Interlocal Agreement for Lewis County Communications operation, maintenance, and participation BEFORE THE BOARD OF COMMISSIONERS
FOR LEWIS COUNTY, WASHINGTON
INTERLOCAL AGREEMENT FOR LEWIS
COUNTY COMMUNICATIONS OPERATION, ) RESOLUTION NO. 18- DO—
MAINTENANCE, AND PARTICIPATION
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, provides for interlocal cooperation
between governmental agencies to make the most efficient use of their powers by enabling them to
cooperate with other localities on a basis of mutual advantage; and
WHEREAS, the parties, Lewis County and its partner agencies, desire to enter into an agreement to
streamline communication operations, infrastructure, and monetary issues; and
WHEREAS, this interlocal agreement is effective January 1, 2018, through December 31, 2019; and
WHEREAS, the Director of Emergency Services has reviewed the Interlocal Agreement and recommends
the Board of County Commissioners authorize execution of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners of Lewis County hereby
approves of the terms and conditions of the attached interlocal Agreement and hereby authorizes the Chair
of the Board of County Commissioners to sign the same on behalf of the County.
PASSED IN REGULAR SESSION this 5th day of February, 2018.
ATTEST: •••••,„ BOARD OF COMMISSIONERS
•• tscovrvrk•
,Q • for Lewis County, Washington
1?) 0��9s,j,e
ieva Lester, Clerk of theord SINCE \ ' /
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,„.„1.,�c 1845 zm Edna J. Fund, C
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•'••••••'�• Robert C. Jackson, Vice Chair
ar-
APPROVED AS TO FORM: Gary Sta per, Commissioner
Jonathan • ecuting Attorney
C' it Be• 'ty Prosecuting Attorney
INTERLOCAL AGREEMENT
(ILA)
for
LEWIS COUNTY COMMUNICATIONS
OPERATION, MAINTENANCE AND PARTICIPATION
The ILA outlines a comprehensive management plan
based on goals and strategic planning
Effective Date of Agreement:
January 1 , 2018 - December 31 , 2019
Distribution List
Plan Agency Staff Title
Lewis County BOCC Commissioner Chair
Lewis County Sheriff's Office Sheriff
Lewis County Coroner's Office Coroner
Centralia, City of Centralia City Manager
Centralia Police Department Centralia Police Department Chief
Chehalis, City of Chehalis City Manager
Chehalis Police Department Chehalis Police Department Chief
Chehalis Fire Department Chehalis Fire Chief
Napavine, City of Napavine Mayor
Napavine Police Department Napavine Police Department Chief
Pe Ell, Town of Pe Ell Mayor
Pe Ell Marshal's Office Pe Ell Marshal
Winlock, City of Winlock Mayor
Winlock Police Department Winlock Police Department Chief
Vader, City of Vader Mayor
Vader Police Department Vader Police Department Chief
Toledo, City of Toledo Mayor
Mossyrock, City of Mossyrock Mayor
Mossyrock Police Department Mossyrock Police Department Chief
Morton, City of Morton Mayor
Morton Police Department Morton Police Department Chief
LCFD# 1 - Onalaska LCFD# 1 —Onalaska, Commissioner
LCFD # 1 - Onalaska LCFD# 1 —Onalaska, Chief
LCFD #2—Toledo LCFD # 2—Toledo, Commissioner
LCFD #2—Toledo LCFD # 2—Toledo, Chief
LCFD# 3—Mossyrock LCFD # 3—Mossyrock, Commissioner
LCFD # 3—Mossyrock LCFD # 3 —Mossyrock, Chief
LCFD #4—Morton LCFD # 4—Morton, Commissioner
LCFD#4—Morton LCFD #4—Morton,Chief
LCFD # 5 —Napavine LCFD# 5 —Napavine, Commissioner
LCFD # 5 —Napavine LCFD# 5 —Napavine, Chief
LCFD # 6—Chehalis LCFD# 6—Chehalis, Commissioner
LCFD# 6—Chehalis LCFD# 6—Chehalis, Chief
LCFD# 8—Salkum LCFD# 8—Salkum, Commissioner
LCFD# 8 —Salkum LCFD# 8— Salkum, Chief
LCFD#9—Mineral LCFD#9—Mineral, Commissioner
LCFD#9—Mineral LCFD#9—Mineral, Chief
LCFD # 10—Packwood LCFD# 10—Packwood, Commissioner
LCFD# 10—Packwood LCFD# 10—Packwood, Chief
LCFD# 11 —Pe Ell LCFD # 11 —Pe Ell, Commissioner
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Plan Agency Staff Title
LCFD # 11 — Pe Ell LCFD # 11 —Pe Ell, Chief
LCFD# 13 —Curtis LCFD# 13 —Curtis, Commissioner
LCFD# 13 —Curtis LCFD # 13 —Curtis, Chief
LCFD# 14—Randle LCFD# 14—Randle, Commissioner
LCFD# 14—Randle LCFD# 14—Randle, Chief
LCFD# 15—Winlock LCFD # 15—Winlock, Commissioner
LCFD # 15— Winlock LCFD# 15 —Winlock, Chief
LCFD # 16—Doty _ LCFD# 16—Doty, Commissioner
LCFD # 16—Doty - LCFD# 16—Doty, Chief
LCFD # 17—Ashford LCFD# 17—Ashford, Commissioner
LCFD # 17—Ashford LCFD# 17—Ashford, Chief
LCFD# 18—Glenoma LCFD# 18—Glenoma, Commissioner
LCFD# 18—Glenoma LCFD# 18—Glenoma, Chief
Cowlitz-Lewis Fire District 20 Vader Cowlitz-Lewis Fire District 20 Vader, Commissioner
Cowlitz-Lewis Fire District 20 Vader _ Cowlitz-Lewis Fire District 20 Vader, Chief
Riverside Fire Authority Riverside Fire Authority, Commissioner
Riverside Fire Authority Riverside Fire Authority, Chief
American Medical Response (AMR)._ American Medical Response (AMR),Director
Medic One (South County EMS) Medic One (South County EMS), Director
Lewis County Communications Lewis County Department of Emergency Services
Center Manager Director
Lewis County Public Works Lewis County Public Works, Director
Lewis County Radio Services _ Lewis County Radio Services, Manager
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RECORD OF CHANGES
Notice to Customers: In order to maintain an accurate accounting of periodic changes
made to this agreement and make sure the most current version is available, please
ensure you make the changes upon receipt and record them on this page.
Change # Date Made Location/page(s) Changed Initials
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Executive Summary
Over the last 40 years,the Lewis County public safety service—including law enforcement,fire service,
emergency medical services and dispatch—has undergone several evolutionary changes. As our
community has grown, so have the demands,challenges and expectations for public safety services across
all disciplines.
This interlocal agreement(ILA)between the Lewis County 911 Communications Center and the response
community reflects positive change. It's about a stated public service mission, partnerships, an effective
process and teamwork. It is also about defining where we have been in the past, where we are today and
where we need to be in the future. It's a starting point to work together to meet future challenges and
discover innovative ways to deliver efficient,effective,safe and affordable public safety service to our
community.
Prior to the early 1980s,most response agencies did their own dispatching.With growing demands and
complexity of receiving/dispatching calls for service,there was a big push to consolidate the county and
city law enforcement and a few of the fire districts. They joined together to create a single"Public Safety
Access Point"now referred to as a"PSAP."
By the mid-1980s,all the fire districts were successfully joined with the law enforcement agencies into
the current PSAP partnership. An interlocal agreement among the partners was developed to help guide
and define the delivery of services, establish the costs and adopt a fee formula for the PSAP operation.
Throughout this evolutionary period and up to today, the partnership between public safety disciplines
and the 911 Communications Center has at times been contentious.There are challenges that continue
with ever-changing technology, levels of acceptable service and division of costs to maintain a single
PSAP.
During the last few years,this critical partnership has been challenged. The efficiency, effectiveness and
safety of the operations/service has been brought into question.The first responder community has had
serious concerns about how to provide input into the process and how to continue to pay for the escalating
costs/fees. These challenges pushed a new community awareness and public debate on the operation of
the PSAP. Everyone was forced to commit to the process of reevaluating not only what needed to be
done,but how the response community would go about conducting and financing the business.
This ILA defines a general scope of services; authorities; identification of the partner agencies; concept of
operations; and administrative duties,roles and responsibilities. It outlines the financial shares and budget
process. More importantly, it lays the groundwork for the development of a strategic plan that fairly
addresses the communication operations, infrastructure and monetary issues into the future.
This [LA demands participation in the updates and changes that are needed in order to keep people
informed, involved and committed to this critical partnership.The development of this ILA is an example
of true commitment from public service professionals who will work together to meet a big part of our
public safety mission.
