities with other State entities, the State
Interlocal Agreement Number: 20170122 v1 page 3 of 7
Emergency Management Division, FEMA, the American
Red Cross and other volunteer organizations
3.2.1.5.6 Participation when requested in local and
regional disaster planning and preparedness activities
3.2.1.5.7 Coordination of disaster outreach activities
following an event.
3.2.1.6 At the request of Great Rivers, participate in the
development of a strategic plan for the transition to Fully Integrated
Managed Care in 2020
3.2.1.6.1 Participate in Great Rivers scheduled
meetings
3.2.1.6.2 Facilitate and/or host meeting as requested
by Great Rivers
3.2.1.6.3 Collect integration related data as
requested
3.2.1.6.4 Prepare monthly reports for Great Rivers
3.2.1.6.5 As requested by Great Rivers, present
information in partnership with Great Rivers staff
4. PROJECT BUDGET AND COMPENSATION
4.1 For the services described in Section 3.2 of this Agreement, Great Rivers shall
pay County, the lump sum of$8,834.00 per month. [This amount is based upon
100% of the County's annualized cost for 1.0 FTE County employee(s)with skills
necessary to perform the described services. The monthly lump sum is subject to
review after 12 months and to adjustment upon County's documentation of
increases to salary and benefits of the County employee(s) assigned to this
position].
4.2 For travel related to the performance, execution and delivery of the services
within this agreement, the County shall be reimbursed for transportation costs,
including meal expenses, per Great Rivers' policy.
5. DURATION OF AGREEMENT
This Contract commences on January 1, 2018, and shall remain in effect until December
31, 2019, unless terminated pursuant to the provisions of Section 6.
6. TERMINATION OF AGREEMENT
6.1 Termination for Conveniences:
Great Rivers may terminate this Agreement in whole or in part for convenience
by giving the County at least sixty (60) calendar days' written notice addressed
to the County. The County may terminate this Agreement for convenience by
giving Great Rivers at least sixty (60) calendar days' written notice.
6.2 Termination for Default
Interlocal Agreement Number: 20170122 v1 page 4 of 7
6.2.1 Great Rivers may terminate this Agreement for default, in whole or in
part, by written notice to the County, if Great Rivers has a reasonable
basis to believe that the County has:
6.2.1.1 Failed to perform under any provision of this Agreement;
6.2.1.2 Violated any law, regulation, rule, or ordinance applicable
to this Agreement; or
6.2.1.3 Otherwise breached any provision or condition of this
Agreement.
6.2.2 Before Great Rivers may terminate this Agreement for default, Great
Rivers shall provide the County with written notice of County's
noncompliance with this Agreement and provide the County a
reasonable opportunity to correct the County's noncompliance. If the
County does not correct the County's noncompliance within the period
of time specified in the written notice of noncompliance, Great Rivers
may then terminate this Agreement.
7. INDEPENDENT STATUS
For purposes of this Agreement the County acknowledges that County is not an officer,
employee, or agent of Great Rivers and that an independent contractor relationship will
be created by this Agreement.The County shall not hold out itself or any of its employees
as, nor claim status as, an officer, employee, or agent of Great Rivers. Nor shall the GRL
hold himself/herself out as a representative or agent of Great Rivers. The County shall not
claim for itself or its employees any rights, privileges, or benefits which would accrue to
an employee of Great Rivers. The County shall indemnify and hold harmless Great Rivers
from all obligations to pay or withhold federal or state taxes or contributions on behalf of
the County or the County's employees.
8. INSURANCE
County certifies by signing this Agreement that the County is insured through a risk pool
and shall pay for losses for which it is found liable.
9. RESPONSIBILITY
Each party to this Agreement shall be responsible for the negligence of its officers,
employees, and agents in the performance of this Agreement. No party to this Agreement
shall be responsible for the acts and/or omissions of entities or individuals not party to this
Agreement. Great Rivers and the County shall cooperate in the defense of tort lawsuits
when possible. Both parties agree and understand that such cooperation may not be
feasible in all circumstances. Great Rivers and the County agree to notify the attorneys of
record in any tort lawsuit where both are parties if either Great Rivers or the County enters
into settlement negotiations. It is understood that the notice shall occur prior to any
negotiations, or as soon as possible thereafter, and the notice may be either written or
oral.
10. TITLE TO PROPERTY
Interlocal Agreement Number: 20170122 v1 page 5 of 7
Title to all property, either real or personal, which was purchased or furnished by either
party to this Agreement for the purposes of performing their obligations under this
Agreement, shall remain with the party who purchased the property.
11. PAYMENT
Great Rivers shall pay County for the services provided to Great Rivers in accord with the
terms and conditions of this Agreement. Payments will be made within thirty (30) days of
receipt of billing from County.
