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Bid Award: Lewis County Legal Printing BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON LISTING OF BID AND COMPANY SELECTED FOR LEWIS COUNTY ) RESOLUTION NO. 18- I IS LEGAL PRINTING FOR JULY 1, 2018, THROUGH JUNE 30, 2019 WHEREAS, the Lewis County Board of County Commissioners (BOCC) opened the county printing bid for the official county newspaper for legal publications; and WHEREAS, The Chronicle is the best and lowest qualified bidder per the bid specifications. NOW,THEREFORE, BE IT RESOLVED by the BOCC that the bid award for county printing be made to The Chronicle for the period beginning July 1, 2018, and ending June 30, 2019, at a cost of$3.30 per 1.20 column inch at 8-point type in conformance with the sample furnished with The Chronicle's bid. Passed in regular session this 2nd day of April 2018. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meye 'ro ec ing Attorney LEWIS COUNTY,WASHINGTON /1 7 / ��� —41 oz1L_, .. By: D•pity Prosecuting Attorney Edna .. Fund, Chair • tt/T14,---7 ATTEST: Robert C.Jackson,Vice Chair IA • 'ON J Rieva Lester, Clerk of the Board ®o`�� '{ \-%Gary Stam•er, Commi.sioner •5r SINCE (/' 10 1845 42/ 2: 04,s���co ss•\© • etirbe March 21,2018 Lewis County Board of County Commissioners 351 NW North Street Chehalis,WA 98532 Rieva.Lester@lewiscountywa.gov Dear Lewis County Board of County Commissioners, First,The Chronicle would like to thank you for your continued valued business throughout the years. The Chronicle is submitting a bid of$3.30 per 1.20 column inch(10 lines)to publish all Lewis County notices during the year beginning July 1,2018 and ending June 30,2019.The Chronicle is hoping to continue to provide a publishing experience Lewis County will find easy,efficient and cost effective for their budget. The circulation of The Chronicle covers Lewis County by mail subscriptions,home delivery subscriptions and single copy locations. It is easily available throughout the county at many retailers,as well as many rack locations.The Chronicle legals are available for viewing on our website at ww .chronline.com and on Washington State Newspapers Association's website at http: :`«www.wnpa.comr''public-notices: to the public, as no subscription is needed in order to view legal notices online. Our Mission is to be the best source of community journalism and quality products and services in our markets: • Integrity-we will operate with honesty and substance. • Loyalty-to our owner,the company, customers and each other. • Value-to our customers,profits for our ownership and meaningful jobs for our employees. • Service-to our community through our products and civic participation. We look forward to another successful bid for legals and an even stronger partnership with the county. Thank you for your consideration. Sincerely, 20,1 Ci C Amanda Curry Legal Clerk-Supervisor 360-736-3311 x1277 acurry@chronline.com I f<A t ti( OUNTY WASHINGTON INVITATION TO BID FOR SERVICES TITLE: COUNTY PRINTING OF LEGAL PUBLICATIONS ISSUED BY:Board of County Commissioners,351 NW North Street,Chehalis,WA 98532,Phone(360)740-1419,Fax(360)740-1475 BID DUE DATE&TIME: Sealed bids must be submitted to the BID ISSUE DATE: February 5,2018. Clerk of the Board in the Lewis County Commissioners'Office, 351 NW North Street,Chehalis,WA 98532 on or before NATURE OF THE PROJECT: This is a bid for publication 4:00 p.m.Friday,March 23,2018. of Lewis County's legal notices. THIS BID IS BEING SUBMITTED BY: MAIL OR HAND DELIVER BIDS PRIOR TO 4:00 PM, it � n, Friday,March 23,2018,to:the Clerk of