Interlocal Agreement with City of Centralia regarding work by County Crews BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: }
Approving an Interlocal Agreement between Lewis County }
and City of Centralia regarding work by county crews and } RESOLUTION NO. 18- 1QD
authorizing signatures thereon. }
WHEREAS, RCW 39.34.080 authorizes public agencies to perform governmental services,
activities, or undertakings which each public agency entering into the contract is authorized by law to
perform, provided such contract shall be authorized by the governing body of each party to the contract;
and
WHEREAS, the City of Centralia has a need to complete maintenance chipsealing work on certain
roads within their jurisdiction, but lacks the manpower and equipment to complete the work and has asked
to enter into an interlocal agreement for Lewis County to perform the work; and
WHEREAS, the Public Works Director/County Engineer has reviewed an interlocal agreement
between Lewis County and City of Centralia regarding maintenance chipsealing and fog sealing of city
roads, at an estimated cost of $52,167.22, which includes labor, materials and equipment, plus an
administrative fee of $2,608.36, making the total $54,775.58, and recommends that the Board of County
Commissioners (BOCC) approve the interlocal agreement between Lewis County and City of Centralia
regarding maintenance chipsealing and fog sealing work to be performed by county crews.
NOW THEREFORE BE IT RESOLVED, that the BOCC has determined proceeding with the
interlocal agreement between Lewis County and City of Centralia is in the best public interest and is
hereby approved, and the BOCC is authorized to sign the same.
DONE IN REGULAR SESSION this 4th day of June 2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonat - •. ►i - - 'rosecuting Attorney LEWI COUNTY, WASHINGTON
By: %-• rosecuting Attorney dna 4. Fund, Cha'
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ATTEST: Robert C. Jackson, Vice Chair
123 C*4---
Rieva Lester, Clerk of the Lewis Gary Stamp r, Commissioner
County Board of County Commissioners
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INTERLOCAL AGREEMENT
THIS AGREEMENT, made and entered into pursuant to authority of R.C.W. 39.34.080
and in conformance with R.C.W. 43.09.210, this < < day of , 2018, by and
between LEWIS COUNTY, Washington, a political subdivision of the State of Washington,
hereinafter referred to as the "County", and the City of Centralia, a municipal corporation
hereinafter referred to as the "Municipality",
WITNESSETH:
IT IS HEREBY COVENANTED AND AGREED as follows:
1. The Municipality requests that the County perform the work listed below at a time
and in a manner convenient to the County and hereby guarantees reimbursement to the County
for all work done. The County will contract all necessary labor, material, and equipment
incidental to complete fog sealing and chipsealing on Bryden Ave., Ham Hill Road, and
Roanoke St. W., per the attached Estimate for Reimbursable Work.
2. The Municipality hereby agrees to reimburse the Public Works Department of the
County for all work done, based upon the actual cost of labor, equipment rental, and materials
used, and upon administrative services associated with the maintenance work involved.
3. The Municipality certifies and warrants that it has the legal authority to accomplish
this work with its own forces at the location herein specified but, in fact has insufficient
manpower/equipment to accomplish this work.
4. It is understood and agreed that all reimbursable work as provided for hereto shall
be accomplished only and if such work does not interrupt or interfere with the County Road
Division's regular schedule, and should such reimbursable work not be accomplished prior to
December 31, 2018, any and all obligation to provide same shall terminate.
5. It is understood and agreed between the parties hereto that the Municipality
agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents,
departments and employees against any and all liabilities, claims, damages, penalties, actions,
costs and expenses (including reasonable attorney's fees) which may arise for any reason as a
result of the performance of this Agreement by the County, except insofar as any obligation or
responsibility is imposed upon the County by statute.
Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan L. -;er, -rosecuting Attorney LEWIS COUNTY, WASHINGTON
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By: De.uty Prosecuting Attorney E Fund, Chair
ATTEST: Robert C. Jackson, Vice Chair
Rieva Lester, Clerk of the Lewis Gary tamp r, Commi sis' over
County Board of County Commissioners
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'Ito SINCE i o CITY OF CENTRALIA
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Title: City Manager
Date:
Page 2 of 2
LEWIS COUNTY
REQUEST FOR ESTIMATE FOR REIMBURSABLE WORK
BY THE LEWIS COUNTY PUBLIC WORKS DEPARTMENT
The undersigned hereby request the Public Works Department to provide a preliminary estimate for cost of
work stated herein.
Type of work requested: Fog Seal and Chipseal sections of Bryden Ave., Ham Hill Road, and
Roanoke St. W.
It is understood that the total cost given is for estimation purposes only and that the project total cost will be
based upon the actual cost of labor, equipment rental and materials used in the work involved. A 5% administrative
fee will be included with a minimum of $100.00 per agreement.
It is understood that such work shall be accomplished in such a manner as not to interrupt or interfere with the
Lewis County Public Works Department's regular schedule; and insofar as the undersigned's interests may appear,
will hold Lewis County, its employees or agents, harmless from such claims, losses, demands or actions, which may
arise for any reason as a result of the performance of the agreement.
