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Selection of Consultant for A&E Professional Services of Upcoming Grant Funded Fish Passable Structures Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Agreement Number: GFFPS20I8 Firm/Organization Legal Name(do not use dba's): PBS Engineering and Fnvironmental Inc. Address Federal Aid Number 4412 SW Corbett Ave. Portland, OR 97239 UBI Number Federal TIN or SSN Number 601-152-088 93-0870218 Execution Date Completion Date May 14, 2018 June 30, 2019 1099 Form Required Federal Participation ❑ Yes 0 No ❑ Yes 0 No Project Title Grant Funded Fish Passable Structures Design and Engineering Services Description of Work To provide professional design and engineering services to Lewis County Public Works for Grant Funded Fish Passable Structures, including but not limited to,the Berwick Creek Barrier Removal and Realignment (17-1148)(one crossing), the Lower Reach Berwick Creek Barrier Removals(17-1149) (two crossings), and the MF Ncwaukum Fish Passage_Site(D 021(4501 1)(070070)(17-1420) (one crossing)projects. ❑ Yes Q No DBE Participation Maximum Amount Payable: $285,000 n Yes d No MBE Participation ;6C6u $i ❑ Yes Fl No WBE Participation ar 1-la,aacjt��►l `mirk 25,otao ❑ Yes rAl No SBE Participation • Index of Exhibits Exhibit A Scope of Work Exhibit B DBE Participation/SBE Plan Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit F Sub-consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents Exhibit I I Liability Insurance Increase Exhibit 1 Alleged Consultant Design Error Procedures Exhibit .1 Consultant Claim Procedures Agrecmeni Number: GFFPS20I 3 LocalAgency A&E Professional Services Negotiated Hourly Rate Consultant Agreemont Page 1 of 14 Revised 11/01/2017 r 4 THIS AGREEMENT, made and entered into as shown in the"Execution Date" box on page one(1)of this AGREEMENT,between the Lewis County Public Works 1 hereinafter called the"AGENCY,"and the"Firm/Organization Name"referenced on page one(1)of this AGREEMENT,hereinafter called the"CONSULTANT." WHEREAS,the AGENCY desires to accomplish the work referenced in"Description of Work"on page one (1) of this AGREEMENT and hereafter called the"SERVICES;"and does not have sufficient sta f to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable,and has signified a willingness to furnish consulting services to the AGENCY. NOW,THEREFORE,in consideration of the terms,conditions,covenants,and performance contained herein, or attached and incorporated and made a part hereof,the parties hereto agree as follows: I. General Description of Work The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and,if applicable,sub-consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. Il. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit"A"attached hereto and by this reference made a part of this AGREEMENT, The General Scope of Work was developed utilizing perfommnce based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies,groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies,groups,and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination,progress, and presentation meetings with the AGENCY and/or such State,Federal,Community,City,or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation.The minimum required hours or days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit"A." The CONSULTANT shall prepare a monthly progress report,in a form approved by the AGENCY,which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT,any sub-consultants, and the AGENCY shall comply with all Federal, State,and local laws, rules,codes,regulations,and all AGENCY policies and directives,applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Agreement Number: GPFPS2018 _, Page 2 of 14 Local Agency A&E professional Services Negotiated Hourly Rate Consultant Agreement Revised 11/01/2017 Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUE) regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS perform a minimum of 30%of the total amount of this AGREEMENT. In the absents of a mandatory UDBE, a voluntary SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall submit a SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not. The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE Participation. Non-minority,woman owned DBEs does not count towards UDBE goal attainment. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C — Preparation and Delivery of Electronic Engineering and other Data." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by(i)certified mail,return receipt requested, or(ii)by email or facsimile, to the address set forth below: If to AGENCY: If to CONSULTANT: Name: Ann Weckback Name: Dave Segal Agency: Lewis County Public Works Agency: PBS Engineering and Environmental Inc. Address: 2025 NE Kresky Avenue Address: 1180 NW Maple Street, Suite 160 City: Chehalis State: WA Zip: 98532 City: Issaquah State: WA Zip: 98027 Email: ann.weckback @lewiscountywa.gov Email: dave.segal @pbsusa.com Phone: 360-740-1 440 Phone: 42S-654-8768 Facsimile: 360-740-1479 Facsimile: 866-727-01.40 110. Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY, All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this AGREEMENT titled"Completion Date." The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Agreement Number: GFFPS2018 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 3 of 14 Revised 11/01/2017 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials,supplies,equipment,and incidentals necessary to complete SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). A. Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate, and Fixed Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits "D" and "E" attached hereto and by reference made part of this AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT'S direct labor rates and indirect cost rate computations and agreed upon fixed fee. The accepted negotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgment, to 180 days following the CONSULTANT'S fiscal year end(FYE)date. The direct (raw) labor rates and classifications, as shown on Exhibits "D" and "E" shall be subject t renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must be made to the other party within ninety (90) days following the CONSULTANT'S FYE date. If no such written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits "D" and "E" will remain in effect for the twelve(12)month period. Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12 month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications, the AGENCY shall perform an audit of the CONSULTANT'S books and records to determine the CONSULTANT'S actual costs. The audit findings will establish the direct (raw) labor rates and classifications that will applicable for the twelve(12) month period. The fixed fee as identified in Exhibits"D"and"E"shall represent a value to be applied throughout the life of the AGREEMENT. The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rate under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates will be applicable for the twelve(12) month period. At the AGENCY'S option, a provisional and/or conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect cost rate and/or extension will be considered on a case-by-case basis, and if granted, will be memorialized in a final written acknowledgment. The CONSULTANT shall maintain and have accessible support data for verification of the components of the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fixed fee (profit) percentage. The CONSULTANT shall bill each employee's actual classification, and actual salary phis indirect cost rate plus fixed fee. Agreement Number GFFPS2018 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 4 of 14 Revised 11/01/2017 B. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel,printing, long distance telephone, supplies,computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to lowest price available,unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs(excluding air,train,and rental car costs)in accordance with the WSDOT's Accounting Manual M 13-82, Chapter 10—Travel Rules and Procedures, and all revisions thereto. Air, train and rental card costs shall be reimbursed in accordance with 48 Code of-Federal Regulations (CFR) Part 31.205-46"Travel Costs."The billing for Direct Non-salary Costs shall include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES provided under this AGREEMENT. C. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one(1.)The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII,"Extra Work." No minimum amount payable is guaranteed under this AGREEMENT, D. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in A and B above. The monthly billings shall be supported by detailed statements for hours expended at the rates established in Exhibit"D,"including names and classifications of all employees,and billings for all direct non salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT's employees, f� the AGENCY may conduct employee interviews. These interviews may consist of recording the names,titles, salary rates, and present duties of those employees performing work on the SERVICES at the time of the �I interview. E. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the SERVICES under this AGREEMENT,contingent upon receipt of all PS&E,plans,maps,notes,reports, electronic data, and other related documents which.are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment,which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to th AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not,however, be a bar to any claims that the AGENCY inay have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit all required adjustments will be made and reflected in a final payment. In the event that s final audit reveals an overpayment to the CONSULTANT,the CONSULTANT will refund such overpayment to the AGENCY within thirty(30)calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. Per WSDOT's"Audit Guide for Consultants,"Chapter 23 "Resolution Procedures,"the CONSULTANT has twenty(20)working days after receipt of the final Post Audit to begin the appeal process to the AGENCY for audit findings F. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY and the United States,for a period of six (6)years after receipt of fma payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation,claim or audit arising out of,in connection with,or related to this AGREEMENT is initiated before the expiration of the six(6)year period, the cost records and accounts shall be retained until such litigation,claim, or audit involving the records is completed. An interim or post audit maybe performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor,WSDOT's Internal Audit Office and for at the request of the AGENCY's Project Manager. Agreement Number: GFFPS2018 Local AgencyA&E Professional Services Negotiated Hourly Rate ConsultantAgreerment Page 5 of 14 Revised 11/01/2017 VI. Sub-Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit"A"attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create,between the AGENCY and sub-consultant,any contract or any other relationship. Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit"E"attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor,indirect cost rate,direct non-salary costs and fixed fee costs for the sub-consultant shall be negotiated and substantiated in accordance with section V"Payment Provisions"herein and shall be memorialized in a final written acknowledgement between the parties All subcontracts shall contain all applicable provisions of this AGREEMENT,and the CONSULTANT shall require each sub-consultant or subcontractor,of any tier,to abide by the terms and conditions of this AGREEMENT. With respect to sub-consultant payment,the CONSULTANT shalt comply with all applicable sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub-recipient,or sub-consultant shall not discriminate on the basis of race,color,national origin,or sex in the performance of this AGREEMENT. The CONSULTANT shall carryout applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT,which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of interest The CONSULTANT warrants that they have not employed or retained any company or person,other.than a bona fide employee working solely for the CONSULTANT,to solicit or secure this contract, and that it has not paid or agreed to pay any company or person,other than a bona fide employee working solely for the CONSULTANT,any fee,commission,percentage,brokerage fee,gift, or any other consideration,contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant,the AGENCY shall have the right to annul this AGREEMENT without liability or,in its discretion,to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee,commission,percentage, brokerage fee,gift,or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT,shall be considered employees of the CONSULTANT only and not of the AGENCY,and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged,and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein,shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage,on a full-or part-time basis,or other basis,during the period of this AGREEMENT,any professional or technical personnel who are,or have been,at any time during the period of this AGREEMENT,in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees,without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. Agreement Number: GFFPS201$ Local Agency ME Prafessionaf Services Negotiated Hourly Rate Consultant Agreement Page 6 of 14 Revised 11/0112017 VIII. Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT,for itself,its assignees, sub-consultants, subcontractors and successors in interest,agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987 (42 U.S.C. Chapter 21 Subchapter V§ 2000d (Public Law (00-259) through 2000d-4a) • American with Disabilities Act of 1990 • Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 el. seq.) (23 U.S.C. Chapter 3 § 324) • 23 CFR Part 200 • Rehabilitation Act of 1973 • 49 CFR Part 21 (29 U.S.C. Chapter 16 Subchapter V§ 794) 49 CFR Part 26 •• Age Discrimination Act of 1975 • (42 U.S.C. Chapter 76 § 6101 el. seq.) RC1Y 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit"F" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit"F" in every sub-contract, including procurement of materials and leases of equipment,unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10)days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY,other than for default on the part of the CONSULTANT', a final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT,plus any direct non-salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10)days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2)of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default,the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination,the amount of SERVICES originally required which was satisfactorily completed to date of termination,whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount,which would have been made using the formula set forth la paragraph two(2) of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence,the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event,the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. Agreement Number: GFI"PS2018 Local Ag©ncyA&E:Professional Services Negotiated Hourly Rate Consultant Agreement Page 7 of 14 Revised 11/01/2017 The CONSULTANT shall,within 15 days, notify the AGENCY in writing,in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSUUIANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing,in the event of the sale or transfer of 50%or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein,without additional compensation thereof. Should the AGENCY find i desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised,the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work." XL Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer,whose decision in the matter shah be final and binding on the parties of this AGREEMENT;provided however,that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision,that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree,disputes concerning alleged design errors will be conducted under the procedures found in Exhibit"I". In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington,situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. XII. Legal Relations The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal, State,and local laws, rules,codes, regulations and all AGENCY policies and directives,applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE)and the AGENCY and their officers and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by,the CONSULTANT or the CONSULTANT's agents,employees,sub consultants, subcontractors or vendors, of any tier,or any other persons for whom the CONSULTANT may he legally liable;provided that nothing herein shall require a CONSULTANT Agreement Number: GFFPS201$ Local AgencyA&E Professional Services Negotiated Hourly Rate Consultant Ag?Y.event Page 8 of 14 Revised 11/0112017 to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims,demands or suits based solely upon the negligence of,or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents,officers,employees, sub-consultants, subcontractors or vendors, of any tie,or any other persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the CONSULTANT or the CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier,or any other persons for whom the CONSULTANT is legally liable,and(b)the STATE and/or AGENCY,their agents,officers,employees,sub-consultants,subcontractors and or vendors, of any tier, or any other persons for whom the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents,employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub-consultant,subcontractor and vendor,of any tier. The CONSULTANT shall also defend, indemnify,and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands,or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's agents,employees,sub-consultants,subcontractors or vendors, of any tier; or any other persons for whom the CONSULTANT may be legally liable,in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods,processes,designs,information or other items furnished or communicated to STATE and/or the AGENCY, their agents,officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents,proprietary information,know-how, copyright rights or inventions resulting from STATE and/or AGENCY's,their agents',officers and employees'failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents,officers and employees by the CONSULTANT, its agents,employees,sub-consultants,subcontractors or vendors,of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal,the AGENCY may, in its sole discretion,by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act,Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of,or performance under,this AGREEMENT. ±; The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any inununity under the state industrial insurance la ,Title 51 RCW. This waiver has been mutually negotiated by the Parties. Unless otherwise specified in this AGREEMENT,the AGENCY shall be responsible for administration of construction contracts, if any,on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance,the CONSULTANT shall assume no responsibility for: proper construction techniques,job site safety,or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT,or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Agreement Number: GFF.PS20 18 Local Agency ME Professional Services Negotiated Hourly Rate Consultant Agreement Page 9 of 14 Revised 11/01/2017 Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars($1,000,000.00)per occurrence and two million dollars($2,000,000.00)in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any"Auto"(Symbol 1)used in an amount not less than a one million dollar($1,000,000.00)combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance,the STATE and AGENCY,their officers,employees,and agents will be named on all policies of CONSULTANT and any sub- consultant and/or subcontractor as an additional insured(the"AIs"),with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by theAls shall be excess over,and shall not contribute with,the additional insured coverage required hereunder. The CONSULTANT's and the sub-consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete,certified copies of all required insurance policies at any time All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen(14)days of the execution of this AGREEMENT to: Name: Ann Weckback Agency: Lewis County Public Works Address: 2025 NE Kresky Avnue City: Chehalis State: WA Zip: 98532 Email: ann.weckback@lewiscountywa.gov lewiscountywa.gov Phone: 360-740-1440 Facsimile: No cancellation of the foregoing policies shall be effective without thirty(30)days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY,including that which may arise in reference to section IX'Termination of Agreement"of this AGREEMENT,shall be limited to the accumulative amount of the authorized AGREEMENT or one million dollars($1,000,000.00),whichever is greater,unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be limited in any way. The parties enter into this AGREEMENT for the sole benefit of the parties,and to the exclusion of any third part , and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V"Payment Provisions" until the CONSULTANT has fully complied with this section. This remedy is not exclusive;and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT,or otherwise in law. Agreement Number: GFFPS2018 Local Agency ME Professional Services Negotiated Hourly Rate Consultant Agreement Page 10 of 14 Revised 11/0112017 XIII. Extra Work A. The AGENCY may at any time,by written order,make changes within the general scope of this AGREEMENT in the SERVICES to be performed. 1 13. If any such change causes an increase or decrease in the estimated cost of, or the time required for,performance of any part of the SERVICES under this AGREEMENT,whether or not changed by the order,or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1)maximum amount payable;(2)delivery or completion schedule,or both; and(3)other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any"request for equitable adjustment,"hereafter referred to as"CLAIM," under this clause within thirty(30)days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it,the AGENCY may receive and act upon a CLAIM submitted before fina payment of this AGREEMENT. D. Failure to agree to any adjustment shall he a dispute under the section XI"Disputes"clause. however,nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. F. Notwithstanding the terms and conditions of paragraphs (A.)and(B.)above, the maximum amount payable for this AGREEMENT,shall not be increased or considered to be increased except by specific written supplemen to this AGREEMENT. XIV. Endorsement of Plans If applicable,the CONSULTANT shall place their endorsement on all plans, estimates,or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certificatio of the Consultant and the Agency Attached hereto as Exhibit"G-1(a and b)"are the Certifications of the CONSULTANT and the AGENCY,Exhibit "G-2"Certification Regarding Debarment, Suspension and Other Responsibility Matters -Primary Covered Transactions,Exhibit"0-3"Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit"G-4"Certificate of Current Cost or Pricing Data. Exhibit"0-3"is required only in AGREEMENT's over one hundred thousand dollars($100,000.00)and Exhibit"0-4" is required only in AGREEMENT's over five hundred thousand dollars ($500,000.00.)These Exhibits must be executed by the CONSULTANT,and submitted with the master AGREEMENT,and returned to the AGENCY at the address listed in section III"General Requirements"prior to its performance of any SERVICES under this AGREEMENT. XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent,or representative of either party has authority to make,and the parties shall not be hound by or be liable for,any statement,representation,promise or agreement not set forth herein. No changes,amendments,or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement '. to this AGREEMENT. Agreement Number: GFFPS201 8 A Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 11 of 14 Revised 11/01/2017 XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations,warranties,covenants,and AGREEMENT's contained in the proposal,and the supporting material submitted by the CONSULTANT,and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidentia Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local,state or federal statutes("State's Confidential Information"). The"State's Confidential Information" includes,but is. not limited to,names,addresses,Social Security numbers,e-mail addresses,telephone numbers,financial profiles credit card information,driver's license numbers,medical data,law enforcement records(or any other information identifiable to an individual),STATE and AGENCY source code or object code,STATE and AGENCY security data,non-public Specifications,STATE and AGENCY non-publicly available data,proprietary software,STATE and AGENCY security data,or information which may jeopardize any part of the project that relates to any of these types of information, The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the States Confidential Information for any purpose other than the performance of this AGREEMENT,to release it only to authorized employees,sub-consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT,and not to release,divulge,publish,transfer, sell,disclose,or otherwise make it known to any other party without the AGENCY'S express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees,. sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT,the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical,electronic,and managerial safeguards to prevent unauthorized access to the State's Confidential Information Immediately upon expiration or termination of this AGREEMENT,the CONSULTANT shall,at the AGENCY's option: (i)certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information;or.