7124"461i
Steven B.Mansfield,Direc
Department of Emergency Services
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TABLE OF CONTENTS
Distribution List
Record of Changes iv
Executive Summary v
Table of Contents vi-ix
I. Purpose 1
II. Scope 1
III. Concept of Operations 1-3
IV. Identification of Partners of this Agreement 3-4
(A) Lewis County Board of County Commissioners 3
(B) City Representation & Sheriffs Office(Law Group) 3
(C) Fire Services Group (Fire Districts &Municipal Fire Departments) 3-4
(D) Emergency Medical Services Group 4
(E) Other Partner Agencies Group (non-voting User Group) 4
V. Administrative Structure 4-6
(A) Lewis County BOCC 4-5
(B) Department of Emergency Services Director 5
(C) Lewis County Communications Center Manager 5
(D) Lewis County Communications Center(LCCC) 5
(E) Combined User Committee 5
(F) Partner Agencies 5
Consolidated Communications Administration Flowchart 6
VI. Responsibilities 7-13
(A) Lewis County BOCC 7
(B) Department of Emergency Services Director 7-8
(C) Lewis County Communications Center Manager 8-9
(D) Lewis County Communications Center—General Services 9-10
(E) Combined User Committee 10-12
a) Law Enforcement Management Team 11-12
b) Fire Services Management Team 12
(F) Partner Agencies 12-13
(G) Equipment 13
1. Mobile-Portable Agency Specific Equipment 13
2. Exclusive Partner Agency Equipment 13
3. County Equipment 13
VII. Combined User Committee 13-15
(A) Membership 14
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(B) Chair, Vice Chair 14
(C) Agenda and Notices 14
(D) Meetings 14
(E) Voting 14
A. Voting Members 14-15
1. Law Enforcement Management Team 14
2. Fire Services Management Team 14-15
B. Non-voting Members 15
C. Electronic Voting 15
D. List of Voting Members 15
E. Tie Votes 15
VIII. Financing the LCCC & Communications Infrastructure 15-19
(A) Program Costs 15-16
Communications Program Full Strategic Planning Cost-Sharing Timetable .. 17
(B) General LCCC Costs 17-19
1. Maintenance & Operation Costs of the LCCC 17-18
a. Operating Costs 17
b. Administrative Costs 18
2. Maintenance & Support for Infrastructure 18
3. Equipment Repair& Replacement for LCCC Equipment 18-19
4. Equipment Repair& Replacement for Infrastructure Equipment 19
5. Building and Equipment Fund 19
6. Fund Balance 19
IX. Establishing an Annual Budget 20-21
(A) Annual Budget Preparation 20
1. Budget Committee 20
2. "Draft" LCCC Operating Budget 20
3. "Preliminary" Budget 20
4. Combined User Committee Review 20
5. Adjustments to the Combined User Agency Funding Formula 20
(B) Revenue 20-21
(C) Expenses 21
(D) Division of Costs 21
(E) Biannual Budget 21
X. County Budget Process 21-22
(A) User Request 21-22
(B) Budget Submission 22
(C) County Adoption 22
(D) Budget Changes 22
(E) Changes to Preliminary User Fees 22
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XI. Billing Partner Agencies 22-23
XII. Partner Agency Withdrawals—Procedures 23-24
(A)Withdrawal of a Partner Agency Other Than the County 23
1. Required Notice to Withdraw From Agreement 23
2. Partner Agency Rights after Notice of Intent to Withdraw 24
(B)Termination of Partner Agency 24
1. Failure to Remit Fees or Repeated Policy Violations 24
a. DES Director 24
b. Combined User Committee 24
c. Lewis County BOCC 24
2. Obligations and Rights upon Termination 24
XIII. Dissolution of LCCC & ILA 25
1. County Withdrawal from Agreement 25
XIV. Confidentiality 25
XV. Mediation and/or Arbitration 25
XVI. Indemnification 26
XVII. Liability Coverage 26
XVIII. Notice 26
XIX. Severability 26
XX. Termination of Other Communication Agreements 27
XXI. Duration of Agreement 27
XXII. Alterations and Amendments 27
XXIII. Ownership of Facilities 27
XXIV. Filing of Agreement 27
XXV. Execution of Counterparts 27
ATTACHMENTS:
Approvals and Concurrences 28-29
Attachment A—Communications Fee Distribution 30
Attachment B—Annual Budget Report 2012—2018 31
Attachment C—Funding Formula 32-33
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Attachment D—Equipment Amortization Schedule 34
Attachment E—Forms 35-42
Incident Inquiry Form 36
Formal Complaint Form 37
Flowchart—Incident Inquiry & Formal Complaint Flowcharts 38
Outstanding Performance Recognition—Form 39-40
Lewis County Communications Center Annual Performance Appraisal Form 41
Attachment F—Communications User Group Meeting Agenda Draft 42
Attachment G—Lewis County Communications Center Manager Quarterly Report 43
Attachment H—Acronyms and Definitions 44-46
Attachment I— Lewis County Radio Sites 47-48
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I. Purpose
To define a general scope of services, develop a concept of operations, identify partner
agencies to include their duties, roles, responsibilities and authorities, and outline the
financial and budget process. The ILA also provides for participation in updates and
changes along with laying the groundwork for the development of a strategic plan that
addresses operations, infrastructure and monetary issues in the future.
II. Scope
Partner agencies acknowledge it is essential to work together regularly and encourage
a spirt of open communications in an effort to develop a service product --and costs
thereof--that take into consideration the greater good, the needs of all partner agencies,
and the financial limitations of the group as a whole.
Based on past practices, this contract outlines the Lewis County Communications
Center (LCCC) and Infrastructure partnerships, management structure, user committee
roles and responsibilities, and budget and formulas for establishing user fees.
As previous contracts for services only addressed costs for the annual LCCC operating
budget, it is the goal of this service contract to develop a plan for sharing expenses for
establishing an Equipment Repair & Replacement (ER&R) fund to guide savings for
replacement of the Communications Center and infrastructure equipment as it ages. It is
also desirable to reach an agreement to provide for maintenance and support of the
external infrastructure that is not currently shared by the user fees. It is also desirable
to establish a building and equipment account to secure funds for a new
Communications Center facility. See Section VIII. Financing the LCCC and
Communications Infrastructure.
III. Concept of Operations
In order to accomplish these purposes, it is the intent of this agreement to provide for
the following:
1. The general responsibility for the ownership, operation, maintenance, repair,
replacement, training, and financial management of the Lewis County
Communications Center (LCCC) shall be vested with the Lewis County Board of
County Commissioners (BOCC). It is an existing governmental structure
encompassing the entire geographic, economic, and population region to be served
and has established a Communications Center with the capability of providing
consolidated communication services to the parties.
2. The LCCC shall be positioned within county government under the Department of
Emergency Services (DES), which shall be administered by a Director appointed by
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the BOCC. The LCCC duties and responsibilities of the Director shall be as
provided herein (see page 4).
3. The day-to-day management and operation of the LCCC shall be under the
supervision of and conducted by a Center Manager, who shall be an employee of
the County, shall be subject to all of the personnel rules of the County and shall
report to the DES Director.
4. There shall be established, as hereinafter provided, one "Combined User
Committee" made up of one (1) representative from each partner agency, including
but not limited to fire districts, law enforcement (cities), Emergency Medical Services
(EMS) and other providers that use dispatching services of the LCCC. The duties,
responsibilities and membership shall be as provided herein.
5. The Combined User Committee shall meet at least quarterly to review operational
issues/procedures and make recommendations (in the manner provided herein) to
the DES Director.
6. The basic scope of LCCC services shall be identified and provided herein.
7. Contributions to the cost and expense of the operation, maintenance, repair and
replacement, and all other related costs and expenses of the LCCC, shall be divided
and paid for by each of the partners hereto in the amounts and in the manner
provided herein. The annual LCCC budget shall be prepared, approved and followed
as provided in this agreement.
8. The ILA is the governing document that is directly tied to the LCCC Policy,
Procedure and Operations Manual, see XII — B 1. Failure to Remit Fees or Repeated
Policy Violations, page 31.
9. Parties to this agreement are expected to participate, provide input and adhere to
the LCC Policy, Procedure and Operations Manual. All users should have a basic
understanding of sections 000-600 and follow the provisions specific to their
discipline. The LCC Policy, Procedure and Operations Manual includes the
following:
000-100 General Operations
101-200 Phone Systems Operations
201-300 Radio Systems Operations
301-400 ACCESS Operations
401-500 SPILLMAN Operations
501-600 LC 911 Personnel Operations
*601-700 Law Enforcement Operations
*701-800 Fire District Operations
*801-900 EMS Operations
"These manuals are the currently approved procedures submitted by the discipline work groups.
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10. Withdrawal from this agreement and from participation in the LCCC by a partner
hereto shall only be as provided in this agreement.
11. Termination from this agreement by a partner hereto shall only be as provided in this
agreement.
NOW, THEREFORE, in consideration of the terms and conditions hereinafter set forth
and in consideration of the obligations of the other partners here, each of the partners
hereto promises and agrees as follows:
IV. Identification of Partners of this Agreement
(A) Lewis County Board of County Commissioners
The Lewis County Board of County Commissioners (BOCC) is acknowledged
as the primary partner of this agreement because it owns, operates, manages,
and houses the LCCC. The BOCC is also a recipient of dispatch and
communications services of the LCCC through the Division of Emergency
Management and Public Works Department.
(B) City Representation & Sheriff's Office (Law Group)
The following cities are acknowledged as partners to this agreement because
they are the recipients of dispatch and communications services through their
respective police departments. This group is herein referred to as the "Law
Group":
• Lewis County Sheriff's Office
• Centralia
• Chehalis
• Napavine
• Pe Ell
• Winlock
• Vader
• Toledo
• Mossyrock
• Morton
(C) Fire Services Group (Fire Districts & Municipal Fire Departments)
The following fire services agencies are partners to this agreement because
they are the recipients of dispatch and communications services in connection
with fire services. This group is herein referred to as the "Fire Services: Group.
• Lewis County Fire District 1-Onalaska
• Lewis County Fire District 2-Toledo
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• Lewis County Fire District 3-Mossyrock
• Lewis County Fire District 4-Morton
• Lewis County Fire District 5-Napavine
• Lewis County Fire District 6-Chehalis
• Lewis County Fire District 8-Salkum
• Lewis County Fire District 9-Mineral
• Lewis County Fire District 10-Packwood
• Lewis County Fire District 11-Pe Ell
• Lewis County Fire District 13-Curtis
• Lewis County Fire District 14-Randle
• Lewis County Fire District 15-Winlock
• Lewis County Fire District 16-Doty
• Lewis County Fire District 17-Ashford
• Lewis County Fire District 18-Glenoma
• Cowlitz-Lewis Fire District 20 (Vader)
• Riverside Fire Authority
• Chehalis Fire Department
(D) Emergency Medical Services Group
The following Emergency Medical Services (EMS) are acknowledged as
partners to this agreement because they are the recipients of dispatch and
communications services. This group is herein referred to as the "EMS" Group.
• American Medical Response (AMR)
• Medic One
(E) Other Partner Agencies Group (Non-voting User Group)
Other governmental agencies that provide emergency services and require
dispatch and communications services, as well as privately owned and
operated emergency service providers that desire dispatch and
communications services, may be permitted to become non-voting partners to
this agreement upon such terms and conditions as shall be prescribed by the
Combined User Committee and the DES Director (see page 1). These
agencies currently include the following:
• Lewis County Division of Emergency Management
• Lewis County Coroner's Office
• Lewis County Public Works
V. ADMINISTRATIVE STRUCTURE
(A) Lewis County BOCC
The Lewis County Board of County Commissioners (BOCC) is acknowledged
as the primary partner of this agreement because it owns, operates, manages,
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and houses the LCCC. Staff personnel carrying out the provisions of this
agreement are also employees of the BOCC.
(B) Department of Emergency Services Director
The Director of Emergency Services (DES Director) is appointed by the BOCC
and reports directly to the BOCC. The Director develops program direction and
oversees three divisions, including Communications and the Lewis County
Communications Center. The Director supports the Combined User
Committee, and oversees the budget, policy and procedures for operations.
(C) Lewis County Communications Center Manager
The LCCC is managed and supervised by the Lewis County Communications
Center Manager, who is employed by Lewis County and subject to all of the
provisions of the Lewis County Personnel Manual.
The Center Manager shall be selected, with input from the Partner Agencies,
on the basis of administrative and technical competence, and shall possess
appropriate leadership and managerial skills and experience in technical,
financial and administrative fields.
The Lewis County Communications Center Manager reports directly to the DES
Director and oversees the daily LCCC operations, manages the LCCC staff and
issues a variety of reports regarding the operations.
(D) Lewis County Communications Center (LCCC)
The Lewis County Communications Center is a consolidated communications
system providing agreed upon communications services to Lewis County, the
cities (law), fire protection districts, and EMS partners.
(E) Combined User Committee
The Combined User Committee membership consists of one (1) representative
from each partner agency receiving agreed upon communications services.
The Combined User Committee meets regularly to review LCCC operations
and make recommendations for improvements and budgets.
(F) Partner Agencies
All Lewis County agencies receiving LCCC communications services.
