Local Programs State Funding Agreement with WSDOT for the Coal Creek Drive BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: }
Approving Local Programs State Funding Agreement }
between Lewis County and Washington State ) Resolution No. 18- N5
Department of Transportation (WSDOT) for the }
Coal Creek Drive project }
WHEREAS, the Coal Creek project is a FEMA project that requires a 12.5% local
funding match; and
WHEREAS, the State Legislature has directed transportation funding of
$125,000.00 to be used for the Coal Creek project; and
WHEREAS, the conditions of receiving the Local Programs State Funding
requires a Local Programs State Funding Agreement signed by the Chair of the BOCC
prior to receiving the funding; and
WHEREAS, the Public Works Director has reviewed the Local Programs State
Funding Agreement between Lewis County and WSDOT for the Coal Creek project.
NOW, THEREFORE BE IT RESOLVED that the BOCC has determined that
proceeding with the said project to be in the best public interest and hereby approves
the Local Programs State Funding Agreement for the Coal Creek project, and the Chair
of the BOCC is authorized to sign the same.
PASSED IN REGULAR SESSION this 18th day of June, 2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonat L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
By: Dept Prosecuting Attorney Edna 4. Fund, Chaff
ATTEST: Robert C. Jacks. , Vice Chair
•
Rieva Lester, Clerk of the Lewis County Gary Ga S j p er, C mmissioner
Board of County Commissioners °® wisco�, .°
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Local Agene° 'ederal Aid
Vim WasilingianDeParbnentStaborrnmsPortation Project Prospectus
Date 05/14/2018
Prefix Route ( )
Federal Aid DUNS Number 079272555
Proiect Number
Local Agency ( Federal Employer
Project Number _ 15F739300030 se only) Tax ID Number 91-6001351L
Agency I CA Agency Federal Program Title
Lewis County Public Works ®Yes ❑No ❑ 20.205 ® Other FEMA
Project Title Start Latitude N46 39 6.44 Start Longitude W121 36 54.46
Coal Creek Drive Repairs
End Latitude N46 39 6.44 End Longitude W121 36 54.46
Project Termini From-To —Nearest City Name Project Zip Code(+4)
0.30 NW of US-12 Packwood 98361-9747
Begin Mile Post End Mile Post Length of Project Award Type
0.300 N/A N/A El Local ❑ Local Forces ❑ State ❑ Railroad
Route ID Begin Mile Point End Mile Point City Number County Number County Name
0.300 N/A 21 Lewis
WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number
Southwest Region 20 3
Total Local Agency Federal Funds Phase Start
Phase Estimated Cost Funding Date
(Nearest Hundred Dollar) (Nearest Hundred Dollar) (Nearest Hundred Dollar) Month Year
P.E.
RAN
Const. $1,429,774 $357,443 $1,072,331 June 2018
Total $1,429,774 $357,443 $1,072,331
Description of Existing Facility (Existing Design and Present Condition)
Roadway Width Number of Lanes
22' 2
The existing roadway is a 22'wide BST roadway that has had a portion of the end of the roadway washed out during a high water
event in 2015.
Description of Proposed Work
Description of Proposed Work(Attach additional sheet(s)if necessary)
To stabilize and rebuild a portion of Coal Creek Drive in Lewis County damaged by Cowlitz River erosion near Packwood. The
project will also restore a turnaround for emergency vehicles.