(ii)returned all of the State's Confidential Information to the AGENCY; or(iii)take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT;the purpose(s)for which the State's Confidential Information was received;who received,maintained and used the States Confidential Information;and the final disposition of the State s Confidential Information. The CONSULTANT's records shall be subject to inspection,review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor,audit,or investigate the use of the State's Confidential Information collected,used,or acquired by the CONSULTANT through this AGREEMENT The monitoring,auditing,or investigating may include,but is not limited to,salting databases. Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State's Confidential Information,monetary damages,or penalties It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as"Confidential"and sha be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. Agreement Number: GFFPS2018 Local Agency A&E professional Services Negotiated Hourly Rate Consultant Agreement Page 12 of 14 Revised 11/0112017 • The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a)at the commencement of the term of this AGREEMENT; or(b)as soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information"is not meant t include any information which, at the time of its disclosure: (i)is already known to the other party;(ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii)is independently developed by or for the other party;(iv) is publicly known; or(v)is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws, As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and or confidential or otherwise exempt,unless such disclosure is required under applicable state or federal la • If a public disclosure request is made to view materials identified as"Proprietary and/or confidential information"o otherwise exempt information,the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure,the AGENCY will release the requested information on the date specified The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT notification to the sub-consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date,the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub-consultants'information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six(6)years from the date of final payment to the CONSULTANT,the CONSULTANT shall keep, retain and maintain all "documents"pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents" pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. "Documents"shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past the six(6)year retention period. For purposes of this AGREEMENT, "documents"means every writing or record of every type and description, including electronically stored information("ESI"), that is in the possession,control,or custody of the CONSULTANT, including,without limitation, any and all correspondences, contracts,AGREEMENTs,appraisals, plans,designs,data, surveys, maps, spreadsheets,memoranda,stenographic or handwritten notes,reports,records, telegrams,schedules, diaries,notebooks, logbooks, invoices,accounting records,work sheets,charts, notes,drafts, scribblings, recordings, visual displays,photographs, minutes of meetings,tabulations, computations,summaries, inventories,and writings regarding conferences,conversations or telephone conversations,and any and all other taped,recorded,written,printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing,whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. Agreement Number: GFFPS2018 Local AgencyA4E Professional Selvlces Negotiated Hourly Rate Consultant Agreement Page 13 of 14 Revised 14101(2017 For purposes of this AGREEMENT,-"ESP'means any and all computer data or electronic recorded media of any kind, including"Native Files",that are stored in any medium from which it can be retrieved and examined,either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook,Word,Excel,Access,Publisher, PowerPoint,Adobe Acrobat, SQL databases,or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. EST may be located on network servers, backup tapes,smart phones,thumb drives,CDs,DVDs,floppy disks,work computers,cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including,any personal devices used by the CONSULTANT or any sub-consultant at home. "Native files"are a subset of EST and refer to the electronic format of the application in which such ESI is normally created,viewed, and/or modified The CONSULTANT shall include this section XX"Records Maintenance"in every subcontract it enters into in relation to this AGREEMENT and bind the sub-consultant to its terms,unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof,the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date"box on page one(I)of this AGREEMENT. ./14)1 n %i V 4/t �Lam_ May 5,2018 Signature Date - ; _51/5/Zof8 Signature Date • Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office of the Attorney General, • • AgreementNumber: GFFPS20I8 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 14 of 14 Revised 11/01/2017 Exhibit A Scope of Work The scope of work for each of the three projects is addressed in individual sections.Task 100 applies to all three projects and is not repeated with each project.All subsequent tasks are more specific to each project and are discussed in the respective sections. Task 100A, B,C,D.Project Management This task includes project management duties related to each project.This includes management of the design team, coordination with subconsultants,and collection and transmittal of deliverables,Communication with the County's project manager will occur on an as-needed basis to discuss coordination or the status of the project,with a regularly scheduled monthly coordination meeting with the County's project team via conference call.This task also includes keeping an up- to-date project schedule and the coordination and processing of monthly invoices,including those from subconsultants. Assumptions; This does not include any coordination or other work associated with any permitting effort,as this will be performed • entirely by the County's project manager. Deliverables: Monthly invoices,one monthly coordination call,up-to-date project schedule(on demand), meeting at the county to review 60% plan comments,and project manager time as estimated in the attached estimate. BERWICK CREEK BARRIER REMOVAL AND REALIGNMENT PROJECT Task 200.Alternatives Analysis Data Collection. Subtask 210. Topographic Survey The topographic survey will identify aboveground features within the project area.Features include trees over 9" diameter,wetland, or ordinary high water(OHW)flags,stream cross sections within the project area,buildings, aboveground utilities and paint marks,edge of asphalt and crown line,channelization,signage,guardrail,tops and toes of embankments,fences,and other miscellaneous features that may impact project design.This task does not Include locate services or the setting of property pins or boundary survey of the properties. Deliverables: • One 24"x 36"paper copy and AutoCAD drawing file of the topographic survey. • Word document and PDFs of the exhibits. Subtask 220.Cultural Resources investigation • Conduct records review for previous cultural resource surveys and previously recorded archaeological sites in the vicinity of the project area of potential effects(APE). • Conduct a pedestrian survey of the APE,carefully examine the exposed sediments for evidence of archaeological deposits, and excavate up to 14 shovel tests. Assumptions: • It is assumed that no archaeological or historical resources will be identified in the project APE and,therefore, Department of Archaeology and Historic Preservation(DAHP)resource forms will not be prepared. • The County will arrange with the landowners for free and open access to the project area and there will he no unexpected conditions or restrictions on the proposed work. P peliverabies; • Informal notification of preliminary results following fieldwork completion. • Draft technical report. • Final technical report that addresses review comments and is suitable for uploading to DAHP database. Subtask 230.Natural Resources Fieldwork Biologic fieldwork includes the following: • Delineate wetlands in accordance with the Regional Supplement to the US Army Corps of Engineers (USACE) Wetland Delineation Manual,Western Mountains,Valleys, and Coast Region(2010).In addition to wetlands, delineate jurisdictional drainages and buffers associated with each wetland and jurisdictional drainage as per applicable sections of the Lewis County Code pursuant to Chapter 17.35 or Chapter 17,35A, as appropriate.Wetlands will be rated using the Washington State Wetland Rating System for Western Washington (2014 update)including all required figures,Using these guidance documents,a report will be completed,which includes text,photos,and figures.Ajustification will be included explaining why wetlands and drainages are or are not under USACE,Washington State Department of Ecology(Ecology),and local jurisdiction,if applicable. Consultant will work with County staff,the project design team,and others to be consistent with the project purpose. • PBS will review previous wetland determination for project area. • On properties where right-of-entry is denied, approximate boundaries of potential wetlands and jurisdictional drainages will be provided,along with estimated ratings to determine potential buffers. • The County will develop all compensatory wetland mitigation elements at a later project phase. • JARPA drawings in 8.5"x 11"format will be provided with the information requested on the USACE Seattle District Drawing Checklist.A table will be provided that provides a breakdown of all materials to be excavated out or placed in a wetland or waterbody. For each wetland or waterbody, amounts of each material and the area to be affected both above and below OHW will be listed.If the project is within the FEMA effective 100-year floodplain, this breakdown will also include amounts/area below OHW,amounts above OHW within the 100-year floodplain, and amounts above,or outside,the 100-year floodplain.Materials below OHW will include anything below the elevation of 011W within the horizontal limits of OHW.This number will not include amounts or areas within the roadway prism which is defined as the area within the constructed roadway that is higher in elevation than adjacent undeveloped lands. Assumptions: • Study area is based on the"Requested Rights of Entry Area" red boundary shown in Figure 4:Right of Entry Map - Berwick Creek Barrier Removal and Realignment dated January 10, 2018. Deliverables: Field flagging,JARPA drawings, and report in PDF format Subtask 240.Hydrologic,Hydraulic, and Geomorphic Analysis • Site Visit and Data Collection NHC will conduct a field inspection to examine the characteristics of the creeks,culverts,and surrounding floodplain with respect to hydraulic,erosion,and scour processes.The purpose of this inspection is to understand site hydraulics and channel conditions,with an emphasis on determining an appropriate fish passage water crossing solution.Field measurements will include characterizing sediment size,estimating channel/floodplain roughness, culvert measurements,documenting lateral and longitudinal erosion,and other relevant information to aid in the assessment and design of the proposed water crossings. NHC will flag key locations to be surveyed in order to support the hydraulic analysis and water crossing design. NFIC will work with PBS and County staff to capitalize on existing data and information that will be necessary to efficiently perform the hydraulic and fish passage design. Existing information includes, but is not limited to, existing topographic surfaces,aerial photos,inspection records, as-built plans,geotechnical reports,and anecdotal information on past flood events, • Geomorphic Investigation NHC will conduct a rapid geomorphic analysis using provided survey information,geotechnical summary,aerial photos, and