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VI. RESPONSIBILITIES
(A) Lewis County BOCC
It is agreed upon that Lewis County shall provide administrative & contract
services to the LCCC as required. Such services include, but are not
necessarily limited to:
• Facility space to house the LCCC
• Personnel/employee services
• Maintenance of the facility and systems
• Legal services
• Networking services
• Risk Management
• Human Resources
• Financial services
• Contract services
It is also the intent of the parties that the cost of such services shall be included
in the LCCC annual budget.
(B) Department of Emergency Services Director
1. Development and oversight of the Combined User Committee "structure" of
the LCCC.
2. Hiring and termination of the Lewis County Communications Center
Manager, with the assistance of the Lewis County Human Resources
Department and recommendation from the Combined User Committee
partners.
3. Supervising of the Lewis County Communications Center Manager.
4. Conducting an annual performance review of the Lewis County
Communications Center Manager with the assistance of the Lewis County
Human Resources Department.
5. Implementing the mission, goals and budget.
6. Providing direction to the Lewis County Communications Center Manager in
the development of annual operating and building and equipment budgets.
7. Monitoring of revenues and expenses as they relate to the approved annual
budget.
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8. Contracting with persons, firms and corporations, or any agencies of
government, as necessary or desirable to acquire goods or services for the
operation of the LCCC, provided that all procurements shall conform to
Lewis County's purchasing policies.
9. Negotiating collective bargaining agreements with representatives of any
certified bargaining representative of the employees of the LCCC.
10. Receiving recommendations from the Combined User Committee and
authorizes implementation, makes modifications, or denials such
recommendations as appropriate. All responses to Combined User
Committee recommendations shall be in writing.
11. Providing direction to the Lewis County Communications Center Manager in
the development of User policies regarding the delivery of service and the
approval of such policies.
12. Responding promptly to all concerns expressed by parties to this agreement
and presented to the Director.
13. Mediating disputes between the LCCC and any party to this agreement.
14. Reviewing and evaluating any proposals from the Combined User
Committee for changes to service levels, performance standards, and/or
procedures for implementation costs, benefits and liabilities, or other
matters, and preparing a written report of findings.
(C) Lewis County Communications Center Manager
1. Responsible for the daily operation of the LCCC.
2. Submits regular reports to the DES Director regarding activities and the
financial status of the LCCC.
3. Acts as the administrative head of the LCCC and is responsible for
administration, budget and personnel matters.
4. Responsible for call answering, dispatching, records, communications,
security and other LCCC functions and activities.
5. Complies with personnel policies of Lewis County, and shall comply with all
operation policies and performance standards established by the DES
Director.
6. Provides advice and assistance to the Combined User Committee when
requested and as necessary.
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7. Assures that secretarial services are provided, as needed, to the Combined
User Committee. Such services shall include: recording and transcribing
minutes of meetings; preparing correspondence as required; preparing and
distributing notices of meetings; and preparing agendas.
8. Prepares and presents to the DES Director the draft budget of the LCCC in
accordance with Lewis County budget timetables. Such budget shall be in a
form required by Lewis County and shall be based on the established
service levels by the Combined User Committee and the DES Director.
9. Responsible for the hiring, promoting, disciplining and termination of all
LCCC personnel, subject to personnel policies of Lewis County and the
DES Director.
10. Assists the Director in collective bargaining with representatives of any
certified bargaining representative of the employees of the LCCC.
11. Prepares, revises and modifies policies and Standard Operating Procedures
(SOPs), as recommended by the Combined User Committee and
reviewed/approved by the DES Director.
12. Establishes policies consistent with expenditure of budgeted items for the
LCCC. Such policies shall be submitted to the DES Director for approval,
rejection or modification.
13. Develops appropriate long-range plans, including strategic building and
equipment improvements, staffing, and other matters.
14. Tracks and maintains data, including but not limited to, calls for service,
population, and agency contributions in accordance with the cost sharing
formula in Attachment A - Funding Formula.
15. Provides an annual report to the DES Director who in turn will forward it to
the Combined User Committee.
(D) Lewis County Communications Center — General Services
The LCCC agrees to perform the following general services for partner
agencies:
1. Maintaining twenty four (24) hour coverage for answering phone circuits
terminating at the LCCC and of radio requests incoming on the frequencies
agreed upon and properly licensed.
2. Determining the nature of each incident and dispatching proper response in
accordance with operational procedures.
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3. Developing and/or modifying operational procedures to effectively and
efficiently meet service requests.
4. Tracking status of active partner agency units and providing response to
radio and telephone requests with respect to each incident.
5. Providing a log of incoming calls with verification of time receipt, dispatch,
arrival, unit status updates and pertinent information transmitted by field
units to provide a means to verify the events and time span involved with
each incident.
6. Responding to Public Disclosure Requests (PDR) to partner agencies in
compliance with PDR laws.
7. Providing an interface between partner agency units, fire services,
emergency services, public services departments and law enforcement
agencies.
8. Maintaining and updating the operations policies, procedures and tasks to
help ensure continuity of operations.
9. Providing for the LCCC equipment maintenance, repairs and replacement to
include phone system, radios, computers and other dispatch related
equipment.
10. Assisting in contacting and summoning private sector aid where needed.
11. Receive and process incident inquires and formal service/personnel
complaints (see Attachment E - Forms).
12. Retain all records (per current retention laws) relevant to this contract after
incidents have been dispatched. The partner agencies shall have full access
and right to examine any record for verification of accuracy of this
agreement at all times during said period.
Note: When there are proposed changes to any Lewis County Communications
Center General Services provision, the Partner Agencies shall be notified in
writing of such proposed changes. For specific operational procedures
associated with all services, please see the appropriate 911 operations manual.
(E) Combined User Committee
1. Regularly attend meetings to discuss current issues, make
recommendations to the DES Director on procedures, operations and
financial issues, and to act upon the recommendations of any special
committees they so designate.
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2. Inform their agencies (other staff members) of the matters at hand and
recommendations by the Combined User Committee.
3. When there is not a unanimous approval for a change, it shall be the
responsibility of the representatives' discipline to take that matter up with
other members of the discipline to achieve a consensus or majority approval
to make the change before it is brought back to the Combined User
Committee for reconsideration.
4. Make recommendations in the development of telephone answering and
dispatch protocol, procedures, policies, and systems related to service
delivery.
5. Make recommendations relative to dispatcher-staffing levels within the
agreed upon budget constraints.
6. Make recommendations relative to service levels. Changes in service levels
shall be submitted to the DES Director. If such recommendations have a
financial impact, the DES Director will evaluate the impact and communicate
it to the Combined User Committee in the preparation of the ensuing year's
budget.
7. Assist the DES Director as necessary in the preparation of the budget.
8. Make recommendations to the DES Director regarding Standard Operating
Procedures (SOPs) that are specific to the Combined User Committee
discipline making such recommendations.
9. Review deliverables, policies and budget.
10. May create such temporary advisory committees as it shall require to
investigate and make recommendations regarding special issues.
11. Designated voting discipline representatives have the following specific
responsibilities:
a) Law Enforcement Management Team
• Law Enforcement members shall bear full responsibility for
ensuring that the law enforcement data communications network
and any Criminal History Records Information received by means of
such network shall be used solely for the purposes of the
administration of the criminal laws or for the purposes enumerated
in Chapter 10.97 RCW.
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• Review and recommend law enforcement dispatch/radio
procedures to the law enforcement section of the Lewis County
Communications Center Policy, Procedures & Operations Manual.
b) Fire Services Management Team
• Review and recommend fire and EMS dispatch/radio procedures to
the fire and EMS section of the Lewis County Communications
Center Policy, Procedures & Operations Manual.
c) The combined voting representatives in both groups "a" and "b" above
have the following responsibilities:
• Make budget recommendations to the DES Director for
Communications additions to the budget.
• Recommend acquisition of new equipment.
• Review and recommend changing the funding formula as
necessary to ensure fair and equitable funding of Communications.
• Review and recommend operating procedures other than those
only related to either law enforcement or fire services.
• Review inquiries, incidents, and accolades at quarterly meetings.
• Provide an annual performance appraisal of the Communications
Center, see: Attachment E - Forms section, Communications
Center Annual Performance Appraisal Form.
d) Any action by the voting groups listed above in "a" through "c" requires
a majority vote of the group.
(F) Partner Agencies
Partner Agency duties include:
1. Train staff and follow the adopted standard operation protocols and
procedures of the LCCC and approved discipline field manuals.
2. Appoint a representative to the Combined User Committee to serve as their
representative.
3. At a minimum, the agency-appointed representatives may make
recommendations at the quarterly Combined User Committee meetings
regarding issues of procedures, policies, and annual budgets.
4. Agency Representatives will keep the home agency apprised of the
activities of the Combined User Committee and provide information on
procedural changes.
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5. It is expected that Partner Agencies will work together to resolve any issues
that arise when there is less than a unanimous consensus by the affected
disciplines (Fire, Law, EMS) on suggested/recommended changes that will
apply to all agencies in that discipline.
(G) Equipment
1. Mobile-Portable Agency Specific Equipment
Each Partner Agency shall be responsible for purchasing, repairing, and
replacing its own mobile and portable radio equipment and retains all
rights to such equipment.
It is recommended that prior to purchasing user equipment, Partner
Agency staff review products with the Radio Services Administrator in
order to ensure interoperability and maximum effectiveness with the
existing infrastructure. The Radio Services Administrator
recommendations are not binding; however, the County assumes no
liability for efficiency and effectiveness for equipment purchased without
following recommendations of the Radio Services Administrator.
2. Exclusive Partner Agency Equipment
In the event that a Partner Agency to this agreement should require the
installation of equipment or the performance of special services dedicated to
the sole and special use of such partner, to the exclusion of the other
partners hereto, such partner shall bear the entire cost of such equipment,
its installation, maintenance, operation and repair. Such funds shall be non-
refundable even on termination of such partner and/or removal of such
equipment or the termination of such special services.
3. County Equipment
All assets purchased by LCCC will be held in the name of "Lewis County"
and used for the LCCC purposes.
VII. COMBINED USER COMMITTEE
(A) Membership
The Combined User Committee membership shall consist of one (1)
representative of each Partner Agency.
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(B) Chair, Vice Chair
The Combined User Committee shall select a chair and vice chair. Together
they will set the quarterly agenda, provide meeting notices to partner agency
representatives and preside over the meetings.
(C) Agenda and Notices
Partner agency representatives desiring to propose Items for consideration on
the agenda must submit the item in writing to the Lewis County
Communications Center Manager no later than fourteen (14) days prior to the
meeting date. Written or electronic notices of all meetings shall be E-mailed to
the voting representative of each partner agency at least one week (7 days)
prior to the meeting date.
Voting on new items not previously included in notifications to the partner
agency representatives is prohibited.
(D) Meetings
The Combined User Committee shall meet quarterly at such time and place as
shall be determined by the members of the Combined User Committee.
Minutes will be taken of all meetings and distributed to all Partner Agency
Representatives.
(E) Voting:
Partner agency representatives listed in Section I, D and E may attend
meetings and shall have rights to participate in all matters brought before the
Combined User Committee; however, they shall be non-voting members.
