Approve Task Assignment pursuant to interlocal agreement no 05-200 with Tacoma Power BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: }
Approving a Task Assignment pursuant to Interlocal }
Agreement No. 05-200 between Lewis County } RESOLUTION NO 18- ,,V5
and Tacoma Power regarding work by county crews }
and authorizing signatures thereon }
WHEREAS, pursuant to the authority of RCW 39.34.080 and in conformance with RCW 43.09.210,
Lewis County entered into Interlocal Agreement 05-200 dated July 18, 2005 to perform identifiable
maintenance and construction tasks including road construction and maintenance; and
WHEREAS, at the request of Tacoma Power and pursuant to the approved Interlocal Agreement,
the Public Works Director and County Engineer have reviewed a task assignment and recommend that the
Board of County Commissioners (BOCC) approve Task Assignment#2018-01 between Lewis County and
Tacoma Power regarding maintenance work to be performed by county crews; and
WHEREAS, Task Assignment #2018-01 is for chipseal and striping work, at an estimated cost of
$68,500.00, which includes labor, materials, and equipment, plus an administrative fee of $3,425.00, for a
total of$71,925.00.
NOW, THEREFORE BE IT RESOLVED, that the BOCC has determined proceeding with Task
Assignment #2018-01 is in the best public interest and is hereby approved, and the BOCC is authorized
to sign the same.
DONE IN REGULAR SESSION this 25th day of June 2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan ;; Prosecuting Attorney LEWD COUNTY, WASHINGTON
By: De•u rosecutng Attorney a a -. Fund,
ATTEST Robert C. Jackson, Vice Chair
Rieva Lester, Clerk of the Lewis Gary St per, ember
County Board of County Commissioners
sca OUN
s C W•
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:5( SINCE �c a:
01 1845 Ri z®
TASK ASSIGNMENT#2018-01
Pursuant to Interlocal Agreement 05-200, dated July 18, 2005
THIS AGREEMENT, made and entered into pursuant to authority of R.C.W. 39.34.080 and in
conformance with R.C.W. 43.09.210, this day of Jtu _1 , 2018, by and between LEWIS COUNTY,
Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and the
City of Tacoma, Tacoma Public Utilities, (dba) Tacoma Power, a municipal corporation, hereinafter referred to
as the "Municipality,"WITNESSETH:
IT IS HEREBY COVENANTED AND AGREED as follows:
1. The Municipality requests that the County perform the work listed below at a time and in a manner
convenient to the County and hereby guarantees reimbursement to the county for all work done based upon
the County's Estimate for Reimbursable Work, attached hereto as exhibit "A" for a total value of $68,500.00,
plus a 5% Administration Charge of $3,425.00, for a total of $71,925.00. The County will provide any and all
labor and material and administration necessary and incidental to perform all items of work as follows:
A. One application of liquid asphalt and rock chips to the Haul Road from the edge of Zone 2 near Dog
Mountain Road to the Kosmos Access Parking Lot, approximately 4,800-feet in length, 20-feet wide,
for an approximate total of 10,700-square yards.
B. One application of liquid asphalt and rock chips to the Mossyrock Park parking area, for an
approximate total of 10,500-square yards.
C. Two applications of liquid asphalt and rock chips to the Glenoma Community Park parking area, for
an approximate total of 3,500-square yards.
D. Traffic striping for the Cowlitz River Project at the Trout Hatchery, Salmon Hatchery, Mayfield,
Mossyrock, Kosmos, Taidnapam Park, and Road to Glenoma.
2. The Municipality hereby agrees to reimburse the Public Works Department of the County for all work
done, based upon the actual cost of labor, equipment rental, and materials used, and upon administrative
services associated with the maintenance and construction work involved, reflected by exhibit "A" attached
hereto.
3. The Municipality certifies and warrants that it has the legal authority to accomplish this work with its own
forces at the location herein specified, and has legal access thereto, but in fact has insufficient
manpower/equipment to accomplish this work.
4. It is understood and agreed that all reimbursable work as provided for hereto shall be accomplished
only and if such work does not interrupt or interfere with the County Road Division's regular schedule, and
should such reimbursable work not be accomplished prior to December 31, 2018, any and all obligation to
provide same shall terminate.
Page 1 of 2
5. It is understood and agreed between the parties hereto that to the extent allowed by RCW 4.24.115, the
Municipality, agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents,
departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and
expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance
of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County
by statute.
6. This Task Assignment assumes that all work required will be performed by County forces exclusively.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first
above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHI GTON
Rieva Lester, Clerk of the Board G3 of County Commissioners -.na J und, Ch it
..€411;:411-
APPROVED AS TO FORM: Robert C. Jackson, Vice Chair
Jonathan L. Meyer, a`
Prosecuting Attorn- Gary Stamp r, Com issio er
B .
De uty arose u Trig Attorney CITY OF TACOMA
Director of Utilities/ 0
•....
•�tsCOUNTk•• /
•.N,)O�- Wes.
e°�i °�� �• Chris R inson, Power Superintendent/COO
• r SINCE \
• I •
\ 1845 R1*• Chris Mattson, e n Manager
•
•• ••�bNS1stG�• _ _ _
a
-•••••• Andrew Cherullo, Finance Director
APPROVED AS TO FORM:
�"^V v! 1 t Lat,u41
Martha Lantz, Assistant City Attorney
Page 2 of 2
�`. Erik Martin,P.E.
( jjL)LEWISCOUNTY
Tim D. Fife, P.E.