findings from the field reconnaissance.The purpose of this assessment is to determine if there has been significant geomorphic changes over time that will need to be accounted for in the design of the proposed water crossings and stream realignment. • Hydrologic Analysis NHC will delineate subbasin boundaries for the area tributary to each culvert crossing using current topographic data(LIDAR or contour mapping,as available). NI-IC will delineate current land use/land cover In GIS using recent aerial photos or the publicly available National Land Cover Dataset(NLCD).Soil types will be determined from digital soil survey data(SSU RGO)and classified into characteristic drainage types by soil hydrologic group and/or soil descriptions.GIS overlay analysis will be performed to develop areas for each unique soil-land cover type by subbasin. NHC will develop WWHM hydrologic models for each unique basin area.Culvert crossings with overlapping drainage areas will be combined into a single model,with computation points at each culvert location;that is, upstream crossing drainage areas will be included as tributary subbasin(s)in the same WWFIM model as a downstream crossing in the same basin.Coarse routing representing flow through the stream network in each subbasin will be added to the model, estimated from slopes and channel lengths determined from GIS data and approximate cross sections. The WWHM models will be run to simulate existing conditions flows over the entire WWFIM rainfall record. Frequency analysis will be performed to estimate 2-,10-,25-, 100-,and 500-year flows,and duration curves will he developed for annual and up to four seasonal periods. • Hydraulic Analysis NHC will develop a hydraulic model for each site using topographic data that represent current conditions. NHC will perform hydraulic modeling to ascertain the hydraulic characteristics for existing and proposed conditions necessary to support the design of the proposed water crossing structures and stream design.The hydraulic model results can be used to support County-prepared permits to show the proposed water crossing meets requirements of WAC 220-660-190. A SRH--2D model will be developed for culvert and stream realignment design at the Logan Hill crossing of Berwick Creek.The extents of the study will be approximately 1,000 linear feet upstream and 2,000 linear feet downstream and will include structures That affect the floodplain and structures that are currently flooded.The topography of any areas outside of the site survey will be deterrninecl using best publicly available data.This includes up to seven variations of the realignment.The alternatives will include the reconnection with potential relict channels anid alcoves and restoring natural drainage patterns from the tributary ditch along Armstrong Road. • Conceptual Fish Passage and Stream Design NHC will work with the design team to develop conceptual water crossing stream designs that meet WAC 220- 660-190. Conceptual level drawings will be developed to support final engineering design.Conceptual design will include stream alignment, typical sections, profiles, streambed substrate, bank/channel stabilization elements, and other pertinent criteria to meet County and WDFW design criteria. • Hydraulic Memorandum Results to support the hydraulic aspects of the water crossing design will be summarized in a technical memorandum(Hydraulic Memo).The memo will include a description of the physical characteristics of the site (including photographs taken during the site reconnaissance,text,tables,and figures that describe the results of the rapid geomorphic investigation,hydrologic analysis, hydraulic analysis,and fish passage water crossing design recommendations). NHC's memo will include key hydraulic data needed for permit application by the County. This task includes the following work: • Draft Preliminary Hydraulic Memo:A draft version of the hydraulic memo will be prepared and distributed to the design team and County for review. • Final Preliminary Hydraulic Memo:One round of comments will be incorporated into the memo.NHC will finalize the memo and submit digital or hard copies to the County. peliverables: • Draft Preliminary Hydraulic Memo,electronic copy(MS Word and/or PDF) • Final Preliminary Hydraulic Menlo,electronic copy(PDF) • Conceptual design of.stream/culvert elements,electronic copy(Civil 3D) Subtask 250.Geotechnical Analysis • Geologic Man Review Geologic maps of the site area will be reviewed for information regarding geologic conditions and hazards at or near the site. • Subsurface Exploration Subsurface conditions at each culvert location will be explored by completing two borings to depths of 20 to 30 feet below the existing ground surface(bgs)or practical refusal of the drilling equipment,whichever occurs first, using a truck-mounted drill rig.In-situ standard penetration tests will be performed at 2.5-to 5-foot intervals. PBS will attempt to obtain undisturbed samples in thin-wall Shelby tubes for additional laboratory testing.The borings will be logged,observed groundwater levels noted,and representative soil samples collected by a PBS geotechnical engineering staff member. • Soils Testing All samples will be returned to our laboratory and classified by the Unified Soil Classification System(ASTM D2487)and/or the Visual-Manual Procedure(ASTivl D2488)-Laboratory tests may include natural moisture contents,Atterberg limits,and grain-size analyses,as appropriate. • Geotechnical Engineering Analyses The data collected during the subsurface exploration, literature research,and testing will be analyzed to develop geotechnical recommendations for design and construction. Deliverables; A geotechnical engineering report will he submitted in PDF format containing the results of our work, including the following information: • Field exploration logs and site plan showing approximate exploration locations • Laboratory test results • Groundwater considerations • Liquefaction potential • Shallow foundation design recommendations: o Minimum embedment o Allowable bearing pressure o Estimated settlement(total and differential) o Sliding coefficient • Lateral earth pressures for embedded/retaining wall design, including: o Active, passive, and at-rest earth pressures o Seismic lateral force o Sliding coefficient o Groundwater and drainage considerations • Earthwork and grading, cut,and fill recommendations: o Structural fill materials and preparation, and reuse of on-site soils o Wet weather considerations o Utility trench excavation and backfill requirements o Temporary and permanent slope inclinations • Seismic design criteria in accordance with the current International Building Code(IBC)with State of Washington Amendments Subtask 260.Conceptual Designs We will use the above-mentioned data to develop between three and seven stream restoration alternatives to the conceptual design level.The conceptual design will include a description of the design and a plan view drawing of each existing site condition with the proposed project projected on accurately scaled plans.The plan view drawing will include an area/location map;properly boundaries;landownership;roads or other infrastructure as appropriate;scale; north arrow;waterbodies and direction of flow;bankfull width;and approximate dimensions of proposed elements, Deliverables: Up to seven plan view drawings in PDF format Subtask 270.Alternatives Analysis This includes a design alternatives report that will provide analysis on the feasibility of the alternatives' abilities to meet the project goals.This will include an alternative that will incorporate reconnection with potential relict channels and alcoves and restoring natural drainage patterns from the tributary ditch along Armstrong Road,The alternatives analysis will include rough cost estimates of the alternatives. Deliverable: �! Report detailing alternatives and cost estimates in PDF format. Subtask 280. Public Meeting This includes a public meeting with the design learn project manager and a representative from NHC present, PBS will provide roll plots,display boards and a basic PowerPoint presentation of each alternative. PBS will collect public input in notes and on roil plots and summarize in a memo. Assumptions: This task assumes that the County will provide all materials associated with the open house that are not expressly detailed as provided by PBS,such as notification to the public,location for meeting,and any refreshments. Deliverables; Attendance and facilitation of one public meeting by Dave Segal and a representative from NHC,up to seven paper roll plots,display boards,and a short PowerPoint presentation. Task 300.Preliminary Design and Report Preliminary Plans PBS will prepare preliminary(30%)construction plans to reflect the preferred stream alignment and will include the following sheets in PDF format(formatted at 1.1"x 17"sheet size): • Cover Sheet • Legend • TESC and Dewatering Plan • Structure Plan and Profile • Stream Plan and Profile • Stream Planting Plan • Roadway Plan and Profile • Road Section and Details Design Report A design report will be developed for preliminary plans which provides the following: • An explanation of the purpose of the project and its specific habitat restoration goals. • A characterization and analysis of the existing conditions that may be relevant to project design. • An identification,description,and evaluation of design alternatives considered for achieving the project goals and objectives. • A description of the preferred alternative and rationale for not selecting the top 2nd and 3rd alternatives. • A listing of specific design criteria that defines the intent and expectations for each project element. • Construction quantities, a preliminary cost estimate,and construction feasibility analysis. • Analytical and model design inputs and outputs. Deliverables; 30%drawings in PDF format and Design Report in PDF format. Task 400.60%Plans and Cost Estimate 60%Design Report and Plans PBS will develop 60%plans encompassing review comments from the County and stakeholders.These 60%plans will provide more developed detail to represent tiie proposed design more clearly.The sheets will include the following: • Cover Sheet • Legend • TESC and Dewatering Plan • Structure Plan and Profile • Stream Plan and Profile • Stream Planting Plan • Roadway Plan and Profile • Road Section and Details • Planting plan • Stream Details • Structure Details Estimated Construction Quantities and Costs PBS will prepare a detailed estimation of quantities and contract pay items. peliverables; 60%plans and estimated construction costs in PDF format, Task 500.100%Plans and Design Report,Special Provisions,and Cost Estimate PBS will compile County comments into the final plans and final design report,special provisions,and cost estimate for use In the construction contract package.The 60%construction cost estimate will be refined to reflect the 100%design, and additional items will be added to reflect the increased level of design detail.Unit bid prices will be updated based on the current bidding climate and current bid tabulations. 