It is understood that the requesting agency has total responsibility for determining whether or not it has the
legal authority to accomplish this work with its own forces but in fact has insufficient manpower/ equipment to
accomplish this work and is willing to certify and warrant same.
It is understood that the requesting agency has total responsibility for having in its name all necessary
easement rights or the like prior to construction and/or maintenance by the County where such work will occur off
County property.
Date: 45 3 1 <3 Agency: CI r 0 . lr�.t�'T` -i, r
Signature: � _
Title: Li II L ‘00 Cl VS ()cCckr
Page 1 of 2
LEWIS COUNTY1
SUPERVISOR 1 SENIOR ENGINEER ESTIMATE
I have this date met with a representative of (agency or county department) and upon inspection of the work to be
requested for such agency or other county department, it is my recommendation in this regard:
I do herewith recommend the request for such work be: Accepted !I Denied t
Date: S/7 ! ! g By: I
Maintenance Lead Supervisor, Area Supervisor or Senior Engineer
1. If accepted and approved by the County Engineer, I submit my preliminary estimate cost of $52,167.22 plus
administrative costs of $2,608.36 for a total cost of $54,775.58 to complete the project requested.
2. If denied, I herewith state my reason for such denial:
MAINTENANCE I ENGINEER APPROVAL OF ESTIMATE
Type of Work: .Maintenance ❑ Construction
Cost Estimate of work as requested is reasonable and required resources are available: [ ,.Yes n No
Date: S---/-7 / /8 By: 61
Maintenance Lead Supervisor
or Assistant County Engineer
REIMBURSABLE WORK APPROVAL
Approval subject to ratification by the Board of County Commissioners.
Date: ` 7 <g By:
County En. neer
Page 2 of 2
LEWIS COUNTY/ Erik Martin, P.E.
Director
Tim D. Fife,P.E.
County Engineer
Department of Public Works
Administration• Engineering Services• "traffic• Road Maintenance• Real Estate Services• Waste Management
City of Centralia
Estimate
County Estimate for Reimbursable Work-Fog Seal&Chip Seal
Road Description Areas Length Width Sq Yards Rock size Cost/Sq Yd Estimate
Bryden Ave. Fog Seal 1 435 18 870 $0.50 $435.00
Bryden Ave. Chip Seal-One application 1 435 18 870 3/8"-#10 $2.50 $2,175.00
liquid asphalt and rock chips
Ham Hill Rd. Fog Seal 1 3,185 18 6,370 $0.50 $3,185.00
Ham Hill Rd. Chip Seal-One application 1 6,980 18 13,960 3/8"-#10 $2.50 $34,900.00
liquid asphalt and rock chips
Roanoke St.W. Chip Seal-One application 1 2,065 20 4,589 3/8"-#10 $2.50 $11,472.22
liquid asphalt and rock chips
The City of Centralia will complete blade patching on a portion(18'x 435')of Bryden Avenue,the County will Fog Seal and then Chipseal the
road. The county will also complet Fog Sealing( 18'x 3185')and Chipsealing(18'x 6980')on Ham Hill Road, and Chipsealing(20'x 2065' )
on Roanoke St.W.
Fog Seal Total Square Yardage- 7,240
Chipseal Total Square Yardage- 19,419
This estimate includes brooming of the road.
Subtotal- $52,167.22
5%Administrative Charge- $2.608.36
Total- $54,775.58
Prepared By:
Date: ii//7//6
2025 NE Kresky Avenue,Chehalis WA 98532.360-740-1123 •Fax: 360-740-1479•TDD: 360-740-1480
www.lewiscountywa.gov
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LEWIS COUNTY, City of Centralia
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jun 11, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approving an interlocal agreement between Lewis County and City of Centralia regarding work by county
crews and authorizing signatures thereon.
Contact Erik Martin Phone: 2697
Department: Public Works
Action Needed: Approve Resolution
Description
Pursuant to authority of RCW 39.34.080 and in conformance with RCW 43.09.210, this resolution will allow
the BOCC to sign and ratify an interlocal agreement that allows Lewis County crews to perform work for City
of Centralia.
City of Centralia has requested that Lewis County crews complete maintenance chipsealing and fog sealing
work on certain roads within their jurisdiction, at an estimated cost of$52,167.22, which includes labor,
materials and equipment, plus an administrative fee of$2,608.36, making the total $54,775.58.
City of Centralia lacks the workforce and equipment necessary to complete this work and has requested that
Lewis County add this work to our 2018 Maintenance Chipseal Program. The county can perform the work and
it can be completed in conjunction with our 2018 Maintenance Chipseal Program, without interfering with the
county's program.
Approvals:
User Group Status
Martin, Erik Pending
Budget Pending
BOCC Pending
'rosecutor Pending
Additional Copies
Tim Fife,PW
Kim Amrine, PW
Mike Kroll, PW