A. Voting members of the Combined User Committee will be as follows:
1. Law Enforcement Management Team
• Lewis County Sheriff, or designee
• Centralia Chief of Police, or designee
• Chehalis Chief of Police, or designee
• One (1) municipal Police Department
2. Fire Services Management Team
• Chehalis Fire Chief, or designee
• RFA Fire Chief, or designee
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• Two (2) representatives of Lewis County Fire Districts. These
representatives will be determined through the Lewis County Fire
Chief's Association.
B. Non-voting Members
Non-voting members of the Combined User Committee will be as follows:
All Combined User Committee Partner Agency Representatives not
included in Section "A" above are non-voting representatives.
C. Electronic Voting
Electronic voting is allowed for all items that appear on the published
agenda. Such votes shall be cast by E-mail to the Lewis County
Communications Center Manager no later than 9:00 a.m. on the morning
of the scheduled meeting (to allow for tabulating said votes.
D. List of Voting Members
Voting members shall be identified and a list provided annually in writing
to the Lewis County Communications Center Manager. This list will be
used at Combined User Committee meetings to identify those having
responsibility to cast votes.
1. All designed voting representatives may vote on issues of general
consideration.
2. On issues pertaining only to law, only the designated law
representatives may vote.
3. On issues pertaining only to fire services, only the fire services may
vote.
E. Tie Votes
A passed motion or question requires a majority of the votes. A tie vote is
a failed motion or question.
VIII. FINANCING THE LCCC & COMMUNICATIONS INFRASTRUCTURE
(A)Program Costs
The communications program costs are separated into the following five (5)
categories, described in greater detail below:
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1. LCCC Maintenance & Operation Costs
2. Maintenance & Support for Infrastructure
3. Equipment Repair & Replacement fund for LCCC Equipment
4. Equipment Repair & Replacement fund for Infrastructure Equipment
5. Building and Equipment Fund
Since at least 1995, the User Group rates have only included Category 1 —
LCCC Maintenance & Operations. Aging equipment, declining revenues and
depletion of the Fund Balance make it imperative that Partner Agencies set a
goal to work together in developing a plan and set the date to begin
incorporating Categories 2, 3, 4 & 5 into the billing process.
The LCCC and the communications infrastructure is intended to be self-
sufficient and supported by the User groups. It is the intent of all the partners to
this agreement that each of them shall pay their proportionate share of the
annual costs of maintenance, operation, repair, and building and equipment
assets of the LCCC and the communications system infrastructure. All of such
funds shall be for the sole and exclusive purpose of operating, repairing,
maintaining, and administering the LCCC and communications infrastructure.
Dedicated revenue such as grants, "911 Sales & Use Taxes", and payments
made by the other parties hereto shall be deducted from the operating costs
with the balance to be divided among the User Groups as outlined in
Attachment A — Funding Formula.
A 3-year strategic plan will be created in 2018 that will guide the development
and priority implementation of the items listed in the Timetable on page 17.
Input for the development and implementation of the strategic plan will be
sought from the partner entities.
The table on page 17 estimates a priority and project timeline for meeting the
planning goals set forth above (actual funding of the goals is anticipated to take
longer than identification of the needs):
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Communications Program Strategic Planning
Cost-Sharing Timetable
Priority Planning Budget
Year Item
1 2018 Full Funding for Operating Costs of LCCC (for
2019 invoicing).
2 2018 Establish desired level of fund balance and work
toward accumulation.
Conduct independent assessments of the Lewis
3 2018 County Communications Center and the
communications infrastructure to include
equipment, staffing and interoperability guidance
that will be compatible with future build-out and
use of communications equipment.
4 2018 Establish M & S for Infrastructure Equipment and
begin sharing costs in
5 2018 Establish building and equipment fund. Explore
possibility of 1/10 of 1% tax and others.
6 2019 Establish ER&R fund for LCCC Equipment and
begin sharing costs in
7 2019 Establish ER&R fund for Infrastructure
Equipment and begin sharing costs in
(B) General LCCC Costs
1. Maintenance & Operation Costs of the LCCC
a. Operating Costs
General operations costs for the Communications Center are divided into
the following areas:
• Salaries, benefits, supplies
• Interfund Costs (Maintenance, utilities, postage, administrative
overhead, etc.)
• Contract Services (Licenses, phone service, travel, training etc.)
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b. Administrative Costs
Administrative and contract services costs are provided by Lewis County
as required. It is the intent of the parties that the cost of such services
shall be included in the LCCC annual budget, based upon review of such
costs by the Combined User Group, and that the County will thereafter be
reimbursed for the provision of such services. Such services include, but
are not necessarily limited to:
• Facility space to house the LCCC
• Personnel/employee services
• Maintenance of the facility and systems
• Legal Services
• Networking Services
• Risk Management
• Human Resources
• Financial Services
• Contract Services
Upon request of any partner hereto, or of any member of the Combined
User Group, the County will provide detailed information regarding
administrative services that are proposed to be charged to and included in
the LCCC annual budget for any year. Such detail shall include the
number of hours anticipated for such services and the hourly cost to the
County for such services. See Attachment B Annual Budget Report.
2. Maintenance & Support for Infrastructure
The Radio Services Division staff provide the Maintenance & Support of the
infrastructure. At this time, the User Group is not billed for their proportionate
share of these fees. It is the intent of the parties that the cost of such
services shall be included in the annual budget, based upon review of such
costs by the Combined User Group, and that the County will thereafter be
reimbursed for the provision of such services.
3. Equipment Repair & Replacement for LCCC Equipment
The LCCC will maintain an Equipment Repair & Replacement (ER&R) Fund
dedicated solely to the repair and replacement of equipment and facilities of
the LCCC. Funding of the ER&R LCCC Equipment Fund shall be based on a
published amortization schedule of equipment. See Attachment D for
Equipment Amortization Schedule.
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The annual budget of the LCCC eventually will include an amount to be
placed into such fund, and all partners hereto shall pay their proportionate
share thereof. (It is anticipated that infrastructure funding will be addressed
no later than 2020.)
4. Equipment Repair & Replacement for Infrastructure Equipment
The Radio Services Administrator will maintain an Equipment Repair &
Replacement (ER&R) Fund dedicated solely to the replacement of the
infrastructure, equipment and facilities based on a published amortization
schedule of equipment. It is the intent of the parties that the cost of such
services shall be included in the annual budget, based upon review of such
costs by the Combined User Group, and that the County will thereafter be
reimbursed for the provision of such services.
It is the intention of Lewis County to maintain the communication
infrastructure until a funding formula or agreement is made with the User
Groups. (It is anticipated that infrastructure funding will be included no later
than 2020.)
5. Building and Equipment Fund
Current facilities for the LCCC are dated and inadequate. Funding for
building a new facility are not currently addressed within this ILA; however,
partners are challenged to establish a plan to work toward this goal.
Funding of the Building and Equipment Fund shall be shared by the Partner
Agencies listed in this agreement. In the event that a Partner Agency hereto
should terminate and withdraw from this agreement in accordance with the
Section XII - Partner Agency Withdrawals hereof, none of the funds paid by
such partner into the building and equipment fund prior to the date of any
termination notice shall be refunded; however, such Partner Agency shall not
be required to make further payments to the building and equipment fund for
the reminder of that calendar year until the effective date of termination.
6. Fund Balance
The Fund Balance provides the operational capital to continue operations
until revenues have been received. Since the economic downturn in 2008,
these funds have been depleted and need to be restored to provide for fiscal
stability. The management team and Combined User Committee will be
undertaking this goal during the next few years, along with establishing an
ER&R and building and equipment accounts.
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IX. ESTABLISHING AN ANNUAL BUDGET
(A) Annual Budget Preparation
1. Budget Committee
A Budget Committee will be selected consisting of at least one (1)
representative from each of the Partner Agency groups listed in Section IV.
Identification of Partners of this Agreement.
2. "Draft" LCCC Operating Budget
At the direction of the DES Director, the Manager shall develop a "Draft"
annual operating budget of the LCCC. The budget period shall be on a
calendar year basis, beginning on the first day in January of each year and
ending on the thirty-first day of December. The budgetary process shall be
in accordance with Lewis County budget timetables.
3. "Preliminary" Budget
The Budget Committee will work with the DES Director and Lewis County
Communications Center Manager to combine the LCCC "Draft" Budget and
any other associated budget item (other categories), as well as costs for
new services requested and approved into a "Preliminary" Budget to present
to the Combined User Committee for their recommendations.
4. Combined User Committee Review
The DES Director will present the Budget Committee's recommended
"Preliminary" Budget to the Combined User Committee for their input,
resulting in the final "Preliminary" Budget to be presented to the County.
5. Adjustments to the Combined User Agency Funding Formula
The DES Director may make a recommendation to the Combined User
Committee, based on the annual cost sharing report, to make necessary
changes to the Combined User Agency Funding Formula, Attachment C to
this agreement.
(B) Revenue
Revenues from sources other than User fees shall be applied against the costs.
These include the following:
• 911 Sales & Use Taxes
• Grants
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• Other county department payments
• Other secondary User Groups (AMR-Medic One)
The difference between budgeted costs and these revenues shall determine the
net amount to be paid by Partner Agencies.
Any excess of revenues from grants, "911 Sales & Use Taxes" and payments by
partners hereto over expenditures in any budget (calendar) year shall be carried
forward to the ensuing year's budget.
(C) Expenses
The partner agencies will be advised of any unexpected expenses that are
anticipated to exceed the adopted budget. The Director will follow the current
county budget amendment process in requesting funds to pay for the
unexpected expenses. Subsequently, the following year(s) user rates would be
adjusted to cover the unexpected expenses from the previous year(s).
(D) Division of Costs
The costs to be divided among the Partner Agencies hereto will eventually
include the annual budgeted operation, maintenance and building and
equipment costs, including the building and equipment funds (set forth in the
Communications Program Strategic Planning Cost-Sharing Timetable on page
17), after deducting any grants, "911 Sales & Use Taxes" and other revenues
not constituting payments by parties hereto. See Attachment A, Fee Distribution
Flowchart.
(E) Biannual Budget
It is the consensus of the partner agencies that it is desirable to eventually work
toward having a minimum of a biannual budget for budget planning purposes.
This is a goal to work toward as the fiscal structure develops.
X. COUNTY BUDGET PROCESS
The annual budget shall be developed with involvement from the Combined User
Committee, DES Director and various Lewis County Budget/Fiscal services. The
three phases of budgeting include the following:
(A) User Request:
The Combined User Committee shall work with the DES Director between
March and April to establish the following:
• Gather preliminary requests
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• Identify budget impacts and Combined User commitments
• Develop a final Preliminary Budget Request for submission
(B) Budget Submission:
• June 1:
The DES Director shall submit a total Preliminary LCCC budget to the
Lewis County Budget Department.
• July 1:
The DES Director will submit the proposed fees to the contracting
agencies for their budgeting processes. A copy of the fees will be sent
to the agency representatives of the Combined Users Committee.
