Microsoft Enterprise Agreement Renewal for Director of IT Services to execute agreement BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
RE: MICROSOFT ENTERPRISE )
AGREEMENT RENEWAL ) RESOLUTION NO. 18- I JI
FOR DIRECTOR OF IT SERVICES )
TO EXECUTE AGREEMENT )
WHEREAS, in 2008, the Board of County Commissioners (BOCC) entered into a licensing
purchase and software assurance agreement to replace the County's aging network
management and email systems, with a system suitable to meet current and future
requirements; and
WHEREAS, over the course of many months, the Executive Steering Committee, with the
leadership of IT Services, explored options within the industry. The committee selected the
Microsoft Active Directory network solution, the Microsoft desktop and Office solutions, and
the Microsoft Exchange email solution, as the most effective products to meet this need; and
WHEREAS, as a local governmental agency, Lewis County has the ability to purchase these
products at a discounted rate through the Department of Enterprise Solutions (DES); and
WHEREAS, the BOCC approved this purchase and ongoing Software Assurance through the IT
Services inter-fund rates; and
WHEREAS, should the need for future contract amendments and/or change orders occur, the
BOCC has granted authority to department Directors by Resolution No. 09-299, and amended
Resolution No. 11-437, to bind the County in amounts up to $40,000;
NOW THEREFORE BE IT RESOLVED, the BOCC hereby authorizes the Director of Information
Technology Services or his designee to sign the annual Microsoft Enterprise Agreement (MS EA)
renewals with DES, or their designated reseller in excess of the above mentioned $40,000
limitation. 2018's renewal is approximately $140,000, including sales tax.
Passed in regular session this 16th day of April 2018.
•
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS, ,Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON,i
a.- �o�
, /
By: Deputy Prosecuting Attorney •na J Fund, Chair /
/ r/it
ATTEST: �� couNry ��°° •obert C.Jackson,Vice Chair
e�vw Q4))PRD p��\,.�°
P.Z-ekOle--■9/e/g-----j°/
I� SINCE � z F if (31-
Rieva Lester, Clerk of the Board .'" 10 ,1845 w1 .Gary Stamp r, Corn This ' ner
.* N•:'4;, CO S15 ,, /,...
° 47t ONS\<c®°
U
Ri nni EN POINTE Master Contract 06016
■ ■��
Quote# 1212118
Lewis County: YR 2 49105529 88A2403C
'stave.wohldr,,ewlscountyvva.gov' 4/1/2017 3/31/2020
u.• •..:i dl { 7
77•7{3 ._S l 1 w.
w i.50
1 iP ,,P T
Partq 41iGl i l d; 1S 74;l IN1<n1 _5 L.L ;i1 = ?i Q yu VniufakW llPrtc e� 144x uV eanrdJ?ei d f`in n 1i 1r..
269-12442 OfficeProPlus ALNG SA MVL Pltfrm 540 579.83 $ 43,108.20
312-02257 ExchgSvrEtd ALNG SA MVL 1 $115.38 $ 115.38
395.02504 ExchgSvrEnt ALNG SA MVL 1 5660.66 $ 660.66
76A-00013 EntCAI.ALNG SA MVL Pltfrm DvcCAL wSrvcs 540 572.26 $ 39,020.40
77D-00111 VSProSubMSDN ALNG SA MVL 1 $306.27 $ 306.27
7NQ-00292 SQLSvrStdCore ALNG SA MVL 21lc CoreLic 8 5584.79 $ 4,678.32
9GA-00313 CISSteStdCore ALNG SA MVL 21.1c CoreLic 184 534.18 $ 6,289.12
KV3-00353 WINE3perDVC ALNG SA MVL Pltfrm 540 534.89 $ 18,840.60
6RV-00002 EntCALSrvaforGov ALNG SubsVL MVL Pertisr 540 $0.00 $ -
$ - $
S 113,018.95
n
n:J
rr If
n€igt-;R EN POI NTE •
••woA.+E ceNO1.nr.rr
49105529 188A2403C
•'�'Y;;"9`... .j.. _x «,,r y;Ei�,.;:. -:'j: s. ','T'..-;.«.t..r
Product SKU Quantity Price Extended Total
CISSteStdCore ALNG LicSAPk MVL 2Uc CoreUc 9GA-00006 4 $ 223.26 $
[SQLSvrStdCore ALNG UcSAPk MVL 21.1c CoreUc I - $ 893.04 4
7N Q-00302 o - $ 15,204.56
-
Total $ 16,097.60
vp
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Apr 16, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Authorization for the Director of IT Services to execute the renewal of an Enterprise Agreement with En Pointe,
a Washington state contracted reseller for Microsoft Corporation licenses.
Contact Steven Wohld Phone: 3607403349
Department: IT Services
Action Needed: Approve Resolution
Description
In 2008, the Board of County Commissioners and the Lewis County Information Technology Services division
entered into an agreement through the Washington State Department of Enterprise Services (DES), previously
know as the Department of Information Services, with Microsoft Corporation for network management
software, desktop software, and various other products. The County had previously used Novell network
management products, which was coming to an "end-of-life".
The County went through a rigorous process to determine the best and most cost-effective way to migrate
between these two technologies, and made the original purchase through an existing Washington State contract.
As a local governmental agency, the County can purchase and maintain Microsoft products at a significantly
reduced rate through this state contract.
Each year, this agreement requires amendments and updates to ensure the correct number of licenses are in
place. This process is known as an annual "TrueUp".
This resolution authorizes the Information Technology Services Director or his designee to renew this
agreement with DES, or their appointed vendor, currently En Pointe, for the annual Software Assurance and
TrueUp of all licenses and software.
Cover Letter To
Steve Wohld,Suzette Smith,Debbie Nygaard,Eric
Eisenberg,Becky Butler.