100% Design Report and Plans Draft(100%)construction plans will he developed to reflect the preferred project and will include the following sheets (formatted at 11"x 17"sheet size): • Cover Sheet • Summary of Quantities • Legend • TESC and Dewatering Plan • Structure/Stream Excavation Plan • Structure Plan, Profile,and Details • Erosion and Scour Protection Plan ll • Stream Plan, Profile,and Sections • Large Woody Debris and/or Other Habitat Elements Details • Planting Plan and Details • Roadway Plan and Profile • Road Section and Details • Right-of-Way Map(to be provided by Lewis County) In the final report, this will also include a description of how regulatory and/or public consultation was carried out and how the review comments from agencies and other stakeholders were addressed in the design, 100%Snecial Provisions PBS will prepare special provisions for the County's use in the Contract project specifications package, M Assumptions; County will prepare the contract specifications and will incorporate any special provisions provided by PBS. 100%Estimate PBS will prepare the final Engineer's Probable Cost Estimate based on the project contract pay items. Deliverables: 100%plans,final report,special provisions,and estimate in AutoCAD, Excel,Word,and PDF format.One 24"x 36" paper print out of the final product.The full complement electronic file or files of AutoCAD Civil 3D produced for these jobs including hut not limited to surfaces,corridors, alignments, profiles,assemblies, and data shortcuts with associated files utilized. The file or files should be in the latest version of Civil 3D. ii• • • LOWER REACH BERWICK CREEK BARRIER REMOVALS PROJECT (17.1149) Two projects are included in this task within the same reach,defined as the removal and replacement of double squash pipes at MP 0.032 of Borovec Road(identified as Road A)and MP 2.839 of Bishop Road (identified as Road B).The task described will be completed individually for each project as described below. Task 700.Alternatives Analysis Data Collection. Subtasks 710a and 710b. Topographic Survey The topographic survey will identify aboveground features within the project area. Features include trees over 9" diameter,wetland,or ordinary high water(OHW)flags,stream cross sections within the project area,buildings, aboveground utilities and paint marks,edge of asphalt and crown line,channelization,signage,guardrail,tops and toes of embankments,fences,and other miscellaneous features that may impact project design.This task does not include locate services or the setting of property pins or boundary survey of the properties. Deliverables: • One 24"x 36"paper copy and AutoCAD drawing file of the topographic survey. Subtask 720a and 720b.Cultural Resources lovestigation • Conduct records review for previous cultural resource surveys and previously recorded archaeological sites in the vicinity of the project APE. • Conduct a pedestrian survey of the APE,carefully examine the exposed sediments for evidence of archaeological deposits,and excavate up to eight shovel tests. Assumptions: • It is assumed that no archaeological or historical resources will be identified in the project APE and,therefore, Department of Archaeology and Historic Preservation (DAHP)resource forms will not he prepared. • The County will arrange with the landowners for free and open access to the project area and that there will be no unexpected conditions or restrictions on the proposed work. Deliverables; • Informal notific.ation of preliminary results following fieldwork completion. • Draft technical report. • Final technical report that addresses review comments and is suitable for uploading to DAHP database. Subtask 730a and 730b.Natural Resources Fieldwork This includes the following: • JARPA drawings in 8.5"x 11"with the information requested on the USACE Seattle District Drawing Checklist.A table will be provided that provides a breakdown of all materials to be excavated out or placed in a wetland or waterbody. For each waterbody,amounts of each material and the area to be affected both above and below OHW will be listed.If the project is within the FEMA effective 100-year floodplain,this breakdown will also include amounts/area below OHW,amounts above OHW within the 100-year floodplain, and amounts above,or outside, the 100-year floodplain. Materials below OI-lW will include anything below the elevation of OHW within the horizontal limits of OI-IW.This number will not include amounts or areas within the roadway prism which is 1, defined as the area within the constructed roadway that is higher in elevation than adjacent undeveloped lands. Assumptions: • Study area boundary has not been provided.We assume the field work can be completed in a single deployment (1.day). • Report(s)will not be completed. Deliverables: Field flagging,JARPA drawings. Subtask 740a and 740b.Hydrologic., Hydraulic,and Geomorphic Analysis • Site Visit and Data Collection NHC will conduct a field inspection to examine the characteristics of the creeks,culverts,and surrounding floodplain with respect to hydraulic,erosion, and scour processes.The purpose of this inspection is to understand site hydraulics and channel conditions,with an emphasis on determining an appropriate fish passage water crossing solution.Field measurements will include characterizing sediment size, estimating channel/floodplain roughness,culvert measurements,documenting lateral and longitudinal erosion,and other relevant information to aid in the assessment and design of the proposed water crossings. NHC will flag key locations to be surveyed in order to support the hydraulic analysis and water crossing design. NFIC will workwith PBS and County staff to capitalize on existing data and information that will be necessary to efficiently perform the hydraulic and fish passage design.Existing information includes,but is not limited to, existing topographic surfaces,aerial photos, inspection records,as-built plans,geotechnical reports,and anecdotal information on past flood events. • Geomorphic Investigation NHC will conduct a rapid geomorphic analysis using provided survey information,geotechnical summary,aerial photos,and findings from the field reconnaissance.The purpose of this assessment is to determine if there has been significant geomorphic changes over time that will need to be accounted for in the design of the proposed water crossings and stream realignment. • Hydrologic Analysis NHC will delineate subbasin boundaries for the area tributary to each culvert crossing using current topographic data(LiDAR or contour mapping,as available). NHC will delineate current land use/land cover in GIS using recent aerial photos or the publicly available NLCD.Soil types will he determined from SSURGO and classified into characteristic drainage types by soil hydrologic group and/or soil descriptions.GIS overlay analysis will be performed to develop areas for each unique soil-land cover type by subbasin. NHC will develop WWHM hydrologic models for each unique basin area.Culvert crossings with overlapping drainage areas will be combined into a single model,with computation points at each culvert location;that is, upstream crossing drainage areas will be included as tributary subbasin(s)in the same WWHM model as a downstream crossing in the same basin.Coarse routing representing flow through the stream network in each subbasin will be added to the model,estimated from slopes and channel lengths determined from GIS data and approximate cross sections. The WWIIM models will be run to simulate existing conditions flows over the entire WWHM rainfall record. Frequency analysis will be performed to estimate 2-, 10-, 25-, 100-,and 500-year flows,and duration curves will be developed for annual and up to four seasonal periods. • Hydraulic Analysis NHC will develop a hydraulic model for each site using topographic data that represent current conditions. NHC will perform hydraulic modeling to ascertain the hydraulic characteristics for existing and proposed conditions necessary to support the design of the proposed water crossing structures and stream design.The hydraulic model results can be used to support County-prepared permits to show the proposed water crossing meets requirements of WAC 220-660-190. • Conceptual Flsh Passage and Stream Design HHC will work with the design team to develop conceptual water crossing stream designs that meet WAC 220- 660-190.Conceptual level drawings will be developed to support final engineering design.Conceptual design will include stream alignment,typical sections, profiles,streambed substrate, bank/channel stabilization elements,and other pertinent criteria to meet County and WDFW design criteria. • Hydraulic Memorandum Results to support the hydraulic aspects of the water crossing design will be summarized in a technical memorandum (Hydraulic Memo).The memo will include a description of the physical characteristics of the site (including photographs taken during the site reconnaissance, text,tables,and figures that describe the results of the rapid geomorphic Investigation,hydrologic analysis, hydraulic analysis and fish passage water crossing design recommendations).NHC's memo will include key hydraulic data needed for permit application by the County. This task includes the following work: • Draft Preliminary Hydraulic Menlo:A draft version of the hydraulic memo will be prepared and distributed to the design team and County for review. • aulL ryHydraulic Memo:One round of comments will be incorporated into the memo.NHC will finalize the memo and submit digital or hard copies to the County. Deliverables: • Draft Preliminary Hydraulic Memo,electronic copy(MS Word and/or PDF) • Final Preliminary Hydraulic Memo,electronic copy(PDF) • Conceptual design of stream/culvert elements,electronic copy(Civil 3D) Subtask 750a and 750b.Geotechnicat Analysis • Geologic Map Review Geologic maps of the site area will be reviewed for information regarding geologic conditions and hazards at or near the site. • Subsurface Exploration Subsurface conditions at each culvert location will be explored by completing two borings to depths of 20 to 30 feet bgs or practical refusal of the drilling equipment,whichever occurs first,using a truck-mounted drill rig.In- situ standard penetration tests will be performed at 2.5-to 5-foot intervals. PBS will attempt to obtain undisturbed samples in thin-wall Shelby tubes for additional laboratory testing.The borings will be logged,observed groundwater levels noted, and representative soil samples collected by a member of the PBS geotechnical engineering staff. F r • So1Is Te.Stiag All samples will be returned to our laboratory and classified by the Unified Soil Classification System(ASTM D2487)and/or the Visual-Manual Procedure(ASTM D2488).Laboratory tests may include natural moisture contents,Atterberg limits,and grain-size analyses,as appropriate. • Geotechnical EngineeringAnalyses The data collected during the subsurface exploration,literature research,and testing will be analyzed to develop geotechnical recommendations for design and construction. Deliverables: A geotechnical engineering report will be prepared containing the results of our work,including the following information: • Field exploration logs and site plan showing approximate exploration locations • Laboratory test results • Groundwater considerations • Liquefaction potential • Shallow foundation design recommendations: o Minimum embedment o Allowable bearing pressure o Estimated settlement(total and differential) o Sliding coefficient • Lateral earth pressures for embedded/retaining wall design, including: o Active, passive, and at-rest earth pressures o Seismic lateral force o Sliding coefficient o Groundwater and drainage considerations • Earthwork and grading,cut, and fill recommendations: o Structural fill materials and preparation,and reuse of on-site soils o Wet weather considerations o Utility trench excavation and backfill requirements o Temporary and permanent slope inclinations • Seismic design criteria in accordance with the current IBC with State of Washington Amendments Subtask 760a and 760b.Conceptual Designs PBS will use the above-mentioned data to develop three alternatives to the Conceptual Design level.The Conceptual Design shall include type,size,and location (TS&L) documentation. Deliverables; TS&L documentation in PDF format. Subtask 770a and 770b.Alternatives Analysis This includes design alternatives in a bulleted pros and cons list with a planning-level cost estimate. Deliverables Design alternatives memo in PDF format. Task 800a and 800b.Preliminary Design and Report for Each Crossing Preliminary Plans PBS will prepare preliminary(30%)construction plans to reflect the preferred stream alignment and will include the following sheets in PDF format(formatted at 11"x 17"sheet size): • Cover Sheet • Legend • TESC and Dewatering Plan • Structure Plan and Profile • Stream Plan and Profile • Stream Planting Plan • Roadway Plan and Profile • Road Section arid Details 9� Desion Report A design report will be developed for preliminary plans that provides the following: • An explanation of the purpose of the project and its specific habitat restoration goats. • A characterization and analysis of the existing conditions that may be relevant to project design. • An identification,description,and evaluation of design alternatives considered for achieving the project goals and objectives. • A description of the preferred alternative and rationale for not choosing the others. • A listing of specific design criteria that defines the intent and expectations for each project element. • Construction quantities, a preliminary cost estimate,and construction feasibility analysis. • Analytical and model design inputs and outputs. Deliverables; 30%drawings in PDF format and Design Report in PDF format. Task 900a and 900b.60% Plans and Cost Estimate for Each Crossing 60%Design Report and Plans PBS will develop 60%plans encompassing review comments from the County and stakeholders.These 60%plans will provide more developed detail to represent the proposed design more clearly.The sheets will include the following: • Cover Sheet • Legend • TESC and Dewatering Plan • Structure Plan and Profile • Stream Plan and Profile • Stream Planting Plan • Roadway Plan and Profile • Road Section and Details • Planting Plan • Stream Details • Structure Details Estimated Construction Quantities and Costs PBS will prepare a detailed estimation of quantities and contract pay items. Deliverables: 60%plans and estimated construction cost estimate in PDF format. Task 1000a and 1000b.100%Plans and Design Report,Special Provisions,and Cost Estimate for Each Crossing PBS will compile County comments into the final plans and final design report,special provisions,and cost estimate for use in the construction contract package.The 60%construction cost estimate will be refined to reflect the 100%design, and additional items will be added to reflect the Increased level of design detail.Unit bid prices will he updated based on the current bidding climate and current bid tabulations. 