Fifteenth Supplement to Personal Services Agreement with West Consultants BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
APPROVAL OF THE FIFTEENTH SUPPLEMENT TO A ) RESOLUTION NO. 18- Ile
PERSONAL SERVICES AGREEMENT BETWEEN WEST
CONSULTANTS, INC. AND LEWIS COUNTY, ACTING AS
THE FISCAL AGENT FOR THE CHEHALIS RIVER BASIN
FLOOD AUTHORITY, AND AUTHORIZATION FOR THE
DIRECTOR OF COMMUNITY DEVELOPMENT TO SIGN
THE SAME ON BEHALF OF LEWIS COUNTY
WHEREAS, WEST Consultants, Inc. (WEST) has an existing Personal Services Agreement (PSA)
with Lewis County, acting as the fiscal agent for the Chehalis River Basin Flood Authority (Flood Authority),
related to the ongoing support of the early flood warning system; and
WHEREAS, the Flood Authority during their February 15, 2018 meeting recommended approval of the
Fifteenth Supplement to the PSA with WEST to increase the contract amount by eight thousand, six hundred
fifty dollars ($8,650) for the purposes of resurveying/resetting gage datums for three Flood Authority stream
gages, further described in Attachment A, the Scope of Work, for a period ending December 31, 2018; and
WHEREAS,the Fifteenth Supplement to the PSA between Lewis County and WEST must be approved
by the Board of County Commissioners (BOCC) and the Director of Community Development must be
authorized to sign said agreement on behalf of the County; and
WHEREAS, the BOCC has reviewed the attached Fifteenth Supplement to the PSA with WEST and it
appears to be in the best interest to enter into said agreement upon the recommendation of the Flood Authority.
NOW THEREFORE BE IT RESOLVED that the BOCC concurs with the recommendation of the Flood
Authority, and approves the attached Fifteenth Supplement to the PSA between WEST Consultants, Inc. and
Lewis County, acting as the fiscal agent for the Flood Authority, which continues the operational and
maintenance support to the Early Flood Warning System with a total compensation not to exceed $67,297 for a
period ending December 31, 2018. All other terms of the existing PSA, as well as supplemental agreements
remain in full force and effect; and
BE IT FURTHER RESOLVED that the BOCC authorizes the Director of Community Development to
sign the Fifteenth Supplemental Agreement with WEST on behalf of the County, acting as the fiscal agency for
the Flood Authority. LOIN
PASSED IN REGULAR SESSION by the Board of County Commissioner this y day of June 2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Age
By: Civil leputy Prosecuting Attorney / Ed : J. Fund, hai
ATTEST: Robert C. Jackson, Vice Chair
•�1gCOUN1�•••
Rieva Lester. Clerk of the Bo '� \-$r• ary S mp-r, Corn issioner
/o SINCE \a• • •
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FIFTEENTH SUPPLEMENT TO PERSONAL SERVICES AGREEMENT BETWEEN
LEWIS COUNTY, ACTING AS THE FISCAL AGENT
FOR THE CHEHALIS RIVER BASIN FLOOD AUTHORITY,
AND WEST CONSULTANTS, INC.
THIS FIFTEENTH SUPPLEMENT to PERSONAL SERVICES AGREEMENT (FIFTEENTH
SUPPLEMENTAL AGREEMENT) is made and entered into by and between LEWIS COUNTY,
WASHINGTON, herein referred to as "County", acting as the fiscal agent for the Chehalis River
Basin Flood Authority ("Flood Authority"), and WEST Consultants, Inc., 12509 Bel-Red Road,
Suite 100, Bellevue, WA 98005 herein referred to as "Contractor", together referred to as
"Parties."
IT IS THE PURPOSE OF THIS AGREEMENT to amend the Parties' Agreement for consulting
and coordination services for designing, implementing and maintaining an Early Flood Warning
System, including a gage/sensor network study, installation, testing and calibration of river,
precipitation, temperature, wind gages, etc., as executed on October 19, 2009, and
subsequently amended through Supplemental Agreements (hereinafter referred to as the
"Existing Agreement").
CONTRACTOR acknowledges and by signing agrees to the amendments to the Existing
Agreement set forth in this Supplemental Agreement, agrees that they have been mutually
negotiated and, further, agrees that all of the terms of the Existing Agreement not amended or
modified by this Supplemental Agreement are and shall remain in full effect.
THEREFORE, IT IS MUTUALLY AGREED THAT this Fifteenth Supplemental Agreement
amends the Existing Agreement as set forth below:
Section 1. Statement of Work
CONTRACTOR shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for, or incidental to, the performance of the work set forth in
the Fifteenth Supplemental Scope of Work, attached hereto as Attachment "A" and fully
incorporated into the Existing Agreement.