Local Agency Contact Person Title Phone
Tim Fife,PE County Engineer 360-740-2711
Mailing Address City State Zip Code
2025 NE Kresky Avenue Chehalis WA 98532
By
V /
Project Prospectus Approval Approving A tho ty /
Title County Engineer Date 6` !3
1 y
DOT Form 140-101 • Previous Editions Obsolete• Page 1
Revised 04/2015
Agency Project Title Date
Lewis County Public Works Coal Creek Drive Repairs 05/14/2018
Type of Proposed Work
Project Type(Check all that Apply) Roadway Width Number of Lanes
❑ New Construction ❑ Path/Trail ❑ 3-R
22' 2
❑ Reconstruction ❑ Pedestrian/Facilities ❑ 2-R
❑ Railroad ❑ Parking ® Other
❑ Bridge
Geometric Design Data
Description Through Route Crossroad
❑ Principal Arterial ❑ Principal Arterial
Federal ❑ Urban ❑ Minor Arterial ❑ Urban ❑ Minor Arterial
Functional ® Rural ❑ Rural
❑ NHS ❑ Major Collector C3 NHS
❑ Major Collector
Classification ❑ Minor Collector ❑ Minor Collector
Local Access ❑ Local Access
Terrain IS Flat ❑ Roll ❑Mountain ❑ Flat ❑ Roll ❑Mountain
Posted Speed 25
Design Speed 25
Existing ADT 26
Design Year ADT 32
Design Year 2038
Design Hourly Volume(DHV) 5
Performance of Work
Preliminary Engineering Will Be Performed By Others Agency
cyo
Construction Will Be Performed By Contract Agency
Contractor 100
Environmental Classification
❑ Class I-Environmental Impact Statement(EIS) ® Class II-Categorically Excluded(CE)
❑ Project Involves NEPA/SEPA Section 404 ® Projects Requiring Documentation
Interagency Agreement (Documented CE)
❑ Class Ill-Environmental Assessment(EA)
❑ Project Involves NEPA/SEPA Section 404
Interagency Agreement
Environmental Considerations
Construction provisions from FEMA/NOAA programmatic. Justification provided for nationwide 13 waiver.
DOT Form 140-101 • Previous Editions Obsolete• Page 2
Revised 0412015
Agency Project Title Date
Lewis County Public Works Coal Creek Drive Repairs 05/14/2018
Right of Way
❑ No Right of Way Needed ® Right of Way Needed
*All construction required by the No Relocation ❑ Relocation Required
contract can be accomplished
within the existing right of way.
Utilities I Railroad
® No utility work required Z No railroad work required
❑ All utility work will be completed prior to the start of the ❑ All railroad work will be completed prior to the start of the
construction contract construction contract
❑All utility work will be completed in coordination with the ❑ All railroad work will be completed in coordination with the
construction contract construction contract
Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project
N/A
FAA Involvement
Is any airport located within 3.2 kilometers(2 miles)of the proposed project? ❑ Yes ® No
Remarks
N/A
This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and
is not inconsistent with the agency's comprehensive plan for community development.
Agency Lewis County
Date t- (-e- /8i 0 ig By // W.A.
ror/Chairperson
DOT Form 140-101 EF
Revised 04/2015 • Previous Editions Obsolete• Page 3
� Washington State
II/ Department of Transportation
Local Programs State Funding Agency and Address
Agreement Lewis County Public Works
Work by Public 2025 NE Kresky Avenue
Agencies Chehalis, WA 98532
Agreement Number Maximum Amount Authorized Location and Description of Work(See also Exhibit"A")
125,000.00 Coal Creek Drive, Milepost - 0.30
Participating Percentage Project Number N46° 39' 6.6774" & W 122° 36' 54.6834"
0.00% 15F739300030 Construction of long term hank protection & cul-de-sac
This AGREEMENT is made and entered into this day of
between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary
of Transportation, hereinafter called the "STATE," and the above named organization, hereinafter call the
"AGENCY."
WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has
requested financial assistance for the project or program, and
WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been
selected by the STATE for funding assistance.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein,
or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS:
Estimate of Funding
Type of Work (1) (2) (3)
Estimated Total Estimated Agency Estimated
Project Funds Funds State Funds
PE a.Agency
b. Other
c.Other
d. State
e.Total PE Cost Estimate(a+b+c+d) $ 0.00 $ 0.00 $ 0.00
Right of Way f.Agency
g.Other
h.Other
i.State
J.Total RIW Cost Estimate(f+g+h+i) $ 0.00 $ 0.00 $ 0.00
Construction k. Contract 125,000.00 125,000.00
I. Other Contract 1,297,124.00 1,297,124.00
m. Other
n. Other
o.Agency 7,650.00 7,650.00
p.State
q,Total CN Cost Estimate(k+l+m+n+o+p) $ 1,429,774.00 $ 1,304,774.00 $ 125,000.00
r,Total Project Cost Estimate(e+j+q) $ 1,429,774.00 $ 1,304,774.00 $ 125,000.00
DOT Form 140-087 Page 1
Revised 03/2015
IV
General Legal Relations
The AGENCY agrees to perform the above described work in accordance No liability shall attach to the AGENCY or the STATE by reason of
with the Project Application attached hereto as"Exhibit A"and made a entering into this AGREEMENT except as expressly provided herein.