100%Design Report and Plans Draft(100%) Construction Plans will be developed to reflect the preferred project and will include the following sheets (formatted at 11"x 17"sheet size): • Cover Sheet • Summary of Quantities • Legend • TESC and Dewatering Plan • Structure/Stream Excavation Plan ▪ Structure Plan, Profile,and Details • Erosion and Scour Protection Plan • Stream Plan, Profile,and Sections • Large Woody Debris and/or Other Habitat Elements Details • Planting Plan and Details • Roadway Plan and Profile • Road Section and Details • Right-of-Way Map(to be provided by Lewis County) This also includes a description of regulatory and/or public consultation carried out and how the review comments from agencies and other stakeholders were addressed in the design in the final report. 100%Special Provisions PBS will prepare special provisions for the County's use in the Contract project specifications package. Assumptions: County will prepare the contract specifications and will incorporate any special provisions provided by PBS. 100% Estimate PBS will prepare the final Engineer's Probable Estimate based on the project contract pay items. Deliverables: 100%plans,final report,special provisions,and estimate in AutoCAD, Excel,Word and PDF format. One 24"x 36"paper print out of the final product.The full complement electronic file or files of AutoCAD Civil 3D produced for these jobs including but not limited to surfaces,corridors,alignments, profiles,assemblies, and data shortcuts with associated files utilized. The file or files should be in the latest version of Civil 3D. MIDDLE FORK NEWAUKUM FISH PASSAGE PROJECT(17-1420) Task 1100.Alternatives Analysis Data Collection. Subtask 1110.Topographic Survey The topographic survey will identify aboveground features within the project area.Features include trees over 9" diameter,wetland,or ordinary high water(OHW)flags,stream cross sections within the project area,buildings, aboveground utilities and paint marks,edge of asphalt and crown line,channelization,signage,guardrail,tops and toes of embankments,fences,and other miscellaneous features that may impact project design.This task does not include locate services or the setting of property pins or boundary survey of the properties. Deliverables; • One 24"x 36"paper copy and AutoCAD drawing file of the topographic survey. Subtask 1120.Cultural Resources Investigation • Conduct records review for previous cultural resource surveys and previously recorded archaeological sites in the vicinity of the project APE. • Conduct a pedestrian survey of the APE,carefully examine the exposed sediments for evidence of archaeological deposits,and excavate up to 16 shovel tests. AssumpjiQns; • • It is assumed that no archaeological or historical resources will be identified in the project APE and,therefore, DAHP resource forms will not be prepared, • The County will arrange with the landowners for free and open access to the project area and that there will be no unexpected conditions or restrictions on the proposed work. • Deliverables: • Informal notification of preliminary results following fieldwork completion. • Draft technical report. • Final technical report that addresses review comments and is suitable for uploading to DAHP database. Subtask 1130.Natural Resources Fieldwork This includes the following: • Delineate wetlands in accordance with the Regional Supplement to the USACE Wetland Delineation Manual,Western Mountains,Valleys, and Coast Region (2010).In addition to wetlands, delineate jurisdictional drainages and buffers associated with each wetland and jurisdictional drainage as per applicable sections of the Lewis County Code pursuant to Chapter 17.35 or Chapter 17.35A,as appropriate.Wetlands shall be rated using the Washington State Wetland Rating System for Western Washington (2014 update) including all required figures.If wetland impacts cannot be decided, then using the aforementioned guidance documents,a report will be completed which includes text, photos,and figures. A justification will he included explaining why wetlands and drainages are or are not under USACE,Ecology,and local jurisdiction,if applicable.Consultant will work with County staff, project design team,and others to be consistent with the project purpose. • On properties where right-of-entry is denied,approximate boundaries of potential wetlands and jurisdictional drainages will be provided,along with estimated ratings to determine potential buffers. • The County will develop all compensatory wetland mitigation elements at a later project phase. • JARPA drawings in 8.5"x 11"format will be provided with the information requested on the USACE Seattle District Drawing Checklist.A table will be provided that provides a breakdown of all materials to be excavated out or placed in a wetland or waterbody. For each wetland or waterbody, amounts of each material and the area to be affected both above and below OHW will be listed.If the project is within the FEMA effective 10(1-year floodplain, this breakdown will also include amounts/area below OHW,amounts above OHW within the 100-year floodplain, and amounts above,or outside,the 100-year floodplain.Materials below OHW will include anything below the elevation of ONW within the horizontal limits of OHW.This number will not include amounts or areas within the roadway prism which is defined as the area within the constructed roadway that is higher in elevation than adjacent undeveloped lands. Assumptions: • Study area boundary has not been provided.We assume the fieldwork can be completed in a single deployment (one day). Deliverables: Field flagging,JARPA drawings,and report in PDF format Subtask 1140.Hydrologic,Hydraulic; and Geomorphic Analysis • Site Visit and Data Cgllection NFIC will conduct a field inspection to examine the characteristics of the creeks,culverts,and surrounding floodplain with respect to hydraulic,erosion,and scour processes.The purpose of this inspection is to understand site hydraulics and channel conditions,with an emphasis on determining an appropriate fish passage water crossing solution.Field measurements will include characterizing sediment size,estimating channel/floodplain roughness,culvert measurements, documenting lateral and longitudinal erosion,and other relevant information to aid in the assessment and design of the proposed water crossings.NHC will flag key locations to be surveyed in order to support the hydraulic analysis and water crossing design. NHC will work with PBS and County staff to capitalize on existing data and information that will be necessary to efficiently perform the hydraulic and fish passage design.Existing information includes,but is not limited to, existing topographic surfaces,aerial photos,inspection records,as-built plans,geotechnical reports,and anecdotal information on past flood events. • Geomorphic Investigation NHC will conduct a rapid geomorphic analysis using provided survey information,geotechnical summary,aerial photos,and findings from the field reconnaissance.The purpose of this assessment is to determine if there has been significant geomorphic changes over time that will need to be accounted for in the design of the proposed water crossings and stream realignment. • Hydrologic Analysis NI-IC will delineate subbasin boundaries for the area tributary to each culvert crossing using current topographic data (LiDAR or contour mapping,as available).NHC will delineate current land use/land cover in GIS using recent aerial photos or the publicly available NLCD.Soil types will be determined from digital soil survey data(SSURGO) and classified into characteristic drainage types by soil hydrologic group and/or soil descriptions.GIS overlay analysis will be performed to develop areas for each unique soil-land cover type by subbasin. NHC will develop WWHM hydrologic models for each unique basin area.Culvert crossings with overlapping drainage areas will be combined into a single model,with computation points at each culvert location; that is, upstream crossing drainage areas will be included as tributary subbasin(s)in the same WWHM model as a downstream crossing in the same basin.Coarse routing representing flow through the stream network in each subbasin will be added to the model, estimated from slopes and channel lengths determined from GIS data and approximate cross sections. The WWHM models will be run to simulate existing conditions flows over the entire WWHM rainfall record. Frequency analysis will be performed to estimate 2-, 10-,25-, 100-, and 500-year flows,and duration curves will be developed for annual and up to four seasonal periods. • Hydraulic Analysis NHC will develop a hydraulic model for each site using topographic data that represent current conditions, NHC will perform hydraulic modeling to ascertain the hydraulic characteristics for existing and proposed conditions necessary to support the design of the proposed water crossing structures and stream design.The hydraulic model results can be used to support County-prepared permits to show the proposed water crossing meets requirements of WAC 220-660-190. • Conceptual Fish Passage and Stream Desi•n NHC will work with the design team to develop conceptual water crossing stream designs that meet WAC 220- 660-190.Conceptual level drawings will be developed to support final engineering design.Conceptual design will include stream alignment,typical sections,profiles, strearnbed substrate,bank/channel stabilization elements,and other pertinent criteria to meet County and WDFW design criteria. • Hydraulic Memorandum Results to support the hydraulic aspects of the water crossing design will be summarized in a technical memorandum(Hydraulic Memo).The memo will include a description of the physical characteristics of the site (including photographs taken during the site reconnaissance,text,tables,and figures that describe the results of the rapid geomorphic investigation,hydrologic analysis, hydraulic analysis and fish passage water crossing design recommendations).NHC's memo will include key hydraulic data needed for permit application by the County. This task includes the following work: ^, Draft Preliminary Hydraulic Memo:A draft version of the hydraulic memo will be prepared and distributed to the design team and County for review. Final Preliminary Hydraulic Memo:One round of comments will be incorporated into the memo.NHC will finalize the memo and submit digital or hard copies to the County. Deliverables: • Draft Preliminary Hydraulic Memo—electronic copy(MS Word and/or PDF) • Final Preliminary Hydraulic Memo—electronic copy(PDF) • Conceptual design of stream/culvert elements—electronic copy(Civil 3D) Subtaslc 1150.Geotechnical Analysts • Geologic Map Review Geologic maps of the site area will he reviewed for information regarding geologic conditions and hazards at or near the site, • Subsurface Exploration Subsurface conditions at each culvert location will be explored by completing two borings to depths of 20 to 30 feet bgs or practical refusal of the drilling equipment, whichever occurs first,using a truck-mounted drill rig.In situ,standard penetration tests will be performed at 2.5- to 5-foot intervals. PBS will attempt to obtain undisturbed samples in thin-wall Shelby tubes for additional laboratory testing.The borings will be logged, observed groundwater levels noted, and representative soil samples collected by a member of the PBS geotechnical engineering staff. • Soils Testing All samples will be returned to our laboratory and classified by the Unified Soil Classification System(ASTM D2481)and/or the Visual-Manual Procedure(ASTM D2488).Laboratory tests may include natural moisture contents,Atterberg limits,and grain-size analyses,as appropriate. • Geotechnical Engineering Analyses The data collected during the subsurface exploration,literature research,and testing will be analyzed to develop geotechnical recommendations for design and construction. Deliverables A geotechnical engineering report in PDF format will be