Section 2. Period of Performance
Subject to its other provisions, the period of performance of this Agreement shall commence on
the date of signing by both Parties and be completed as agreed and shown in the attached
Fifteenth Supplemental Scope of Work, Attachment "A," but may be modified or extended by
mutual agreement in accordance with the amendment provisions of the Existing Agreement.
Section 3. Payment
Compensation for the work provided in accordance with this FIFTEENTH Supplemental
Agreement shall be as set forth in Attachments "A" (Supplemental Scope of Work) and "B"
(Supplemental Compensation). Compensation for this Fifteenth Supplemental Agreement shall
not exceed sixth-seven thousand, two hundred ninety-seven dollars ($67,297) without written
prior approval of the COUNTY and authorization by the Flood Authority. Compensation for this
Fifteenth Supplemental Agreement is increased over the Fourteenth Supplemental Agreement
by eight thousand, six hundred fifty dollars ($8,650) for purposes of resurveying/resetting gage
datums for three Flood Authority stream gages as authorized by the Flood Authority's at their
WEST Consultants FIFTEENTH Supplemental PSA Page 1 of 5
February 15, 2017 meeting (see February 15. 2018 staff recommendation here
https:/,'www.ezview.wa.aov/Portalsi 1492/images/Staff%20memo%20--
%20Recommendation%20on%20Use%20of%20Unspent%20Funds%202-15-2018.pdf, and
meeting notes here https:/iwww.ezview.wa.gov/Portals/ 1492/images/2-15-2018%20-
-o20Draft%20Meeting°/020Notes.pdf).
Section 4. Future Non-Allocation of Funds
If sufficient funds are not appropriated or allocated for payment under this contract for any future
fiscal period, the County. acting as the lead fiscal agent for the Flood Authority, will not be
obligated to make payments for services or expenses incurred after December 31, 2018. No
penalty or expense shall accrue to the County in the event this provision applies.
This Fifteenth Supplemental Agreement and statement of work, period of performance and
compensation constitutes a supplement to the Parties'Existing Agreement and supplements
and amends the scope of work, period of performance and compensation, with such additional
provisions agreed upon by the parties for good and sufficient consideration, the receipt of which
is hereby acknowledged.
IN WITNESS WHEREOF, the parties have executed this Fifteenth Supplemental Agreement
this '. `'day of June, 2018.
Lewis County Contract Manager Contractor Program Manager
Lee Napier, Director of Community Henry Hu, Ph.D.. P.E., P.H., CFM, D.WRE
Development WEST Consultants, Inc.
2025 NE Kresky Ave. 12509 Bel-Red Road. Suite 100
Chehalis, WA 98532 Bellevue, WA 98005
360/740-2606 425/646-8806
LEWI'!COUNTY WEST CONSULTANTS, INC.
IJ� __� By: k1--
Lee Napier Henry H
Title: Director of Community Development Title: Vice President, WEST Consultants, Inc.
Date: (-0 i I�.v i iS Date: /2,°/
WEST Consultants FIFTEENTH Supplemental PSA Page 2 of 5
ATTACHMENT "A"
FIFTEENTH SUPPLEMENTAL SCOPE OF WORK
FIFTEENTH SUPPLEMENTAL PERSONAL SERVICES AGREEMENT
Between
LEWIS COUNTY
And
WEST Consultants, Inc.
Performance Period Ending December 31, 2018
Who: David Curtis, Jeffery Budnick, and staff.
Time and Expense: $67,297.
Period of Performance: January 1, 2018 through December 31, 2018.
Tasks: Tasks for the period of performance under this Fifteenth Supplemental Agreement shall
be as follows:
1. Routine gage maintenance (approximately three times per year per site with unscheduled
trips for unforeseen circumstances):
a. Access shelter and retrieve live readings from data logger: total rain accumulation; air
temperature; and battery.
b. Obtain a live air temperature reading using a calibrated thermometer placed close to the
fixed air temperature probe at the site.
c. Visually inspect rain gage bucket and funnel for debris.
• Remove rain gage bucket and rinse with water. Let water drain through bucket and
funnel to remove any possible debris broken free from the rinse or unable to be
seen. Tap water or store-bought water will be used.
• Check level bubble on base of rain gage.
• Removal of bucket may involve the use of a step ladder if height of rain gage is
above the reach of the personnel. (10' step ladder would be best for some sites)
d. If weather permits, perform a tip-test on the system.
• Retrieve a live reading from the data logger.
• Manual tip collection buckets a known amount of times.
• Retrieve a live reading from the data logger to confirm number of tips.
• Reset data logger to original rain accumulation number before tip test was executed.
e. Reinstall rain gage bucket and check for loose equipment (solar panels and antenna)
and wire connections. Check inside shelter wire connections.
f. Retrieve live readings from data logger: total rain accumulation; air temperature and
battery; and retrieve one last live air temperature reading with thermometer.