12. NOTICE
Any notices to be given under this Agreement shall be delivered, postage prepaid and
addressed to:
To Lewis County: Danette York, Director
Lewis County Public Health & Social Services
340 N.W. North Street
Chehalis, WA 98532
To Great Rivers: Marc Bollinger, CEO
Great Rivers BHO
57 West Main Street, Suite 260
Chehalis, WA 98532
13. MAINTENANCE OF RECORDS
13.1 During the term of this Agreement and for six (6) years following termination or
expiration of this Agreement the County shall maintain records sufficient to:
13.1.1 Document performance of all acts required by law, regulation or this
Agreement including but not limited to maintaining the content of all
medical records in a manner consistent with utilization control
requirements of 42 CFR 456, 42 CFR 456.111, and 42 CFR 456.211.
13.1.2 Demonstrate accounting procedures, practices, and records that
sufficiently and properly document the County's invoices to Great
Rivers and all expenditures made by the County to perform as
required by this Agreement.
13.1.3 Substantiate the County's statement of its organization's structure,tax
status, capabilities, and performance.
14. CONFIDENTIALITY
The County shall protect all Personal Health Information, records, and data from
unauthorized disclosure in accordance with 42 CFR Section 431.300 through Section
431.307, RCWs 70.02, 71.05, 71.34, and for individuals receiving substance use disorder
treatment services in accordance with 42 CFR Part 2 and RCW 70.96A. The County shall
have a process in place to ensure that all components of its system understand and
Interlocal Agreement Number: 20170122 vi page 6 of 7
comply with confidentiality requirements for publicly funded behavioral health services.
Pursuant to 432 CFR Section 431.301 and Section 431.302, personal information
concerning applicants and recipients may be disclosed for purposes directly connected
with the administration of this Agreement. Prior to the effective date of this Agreement,
County shall sign the GRBHGO Business Associates Agreement in the form set forth in
"Attachment A" to this Agreement.
15. SEVERABILITY
If any section or part of this Agreement is held by a court to be invalid, such action shall
not affect the validity of any other part of this Agreement.
16. ENTIRE CONTRACT
The parties agree that this contract is the complete expression of the terms hereto, and
any oral representations or understandings not incorporated herein are excluded. Further,
any modification of this Agreement shall be in writing and signed by all parties.
WITNESS HERETO, the parties have executed this Agreement as of the dates written below.
GRE RIVERS BEHAV ORAL HEALTH ORGANIZATION
.111111,744 _/
Edna J. Fund, Gover elFg Board Chair Date
LEWIS COUNTY
3/6//g-
Danette York Date
Public Health & Social Services Director
APPROVED AS TO FORM:
Jonathan Meyer, Prosecutin. Attorney
By: Glenn Carter, Chief Civil Deputy
Prosecuting Attorney
Interlocal Agreement Number: 20170122 v1 page 7 of 7
Lewis County
Details of Budget or Request For Budget Amendment
Fund 104 Type of appropriation:
Department 611 CD Supplemental-has new offsetting revenue
Program 0 Emergency-using fund balance
Please Discuss Current Budget Uses or Describe a Need For Additional Funding
This is a budget amendment request for a satellite agreement with Great Rivers Behavioral Health
Organization(GRBHO).GRBHO will provide funding to Lewis County to employ a BHO Liaison.
Use of Funds
❑ New Expenditure ❑ New Transfer Out or D Currently Budgeted
Account Description BARS Account Number Amount
Salary&Wages 104 611 000 000 562 10 10 00 26,008
I
Total Use of Funds: $26,008
Source of Funds
2 New Revenue ❑ Use of Fund Balance ❑ New Transfer In or ❑ Currently Budgeted
Account Description BARS Account Number Amount
Public Health Service 104 611 000 000 346 20 t 00 00 26,008
Total Source of Funds: $26,008
Elected/Director Date '- io " BA 1831
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Mar 12, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approve Interlocal Agreement for Satellite Contract Services between Great Rivers Behavioral Health
Organization and Lewis County
Contact Danette York Phone: 2774
Department: Public Health and Social Services
Action Needed: Approve Resolution
Description
The County shall provide services equal to one FTE in order to act as Liaison between GRBHO and the
County's Public Health& Social Services Department. Work includes participating in meetings convened by
GRBHO, assisting in the design of, and working to, facilitate effective delivery of GRBHO projects as they
interface with Lewis County Public Health& Social Services. Work to be done between January 1,2018-
December 31, 2019.
Agreement#20170122
Approvals:
User Group Status
York, Danette Pending
Carter, Glenn Pending
Cover Letter To
Wendy Werner
PO Box 1447
57 West Main Street, Suite 260
Chehalis,WA 98532
Please also email copy of contract when approved.
Additional Copies
Sandi Andrus
JP Anderson
Stacey Loflin
Suzette Smith
Amanda Migliaccio
Grace Jimenez