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2018-04-09 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes April 9,2018 Present: Commissioner Fund, Commissioner Jackson, Commissioner Stamper Recorder: Rieva Lester Commissioner Fund called the meeting to order at 10:03 a.m., determined a quorum and then proceeded with the flag salute. PUBLIC COMMENT None. PRESENTATION Commissioner Jackson made a motion to approve the proclamation recognizing April 8-14, 2018, as National Public Safety Telecommunications Week. Commissioner Stamper seconded. E911 Dispatch Supervisor Elizabeth Casteel read the proclamation into the record. Commissioner Stamper thanked the dispatchers for their efforts. Emergency Services Director Steve Mansfield commended the dispatchers for their great work. 911 Manager Dave Anderson echoed their sentiments. Commissioner Jackson thanked the dispatchers for their hard work and acknowledged their many sacrifices. He discussed his role on the state board. Commissioner Fund also thanked the dispatchers. Motion passed 3-0. NOTICE ITEMS Commissioner Stamper made a motion to approve Resolutions 18-120 through 18-122. Commissioner Jackson seconded. 1 Resolution 18-120: Publication of the 2017 County Forces road construction projects and costs. Erik Martin, Director of Public Works, spoke to the resolution. He said RCW requires the publication of new construction projects, including costs. He said the 2017 Countywide 3R Project totaled $433,834. Resolution 18-121: Call for sealed bids for the material purchase of two precast concrete split box culverts(CMP 1603 and 1604). Bids are due to the Clerk of the Board by 11 a.m.Tuesday,April 24, 2018. Erik Martin, Director of Public Works, spoke to the resolution. He said the projects are on Pleasant Valley Road near Winlock and Bunker Creek Road in Adna. He said the bid call is for materials. Resolution 18-122: Call for sealed bids for the purchase of materials necessary to construct the Lincoln Creek Road Stockpile and Fill Site Project. Bids are due to the Clerk of the Board by 11 a.m.Tuesday, April 24, 2018. Erik Martin, Director of Public Works, spoke to the resolution. He said the bid call is for materials to be stockpiled on Lincoln Creek Road. Motion passed 3-0. CONSENT ITEMS Commissioner Jackson made a motion to approve minutes from the April 2, 2018, meeting as well as Resolution 18-123. Commissioner Stamper seconded. Resolution 18-123:Approval of warrants/claims against the various county departments. Chief accountant Suzette Smith, representing the Auditor's Office, said warrants 788339-788443, 788624-788655 and 788662-788711, totaling$449,638.41, were issued the week of March 30.She said payroll/benefit warrants numbered 788499-788623 and Automatic Deposits 1-526, totaling $3,613,438.45, were issued April 5. Suzette noted a skip in sequence for warrants 788444-788498 and 788656-788661,which were issued on behalf of Special Purpose Districts. Motion passed 3-0. DELIBERATION ITEMS Commissioner Stamper made a motion to approve Resolutions 18-124 through 18-127. Commissioner Jackson seconded. 2 Resolution 18-124: Listing the bids received and the contractor selected for the 2018 Pulverization Project,CMP 15-1801. Erik Martin, Director of Public Works, spoke to the resolution. He said three bids were received for the 2018 Pulverization Project. He said the lowest responsive bid was from Ground Up Road Construction, which submitted the winning bid of$13,987.60. He said the Engineer's Estimate for the project was $39,004. Resolution 18-125: Direct the Prosecuting Attorney to initiate proceedings to acquire the necessary road right of way for the North Fork Road Realignment Project. Erik Martin, Director of Public Works, spoke to the resolution. He said the resolution will instruct the Prosecuting Attorney's Office to begin proceedings to acquire necessary right of way for the North Fork Project. Deputy Prosecuting Attorney David Fine spoke to the resolution. He said the resolution contends with a half-acre portion of property. He said Lewis County rarely has to take condemnation steps to acquire property. He said the county offers landowners money to seek outside advice regarding negotiations with the county. He said the project is to take place in 2019. He said the condemnation process would have to begin in May if the county is unable to negotiate with the property owner. Commissioner Fund asked what was done in an attempt to reach an agreement with the landowner. Erik said Public Works began communication efforts in October. He said Public Works discussed the project with the landowners in October, sent an offer letter and spoke with the landowner several times by phone and in person. He said the landowners stopped returning attempted to reached the landowner by phone several times. Commissioner Fund asked why the road was