(C) County Adoption:
• August 1 (approximately):
The Lewis County Budget Department will present the annual
Preliminary Budget to the BOCC
• September 1 (approximately):
BOCC conducts Budget Amendment Hearings
• December 31 (on or before, in accordance with RCWs):
BOCC adopts the Final Budget
(D) Budget Changes
In the event that there are any program changes and/or User changes, or in
the event of changes in the partners to this agreement necessitating budget
changes, any supplemental budget shall go through the budget stages set
forth herein and comply with all applicable Lewis County budget policies and
local government budget laws and regulations.
(E) Changes to Preliminary User Fees
It may be necessary to make changes to the Preliminary User fees
distributed in July due to unknown increases such as medical expenses,
wages, and benefits increases not settled upon until later in the year.
XI. BILLING PARTNER AGENCIES
The estimated amount to be billed to each Partner Agency participating in the LCCC
and receiving services of the LCCC for the ensuing calendar year shall be
determined in accordance with this agreement and submitted to each member no
later than October 1 of each year.
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Each Partner Agency's average percentage of the total user fee, as identified in
Attachment A — Funding Formula, will remain the same unless the DES Director
recommends recalculation of the formula based on an actual or anticipated
significant change. The recommendations could include an adjustment in the
percentage of the agencies' user fees. For example, a significant change would
include but not be limited to a substantial annexation, population increase or use of
dedicated resources by one or more user agencies. Authority to modify the User
Agency Funding Formula remains with the DES Director with Combined User
Committee review.
In the event that the annual budget of the LCCC should be changed by a
supplemental budget because of increased expenditures or the addition of more
partners to this agreement, the annual and quarterly payments required by each of
the parties hereto shall be adjusted at the beginning of the next fiscal year.
Additional emergency service providers may be permitted to become partners to this
agreement with the approval of the Combined User Committee and the DES
Director. If the joinder of additional partners is so permitted, applicable rates shall
be negotiated. The remittance for the remainder of the current year shall be set
aside as revenue to reduce fees to the existing Partner Agencies in the next year.
Lewis County shall invoice each partner hereto at the beginning of each quarter (3
months) for one-fourth of such partner's share of the LCCC budget as follows:
•
Quarter Month
1ST Quarter January 1
2nd Quarter April 1
3rd Quarter July 1
4th Quarter October 1
The amount of such invoice shall be determined by dividing such partner's share of
the LCCC's annual budget by four (4) separate payments. Payment of invoices shall
be made within 30 days thereafter.
XII. Partner Agency Withdrawals - Procedures
(A) Withdrawal of a Partner Agency Other Than the County
1. Required Notice to Withdraw From Agreement
Upon giving a written notice thereof to all of the partners to this agreement
prior to June 1, any of the parties hereto, except the County, may withdraw
from this agreement at the end of any calendar year.
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2. Partner Agency Rights after Notice of Intent to Withdraw
After June 1, and the giving of such notice, the withdrawing partner shall not
be required to make further contributions to the building and equipment
fund, but shall make all other payments for the remainder of the year and
until the effective date of such withdrawal.
In the event that the withdrawing partner has purchased and installed
special equipment, such equipment may be removed upon withdrawal from
this agreement; provided, however, any and all costs associated with such
removal shall be borne and paid by the withdrawing partner.
(B) Termination of Partner Agency
1. Failure to Remit Fees or Repeated Policy Violations
Termination of this service may result from major noncompliance of the
adopted LCCC Policy, Procedures & Operations Manual, and/or failure to
pay agreed upon rates. Termination may also result from failure to perform
obligations under this Agreement.
The termination process is a three-step process that may be resolved at any
step of the process:
a. DES Director: DES Director will initiate a fact finding on the non-
compliant issue(s), provide a copy to the violating agency and issue a
written report with a recommendation.
b. Combined User Committee: The DES Director will present the
facts and his recommendations to the Combined User Committee
(CUC). The CUC will be provided an opportunity to discuss the
matter and make their recommendation.
c. Lewis County BOCC: The DES Director will make a presentation to
the Lewis County BOCC on the facts, his recommendation and the
recommendation of the Combined User Committee. The BOCC will
make the final decision to terminate a Partner Agency.
2. Obligations and Rights upon Termination:
Following termination, a Partner Agency that has been terminated shall be
subject to the same obligations and entitled to the same rights as a
withdrawing Partner Agency.
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XIII. DISSOLUTION OF LCCC & ILA
County Withdrawal from Agreement
In the event of the withdrawal by Lewis County, the LCCC shall be dissolved.
Upon giving 18 or more months' written notice hereof to all of the other partners to
this agreement, the County may withdraw from this agreement at the end of a
calendar year.
In the absence of a succeeding agreement among all of the other partners to this
agreement at the time of such withdrawal which provides for collective operation of a
communication center, all equipment, facilities and property of the LCCC shall be
distributed to the original purchasing jurisdiction.
After giving such notice, and during the final 12 months immediately prior to the
effective date of such withdrawal, the County shall not be required to make further
contributions to the building and equipment fund, but shall make all other payments
required by this agreement until the effective date of such withdrawal.
In the event that the County has purchased and installed special equipment, such
equipment may be removed upon withdrawal from this agreement; provided,
however, that any and all costs associated with such removal shall be borne and
paid by the County.
XIV. Confidentiality
Partner Agencies shall have the right to continue monitoring 911 calls, subject to the
requirements set forth in the hold harmless agreement adopted by Resolution No.
89-110 of the Lewis County Board of Commissioners dated April 6, 1989. Each
party hereto, its employees, subcontractors, and their employees, shall maintain the
confidentiality of all information provided by the Center or acquired by Partner
Agencies in the performance of the Agreement, except upon the prior written
consent of the parties or court order or a subpoena issued pursuant to the applicable
court of administrator agency rule out of such court or agency having competent
jurisdiction over the county or the user.
XV. MEDIATION and/or ARBITRATION
Any controversy between the parties in regard to the application or interpretation of
the Agreement may be submitted to and determined by mediation and/or arbitration
in accordance with RCW Chapter 7.04 and RCW Chapter 7.07.
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XVI. INDEMNIFICATION
Lewis County shall indemnify and hold harmless the Partner Agencies, their
employees and representatives from any and all claims and actions, including
expenses, reasonable attorney's fees and investigative costs claimed by anyone by
reason of injury or death, or damage to persons or property sustained as a result of
the acts, or alleged acts, of the County's elected and appointed officials, employees
and volunteers as such acts relate to the delivery of communications services to the
extent of liability coverage.
Partner Agencies shall indemnify and hold harmless the County, its elected and
appointed officials, employees and volunteers from any and all claims and actions,
including expenses, reasonable attorney's fees and investigative costs claimed by
anyone by reason of injury or death, or damage to persons or property sustained as
a result of the acts, or alleged acts, of the employees or any other representatives of
the Partner Agencies, as such acts relate to providing services which the partner
agencies are obliged or expected to provide.
XVII. LIABILITY COVERAGE
Liability coverage shall be provided by Lewis County and the Partner Agencies
through self-insurance and commercial insurance policies, and provide as a
minimum the usual protection of general liability, civil rights liability, auto and errors
and omissions. Such coverage shall be based on a minimum of $1,000,000 per
occurrence. The expense of coverage for the Center shall be a part of the operating
costs of the Center.
XVIII. NOTICE
Except as set forth elsewhere in this Agreement, for all purposes under this
Agreement, except service of process, notice shall be given by the Partner
Agencies to the Director of Emergency Services (DES). Notice to the Partner
Agencies for all purposes under this Agreement shall be given to the address
reflected below. Notice may be given by delivery or by depositing in the United
States mail, first class, postage prepaid.
XIX. SEVERABILITY
If any term or condition of this contract or the application thereof to any person or
persons or circumstances is held invalid, such invalidity shall not affect other terms,
conditions or applications which can be given effect without the invalid term,
conditions, or application. To this end, the terms and conditions of this contract are
declared severable.
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XX. TERMINATION OF OTHER COMMUNICATION AGREEMENTS
Upon the effective date of this Agreement, it is in place of, supersedes, and replaces
any existing "Interlocal Agreement for Operation, Maintenance and Participation in
the Lewis County Communications Center."
XXI. DURATION OF AGREEMENT
This Agreement is for a two- year period beginning January 1 , 2018 and ending
December 31 , 2019. It shall commence when executed by the BOCC and end
December 31 of 2019. Unless terminated or modified, it shall be automatically
renewed for an additional term of two (2) years but for no more than two (2) such
additional terms. The ILA shall be reviewed on a regular basis biennially with the
ILA review beginning in the fourth quarter of the second year. The Agreement will be
reviewed and resigned no later than every four (4) years; PROVIDED, any party may
withdraw from this Agreement by giving written notice to all parties and the BOCC
prior to June 1 of the then current term of its intent to withdraw at the close of the
term. A withdrawing party shall remain liable for any damages incurred by the
Center outside of or beyond the County's general liability coverage which occurred
during the time the withdrawing party was a party.
XXII. ALTERATIONS AND AMENDMENTS
This agreement may be amended by mutual agreement of the partners. Any partner
agency may request changes in the Agreement to the User Committee. Such
amendments shall not be binding unless they are in writing, voted on with a majority
approval, signed by personnel authorized to bind each of the Partner Agencies, and
with final approval of alternations or amendments residing by resolution of the Lewis
County BOCC.
XXIII. OWNERSHIP OF FACILITIES
There are no facilities or properties to be acquired or purchased as a result of this
agreement; provided, however, upon termination of this agreement, all equipment,
facilities and property of the LCCC then owned by it, including any facilities or
properties acquired from funds accumulated in the building and equipment fund, or
otherwise, shall be divided among the partners hereto in the manner described
hereof; provided, further, that in the event that there is an accumulation of
unexpended funds upon the termination of this agreement, such funds shall be
refunded or paid to the then partners hereto in a manner which is proportionate to
their respective contributions thereto.
XXIV. FILING OF AGREEMENT
This agreement shall be filed pursuant to the requirements of RCW 39.34.040.