prepared containing the results of our work, including the following information: • Field exploration logs and site plan showing approximate exploration locations • Laboratory test results • Groundwater considerations - -•. -Liquefaction potential • Shallow foundation design recommendations: o Minimum embedment o Allowable bearing pressure o Estimated settlement(total and differential) o Sliding coefficient • . Lateral earth pressures for embedded/retaining wall design, including: o Active,passive,and at-rest earth pressures o Seismic lateral force o Sliding coefficient o Groundwater and drainage considerations • Earthwork and grading,cut,and fill recommendations: o Structural fill materials and preparation,and reuse of on-site soils o Wet weather considerations o Utility trench excavation and backfill requirements o Temporary and permanent slope inclinations • Seismic design criteria in accordance with the current IBC with State of Washington Amendments Subtask 1160.conceptual Designs PBS will use the above-mentioned data to develop three alternatives to the conceptual design level.The conceptual design shall include TS&L documentation. Deliverables: TS&L documentation in PDF format. Subtask 1170.Alternatives Analysis This includes design alternatives in a bulleted pros and cons list with a planning-level cost estimate. Deliverables: Design alternatives memo in PDF format. Task 1200.Preliminary Design and Report Preliminary Plans PBS will prepare preliminary(30%)construction plans to reflect the preferred stream alignment and will include the following sheets in PDF format(formatted at 11"x 17"sheet size): • Cover Sheet • Legend • TESC and Dewatering Plan • Structure Plan and Profile • Stream Plan and Profile • Stream Planting Plan • Roadway Plan and Profile • Road Section and Details Design Report A design report will be developed for preliminary plans that provides the following: • An explanation of the purpose of the project and its specific habitat restoration goals. • A characterization and analysis of the existing conditions that may be relevant to project design. • An identification,description,and evaluation of design alternatives considered for achieving the project goals and objectives. • A description of the preferred alternative and rationale for not choosing the other alternatives. • A listing of specific design criteria that defines the intent and expectations for each project element. • Construction quantities,a preliminary cost estimate,and construction feasibility analysis. • Analytical and model design inputs and outputs, Deliverables: 1 30%drawings in PDF format and Design Report in PDF format. II Task 1300.60% Plans and Cost Estimate 60%Design Report and Plans PBS will develop 60% plans encompassing review comments from the County and stakeholders.These 60%plans will provide more developed detail to represent the proposed design more clearly.The sheets will include the following: • Cover Sheet • Legend • TESC and Dewatering Plan • • Structure Plan and Profile • Stream Plan and Profile • Stream Planting Plan • Roadway Plan and Profile • Road Section and Details • Planting Plan • Stream Details • Structure Details Estimated Construction Quantities and Costs PBS will prepare a detailed estimation of quantities and contract pay items. Deliverables; 60%plans and estimated construction cost estimate in PDF format. Task 1400. 100%Plans and Design Report,Special Provisions,and Cost Estimate PBS will compile County comments into the final plans and final design report, special provisions,and cost estimate for use in the construction contract package.The 60%construction cost estimate will be refined to reflect the 100%design, and additional items will be added to reflect the increased level of design detail. Unit bid prices will be updated based on the current bidding climate and current bid tabulations. t00%Design Report and Plans Draft(100%) construction plans will be developed to reflect the preferred project and will include the following sheets (formatted at 11"x 17" sheet size): • Cover Sheet • Summary of Quantities • Legend • TESC and Dewatering Plan • Structure/Stream Excavation Plan • Structure Plan, Profile,and Details • Erosion and Scour Protection Plan • Stream Plan,Profile,and Sections • Large Woody Debris and/or Other Habitat Elements Details • Planting Plan and Details • Roadway Plan and Profile • Road Section and Details • Right-of-Way Map(to he provided by Lewis County) This also includes a description of regulatory and/or public consultation carried out and how the review comments from agencies and other stakeholders were addressed in the design in the final report. 100%Special Provisions PBS will prepare special provisions for the County's use in the Contract project specifications package. Assumptions; County will prepare the contract specifications and will incorporate any special provisions provided by PBS. 100% Estimate PBS will prepare the final Engineer's Probable Estimate based upon the project contract pay items. Deliverables: 100% plans,final report,special provisions,and estimate in AutoCAD, Excel,Word and PDF format.One 24"x 36" paper print out of the final product.The full complement electronic file or files of AutoCAD Civil 3D produced for these jobs including but not limited to surfaces,corridors, alignments,profiles,assemblies,and data shortcuts with associated files utilized.The file or files should be in the latest version of Civil 3D. '5 iaa "s § fie § fix Ag ! 2ti 1 'i„ $ _ ""-a I al " `__ .., s'" Lai r; " " a; 1v. " " " " " " " s E22agaa'aaaa4a42. 12. 4. 4a3. aa'aaaasasaa st,saa ` ii ti: q V o, y -ti's Z ti o V w Z p = ' r F. 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'dmd ::x S s I I I S a a astaaao is ql,k a AaRaa St a St, sausIas,$,a',aaalsS( sass L a I V I IX H j N < ! p�p p K p p p p ,( e A a W N N s B s P P S{ �R a R 5Qi l A P a A aal aN ga d fixd Std ^ ^ O 1r s g t I r2 1 9i 12 5 a r ----- x --_ g Di 2 A 1 115 i ii 981; E. z ; .1 1g 3 - 3 1 § — § ,.se i .ao _ , _-. __ _ - . __—.--- _ 12na §$ 3 en co s z } 1 1 t liflitli I I 7 x I g N c el p I 1iiiiE Ai ill 11 4 41 c S S _ I i I 1 Exhibit D-1 Prime consultant Fee Determination Specific Rates of Pa] P85 Engineering and Environmental Discipline or Job Title Hourly Rate Overhead©160% Profit @ 10`yo Rate Per Hour Engineer VII $67.84 $108.54 $17.64 $194.02 Engineer V $60.00 $96.00 $15.60 $171.60 Sr.Scientist/Planner $47,96 $76.74 $12.47 $137.17 Survey IV(PLS) $45.67 $73,07 $11.87 $130.62 Landscape/Planning VI $38.47 $61.55 $10.00 $110.02 - Engineer II $33.23 $53.17 $8.64 $95.04 Landscape/Planning IV $32,00 $51,20 $8.32 - $91.52 Project Administrator II $31,30 $50.08 $8.14 $89,52 Survey 11(Technician) $29.50 $47.20 $7.67 $84.37 _ Administration $28.68 $45.89 $7.46 $82.02 _ Survey III(LSIT) $27.50 $44.00 $7.15 $78.65 Survey I(Assistant) $24.76 $39.62 $6.44 $70,81 . iI Washington State Transportation Building 0.1 Department of Transportation 310 Maple Park Avenue S.E. P.O.Box 47300 Olympia,WA 98 504-7 30 0 360-705-7000 TTY 1-800-833-6388 www.wsdet.wa.gov August 1 I,2017 PBS Engineering+Environmental 4412 SW Corbett Avenue Portland, OR 97239 Subject: Acceptance FYE 2016 ICR—Risk Assessment Review Dear Mr. Bart Phillips: Based on Washington State Department of Transportation's (WSDOT) Risk Assessment review of your Indirect Cost Rate (1CR), we have accepted your proposed FYE 2016 ICR of 160.00%. This rate is applicable to Washington Local Agency Contracts only.This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions,feel free to contact our office at(360) 705-7019 or via email consultantrates @wsdot.wa.coy. Regards; ERIK K. JONSON Manager, Consultant Services Office EKJ:kms Acceptance ICR Audit Office Review Exhibit E Sub-consultant Cost Computations Northwest Hydraulic Consultants Inc. 12787 Gateway Drive South Prepared for: Lewis County and PBS Seattle,WA 98166 Protect: Lewis County Culverts ,' Tel,(206)241-6000 Date: Aprll 27,2018 Fax(206)439-2420 Project No.: 2003800 Prepared By: Erik Rowland&Jessica Lammers Labor Detail Task Description Erik Casey Patty Andrew Jessica Madafyn Direct Cost 1 Site Visit and Data Collection 4 0 0 24 30 6 $ 2,345 2 Geomorphic Analysis 6 0 0 5 13 0 $ 1,049 3 Hydrologic Analysis 0 0 8 0 44 6 $ 2,227 4 Hydraulics Analysis 6 8 0 0 132 0 $ 5,452 ■ 5 Conceptual Fish Passage and Stream Design 30 0 0 0 96 14 $ 5,781 j 6 Preliminary Hydraulic Memo 12 2 0 0 68 2 $ 3,350 7 Design Team and/or Agency Meetings 0 0 0 0 0 0 $ - E8 Construction Support 0 0 0 0 0 0 $ - 9 Protect Management 6 0 0 0 0 0 $ 428 Total Hours 64.0 10.0 8.0 29.0 383.0 28.0 Direct.Rate $71.31 $71,31 $71.31 $36.48 $33.74 $28.74 $ 20,632 Overhead(197,84%x Direct) $ 40,818 Fixed Fee(28.2%x Direct) $ 5,818 Total Labor(DR+OH+FF): $ 67,269 Direct Expense Detail _ Description Units Rate Cost Mileage 720 $0.545 $ 392 Reproduction&Communication $ 80 Total Direct Expenses:$ 472 Cost Summary Description Cost Total Labor $ 67,269 Total Direct Expenses $ 472 Total Project Cost: $ 67,741 i I I I Washington State ltnnspartauon sullding Department of 1Vam ygrortat:kon 310 Map lo Park Avnnue R.E. P.O.Bus 47300 OlyrtOa.W\0050$ 1300 U0-705-7000 TIV: I-800.833.0314H www.wadnl,wn.0uv December I I, 2017 Northwest Hydraulic Consultants, Inc. 12787 Gateway Drive South Seattle, WA 98168 Subject: Acceptance FYF 2017 ICR —Audit Office Review Dear Ms. Diane Numrich: "Transmitted herewith is the WSDOT Audit Office's memo of"Acceptance" of your firm's EYE 2017 Indirect Cost Rate(ICR)of 197.84%.This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still he subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360)705-7019 or via email consultantrates@wsdot.wa.gov. Regards; .tonson, Erik ensign ERIK K.JONSON Manager,Consultant Services Office F KJ:kms Acceptance ICR Audit Office Review § / 9av / ! ` 0, 8 « k ° § ® j \ i —ii } ' /!!!f§ 11 1 1 >§| EE ° J 21IIII ) \,) , . Z§ � , . , / e,j § § a @ a ;\ § m§ § { 5.. / ) / § ze ] ! } . G. � 2 _• - _ ¥ ® j _ { § - -§ c-37 U)0 Co\ 0 ( # k o ( # CI ' 4, _ _ ! . 2 ` ° , < ( �• } . ) . l E { \ � \ } . f : \ \ E \ \ \ . ) ) ) \ k } } / / / / \ ) } k \ _� o � E ` ii . .�ii 1111111 III 11111111 { 26a ._ Exhibit F Title VI Assurances i. i. During the performance of this AGREEMENT, the CONSUI;I'ANT, for itself,its assignees,and successors ; in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY,'Title 49,Code of Federal Regulations, Part 21, as they may be amended from time to time(hereinafter referred to as the"REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. i 2, Non-discrimination:The CONSULTANT,with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex,or national origin in the selection and retention P of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT 1 shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix 13 of the REGULATIONS. 3. Solicitations for Sub-consultants,Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed R under a sub-contract, including procurement of materials or leases of equipment, each potential sub- t consultant or supplier shall be notified by the CONSU TANT of the CONSULTANT's obligations under 1 this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race,color, ° sex,or national origin. j 4, Information and Reports:The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto,and shall permit access to its books, records, 1 accounts, other sources of information,and its facilities as may be determined by the AGENCY,the STATE,or the Federal Highway Administration (FHWA)to be pertinent to ascertain compliance with such REGULATIONS,orders and instructions. Where any information required of a CONSULTANT is in the I exclusive possession of another who fails or refuses to furnish this information,the CONSULTANT shall so certify to the AGENCY, the STATE,or the FHWA as appropriate,and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non- 1 discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions 1 as it,the STATE,or the FHWA may determine to be appropriate, including,but not limited to; , • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT I complies, and/or, , • Cancellation,termination, or suspension of this AGREEMENT,in whole or in part. 1 6. Incorporation of Provisions:The CONSULTANT shall include the provisions of paragraphs (1)through (5) in every subcontract,including procurement of materials and leases of equipment,unless exempt by the REGULATIONS,or directives issued pursuant thereto.The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE,the AGENCY,or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance, Provided, however, that in the event a CONSULTANT becomes involved in,or is threatened with, 3 litigation with a sub-consultant or supplier as a result of such direction,the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests j of the United States. Agreement Number: GFFPS201 H -- Exhibit F-Local Agency A&E Professional Sarvlces Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 11/01/2017 Exhibit G Certification Document Exhibit G-I(a) Certification of Consultarrr Exhibit G-1(b) Certification of�_� , 1, , (;,, rIL ILA tc (a.