the Board of County Bidder Name b ` 0r Commissioners,351 NW North Street,Room 210 Chehalis, e/MIAXiati WA 98532. Company Address< � PROPOSAL EFFECTIVE PERIOD: Bid proposals will be rr'' /t effective for a one-year period commencing July 1,2018. City V1� St (V Zip q0 51 For administrative information contact Rieva Lester,Clerk of �� ,��� ,��� I �(AO, � �-( . �� the Board,Board of County Commissioners' Office,351 Ph Fax (i ` N.W.North Street,Chehalis,WA 98532 at 360-740-1419. The bid response consists of the following pages when The undersigned offers and agrees to furnish the goods or services completed and submitted: Invitation to Bid page 1,Bid for the period required at the price(s)entered herein subject to the Scope of Work and Pricing,an example of a legal notice terms and conditions attached hereto. complying with scope of work,circulation information,and webpage information. I CERTIFY that the bid document has been read and understood and that all of the conditions contained therein are acceptable,and further,to the best of my knowledge the information contained in this bid proposal is accurate and complete and that I have the legal authority to commit this firm to a contractual agreement. By: Date:'\` THIS IS NOT AN ORDER. THIS IS AN INVITATION TO BID WHICH DOES NOT OBLIGATE LEWIS COUNTY TO PLACE AN ORDER • BID PROPOSAL Name of bidder: Th6 c,frurDYL c Address: 321 L City: CE01-ral,Co._ Zip code: c J 53 Phone: 3(I) D • -73 • 5311 Fax: ,3(Q D S;'D'7 ga?5? Email p c-Yo/1 f,1.2. CO7rt_ Point of contact: 4-ynocridk C{,( Y yj �/ 1. Cost of 1.20 column inch at 8-point type: ` ,5 3 ire r ad C 4( I 2. Total circulation for 2017 (provide total circulation numbers and a breakdown of circulation by the following zip codes: 98304, 98336, 98355, 98356, 98361, 98377, 98522, 98531, 98532, 98533, 98538, 98539, 98542, 98544, 98564, 98565, 98570, 98572, 98579, 98582, 98585 98591, 9859 , 98596). ( thi ) 3. Paid circulation (numbers) for 2017 (provide total circulation numbers and a breakdown of circulation by the following zip codes: 98304, 98336, 98355, 98356, 98361, 98377, 98522, 98531, 98532, 98533, 98538, 98539, 98542, 98544, 98564, 98565, 98570, 98572, 98579, 9858 , 98585, 98591, 98593, and 98596). 4. Availability of website - No Ca1/40:11-7"9 5. Website address: WA-)U0 • a-V6°<<�� ' "1(11 6. Total number of hits for the month of January 2018: Z j D 32-> 7. Attach sample of public notice provided with this bid package. 8. Cost to publish sample: It;?5 BID SUBMITTED BY: 1 4,JILL, (Printed Name) CALL FOR BIDS NOTICE IS HEREBY (3IV. EN that the Board of County Commis§onars of Lewis County, wiN open sealed proposals and pub. lily read them aloud on or after 10.00 a.m. on Mon- day, April 6, 2015, at the Levi's County Courthouse. Chehalis, Washington, for the 2014 Countywide Pre - levels and Overlays P21Cij' Oct. Sly, 09RRRO HMA. SEALED BIDS MUST BE DELIVERED BEFORE 9; gIL! ,--d1-mia(-6 30 A.M. Sealed proposals must be ciebvered to the Clerk ol the Board of Lewis County Commissioners, Room 209(351 NW. North Street Chehalis, Washing- ton 98532)by 9.30 a.m.on the date specified for open-in &J .. trig, and an envelope clearly marked. SEALED BID FOR THE 2009 COUN TY WI D E PR ELE g6/107 7/le 6krarit/ VELS AND OVERLAYS PROJECT . SM 09RRRO-HMA TO BE OPENED ON OR AFTER a(— j 10 00 A,M. ON MONDAY, Rieva Lester, Clerk of the ' r JUNE 8,2014.