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Director of Information Technology Services to execute a purchase order with Dell Inc. BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON RE: AUTHORIZING THE DIRECTOR ) OF INFORMATION TECHNOLOGY ) RESOLUTION NO. 18- OD SERVICES TO EXECUTE A PURCHASE ) ORDER WITH DELL INC. WHEREAS,the County has approximately 750 computer systems deployed across its networks; and WHEREAS, the County has the ability to purchase off of the Washington State DES pricing schedule and agreement with Dell Inc.; and WHEREAS, the Director of Information Technology Services has found it to be of significant benefit to purchase replacement systems in bulk, to achieve an even greater savings; and WHEREAS, the Board of County Commissioners (BOCC), approved the purchase and ongoing equipment replacement and repair through the IT Services inter-fund rates; and WHEREAS, , the BOCC has granted authority to department Directors by Resolution No. 09-299, and amended Resolution No. 11-437,to bind the County in amounts up to $40,000; NOW THEREFORE BE IT RESOLVED, the BOCC hereby authorizes the Director of Information Technology Services or his designee to sign a purchase order with DELL, Inc. in excess of the above mentioned $40,000 limitation. 2018's bulk PC purchase is approximately $145,650.50, including sales tax. Passed in regular session this 16th day of April, 2018. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonath Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON elf By: Deputy Prosecuting Attorney E• . . d, Chair jr/ ATTEST: ••®•• Robert C.Jackson,Vice Chair ®`S co UN •• `,-/A..• Rieva Lester, Clerk of the Board SINCE I o•Gary Sta per, Commissioner • I° 1845 • U/ z � ,*• y • St o •C\O IS • w Q1stC®• Sales rep: Will Mansour( 3000023592117.1 D-LEMC A quote for your consideration! Total: $ Based on your business needs, we put the following quote together to help with 145,657.50 your purchase decision. Please review your quote details below, then contact your sales rep when you're ready to place your order. ... ..................... ........._. Quote number: Quote date: Quote expiration: Deal ID: 3000023592117.1 Mar. 28. 2018 Apr. 27, 2018 15715912 Company name: Customer number: Phone: LEWIS CO CENTRAL SERVICES 8904015 (360) 740-1247 Sales rep information: Billing Information: Wilt Mansour LEWIS CO CENTRAL Will Mansour@Dell.com SERVICES (800) 456-3355 LEWIS COUNTY IT Ext: 80000 351 NW NORTH ST FISCAL CHEHALIS WA 98532-1926 US (360) 740-1247 Pricing Summary Item Qty Unit Price Subtotal OptiPlex 7450 AIO 125 $1,076.95 $134,618.75 Subtotal: $134,618.75 Shipping: $0.00 Environmental Fees: $0.00 Non-Taxable Amount: $0.00 Taxable Amount: $134,618.75 Estimated Tax: $11,038.75 Total: $145,657.50 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Sates rep: Will Mansour 1 3000023592117.1 Dear Customer, Your Quote is detailed below; please review the quote for product and information accuracy. If you find errors or desire certain changes please contact me as soon as possible. Regards, Will Mansour Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to Order Shipping Group 1 Shipping Contact: Shipping phone: Shipping via: Shipping Address: MATT JAEGER (360) 740-1247 DELL Standard Delivery 360 NW NORTH ST CHEHALIS WA 98532-1925 US SKU Description Qty Unit Price Subtotal OptiPlex 7450 AIO 125 $1,076.95 $134,618.75 Estimated delivery date: Apr. 13, 2018 Contract No: WN34AGW Customer Agreement No: 05815-003 210-AKMX BASE,AIO,OPTI,7450,CTO,WW 125 - - 338-BKYV Intel Core i5-7600 (QC/6MB/4T/3.5GHz/65W); supports 125 - - Windows 10/Linux 619-AHKN Win 10 Pro 64 English, French, Spanish 125 - - 630-AAPK No Productivity Software 125 - - 370-ADJH 16GB (2x8GB) 2400MHz DDR4 125 - - 400-AHZI 2.5 inch 1TB 7200rpm Hard Disk Drive 125 - - 401-AADF No Additional Hard Drive 125 - 817-BBBN NO RAID 125 - - 409-BBCF No Intel Rapid Start or Smart Connect 125 - - 575-BBHR Height Adjustable Stand for OptiPtex 7440/7450 125 - - 490-BBFG Intel Integrated Graphics, Dell OptiPlex 125 - - 325-BBUB 8xDVD 9.5mm Optical Disk Drive 125 - - 429-AAVN 