part of this AGREEMENT. V
Plans,specifications,and cost estimates shall be prepared by the Nondiscrimination
AGENCY in accordance with the current State of Washington Standard The AGENCY agrees to comply with all applicable state and federal
Specifications for Road,Bridge,and Municipal Construction and adopted laws,rules,and regulations pertaining to nondiscrimination and agrees
design standards,unless otherwise noted. The AGENCY will incorporate to require the same of all subcontractors providing services or performing
the plans and specifications into the AGENCY's project and thereafter any work using funds provided under this AGREEMENT.
advertise the resulting project for bid and,assuming bids are received VI
and a contract is awarded,administer the contract,or if the project is of Venue
a size which the AGENCY is authorized to perform with its own forces For the convenience of the parties to this AGREEMENT,it is agreed that
under the laws of the State of Washington,the AGENCY may proceed any claims and/or causes of action which the AGENCY has against the
with its own forces. STATE,growing out of this AGREEMENT or the project or program with
All work performed under this AGREEMENT shall comply with the which it is concerned,shall be brought only in the Superior Court for
applicable provisions of state law. Thurston County.
II VII
Payment Termination
The STATE,in consideration of the faithful performance of the work to The Secretary of the Department of Transportation may terminate this
be performed by the AGENCY,agrees to reimburse the AGENCY for AGREEMENT if the funding becomes unavailable or if the Secretary
the percentage of the actual direct and related indirect cost of the work determines that it is in the best interest of the STATE.
shown above,up to the"MAXIMUM AMOUNT AUTHORIZED". The VIII
agency will comply with Governmental Accounting Auditing and Financial Final Report and Final Inspection
Reporting Standards and applicable state law and local regulations, Within ninety(90)days following the completion of the project and
policies and procedures. No payment will be made for work done prior to submission of the final billing for the project,a final report and/or final
execution of this AGREEMENT. inspection shall be submitted to the Director,Highways&Local Programs
Partial payments shall be made by the STATE,upon request of the containing the following information:
AGENCY,to cover costs incurred. These payments are not to be more
frequent than one(1)per month. It is agreed that any such partial Von-Capital Projects
payment will not constitute agreement as to the appropriateness of any 1• A description of the project or program.
item and that,at the time of the final audit,all required adjustments will 2. A summary of actual costs of the project or program.
be made and reflected in a final payment.The AGENCY agrees to submit
a final bill to the STATE within forty-five(45)days after the AGENCY has 0• An evaluation of the project or program. This should address
completed work. aspects such as transportation and/or other benefits to the
The AGENCY agrees that all costs in excess of the amount authorized public.
and the AGENCY's matching funds shall be the responsibility of the Capital Projects
AGENCY. 1. A final inspection is required.
III IX
Audit Supplement
The AGENCY agrees that an audit may be conducted by the STATE.
During the progress of the work and for a period not less than three(3) This agreement may be modified or supplemented only in writing by
years from the date of final payment to the AGENCY,the records and parties.
accounts pertaining to the work and accounting thereof are to be kept
available for inspection and audit by the STATE and copies of all records,
accounts,documents,or other data pertaining to the project will be
furnished upon request. If any litigation,claim,or audit is commenced,
the records and accounts along with supporting documentation shall
be retained until all litigation,claim,or audit finding has been resolved
even though such litigation,claim,or audit continues past the three-year
retention period.
IN WITNESS WHEREOF,the parties hereto have executed this AGREEMENT on the day and year last written below.
AGENCY/ 1 STATE
By:
By: 1oLdf4 �a ! 441 , , Director,Local Programs
Title: Chair, Board of County Commissioners Date:
Date: 't1/1...1x—e- � f
<J
DOT Form 140-087 Page 2
Revised 03/2015
CONSTRUCTION ESTIMATE
TO: BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY
CHEHALIS,WASHINGTON 98532
This certifies that the undersigned has examined the location of the Coal Creek Drive Long Term Bank ProtectionProject,
SM l5E739300030,FEMA Project No.DR 4253,in Lewis County.Washington,and that the plans,specifications and contract
governing the work embraced in these improvements.and the method by which payment will be made for said work is understood.