* Board Lewis County Corn- Eac:h bid shall be in rflissbnefs accordance with the plans, sPacJficatic'ns, and other Published. The Chronicle contract docurrinets now month,date.year on the fie with the County Engineer. The contract documents may be viewed and downloaded From Lewis County's Web Site www lewiscountywa goy or you may call the Lewis County Engineers office @ 360-740-2612 and request a copy be mailed to you. Each bid shall be accom. panted by a certified check, cashiers check or bid bond payable to the Treasurer of Lewis County in the sum of live percent(5%)of the bid to be torleited to Lewis County by the SU ccessful bidder in case they fail to enter into contract and file an acceptable surety bond in the fuN amount of the bid to fig conditions of said contract within twenty (20) calendar days of the date of award. The Board of County Corn, missioners reserves the right to repot any or aft bids and to waive all informalities in the bkidirig. DATED this 21st day of March,2018 Total Circulation for 2017 Total Paid Circulation for 2017 98304 0 0 98336 43 36 98355 0 0 98356 131 131 98361 29 29 98377 79 79 98522 0 0 98531 2200 1684 98532 2302 1930 98533 38 38 98538 33 33 98539 0 0 98542 26 26 98544 13 13 98564 144 131 98565 47 44 98570 307 307 98572 54 54 98579 290 290 98582 21 21 98585 50 50 98591 172 172 98593 20 20 98596 336 336 r • , V V T T sr 0 Y le 0 .i" ?is lk P ow a . I:. I 5. - : R.V .0 -:0 i 2 0 i I ::i -,, 2'1 t , g , , -10 g a' 0 0 . g ', §g 0 0 , ,,,,, / 0 ., 1 w oN, ''' i i . .. •• _, ,0 9 R. .....s a I •) ' 1(ft F i Fr' g 1 CJJ °I 1 I ,-.-, 4 00 ii 's N.) . ( -.. CU 1 E..- ) • • 1 (..... . 0 n A, •-• " 122. E i c- ... AS • si CO NJ r• t Cs p. I III. f • 0 ,,,i .,. \.t a ` ❑ v ci PI I `e • r Ut56 -4 u P IC-\\1% (A''' o 3 .5-...' z y,, CZ 4tnn. 1' c cE , , .z-- ' ,... i co • , „Judie- fiftt : frmAy Yyd 4irajLc QUALITY PARK LEWIS COUNTY WASHINGTON INVITATION TO BID FOR SERVICES TITLE: COUNTY PRINTING OF LEGAL PUBLICATIONS ISSUED BY: Board of County Commissioners,351 NW North Street,Chehalis,WA 98532,Phone(360)740-1419,Fax(360)740-1475 BID DUE DATE&TIME: Sealed bids must be submitted to the BID ISSUE DATE: February 5,2018. Clerk of the Board in the Lewis County Commissioners' Office, 351 NW North Street,Chehalis,WA 98532 on or before NATURE OF THE PROJECT: This is a bid for publication 4:00 p.m.Friday,March 23,2018. of Lewis County's legal notices. THIS BID IS BEING SUBMITTED BY: MAIL OR HAND DELIVER BIDS PRIOR TO 4:00 PM, Friday,March 23,2018,to: the Clerk of the Board of County Bidder Name •Shcl nnna Mc De r m #- Commissioners, 351 NW North Street,Room 210 Chehalis, WA 98532. Company `r�j� I T Sf CCQ ('tfu 'lour aid C o.0( luolt3 01) Tv1C. PROPOSAL EFFECTIVE PERIOD: Bid proposals will be Address 4-1.9-q U. Mal-Ice -4- Pwcd. effective for a one-year period commencing July 1,2018. City Nel'ICALS St iva Zip q r'ST,32. For administrative information contact Rieva Lester, Clerk of the Board,Board of County Commissioners' Office,351 Ph O) 7'I K - 68t1 a• Fax (9&o) 7 -/ - 6840 N.W.North Street,Chehalis,WA 98532 at 360-740-1419. The bid response consists of the following pages when The undersigned offers and agrees to furnish the goods or services completed and submitted: Invitation to Bid page 1,Bid for the period required at the price(s)entered herein subject to the Scope of Work and Pricing,an example of a legal notice terms and conditions attached hereto. complying with scope of work,circulation information,and webpage information. I CERTIFY that the bid document has been read and understood and that all of the conditions contained therein are acceptable, and further,to the best of my knowledge the information contained in this bid proposal is accurate and complete and that I have the legal authority to commit this firm to a contractual agreement. By: Date: 05/22/2-1:5 f$ THIS IS NOT AN ORDER. THIS IS AN INVITATION TO BID WHICH DOES NOT OBLIGATE LEWIS COUNTY TO PLACE AN ORDER BID PROPOSAL Name of bidder: Way( PPbldncy, •-C, ot bo Tht ros ("out --joure-ta( Address: q O. riely aIvd. PO (sox (I h6 City: C It , r- or\, wa Zip code: ggS32 '1'35-6 Phone: .