County Engineer
Department of Public Works
Administration• Engineering Services•Traffic• Road Maintenance• Real Estate Services•Waste Management
Tacoma Power
Task Assignment#2018-01
EXHIBIT A
County Estimate for Reimbursable Work-Chip Seal
Road Description Areas Length Width Sq Yards Rock size Cost/Sq Yd Estimate
Haul Road Chip Seal-One application 1 4,800 20 10,700 318"-#10 $2.50 $26.750.00
liquid asphalt and rock chips
Mossyrock Park Chip Seal-One application 1 10,500 318"-#10 $2.50 $26,250.00
liquid asphalt and rock chips
Parking Lot
Glenoma Community Park Chip Seal-Two applications 1 3,500 318"-#10 $2.50 $8,750.00
liquid asphalt and rock chips
Parking Lot
Various Traffic Striping 7 $6,750 00
(see description
One application of liquid asphalt and rock chips to the Haul Road from the edge of Zone 2 near Dog Mountain Road to the
Kosmos Access Parking Lot, approximately 4,800-feet in length, 20-feet wide, for an approximate total of 10,700-square
yards. One application of liquid asphalt and rock chips to the Mossyrock Park parking area, for an approximate total of
10.500-square yards. Two applications of liquid asphalt and rock chips to the Glenoma Community Park parking area, for
an approximate total of 3,500-square yards. Traffic striping for Tacoma Power's Cowlitz River Project at the following
locations: Trout Hatchery, Salmon Hatchery, Mayfield, Mossyrock, Kosmos, Taidnapam Park, and Road to Glenoma.
Total Square Yardage- 24.700
This estimate includes brooming of the road.
Subtotal- S68,500.00
5%Administrative Charge- $3,425.00
f Total- $71,925.00
Prepared By: • -
Checked By:
2025 NE Kresky Avenue,Chehalis WA 98532 •360-740-1123•Fax: 360-740-1479•TDD: 360-740-1480
www.lewiscountywa.gov
1 2 3 4 5 6 7
wey 12
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A � `�° : A
. ,,
B B
End of Project- near Kosmos c ,,
C `access parking lot J Approximate Length C
4,800 feet
10,700 sq/yd
J
D Haul Road e
Beginning of Project- edge of D
Zone 2 near Dog Mountain
Riffe Lake
E \ E
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1
F F
Taidnapam Park
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o
1 2 3 4 5 6 7
Vicinity Map
`LEWIS COUNTY Tacoma Power
Task Assignment #2018-01
1 2 3 4 5 6 7
A U.S_-i�tighway 12 A
N.B B
C C
D
Rifle Lake �
Road
E E,,5\L
Road
fine r-----
F ---- F
Mossyrock Park - Parking Lot
Approximately 10,500 sq yds
. i
ylor Road _ Swofford
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1 2 3 4 5 6 7
% Vicinity Map No. 2
� Tacoma Power
IIMMOMMEME Task Assignment #2018-01
1 2 3 4 5 6 7
A 1 A
Z A.
B � oG' 4;a5 B
a
ISee Inset , * Q--�
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D f D
Glenoma Community Park - Parking Lot
Approximately 1,750 sq yds X 2
E Total - 3,500 sq yds E
F '.. \\.,....N •,„ . - - - ._ F
Riffe Lake
G G
1 2 3 4 5 6 7
Vicinity Map No. 3
�LEWIS COUNTY Tacoma Power
Task Assignment #2018-01
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jun 25, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approving a task assignment pursuant to Interlocal Agreement 05-200 between Lewis County and Tacoma
Power regarding work by county crews and authorizing signatures thereon.
Contact Erik Martin Phone: 2697
Department: Public Works
Action Needed: Approve Resolution
Description
Pursuant to authority of RCW 39.34.080, in conformance with RCW 43.09.210, and pursuant to the Interlocal
Agreement dated July 18, 2005 (Resolution 05-200),this resolution will allow the Board of County
Commissioners to sign and ratify Task Assignment#2018-01 that allows Lewis County crews to perform work
for City of Tacoma,Tacoma Public Utilities, dba Tacoma Power.
Tacoma Power has requested that Lewis County crews complete one application of liquid asphalt and rock chips
to the Haul Road from the edge of Zone 2 near Dog Mountain Road to the Kosmos Access Parking Lot,
approximately 4,800-feet in length, 20-feet wide, for an approximate total of 10,700-square yards. One
application of liquid asphalt and rock chips to the Mossyrock Park parking area, for an approximate total of
10,500-square yards. Two applications of liquid asphalt and rock chips to the Glenoma Community Park
parking area, for an approximate total of 3,500-square yards. Traffic striping for Tacoma Power's Cowlitz
River Project at the following locations: Trout Hatchery, Salmon Hatchery, Mayfield, Mossyrock, Kosmos,
Taidnapam Park, and Road to Glenoma, at an estimated cost of$68,500.00, which includes labor, materials, and
equipment,plus an administrative fee of$3,425.00, for a total of$71,925.00.
Tacoma Power lacks the workforce and equipment necessary to complete this work and has requested that
Lewis County add this work to our 2018 Maintenance Chipseal Program. The county can perform the work and
it can be completed in conjunction with our 2018 Maintenance Chipseal Program, without interfering with the
county's program.
Approvals:
User Group Status
Martin, Erik Pending
Budget Pending
BOCC Pending
Prosecutor Pending
Cover Letter To
attn: Steve Fairchild,City of Tacoma,Department of
Public Utilities Tacoma Power,3628 South 35th Street,
Tacoma,WA 98409-3192. Please mail one signed
original to the address above.
Additional Copies
Tim Fife-PW
Kim Amrine-PW
Mike Kroll-PW