Y:\911 Administration\Interlocal Agreement\Final ILA I-26-18.docx Page# 27
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
Jonath.. ing Attorney
' 4" TZ I eCO. tsWGv .-"VAC-5
By: D-puty Pr..ecutor Date:
BOARD OF COUNTY COMMISSIONERS
LEr COUNTY,WASHINGTON
Chairperson ate:
ATTEST:
jet2 ' s11 i " e - e?o /
Clerk of the Board Date:
Lewis County Sheriff's Office i County C ron r
tm
Sheriff Date Coroner Date
Centralia, City of Chehalis, City of
City Manager City Manager
Napavine, City of Pe Ell,Town of
Mayor Mayor
Winlock, City of Vader, City of
Mayor Mayor
Toledo, City of Mossyrock, City of
-
Mayor Mayor
Y:\911 Administration\Interlocal Agreement\Final II_A 1-26-18.docx Page#i 28
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
Jonath,3n.-Me•-• ; ' - ing Attorney
iA7.14411,.y" ,1741115
By: D-puty Pr•:ecutor Date:
BOARD OF COUNTY COMMISSIONERS
LECOUNTY,WASHINGTON/ /
/Q Off
Chairperson V late:
ATTEST:
- /&"
Clerk of the Board Date:
Lewis County Sheriff's Office vii County Cron •
Sheriff Date Coroner Date
Centralia, City of Chehalis, City of
City Manager City Manager
Napavine, City of Pe Ell, Town of
Mayor Mayor
Winlock, City of Vader, City of
Mayor Mayor
Toledo, City of Mossyrock, City of
Mayor Mayor
Y:191 I Administration\Interlocal Agreement\Final ILA I-26-18.docx Page ti 28
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
Jonath.. ing Attorney
By: Duty Pre.ecutor Date:
BOARD OF COUNTY COMMISSIONERS
LE ,COUNTY, WASHINGTON / /
• _ L.0 — _
Chairperson ; i Bate:
ATTEST:
Clerk of the Board Date:
Lewis • .7Sheri''s office i vii County C ron r
he ff Date Coroner Date
Centralia, City of Chehalis, City of
City Manager City Manager
Napavine, City of Pe Ell,Town of
Mayor Mayor
Winlock, City of Vader, City of
Mayor Mayor
Toledo, City of Mossyrock, City of
Mayor Mayor
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#28
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
Jonath.. - ing Attorney
a-7 if-
By: D•puty Pr..ecutor Date:
BOARD OF COUNTY COMMISSIONERS
LE COUNTY,WASHINGTON
/7R
6�/'
Chairperson e:
ATTEST:
Clerk of the Board Date:
Lewis County Sheriff's Office i County C ron r
Sheriff Date Coro er Date
Centralia, City of Chehalis, City of
City Manager City Manager
Napavine, City of Pe Ell, Town of
Mayor Mayor
Winlock, City of Vader, City of
Mayor Mayor
Toledo, City of Mossyrock, City of
Mayor Mayor
Y:1911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#28
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
Jonathan-M mg Attorney
By: D puty Pr•.ecutor Date:
BOARD OF COUNTY COMMISSIONERS
LE S,COUNTY,WASHINGTON
Chairperson ;J 'Date
ATTEST:
Clerk of the Board Date:
Lewis County Sheriff's Office LTV County C ron(;\
D�' 5 -\. ,
�M �
Sheriff Date Coro er Date
Centralia, City of Chehalis, City of
cit./Manager City Manager
Napavine, City of Pe Ell,Town of
Mayor - Mayor
Winlock, City of Vader, City of
Mayor Mayor
Toledo, City of Mossyrock, City of
Mayor Mayor
Y:\911 Administration\Interlocal Agreement\Final ILA ]-26-18.docx Page#28
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
JonathsialAe• - ing Attorney
—
By: D-.uty Pr...ecutor Date:
BOARD OF COUNTY COMMISSIONERS
LE COUNTY,WASHINGTON,,� j'u a /9/e:
Chairperson ��r e:
ATTEST:
Clerk of the Board Date:
Lewis County Sheriff's Office i County Cron r
Sheriff Date Coro r Date
Centralia, City of Chehalis, City of
:AA 14- C'
%.,.
City Manager Cit Manag,r
Napavine, City of Pe Ell, Town of
Mayor Mayor
Winlock, City of Vader, City of
Mayor Mayor
•
Toledo, City of Mossyrock, City of
Mayor Mayor
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#28
RECEIVED
FEB 2 1 2018
XXV. EXECUTION IN COUNTERPARTS gTYOF
NAPAVINE s;
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
Jonath_gn.Me•;-- ing Attorney
ut
By: D J�P Y Pr..ecutor Date:
BOARD OF COUNTY COMMISSIONERS
LE ,COUNTY,WASHINGTON
Chairperson ;� bate
ATTEST:
Clerk of the Board Date:
Lewis County Sheriff's Office lit County C ron r
Sheriff Date Coroner Date
Centralia, City of Chehalis, City of
City Manager City Manager
Napavine, City of Pe Ell,Town of
Mayor Mayor
Winlock, City of Vader, City of
Mayor Mayor
Toledo, City of Mossyrock, City of
Mayor Mayor
Y:\91I Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#28
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
Jonath n Me - ' .�t ing Attorney
By: D-puty Pr•.ecutor Date:
BOARD OF COUNTY COMMISSIONERS
LEA COUNTY,WASHINGTON
Chairperson ate
ATTEST:
(•) �_t-oTiS � /rC—
Clerk_of the Board Date:
Lewis County Sheriff's Office Ilk County C ron
tm
Sheriff Date Coroner Date
Centralia, City of Chehalis, City of
City Manager City Manager
Napavine, City of Pe Ell, Town of
Mayor or
Winlock, City of Vader, City of
Mayor r Mayor
Toledo, City of Mossyrock, City of
Mayor _ _Mayor
Y:\911 Administration■Interlocal Agreement\Final ILA 1-26-18.docx Page#2S
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
JonathAe•-- , ' ing Attorney
L� l rt3ts I tv 4u1 5
By: D-puty Pr..ecutor Date:
BOARD OF COUNTY COMMISSIONERS
LEWCOUNTY,WASHINGTON
Chairperson l/ bate:
ATTEST:
i
Clerk of the Board Date:
Lewis County Sheriff's Office i County C ron r
Sheriff Date Coro er Date
Centralia, City of Chehalis, City of
City Manager City Manager
Napavine, City of Pe Ell, Town of
Mayor Mayor
Winlock, Cit f Vader, City of
:�� 4iikilAdid
Mayor Mayor
Toledo, City of Mossyrock, City of
Mayor Mayor
Y:\91I Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#28
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
Jonathan Meyer, Prosecuting Attorney
By: Deputy Prosecutor Date:
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
Chairperson Date:
ATTEST:
Clerk of the Board Date:
Lewis County Sheriff's Office Lewis County Coroner
Sheriff Date Coroner Date
Centralia, City of Chehalis, City of
City Manager City Manager
Napavine, City of Pe Ell, Town of
Mayor Mayor
Winlock, City of Vader, City of
Mayor /Mayor
Toledo, City of Mossyrock, City of
Mayor Mayor
Y:\911 Administration\lntcrlocal Agreement\Final ILA 1-26-18.docx Page# 28
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
Jonathan Meyer, Prosecuting Attorney
By: Deputy Prosecutor Date:
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
Chairperson Date:
ATTEST:
Clerk of the Board Date:
Lewis County Sheriff's Office Lewis County Coroner
Sheriff Date Coroner Date
Centralia, City of Chehalis, City of
City Manager City Manager
Napavine, City of Pe Ell, Town of
Mayor Mayor
Winlock, City of Vader, City of
Mayor Mayor
Toledo, City of n Mossyrock, City of
Mayor Mayor
Y:\911 Administration\lnterlocal Agreement\Final ILA I-26-18.docx Page# 28
XXV. EXECUTION IN COUNTERPARTS
Lewis County shall execute the original of this agreement. Each other partner
hereto shall sign a counterpart of the original of this agreement. The partners hereto
intend that all the signed counterparts taken together with the original will be
considered as one original document, and given full force and effect as if all partners
had signed one document.
APPROVALS AND CONCURRENCES
APPROVED AS TO FORM:
Jonath.. - • r ing Attorney
By: D• .uty Pr..ecutor. Date:
BOARD OF COUNTY COMMISSIONERS
LE S,COUNTY,WASHINGTON
/?&GVP-
Chairperson 'pate:
ATTEST:
/ g
Clerk of the Board Date:
Lewis County Sheriff's Office i County C ron(
' Atm
Sheriff Date Coroner Date
Centralia, City of Chehalis, City of
City Manager City Manager
Napavine, City of Pe Ell,Town of
Mayor Mayor
Winlock, City of Vader, City of
Mayor Mayor
Toledo, City of Mo ro• , Ci y 77
Mayor _ _ Mayor
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#28
M o C' y of jayti, LCFD#1 —Onalaska
Ma or \ Commissioner
LCFD#2—Toledo LCFD#3—Mossyrock
Commissioner Commissioner
LCFD#4—Morton LCFD#5—Napavine
Commissioner Commissioner
LCFD#6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD#9—Mineral LCFD# 10—Packwood
Commissioner Commissioner
LCFD# 11 — Pe Ell LCFD # 13—Curtis
Commissioner Commissioner
LCFD#14—Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD# 16—Doty LCFD# 17—Ashford
Commissioner Commissioner
LCFD# 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One(South County EMS)
Director
Y:1911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#29
Morton,City of LCFD#1 —Onalaska
Mayor Commissioner
LCFD#2—Toledo LCFD#3—Mossyrock
Commissioner Commissioner
LCFD#4—Morton LCFD#5—Napavine
Commissioner Commissioner
LCFD#6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD#9—Mineral LCFD#10—Packwood
Commissioner Commissioner
LCFD#11 —Pe Ell LCFD#13—Curtis
Commissioner Commissioner
LCFD#14—Randle LCFD#15—Winlock
Commissioner Commissioner
LCFD#16—Doty LCFD#17—Ashford
Commissioner Commissioner
LCFD#18—Glenoma Cowlitz-Lewis Fire District 20(Vader)
Commissioner Commissioner
Riverside Fire Authority(RFA) American Medical Response(AMR)
Commissioner Director
Medic One(South County EMS)
Director
Y:1911 Administration\Interlocai Agreement\Final ILA 1-26-18,docx Page#29
Morton, City of LCFD# 1 —Onalaska
Mayor Commissioner
LCF111#2—T'ole/d,• LCFD#3— Mossyrock
Commissio er Commissioner
LCFD#4—Morton LCFD#5—Napavine
Commissioner Commissioner
LCFD#6—Chehalis LCFD #8 —Salkum
Commissioner Commissioner
LCFD#9—Mineral LCFD# 10— Packwood
Commissioner Commissioner
LCFD# 11 — Pe Ell LCFD#13—Curtis
Commissioner Commissioner
LCFD# 14— Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD# 16—Doty LCFD# 17—Ashford
Commissioner Commissioner
LCFD# 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:1911 Administrationllnterlocal Agreement\ Final ILA I-26-18.docx Page#29
Morton, City of LCFD# 1 —Onalaska
Mayor Commissioner
LCFD#2—Toledo LCFD#3—Mossyrock Zeadlada-
Commissioner Commissions
LCFD #4—Morton LCFD # 5—Napavine
Commissioner Commissioner
,
LCFD#6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD#9 —Mineral LCFD#10— Packwood
Commissioner Commissioner
LCFD# 11 — PeEII LCFD# 13—Curtis
Commissioner Commissioner
LCFD# 14—Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD #16— Doty LCFD# 17—Ashford
Commissioner Commissioner
LCFD # 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:\9Il Administration\Interlocal Agreernentl Final ILA l-26-18.docx Page#29
