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2018-07-09 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes July 9,2018 Present: Commissioner Fund, Commissioner Jackson, Commissioner Stamper Recorder: Rieva Lester Commissioner Fund called the meeting to order at 10 a.m., determined a quorum and then proceeded with the flag salute. PUBLIC COMMENT None. NOTICE ITEMS Commissioner Jackson made a motion to approve Resolutions 18-217 and 18-218. Commissioner Stamper seconded. Resolution 18-217: Call for bids for the East Lewis County Transfer Station Improvements, Project No. RESWEL. Bids are due to the Clerk of the Board by 11 a.m.July 31, 2018. County Engineer Tim Fife spoke to the resolution. He said chutes at the transfer station need to be repaired. Resolution 18-218: Call for bids for the Lewis County Central Transfer Station Repairs, Project No. RESWCT. Bids are due to the Clerk of the Board by 11 a.m.July 31, 2018. County Engineer Tim Fife spoke to the resolution. He said the tipping floor, crane beams, waste chutes and pushing walls need to be repaired. Motion passed 3-0. 1 CONSENT ITEMS Commissioner Stamper made a motion to approve minutes from the July 2, 2018, meeting as well as Resolution 18-219. Commissioner Jackson seconded. Resolution 18-219:Approval of warrants/claims against the various county departments. Chief accountant Suzette Smith, representing the Auditor's Office, said warrants 800879-801013, totaling$421,551.66, were issued the week of July 2. She said payroll/benefit warrants 791860-791928 and Automatic Deposits 1-601, totaling$3,640,449.58, were issued July 5. She noted a skip in sequence for warrants 800843-800878, which were issued on behalf of Special Purpose Districts. Motion passed 3-0. DELIBERATION ITEMS Commissioner Jackson made a motion to approve Resolutions 18-220 through 18-223. Commissioner Stamper seconded. Resolution 18-220: The proposed acquisition of additional right of way for Snyder Road in Packwood. Martin Roy, Real Estate Services Manager, spoke to the resolution. He said a culvert on Snyder Road needs to be replaced and requires the acquisition of additional property. Resolution 18-221: Approving the County Engineer to sign Applicant Resolution/Authorization between Lewis County and the Recreation and Conservation Office(RCO)for grant funded fish passage and enhancement projects in which funds are administered by the RCO. County Engineer Tim Fife spoke to the resolution. He said the some of the grants are for projects on Pigeon Springs, Graf Road, Blanchard Road, King Road, Centralia Alpha and Kruger Road. Resolution 18-222: Rejecting all bids for the Stearns Creek Tributary Culvert Replacement Project, County Maintenance Project(CMP) 1603. County Engineer Tim Fife spoke to the resolution. He said the county received one bid for the Stearns Creek project on Pleasant Valley. He said the bid was for 40 percent more than the Engineer's Estimate and that the county likely will be able to perform the work itself for less. 2 Resolution 18-223: Appoint members to the Lewis County Board of Equalization (BOE). Commissioner Fund spoke to the resolution. She said three appointees will be full-time BOE members and three will be alternates. Motion passed 3-0. HEARINGS Resolution 18-225: Hearing to approve a franchise to Puget Sound Energy Inc.to replace its existing franchise to construct, operate and maintain water mains and cathodic protection cables in Lewis County road rights of way. Commissioner Fund introduced the hearing. Public Works Director Erik Martin and Real Estate Services Manager Martin Roy gave the staff report. Martin said the franchise is for a 5-year renewal of an existing franchise. Martin said Public Works suggests the approval of the 5-year renewal of the franchise agreement with Puget Sound Energy(PSE). Erik said the franchise has been in the works for quite some time. He said the area is for water lines for the Jackson Prairie facility. He stressed that it is not for gas lines. Commissioner Fund asked if there were any questions.There were none. Amy Tousley, Municipal Liaison Manager of PSE,thanked the commissioners and Public Works for their work on the franchise. Commissioner Fund closed the question-and-answer portion of the hearing. Erik and Martin asked that their previous comments be adopted into the record. Commissioner Fund asked if anyone wanted to speak for or against the resolution. No one asked to speak. Commissioner Fund closed the hearing. Commissioner Stamper made a motion to approve Resolution 18-225. Commissioner Jackson seconded. Motion passed 3-0. 3 Resolution 18-2'`_6: Hearing for the 2nd 2018 Budget Amendment for Current Expense and Other Funds. Commissioner Fund introduced the hearing. Central Services Director Steve Walton and Budget Manager Becky Butler gave the staff report. Steve said notice of the hearing was published in The Chronicle on June 28 and July 3, 2018. He noted that there had been some changes in revenues and expenditures since the notice was published. Steve said the resolution reflects increases expenditures for all funds totaling$3,440,164, with increased revenue in the amount of$2,243,789 and use of fund balance in the amount of$1,196,375. He said the Current Expense portion of the budget amendment reflects an increase in expenditures totaling$425,315, with an increase in revenue totaling$20,200 and a use of fund balance totaling $405,115. Becky provided an overview of the various expenditures and revenues. Suzette Smith discussed the breakdown of funds included in the Risk fund. Commissioner Fund asked if there were any questions.There were none. Commissioner Fund then closed the question-and-answer portion of the hearing. Steve and Becky asked that their previous comments be adopted into the record. Commissioner Fund asked if anyone wanted to speak for or against the resolution. No one asked to speak. Commissioner Fund closed the hearing. Commissioner Stamper made a motion to approve Resolution 18-226. Commissioner Jackson seconded. Motion passed 3-0. GOOD OF THE ORDER The commissioners discussed the Fourth of July festivities. Ron Averill of Centralia said gauge testing will be finished up in August. Erik Martin said the Coal Creek project started July 9. He said the project would include a new cul de sac would be put in. 4 PRESS CONFERENCE No questions from the press. Commissioner Fund said the Office of the Chehalis Basin plans to meet July 12 and that Onalaska Water- Sewer District 5 interviews also would take place July 12. ADJOURNMENT The BOCC Business Meeting adjourned at 10:36 a.m., with the next Business Meeting scheduled for 10 a.m. Monday,July 16, 2018, in the Commissioners' Hearing Room (Room 223). Please note that minutes from the BOCC Business Meeting are not verbatim.A recording of the meeting may be purchased at the BOCC office, or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings. Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m.,2 p.m., 6 p.m., and 10 p.m. daily. Video footage also can be found on the Lewis County Commissioners'Facebook page. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON ®• COUN7 •• •.14\ — W • .5, SINCE 1-8* s . und, Chair • 14, 184517 •4 \.„. • PON'SlstG•• ATTEST: •••• ••s Robert C.Jackson, Vice Chair Rieva Lester, Clerk of the Board Gary Sta er, Commiss nio er 5