The undersigned hereby proposes to undertake and complete the work embraced in this improvement,or as much thereof as can he
completed with the money available in accordance with the said plans,specifications and contract,and the following schedules of
rates and prices:
NOTE: Unit prices for all items,all extensions,and total amount of bid shall be shown: All
entries must be typed or entered in ink.
ITEM PLAN ITEM UNIT PRICE AMOUNT
NO. QUANTITY DESCRIPTION DOLLARS CENTS DOLLARS CENTS
1 1 L.S. MOBILIZATION LUMP SUM $129,284.00
2 1 L.S. CLEARING AND GRUBBING LUMP SUM $30,000.00
3 1 L.S. REMOVAL OF STRUCTURES AND OBSTRUCTIONS LUMP SUM $3,500.00
4 60 C.Y. ROADWAY EXCAVATION INCL.HAUL $50.00 $3,000.00
5 1 L.S. WATER ISOLATION LUMP SUM $425,000.00
6 190 S.Y. STABILIZED CONSTRUCTION ENTRANCE $75.00 $14,250.00
7 316 TON CRUSHED SURFACING BASE COURSE $50.00 $15.800.00
8 72 TON CRUSHED SURFACING TOP COURSE $55.00 $3,960.00
9 13 EACH TYPE 1 LOG $2,400.00 $31,200.00
10 98 EACH TYPE 2 LOG $3,000.00 $294,000.00
11 37 EACH TYPE 3 LOG $3,000.00 $111,000.00
12 235 EACH BOULDER ANCHOR $1,000.00 $235,000.00
13 360 C.Y. CHANNEL EXCAVATION INCL.HAUL $75.00 $27,000.00
14 15 TON QUARRYSPALLS $75.00 $1,125.00
15 0.50 ACRE SEEDING AND MULCHING $10,000.00 $5,000.00
16 1 L.S. STREAMSIDE MITIGATION PLANTING LUMP SUM $10,000.00
17 84.5 S.Y. CONSTRUCTION SIGNS CLASS A $40.00 $3,380.00
18 895 TON R-OCK FOR EROSION AND SCOUR PROTECTION,CLASS B $75.00 $67,125.00
19 1 EST. E-ROSION/WATER POLLUTION CONTROL ESTIMATED $8,000.00
20 1 L.S. TRIMMING AND CLEANUP LUMP SUM $2,500.00
21 1 EST. REIMBURSEMENT FOR THIRD PARTY DAMAGE ESTIMATED S0.00
22 1 I.S. SPCC PLAN LUMP SUM $2,000.00
23 1 L.S. CONSTRUCTION ENGINEERING-MATERIALS DOCUMENTATION LUMP SUM $1,000.00
24 1 L.S. CONSTRUCTION ENGINEERING-CONTRACT PLANS LUMP SUM $500.00
25 1 L.S. CONSTRUCTION ENGINEERING-BASIC SURVEYING LUMP SUM $1,500.00
26 1 L.S. CONSTRUCTION ENGINEERING-DAILY REPORT LUMP SUM $1,000.00
27 1 L.S. CONSTRUCTION ENGINEERING-DOCUMENTATION AND PAYMENT LUMP SUM $1,500.00
28 1 L.S. CONSTRUCTION ENGINEERING-SAFETY INSPECTION LUMP SUM $650.00
29 1 L.S. CONSTRUCTION ENGINEERING-ENVIRONMENTAL LUMP SUM $1,500.00
TOTAL $1,429,774.00
1 2 3 4 5 6 7
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I
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jun 18, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approving Local Programs State Funding Agreement between Lewis County and Washington State Department
of Transportation (WSDOT) for the Coal Creek Drive project
Contact Erik Martin Phone: 2697
Department: Public Works
Action Needed: Approve Resolution
Description
The Coal Creek Drive project is a FEMA project that requires a local match. Local Programs State Funding can
be used for a portion of this match. The conditions of receiving this funding requires a Local Programs State
Funding Agreement between Lewis County and WSDOT, signed by the Chair of the BOCC,prior to receiving
the funding.
Approvals:
User Group Status
Martin, Erik Public Works Pending
Additional Copies
Kim Amrine-PW
Tim Fife-PW
Mike Kroll- PW