-k _ Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbyin Exhibit G-4 Certificate of Current Cost or Pricing Dat Agreement Number GFFPS2018 Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of I Revised 11/01/2017 • Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of PBS Engineering and Environmental Inc. whose address is 4412 SW Corbett Ave,Portland,OR 97239 • and that neither the above firm nor I have • a) Employed or retained for a commission,percentage, brokerage,contingent fee, or other consideration, any firm or person(other than a bona fide employee working solely for the or the above CONS TANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract,to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid,or agreed to pay, to any firm, o ganization or person (other than a bona fide employee working solel for inc or the above CONSULTANT)any fee, contribution, donation,or consideration of any kind for, or in connection with,procuring or carrying out this AGREEMENT;except as hereby expressly stated(if any); I acknowledge that this certificate is to be furnished to the Lewis County Public Works • and the Federal Highway Administration, U.S.Department of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. • - PBS Engineering and Environmental Inc. Consultant(Firm Name) /VIA Nil f n 1 d j/Vt--- May 8,2018 • Signature(Authorized Official of Consultant) Date • • • • • Agreement Number: GFFPS201$ Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 11/01/2017 Exhibit G-1(b) Certification of Lewis County Public Works I hereby certify that I am the: ❑ County Engineer ❑ Other of the Lewis County Public Works Department ,and PBS Engineering and Environmental Inc or its representative has not been required,directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain,or agree to employ to retain,any firm or person;o b) Pay, or agree to pay, to any firm, person,or o ganization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated(if any): I acknowledge that this certificate is to be furnished to the Lewis County Public Works and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal-aid highway funds,and is subject to applicable State and Federal laws, both criminal and civil. r� 2cve Signature Date Agreement Number GFFPS20 1 8 Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 11/01/2017 Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowledge and belief,that it and its principals A. Are not presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three(3)year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain,or performing a public(Federal, State,or local)transaction or contract under a public transaction;violation of Federal or State anti-trust statues or commission of embezzlement, theft,forgery,bribery, falsification or destruction of records,making false statements,or receivin stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)with commission of any of the offenses enumerated in paragraph(1)(b) of this certification; an D. Have not within a three(3)year period preceding this application/proposal had one or more public transactions(Federal, State and local)terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification such prospective participant shall attach an explanation to this proposal. • • PBS Engineering and Environmental Inc. Consultant(Firm Name) 4 May 8,2018 Signature(Authorized Official of Consultant) Date • Agreement Number: GFFPS2018 Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of l Revised 11/01/2017 • Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies,by signing and submitting this bid or proposal,to the best of his or her knowledge and belief,that: 1. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence art officer or employee of any Federal age , a Member of Congress,an officer or employee of Congress,or any employee of a Member of Congress in connectio with the awarding of any Federal contract,the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT,and the extension,continuation,renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal age ,a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with thi Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transactio was made or entered into. Submission of this certification is a prerequisite for making or entering hit this transaction imposed by Section 1352,Title 3.1, U.S. Code. Any person who fails to file the require certification shall be subject to a civil penalty of not less than $10,000.00, and not more than$100,000.00 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub-contracts,which exceed $100,000 and that all such sub-recipients shall certify and disclose accordingly. PBS Engineering and Environmental Inc. • Consultant(Firm Name) 4/14 t-Le t'L(yyt t7 1d May 8,2018 Signature(Authorized Official of Consultant) Date Agreement Number: GFTPS2018 Exhibit G-Local Agency ASE Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 11/01/2017 • Exhibit G-4 Certificate>.of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief,the cost or pricing data(as defined in section 2.101 of the Federal Acquisition Regulation (FAR)and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing,to the Contracting Officer or to the Contracting Officer's representative in support of Grant Funded Fish Passable Structures Des *arc accurate,complete,and current as of 5/3/2018 **, This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: PBS Engineering and Environmental'Inc, iad v -- Contracting Manager Signature Title. Date ofExecution***: , • identify the proposal,quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number(e.g,project title.) **Insert the day,month,and year,when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day,month,and year,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to, Agreement Number: GFFPS2018 Exhibit G-Local Agency ME Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 11/01/2017 Exhibit I Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition,it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Errors)is Identified by Agency's Project Manager At the first indication of potential consultant design error(s),the first step in the process is for th Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager,who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s)and the magnitude of the alleged error(s),and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work;photographs, records of labor, materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed Further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s)and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant.should be represented by their project manager and any personnel (including sub-consultants) deemed appropriate for the alleged design error(s)issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s)with the consultant have been completed regarding the consultant's alleged design error(s),there are three possible scenarios: {I • It is determined via mutual agreement that there is not a consultant design error(s).If this is the case, then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s)occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives,negotiate a settlement with the consultant.The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place.The agency is to provide LP,through the Region I,ocal Programs Engineer, a summary of the settlement for review and to make adjustments, if auy, as to how the settlement affects federal reimbursements,No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s).The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant,proceed to Step 5. Agreement Number: GF.FPS2()t 8 Exhibit 1-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 2 Revised 11/01/2017 Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs,should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s),and attempt to find a resolution to the issue. If necessar ,LP will request assistance from the Attorney General's Office for legal interpretation. LP will also identify how the alleged error(s)affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflec the agreed upon resolution. LP, in consultation with FHWA,will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached,the agency and consultant may seek settlement by arbitration or by litigation. Agreeniettl Ntuiiber: GFFPS201 8 Exhibit I•Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 2 Revisor!11/0112017 Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultant agreement.The following procedures should only be•utilized on consultant claims greater than$1,000.If the consultant's claim(s)are total of$1,000 or less, it would not be cost effective to proceed through the outlined steps.It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total$1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work,they may be entitled to a claim.The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the clai • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars,overhead costs,profit and reimbursable costs associated wit the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1,the next step in the process is to forward the request to the Agency's project manager.The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim, If the FIHWA is participating in the project's funding,forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation,payment will need to be from agency funds. If the Agency project manager,Director of Public Works or Agency Engineer,WSDOT Local Programs (if applicable),and FI-IWA(if applicable)agree with the consultant's claim,send a request memo, including backup documentation to the consultant to either supplement the agreement,or create a new agreement for the claim.After the request has been approved,the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim.Inform the consultant that the final payment for the agreement is subject to audit.No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim,proceed to step 3 of the procedures. Agreement Number: GFFPS2018 Exhibit.1-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 2 Revised 11/01/2017 ,■ _, a. Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim,the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the clai • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars,overhead costs, profit and reimbursable costs associate with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s);and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim,or portions thereof,which may include getting Agency Council or Commission approval as appropriate to agency dispute resolution procedures). If the project involves federal participation,obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim.If the claim is not eligible for federal participation,payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify(in writing)the consultant of their final decision regarding the consultant's claim(s).Include the final dollar amount of the accepted claitn(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claims) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim.Inform the consultant that the final payment for the agreement is subject to audit Agreement Number: OFF PS2018 Exhibit J•Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 2 Revised 71/09/2097 BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: May 14, 2018 Suggested Wording for Agenda Item: Agenda Type: Consent Selection of Consultant for the A&E Professional Services- Design and Engineering of upcoming Grant Funded Fish Passable Structures RECEIVED Contact Erik Martin Phone: 2697 Department: Public Works MAY 01 7018 Action Needed: Approve Resolution LEWIS COUNTY PROSEtU`FING ATTORNEY Description Public Works staff reviewed submittals for A&E Professional Services - Design and Engineering of upcoming Grant Funded Fish Passable Structures and found PBS Engineering and Environmental to be the best qualified consultant for this project. The contract is to provide design and engineering services for upcoming grant funded fish passable structures. The agreement will be for a one year duration with the ability to extend the contract an additional year with mutual agreement. Public Works recommends approval of this resolution to execute the contract for A&E Professional Services - Design and Engineering of upcoming Grant Funded Fish Passable Structures to PBS Engineering and Environmental. Additional Copies Kim Amrine,PW Ann Weckback,PW Malcolm Bowie, PW Tim Fife,PW