[3b60 7418- hg-y$ (36 6 -519.3 Fax: 3b 7yg- c,xyl bo y% - I i() Email: reap oY■ @ote v&u uln1�s fr,v�q. Prim o, t auS evaol ublig hllr1 . eova Point of contact: SV1Qnnon V c rinit� A ! f rvi 81-'6 ry U 1. Cost of 1.20 column inch at 8-point type: $S 3 D t ed. rC_ ■ 2. Total circulation for 2017 (provide total circulation numbers and a breakdown of circulation by the following zip codes: 98304, 98336, 98355, 98356, 98361, 98377, 98522, 98531, 98532, 98533, 98538, 98539, 98542, 98544, 98564, 98565, 98570, 98572, 98579, 98582, 98585, 98591, 98593, 98596). 3. Paid circulation(numbers) for 2017 (provide total circulation numbers and a breakdown of circulation by the following zip codes: 98304, 98336, 98355, 98356, 98361, 98377, 98522, 98531, 98532, 98533, 98538, 98539, 98542, 98544, 98564, 98565, 98570, 98572, 98579, 98582, 98585, 98591, 98593, and 98596). 4. Availability of websited, No 5. Website address: 4',U# I • • A r 'o Actsktoun4 /1 ?"X&IS • 6. Total number of hits for the month of January 2018: n - r kcd? 7. Attach sample of public notice provided with this bid package. atwAe_dz_ 60 8. Cost to publish sample: 4 zi 1. - BID SUBMITTED BY: ` 'V\annar\ Mc'0e. AA:41- (Printed Name) l.egals CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County,will open sealed proposals and publicly read them aloud on or after 10:00 a.m on Monday. April 6, 2015, at the Lewis County Courthouse. Chehalis,Washington,for the 2014 Countywide Pre levels and Overlays Project. SM 09RRRO HMA. SEALED BIDS MUST BE DELIVERED BEFORE 9.30 / / X /3 <<1/'n(� t.�l Scaled proposals must be delivered to the Clerk of the Board of l ewis • d ) C County Commissioners,Room 209 .p "� (351 N W North Street Chehalis. ,s4- Washington 98532)by 9:30 a.m on the date specified for opening, and in an envelope clearly marked: "SEALED BID FOR THE 2009 COUNTYWIDE PRELEVELS AND OVERLAYS PROJECT,SM 09RRRO-HMA TO BE OPENED ON OR AFTER 10:00 A.M. ON MONDAY,JUNE 8,2014" Each bid shall be in accordance with the plans,specifications,and other contract documents now on file with the County Engineer. The contract documents may be viewed and downloaded from Lewis County's Web Site @ www.lewiscountywa. gov or you may call the Lewis County Engineers office L (3603 740-2612 and request a copy be mailed to you. Each bid shall be accompanied by a certified check,cashier's check or bid bond payable to the Treasurer of Lewis County in the sum of five percent (5%)of the bid to be forfeited to Lewis County by the successful bidder in case they fail to enter into contract and file an acceptable surety bond in the full amount of the bid to fill conditions of said contract within twenty(20) calendar days of the date of award. The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding. DATED this day of 2018. Rieva Lester,Clerk of the Board Lewis County Commissioners Published in The East County Journal Circulation data requested in items No. 2 and No. 3 is the same for The East County Journal. The Journal is a paid circulation newspaper—either by mail subscription or by single copy sales in any of the zip codes in Lewis County and is available for distribution by any outlet upon request. The following circulation data is by geographic areas that include the zip codes you requested. North East Lewis