selected for changes. County Engineer Tim Fife said accident history and the curvature of the road led to plans to improve the road. He said the county first considered stormwater ponds but then reconsidered and instead chose "filter strips" for stormwater. Commissioner Stamper asked how many other property owners will be affected. Tim said there are 23 other property owners that will be affected. Erik reiterated that Public Works is very open to talking with the landowner instead of having to go through the condemnation process. Resolution 18-126:Approve an interagency agreement between Lewis County and Riverside Fire Authority (RFA)for the installation,operation and maintenance of personal communications equipment and related telecommunications activities on the Cooks Hill Fire Station and the Lewis County Historic Courthouse radio tower. 3 Steve Mansfield, Director of Emergency Services, spoke to the resolution. He said the interlocal addresses two separate sites:the Cooks Hill Fire Station and the County's Historic Courthouse. He said the agreement will save both entities money. He clarified the use of"personal" in the verbiage. Resolution 18-127: Appoint Derrick Wojcik-Damers to the Public Facilities District(PFD) board of directors. Commissioner Jackson spoke to the resolution. He noted that Derrick Wojcik-Damers is the General Manager of Twin Transit. Motion passed 3-0. HEARING Resolution 18-128: Hearing for the 1st 2018 Budget Amendment for Current Expense and other funds. Commissioner Fund introduced the hearing. Steve Walton, Director of Central Services, and Becky Butler, Budget Manager,gave the staff report. Steve said notice of the hearing was published in The Chronicle on March 29 and April 3, 2018. Steve said the amendment increases expenditures for all funds in the amount of$979,876, with increased revenue in the amount of$858,053 and use of fund balance in the amount of$121,823. He said the Current Expense portion of this budget amendment reflect a $74,733 increase in expenditures for a $74,733 use of fund balance. Becky Butler outlined the line items in the budget amendment. Commissioner Fund asked if there were any questions.There were none. Commissioner Fund then closed the question-and-answer portion of the hearing. Steve and Becky asked that their previous comments be adopted into the record. Commissioner Fund asked if anyone wanted to speak for or against the resolution. No one spoke. Commissioner Fund closed the hearing. Commissioner Jackson made a motion to approve Resolution 18-128. Commissioner Stamper seconded. Motion passed 3-0. 4 GOOD OF THE ORDER Commissioner Jackson discussed the April 6 transportation improvement conference. He discussed the impact countywide transportation could have for students, employers,employees, etc. He said there will be a two-tenths of 1 percent sales tax on the November ballot. Commissioner Stamper discussed a call he received from an individual regarding signs for a Neighborhood Watch program. He said Roger Smith and his neighbors were grateful for the help from Public Works. Commissioner Fund discussed Jaime Herrera Beutler's recent stop in Centralia. PRESS CONFERENCE No questions from the media. Ron Averill of Centralia thanked the BOCC for filling the vacancy on the PFD. He said he is disappointed that Napavine chose not to participate in the plan for countywide transit. Ron then spoke about the Flood Authority's discussions regarding flood insurance. Commissioner Jackson said Napavine has 60 days during which it could opt in regarding countywide transit. He discussed the use of an "open document," which allows for Napavine to opt in at a later date if desired. Commissioner Stamper said the loss of transit from the east side would hurt the collection of sales tax in Chehalis and Centralia. Commissioner Fund invited the audience to the 9 a.m. May 4 Mayors' Meeting,during which former state Sen. Kirk Pearson and his panel of experts will discuss broadband technology. ADJOURNMENT The BOCC Business Meeting adjourned at 10:53 a.m.,with the next Business Meeting scheduled for 10 a.m. Monday, April 16,2018, in the Commissioners' Hearing Room (Room 223). Please note that minutes from the BOCC Business Meeting are not verbatim.A recording of the meeting may be purchased at the B0CC office,or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings. Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m.,2 p.m.,6 p.m., and 10 p.m. daily. Video footage also can be found on the Lewis County Commissioners'Facebook page. 5 BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON ,, ____Tp• I / 04i001)0,{t' •• !' lir • S \ S. • . nd, Chair •, IS INCE ' 9• • * � ' 184S v,I o . (,-.. 7 �• %. ‘0.7„ *Q °• N,,,s� �,, ATTEST: •o���^s istco$ Robert C.Jackson,Vice Chair ••• ••• ---jef,e-fretie—S1-e / Vet Rieva Lester, Clerk of the Board y Stamper, Commissi ner 6