Morton, City of LCFD#1 —Onalaska
Mayor Commissioner
LCFD#2—Toledo LCFD#3—Mossyrock
Commissioner Commissioner
LCFD 4— Morton LCFD#5—Napavine
-�/J'(eW
Commissioner Commissioner
LCFD#6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD#9—Mineral LCFD# 10— Packwood
Commissioner Commissioner
LCFD# 11 — Pe Ell LCFD# 13—Curtis
Commissioner Commissioner
LCFD# 14—Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD#16—Doty LCFD#17—Ashford
Commissioner Commissioner
LCFD#18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:\91I Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page# 29
Morton, City of LCFD # 1 —Onalaska
Mayor Commissioner
LCFD#2—Toledo LCFD#3—Mossyrock
Commissioner Commissioner
LCFD#4— Morton LCFD #5-Napavine —_
Commissioner Commissioner
LCFD#6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD#9—Mineral LCFD# 10— Packwood
Commissioner Commissioner
LCFD# 11 — Pe Ell LCFD# 13—Curtis
Commissioner Commissioner
LCFD# 14—Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD#16—Doty LCFD#17—Ashford
Commissioner Commissioner
LCFD# 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:191 I Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page# 29
Morton, City of LCFD#1 —Onalaska
Mayor Commissioner
LCFD #2—Toledo LCFD# 3—Mossyrock
Commissioner Commissioner
LCFD#4— Morton LCFD#5—Napavine
Commissioner Commissioner
LCFD#6—Chehalis LCFD#8—Salkum
Jamo
Commissioner \� Commissioner
LCFD#9—Mineral LCFD#10— Packwood
Commissioner Commissioner
LCFD# 11 — Pe EII LCFD# 13—Curtis
Commissioner Commissioner
LCFD#14—Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD# 16—Doty LCFD# 17—Ashford
Commissioner Commissioner
LCFD# 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:1911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#29
Morton, City of LCFD# 1 —Onalaska
Mayor Commissioner
LCFD#2—Toledo LCFD#3— Mossyrock
Commissioner C-ommissioner
LCFD#4— Morton LCFD#5—Napavine
Commissioner Commissioner
LCFD#6—Chehalis LCFD # 8 —Salkum
k - -&
Commissioner C-ommissioner
LCFD#9— Mineral LCFD# 10— Packwood
Commissioner Commissioner
LCFD# 11 — Pe Ell LCFD#13—Curtis
Commissioner Commissioner
LCFD#14—Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD#16—Doty LCFD#17—Ashford
Commissioner Commissioner
LCFD# 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:\91 I Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#29
Morton, City of LCFD# 1 —Onalaska
Mayor Commissioner
LCFD#2—Toledo LCFD #3 —Mossyrock
Commissioner Commissioner
LCFD#4—Morton LCFD#5— Napavine
Commissioner Commissioner _
LCFD#6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD #9—Mineral LCFD#10— Packwood
c
Commissioner Commissioner
LCFD # 11 — Pe EII LCFD # 13—Curtis
Commissioner Commissioner
LCFD#14— Randle LCFD#15—Winlock
Commissioner Commissioner
LCFD# 16— Doty LCFD# 17—Ashford
Commissioner Commissioner
LCFD#18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:\91 I Administration\lnterlocal Agreement\Final ILA I-26-18.docx Page#29
Morton, City of LCFD# 1 —Onalaska
Mayor Commissioner
LCFD# 2 —Toledo LCFD # 3— Mossyrock
Commissioner Commissioner
LCFD #4— Morton LCFD# 5— Napavine
Commissioner Commissioner
LCFD # 6 —Chehalis LCFD # 8 —Salkum
Commissioner Commissioner
LCFD # 9 — Mineral LCFD# 10— Pac o$
Commissioner Commissioner
LCFD# 11 — Pe EII LCFD# 13—Curtis
Commissioner Commissioner
LCFD# 14— Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD # 16— Doty LCFD # 17—Ashford
Commissioner Commissioner
LCFD# 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:\911 Administration\lnterlocal Agreement\Final ILA 1-26-18.docx Page#29
Morton, City of LCFD# 1 —Onalaska
Mayor Commissioner
LCFD # 2 —Toledo LCFD# 3—Mossyrock
Commissioner Commissioner
LCFD #4—Morton LCFD#5—Napavine
Commissioner Commissioner
LCFD #6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD #9—Mineral LCFD# 10— Packwood
Commissioner Commissioner
LCFD 11 — Pe Elf l LCFD#13— Curtis
0/4141 Commissioner Commissioner
LCFD # 14— Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD # 16— Doty LCFD# 17—Ashford
Commissioner Commissioner
LCFD# 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:191 I Administration\Interlocal Agreement\ Final ILA ]-26-I8.docx Page#29
Morton, City of LCFD#1 —Onalaska
Mayor Commissioner
LCFD #2—Toledo LCFD#3—Mossyrock
Commissioner Commissioner
LCFD#4—Morton LCFD#5— Napavine
Commissioner Commissioner
LCFD#6—Chehalis LCFD#8 —Salkum
Commissioner Commissioner
LCFD#9— Mineral LCFD#10— Packwood
Commissioner Commissioner
LCFD # 11 — Pe Ell LCFD#13—Curtis
Commissioner Commissioner
LCFD# 14— Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD#16—Doty LCFD# 17—Ashford
Commissioner Commissioner
LCFD# 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:19I I Administration\Interlocal Agreement\Final ILA I-26-18.docx Page#29
Morton, City of LCFD# 1 —Onalaska
Mayor Commissioner •
LCFD#2 —Toledo LCFD#3— Mossyrock
Commissioner C-ommissioner
LCFD#4—Morton LCFD#5—Napavine
Commissioner C-ommissioner
LCFD#6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD#9 —Mineral LCFD# 10—Packwood
Commissioner Commissioner
LCFD# 11 — Pe Ell LCFD# 13—Curtis
Commissioner Commissioner
LCFD# 144-- Ran• LCFD# 15—Winlock
Commissio -' Commissioner
LCFD#1 . —Doty LCFD# 17—Ashford
Commissioner Commissioner
LCFD# 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One(South County EMS)
Director
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page# 29
Morton, City of LCFD#1 —Onalaska
Mayor Commissioner
LCFD#2—Toledo LCFD #3 —Mossyrock
Commissioner Commissioner
LCFD#4—Morton LCFD # 5—Napavine
Commissioner Commissioner
LCFD#6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD#9—Mineral LCFD# 10— Packwood
Commissioner Commissioner
LCFD# 11 — Pe Ell LCFD# 13—Curtis
Commissioner Co i.sioner
LCFD # 14— Randle L'FD 15—Winlock
Commissioner 'o un.si.n I■1/
LCFD#16—Doty LCFD# 17—Ashford
Commissioner Commissioner
LCFD #18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One(South County EMS)
Director
Y:191 I Administrationllnterlocal Agreement\Final ILA 1-26-18.docx Page# 29
Morton, City of LCFD#1 -Onalaska
Mayor Commissioner
LCFD #2-Toledo LCFD# 3 -Mossyrock
Commissioner Commissioner
,
LCFD#4- Morton LCFD#5-Napavine
Commissioner Commissioner
LCFD #6 -Chehalis LCFD#8-Salkum
Commissioner Commissioner
LCFD#9-Mineral LCFD #10-Packwood
Commissioner Commissioner
LCFD# 11 - Pe EII LCFD# 13-Curtis
Commissioner Commissioner
LCFD # 14- Randle LCFD#15-Winfock
Commissioner Commissioner
LCFD#16-Doty LCFD#17-Ashford
)414)14,1 75-14911
Commissioner Commissioner
LCFD#18-Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:1911 Administration\Interfocal Agreement\Final ILA 1-26-18.docx Page#29
Morton, City of LCFD# 1 —Onalaska
Mayor Commissioner
LCFD#2—Toledo LCFD#3—Mossyrock
Commissioner Commissioner
LCFD#4—Morton LCFD#5—Napavine
Commissioner Commissioner
LCFD#6 —Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD#9—Mineral LCFD# 10—Packwood
Commissioner Commissioner
LCFD# 11 — Pe Ell LCFD # 13—Curtis
Commissioner Commissioner
LCFD# 14— Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD # 16— Doty LCFD# 17—Ashford
Commissioner Commissioner
LCFD# 18— eno // Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire A thority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One (South County EMS)
Director
Y:19I I Administration\interlocal Agreement\Final ILA 1-26-18.docx Page#29
Morton, City of LCFD #1 —Onalaska
Mayor Commissioner
LCFD#2—Toledo LCFD#3—Mossyrock
Commissioner Commissioner
LCFD#4— Morton LCFD#5—Napavine
Commissioner Commissioner
LCFD#6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD #9 —Mineral LCFD#10— Packwood
Commissioner Commissioner
LCFD # 11 —Pe Ell LCFD # 13—Curtis
Commissioner Commissioner
LCFD# 14— Randle LCFD# 15—Winlock
Commissioner Commissioner
LCFD# 16—Doty LCFD#17—Ashford
Commissioner Commissioner
LCFD# 18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
___‘..,16,4_6L.,„__________
Commissioner Commissioner
Riverside Fire Authority (RFA) American Medical Response (AMR)
Commissioner Director
Medic One(South County EMS)
Director
Y:\911 Administration\Interlocal Agreement\ Final ILA I-26-18.docx Page#29
Morton, City of LCFD#1 —Onalaska
Mayor Commissioner
LCFD # 2—Toledo LCFD#3— Mossyrock
Commissioner Commissioner
LCFD#4— Morton LCFD# 5—Napavine
Commissioner Commissioner
LCFD#6—Chehalis LCFD#8—Salkum
Commissioner Commissioner
LCFD#9—Mineral LCFD# 10— Packwood
Commissioner Commissioner
LCFD# 11 — Pe Ell LCFD#13—Curtis
Commissioner Commissioner
LCFD # 14— Randle LCFD#15—Winlock
Commissioner Commissioner
LCFD#16—Doty LCFD #17—Ashford
Commissioner Commissioner
LCFD#18—Glenoma Cowlitz-Lewis Fire District 20 (Vader)
Commissioner Commissioner
Riverside Fire Autho 'ty (RFA) American Medical Response (AMR)
%fll" /to � '
Commissi• -r Director
Medic One (South County EMS)
Director
Y:\91 I Administration\lnterlocal Agreement\Final ILA I-26-18.docx Page#29
Attachment A — COMMUNICATIONS FEE DISTRIBUTION
TOTAL OPERATING COSTS
911 Center Operating Costs
- Salaries
- Benefits
- Training
- County Admin Expense
*ER&R *
- 911 Center Equipment
- Infrastructure Equipment
*Infrastructure M &S
*Capital Improvements
Offset By
RECURRING REVENUE
911 Safes& Use Taxes
Grants
Agency Contributions
- DEM
- Others (PW etc)
Private Organizations
- AMR
- Medic One
- Towing Services
Leaves Remaining Balance to be
Shared by User Agencies as Follows:
FIRE AGENCIES—30% LAW ENFORCEMENT—70%
Individual agencies are Individual agencies are
assessed based on their use assessed based on their use
percentage over the percentage over the
preceding 3 years using the preceding 3 years using the
'Calls for Service Formula' 'Calls for Service Formula'
* NOTE: To be established. While these costs are necessary to accurately determine the total
communications systems operating budget,they are not currently part of the funding formula, nor
shared by all partner agencies (currently paid by only Lewis County).