County(Mineral/Elbe) 98304/98355 139 Morton 98356 1,059 Glenoma/Randle/Packwood 98336/98377/98361 527 Mossyrock 98564 183 Onalaska/Cinebar 98570/98533 80 SalkumlSilverCreek/Ethel 98582/98585/98542 121 Centralia/Chehalis 98531/98532 251 Toledo/Winlock/Vader 98591/98593/98596 42 Other Lewis County 57 Other 215 429 N. Market Blvd. tr- (360) 748-6848 Chehalis, WA 98532 Fax (360) 748-6841 DeVaul Publishing Inc. Why The East County Journal is the best choice as Lewis County's Newspaper of Record • County saves money on publishing costs • Prompt affidavit of publication processing • More convenient for citizens to review notices once a week than having to search multiple different issues each week • Cheaper subscription cost for citizens • Free website posting of county's public notices • 24-hour free web access to citizens reviewing notices • Experienced newspaper staff to process county's notices • Personal service by dedicated staff • Flexibility for last-minute changes • Ability to deliver accurate, dependable, consistent service • Great working relationship with county staff • Proven track record as Official Newspaper for Lewis County • History of dedicated community service • Local newspaper ownership The East County Journal The East End Extra The Guide & Classified The Tenino Independent The Rochester Sun News Business to Business Advocate Printing • 1 i Jar WIZ' vp e Q a $ oc,ir a- 2 § � 2 a — s v My b$1.6c z�, Oth fed (yids -c-or CI v�� r n1, Sea L a1 S)ub11 Ea-h`onS To bae- o e:rled I1V.arGK fib, „9-0 t FILE COPY LeW,5 (_Oi:rt,Co,IthobsP BoardNW North Street B of County Commissioners Chehot:s, WA98532 190E LEWIS COUNTYr March 13, 2018 Town Crier 209 1/2 Duryea Raymond,WA 98577 To Whom It May Concern: Enclosed is the bid you submitted for Legal Printing. I discussed the following by phone with Lynnette Hoffman earlier today: Your bid was addressed to the Lewis County Clerk of the Court instead of the Lewis County Clerk of the Board.An employee of the Clerk's Office opened the envelope.After realizing the document was meant for my office,the employee taped the envelope shut and sent it to me. I received the envelope today. I did not open it, and I have not seen the bid. I am returning it to you as it contained the wrong address and has been opened. Lynnette asked that I return the bid to you at the address listed above. You are welcome to submit a sealed bid by 4 p.m. March 23, 2018. If you have any questions, please feel free to contact me in person, by phone at 360-740-1419 or via email at rieva.lester @lewiscountywa.gov. Thank you, Rieva Lester Clerk of the Board 360.740.1120 Edna J. Fund Bobby Jackson Gary Stamper Rieva Lester 360.740.1475 nt f .360.740.1480 horrPlewisrountywa.gov FILE COPY CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners (BOCC) of Lewis County,Washington, will open sealed bids and publicly read them aloud at or after 10 a.m., Monday, March 26, 2018, in the Lewis County BOCC Hearing Room, 2nd Floor, Courthouse, Chehalis,Washington, for County printing of legal publications for the year beginning July 1,2018, and ending June 30, 2019. Sealed bids must be delivered to the Lewis County Clerk of the Board, Room 210, Chehalis,Washington, before 4 p.m. Friday, March 23, 2018, in an envelope clearly marked "SEALED BID FOR COUNTY PRINTING OF LEGAL PUBLICATIONS—TO BE OPENED ON OR AFTER 10 A.M. March 26, 2018." For bid instructions, please see www.Iewiscountywa.gov.The newspaper or publication must be established as one of the "general circulation" within Lewis County. Pursuant to RCW 36.72.075, the BOCC reserves the right to reject any or all bids and to waive all informalities in the bidding and to contract with the best and lowest responsible bidder as the best interest of the county may appear. Questions regarding bid submission and consideration must be submitted to the BOCC in advance of bid delivery. Dated this 5th day of February, 2018. Rieva Lester, Clerk of the Board Lewis County Board of County Commissioners Publish: The Chronicle Tuesday, February 6,2017 i • 4. 