WEST Consultants FIFTEENTH Supplemental PSA Page 3 of 5
g. Download data from data logger, check data for accuracy and fill out site inspection form
at site.
h. Retrieve one last set of live readings to confirm data logger is working properly.
i. Close shelter, attach lock and store ladder for transport.
Prior to each rainy season, the calibration of each rain gage will be checked with a
Hydrological Services Field Calibration Device.
2. Operational support: Provide on-going support for website monitoring and updates for both
routine operations and during potential flood events, including damage to gage systems,
evenly spread during the period of performance.
3. Parts inventory: Ensure sufficient parts inventory for period of performance.
4. Website: Secure Contrail annual subscription (175 total sensors or more in and near
Chehalis River Basin), paid once agreement is commenced.
5. Reset Gage Datums: Resurvey/reset gage datums for three Flood Authority stream gages.
WEST Consultants FIFTEENTH Supplemental PSA Page 4 of 5
ATTACHMENT "B"
FIFTEENTH SUPPLEMENTAL COMPENSATION
FIFTEENTH SUPPLEMENTAL PERSONAL SERVICES AGREEMENT
Between
LEWIS COUNTY
And
WEST Consultants, Inc.
Performance Period Ending December 31, 2018
Reimbursement for services consistent with the FIFTEENTH Supplemental Scope of Work
(Attachment "A") and Section 3, Payment, shall be as follows:
Operation and Maintenance: Cost: Details:
1. Routine Gage Maintenance (10 $39,207 Provide routine gage maintenance evenly
gages, including 2 stream gages). spread during period of performance.
2. Operational Support. $11,563 Provide on-going support for website
monitoring and updates for both routine
operations and during potential flood
events, evenly spread during the period of
performance.
3. Parts Inventory. $2,000 Ensure sufficient parts inventory for period
of performance.
4. Website. $5,877 Secure Contrail annual subscription (175
total sensors or more in and near Chehalis
River Basin), paid once agreement is
commenced.
5. Reset Gage Datums $8,650 Resurvey/reset gage datums for three
Flood Authority stream gages.
TOTAL $67,297
WEST Consultants FIFTEENTH Supplemental PSA Page 5 of 5
H F \ i I
i:.I F. i i ',
l
February i5, zoi8
TO: Flood Authority Members
FROM: Scott Boettcher, Staff
SUBJECT: Projects Committee Recommendation on Use of Unspent Funds
The purpose of this memo is to provide Flood Authority members with a recommendation on using unspent funds. We
will discuss this today. Please call or email if you have questions(i.e., 36o/48o-660o,scottb(Isbgh-partners.com).
Background
Projects Committee has identified$641K in currently available unspent local projects funds(see Table 1).
Table
Local Projects Unspent Funds
(Currently Available=$641,203)
Elma--WWTP Outfall Stabilization is-1516 $5o,000
Montesano--West McBryde Culvert Replacement 16-27c0 $6,710
Montesano--WWTP Protection Study 15-1526 $12,284
Thurston CD -- Innovative Farm Pads 16-28o4 S247,725
Lewis County--Airport Road Structure Demolition 17-1164 $331
Montesano--WWTP Protection Study 15-152q $7,041
WSSC--HWS Pilot i6-22.B7 $45,914
RCO Tracking (Mark Jarasitis, 1-18-2018) $271,198
Centralia --China Creek tbd
GHC--Wishkah Flood Levee 16-1187 tbd
Total--> $641,203
Recommendation
Projects Committee recommends Flood Authority endorse spending available unspent funds as presented in Table 2,
Table 2
Recommendation for Use of Current Unspent Funds
(Criteria=Spend by 7101/2018; Substantially continue/complete effort already started)
Aberdeen --North Shore Levee $617,643
Lewis County CD-- Boistfort Valley Water $5,000
Resurvey/Reset Gage Datums for Three Flood Authority Gages $8,56o
Lewis County FCZD Comp Plan(seed money for scoping/feasibility assessment) sio,000
Total-4 $641,203
r
Unspent Funds Recommendation (1) 2/15/2018
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jun 04, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approval of the fifteenth supplement to a Personal Services Agreement between West Consultants, Inc. and
Lewis County
Contact Lee Napier Phone: 3607402606
Department: Community Development
Action Needed: Approve Resolution
Description
The Flood Authority during their February 15, 2018 meeting recommended approval of the Fifteenth
Supplement to the PSA with WEST to increase the contract amount by eight thousand, six hundred fifty dollars
($8,650) for the purposes of resurveying/resetting gage datums for three Flood Authority stream gages, further
described in Attachment A, the Scope of Work, for a period ending December 31, 2018. The total
compensation for this work is now $67,297.00
Approvals:
User Group Status
Napier, Lee Pending
Gowing, Graham Pending
Art .
Eisenberg, Eric /Pending
Lester, Rieva Pending 11
Butler, Becky Pending
Smith, Suzette Pending
Additional Copies
Graham Gowing, Lee Napier, Becky Butler, Suzette Smith