8x DVD-ROM 9.5mm Optical Disk Drive 125 - ' Sales rep: Will Mansaur 1 3000023592117.1 555-BBNG Thank You for Choosing Dell 125 - - 555-BBFO No Wireless LAN Card 125 - - 391-BBDM Non-Touch LCD, Dell OptiPlex AIO 125 - - 329-BDHS 7450 AIO 23.8, FHD NonTouch with Camera, Integrated 125 - - Graphics, Bronze PSU 461-AABV No Accessories 125 - 580-ADJC Dell KB216 Wired Multi-Media Keyboard English Black 125 - - 275-EBBW Dell MS116 Wired Mouse, Black 125 - - 631-ABEU No Out-of-Bands Systems Management 125 - - 525-BBCL SupportAssist 125 - - 640-BBLW Dell(TM) Digital Delivery Cirrus Client 125 - - 658-BBMR Dell Client System Update (Updates latest Dell 125 - - Recommended BIOS, Drivers, Firmware and Apps) 658-BBRB Waves Maxx Audio 125 - 658-BCUV Dell Developed Recovery Environment 125 - 620-AALW OS-Windows Media Not Included 125 - - 387-BBLW E-Star 6.1 & TCO 5.0 Driver, Service Install Module 125 - - 332-1286 US Order 125 - - 340-ABJI No Diagnostic/Recovery CD media 125 - - 340-BJWF MOD,PLCMT,QSG,W10,7450,DA0 125 - - 658-BBTV CMS Essentials DVD no Media 125 - - 450-AAOJ System Power Cord (Philipine/TH/US) 125 - - 329-BBJL TPM Enabled 125 - - 389-BCGW No UPC Label 125 - - 389-BRFY MOD,LBL,REG,JSD2,GS,7450 125 - - 340-AGIK Safety/Environment and Regulatory Guide (English/French 125 - - Multi-language) 340-BJWH MOD,SHP MTL,TAR,AI023.8,DA0 125 - - 389-BBUU Shipping Label for DAO 125 - - 389-BLSV Intel Core 15 Processor Kabylake Label 125 - - ' Sales rep: Will Mansour 130©0023592117.1 800-BBIO Desktop BTO Standard shipment 125 - - 817-BBBB No FGA 125 - - 997-6870 Dell Limited Hardware Warranty Plus Service 125 - - 997-6875 Onsite/In-Home Service After Remote Diagnosis 5 Years 125 - - Subtotal: $134,618.75 Shipping: $0.00 Environmental Fees: $0.00 Estimated Tax: $11,038.75 Total: $145,657.50 ' Sales rep: Will Mansour j 3000023592117.1 Unless you have a separate written agreement that specifically applies to this order, your order is subject to Dell's Terms of Sate (for consumers the terms include a binding arbitration provision). Please see the legal disclaimers below for further information. Important Notes Terms of Sate Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell's Terms of Sale (www.dell.com/learn/us/en/uscorpl/terms-of-sale), which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy (www.detl.com/returnpolicy) and Warranty (for Consumer warranties ; for Commercial warranties). If this purchase includes services: in addition to the foregoing applicable terms, the terms of your service contract will apply (Consumer;Commerciat). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement -Type A (www.dell.com/AEULA) and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S ( www.delt.com/SEULA). If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terms and conditions located at https://mozy.comiabout/tegal/terms. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your P0, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. 1 BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: Apr 16, 2018 Suggested Wording for Agenda Item: Agenda Type: Consent Authorization for the Director of IT Services to execute a purchase order with Dell Inc., a Washington state approved computer equipment vendor. Contact Steven Wohld Phone: 3607403349 Department: IT Services Action Needed: Approve Resolution Description The County continually seeks to save money and leverage its purchasing power through a rigorous process to determine the best and most cost-effective way to purchase and replace technology equipment for its users. As a local governmental agency, the County can purchase and replace these products at a significantly reduced rate through state negotiated pricing. Dell Inc. offers an even greater value for larger bulk purchases. This resolution authorizes the Information Technology Services Director or his designee, to sign a purchase order with Dell, for a bulk computer replacement purchase, and significantly reduce the cost of replacing County computer systems. Cover Letter To Steve Wohld, Suzette Smith,Debbie Nygaard,Eric Eisenberg, Becky Butler.