14 o = | 2CO\� 111 to'f $0 \ Oi „..t| @1�&\ _ \\ £ . a.G\ - / c -\} • to- S'm ed32 C . .. � • rs,:,,..,.,,,,, „_ \ � -0� c E- • ' & � * -�\1 / c f ° / U (3 = t _ ƒ 2 = 4. — q k- t 9 / / - 7 > SS . 0 / k O. 0 } b ,g( ^ R . CD la' al � d Z 2 eV rki q U 2 te) @ - k � k 0 _ G o k ± § q �2 - z ? — § 2 • 4 1. o a t1 U ••- c c ' ! \ q / oo / §§b � �� � � / ) c• 9 0 \ S ƒ A .._ RECEI E ) 7______-- ___' Board of County Coin us: ■ \� Lewis Countsk� igilsgu t ourth 1�. ( ; 351 NW Rorth Street ! �` �, ' Board of County Commissione S APR O5het�18, WA98532- 9°is:f _ "„� f r Ji 1 LEWIS COUNTY/ — EJF R Zg.. S \-., ra' '° ,/ ❑ FY ❑ Action required 0 Other MEMO TO: Lewis County Commissioners Edna J. Fund, Robert C.Jackson and Gary Stamper FROM: Rieva Lester,Clerk of the Board ...4.. ... DATE: April 9,2018 SUBJECT: Apparent bid from Town Crier regarding Lewis County's legal paper of record r Ok Today I received in the mail a letter I had sent to the Town Crier on March 13,2018.The letter,which was pi mailed to the address Town Crier reporter Lynnette Hoffman provided,was returned as undeliverable. I had spoken to Lynnette by phone the afternoon of March 13 and informed her of the following:The Town Crier's apparent bid was addressed to the Lewis County Clerk of the Court instead of the Lewis County Clerk of the Board.An employee of the Clerk's Office opened the envelope then realized that the document was meant for the Commissioners'Office.The employee taped the envelope shut and then sent it to me. I informed Lynnette that I had received the envelope that day(March 13,2018)and that I had not opened the apparent bid. I told her I was returning it to the Town Crier as it contained the wrong address and had been opened. Lynnette requested that I return the apparent bid to the Town Crier at the following address: 209 Y2 Duryea, Raymond,WA 98577. Along with the apparent bid, I included a letter outlining what I had told Lynnette, including the fact that the Town Crier was welcome to submit a sealed bid by the deadline,4 p.m. March 23,2018. u 360.740.1120 Edna J. Fund Bobby Jackson Gary Stamper Rieva Lester F 360.740.1475 -,r,<,, 5, d •.,: Clerk of the soo, tin, 360.740.1480 bocc @lewiscountywa.gov ZS 4 a- 9 xf..) H a) CD 0 < 7 O n 0c Dm rD s — x — J _ pa - w co m qtg - xrr H zripa o • 000.' ▪ e;++e C. = 4400t' 7. tt*Pfog xx o sr O � V„ '° 'mot re..6 ' ER s a8I ' — III ' BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: Apr 02, 2018 Suggested Wording for Agenda Item: Agenda Type: Consent Award the Legal Printing bid to The Chronicle. Contact Rieva Lester Phone: 360-740-1419 Department: Board of County Commissioners Action Needed: Approve Resolution Description The Chronicle submitted the lowest and responsible bid for the 2018-2019 calendar for Lewis County Legal Printing. The Lewis County Board of County Commissioners intends to contract with a qualified legal newspaper, in accordance with RCW 65.16.020, to serve as the official newspaper for publishing all of Lewis County's legal and other official notices for one year beginning July 1, 2018. Cover Letter To The Chronicle The Town Crier The East County Journal