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#30
Attechn It B-Annual Budget Report 2012-2018
LEWIS COUNTY COMMUNICATIONS
COMMUNICAT IONS
SIEVE-NUE AM)EXPt NDITurn 01 ttul 2012.2018
2018
2017 Projected
Revenue 2012 2013 2014 2015 2016 Estimated Budget
Takes 31X...X!( 728.826 715,089 847,476' 716,366 715.893 747,452 713.000
Fells/el 334.XX(Grants) 31.316 42,990 39,125 85.962 38,272 21.399 23,000
FEMA•DOM 3.118 • -
Other Mist. 11,762 2,032 9,012 1,204 1,654 2,732 8,700
AMR Contract 62,315 62,315 62,315 63,567 64,842 65490 78,588
Other Intercounty users(Coroner.DEM&PW) 14,544 14,688 15,057 15,207 15,963 16.020 17,621
Actual Rates Charged to taw and Are 1,320.891 1.33.4,101 1,348,565 1:361,584 1,429,663 1,576.457 1,734,103
Toth Revenue 2,172.772 2,171.214 2,321,1'0 2,243,390 2,266,2W 2r429.SS0 2,5 ,012
%Change Communication Revenue 0% 7% -3f 1% 79» 6%
Expenditures
Salaries 1,320,396 1.344.939 1.420.770 1,341,563 1.397,5% 1,335,543 1.363,751
Benefits 424 676 455.927 494;068 522.607 501,369 521:317 596,778
Waken Comp/General l.rabdrty 47.621 26.821 22.862 16,300 14.628 18 013 19,145
2ra « a 1410nefits *,781 1,811 ,• `1937, ,, 1' ' • 14.111,513 1,874,573 1s' 9,$74
Supplies 30.905 19,874 32,981 30.571 34.804 11„000 28,500
Contract Services/Rentals/Other 139.558 194,741 197.606 163.983 170.054 160,390 165,800
Intergovernmental (WS Patrol) 10.656 10,656 10.6% 10.656 10.6% 11.000 11,000
Interfund Cost
Farr it es Maintenance/space cart/utilities 28,143 26,558 32,484 32,242 35.061 36.740 43,562
IT M&5 and 146.4 133.709 126,336 136,041 148.557 150,806 230,672' 211,256
Postage 2,242 2,213 2,637 2.848 2,912 4,208 3,111
Interfund Radice 59.605 57,434 52,696 47,330 41.799 146,153- 138,377
Other I nterfunds 899 2,829 1,020 - 6.627 6,400 2,000
Interfund Professional Services-
Public Works GIS Services 30,400 30,000 30,000 30.000 30,000 30,000 30,000
CS Director portion of Salaries 28.004 28,000 28,000 28.000 ''` ". "'
Human Resources Services 10,894 10,367 10,720 10,763 9,104 9,629 9,817
Risk Management Services 8,475 8,351 8.857 7.704 5,027 9,422 9,335
Total 4tterfund Cost 3014!,.7 2l406u x,451" -*TAO 21;01 ,. - , 473,224: UU7AS11
Capital Projects
Capitol Revenue 337,404
Capital Purchase - 5,623 1.540 375,657
Total Capital Curt • g,� ^ Xi34o `. ,
Total Cemmisido€ions Operation Cost 2,275.779 2.350,668 2.481,400 2414.164 04086 2,530,487 2.635,132
%Change Communication operations Ems. 3% 6% -3% 2% 3% 4%
Notes:
i In March of 2024 Vie stale distributed on army stays and use tax payment of$154,400
,Payroll figurvs do not include employees salary increase pending C8A
fne,,ose in benefits includes o$341t increase In madicaee Insurance benefit and$I SX,ncrtrase in retravrrvnt benefits
e Spritrnan moved from salaries to Lewis County IT
Radio rates reviewed hi 2026,adjusted to reflect actual ekpenses in 2017
1,Beginning in 201B,the Directors Salary was included in Communications payroll
'2016 Federal Reserve includes an equipment grant far telephone system qu men€. The,*pens,is"'Need m Capitol Protects
2012 2013 2014 2015 2016 2017 2018
Use of Addition&County Funds by Year 1101 007) 1724541 (159.&19) 1150.7741 {182,40.1} (100 917; (x0 420;
Total Additional Use of County Funds 20122018 (936,844)
Y:1911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#31
Attachment C — Funding Formula
The funding formula rates are used to establish each individual agency's percentage
share of the discipline's net costs for the annual LCCC budget. During the calculation
year, the previous three-year usage calculation will be applied to the projected (next
year) budget figure to arrive at the fees charged.
To bring the current fees in line with the actual budget figures, the 2018 budget includes
a previously agreed upon 10% increase (previously the revenue fund balance was used
to retain user fees at a level below the actual budget costs). The budget for calendar
years 2012-2016 is incorporated herein as Attachment B.
The ratio set forth in this section and the method of dividing costs between law
enforcement and fire service shall not be modified or changed in any manner, except by
amendment of this agreement in the manner provide below.
USER FEE FORMULA
1 . Law Enforcement (70%)
The net costs of the law enforcement dispatch is 70% (seventy percent). Costs
to be divided among law enforcement departments shall be divided by an
average of usage over the previous three (3) years.
The funding formula is based upon a rolling call average recalculated every three
(3) years as follows:
3 year period Calculation year Year Percentage Rates
Applied
2013, 2014, 2015 2016 *2017, *2018
2016, 2017, 2018 **2019 _ 2020, 2021, 2022
2019, 2020, 2021 2022 2023, 2024, 2025
*In 2016, there was an agreed upon 10% increase for 2017, and another 10% over that
amount for 2018.
**The 2019 base budget will have a TBD increase due to wages, benefits, and fixed
expense increases that were not added into the 2017 &2018 budgets due to the agreed
upon 10% increase, 1 FTE not included in 2017, Director salary increase and unsettled
Salary/Medical expenses.
It has previously been established that it takes Dispatch an average of 6
minutes and 20 seconds to handle calls. The calls are divided into the following
four (4) categories:
Type of service Time Involved
Case Numbers entered by Dispatch 4 minutes
Case Numbers entered by Officers 1 minute
Radio Usage 20 seconds
Inquiries _ 1 Minute
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#32
Combined usage by each of the departments is calculated to arrive at their
individual rates.
2. Fire Services (30%)
The net costs for fire service dispatch is 30% (thirty percent). The 30%
shall be divided among fire services based on an annual average of each
district's usage from the previous three (3) year period (based on calls
alone). An illustration of the calculation years follows:
3 year period Calculation year Year Percentage
Rates Applied
2013, 2014, 2015 2016 _ 2017
2014, 2015, 2016 *2017 _ *2018
2015, 2016, 2017 *2018 **2019
2016, 2017, 2018 2019 2020
*In 2016, there was an agreed upon 10% increase for 2017, and another 10% over that
amount for 2018.
**The 2019 base budget will have a TBD increase due to wages, benefits, and fixed
expense increases that were not added into the 2017 &2018 budgets due to the agreed
upon 10% increase, 1 FTE not included in 2017, Director salary increase and unsettled
Salary/Medical expenses.
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Attachment D — Equipment Amortization Schedule
To Be Completed After the
Work Plan is Established
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Attachment E -- Forms
Incident Inquiry Form
Formal Complaint Form
Flowchart for Incident Inquiry & Formal Complaint Forms
Outstanding Performance Form
Lewis County Communications Center
Annual Performance Appraisal Form
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#35
INCIDENT INQUIRY FORM
u,A1 to Identity equipment,pertionnel IntIptectekne New between 911 endear stoups, Form piste include p obrattins inquiry,Itgalvy.end COltiliti
inforawition For impolite%on 911 isnuex,turn fain into the 911 Mama_For ingoire%on iffel.Fut and ENS iteute,turn form nib the apytoriele liaison
Submiuion Date: incident Nurnberg/0 Call
Person Submitting: Agency: Contact.•#:
•
Occurrence Detealme:
1. EQUIPMENT
A. Transmission:
O Dispatch unable to receive Location:
o Poor Signal Location'
O Other.
S. Receiving:
C3 Unit Unable to Receive Location'
O Poor Signal Location
O Other
C. Paging:
O No Alert Tories Location:
C3 Poor Signal Location
-
O Other
2. DISPATCH ISSUE Dispatcher Name,W known
O Incorrect 0 Address rl Date 0 Time
O Poor Radio Drsciphne
O Not Answering Traffic —
Li Incorrect Use of Response Plan
D Traffic Not Logged Correctly,
Ll Improper Radio Procedure
Li Other
3. USER GROUP ISSUE Agency: _ Personnel Name,If known:
O Poor Radio Discipline
O Traffic Not Answered
O Improper Radio Procedure
O Other
Additional Comments:
•
arielitu 20-I"
Y:1911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#36
LEWIS COUNTY DEPARTMENT OF EMERGENCY SERVICES (DES)
FORMAL COMPLAINT FORM
This form is to be completed by anyone outside the employment of the Department of
Emergency Services who wishes to make a formal complaint of an Emergency Services
employee.
Today's Date: Time:
Complainant's Name:
Last First Mrddi'e
Address
Date of Birth: Home Phone: Work Phone:
I am lodging a complaint against , who
is employed at the Lewis County Department of Emergency Services. This is in
regard to an incident that took place on the following date, time and location:
Witnesses to this incident.
NAME ADDRESS TELEPHONE
The following is a brief description of the incident:
"l will fill out a statement describing the nature of the complaint and attach it to this
complaint form. l do want this complaint investigated by the Lewis County
Department of Emergency Services."
Complainant's Signature.
For Internal Use Only:
Reviewed by: Action"Paten:
Oiameatt a Date
•
Revised^crcba 2017
Y:\91 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#37
Incident Inquiry & Formal Complaint Flowcharts
All inquiries and formal complaints are intended to be worked out at the lowest level
possible. When practical, issues should be worked out between supervisors, with
employee involvement.
Level 1 - Informal Issue (no paperwork):
Concern on how something occurred or was done. May be submitted by any of the
following:
• Phone call
• In person contact
• Informal E-mail
Level 2 - Formal Incident Inquiry or Complaint Forms
('Something needs to be done about this.")
If resolution has not occurred at Level 1, item proceeds to the "Formal" written process
by submission of either an "Incident Inquiry" or "Complaint" form. Forms must be
completely filled in and signed. Written "Inquiries" and/or"Complaints" are routed
through the following process that concludes with a report back to the original
complainant on the formal form submitted:
Formal Process - Level 2
Responder (Complainant)
Completes form, submits incident inquiries to
1
Agency Chain of Command
Reviews, if unable to resolve, submits to 4
l
911 Communications Center
Operations Chief
Resolves issue if possible; if unable to resolve, submits to:
1
Communications Center Manager
Reviews Inquiry and reports findings
to the original complainant
Y:\91 I Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#38
Outstanding Performance Recognition - Form
Outstanding Performance is recognized for an individual(s)in one of these categories:
❑ ('ommunic.ation('enter Employee ❑ Partner Agency Employee
Employee's Information(if more than one,attach additional page,or list on back):
Name:
Ikpartment.Agency:
Phone Number:
This person is being acknowledged in the follow in Li arras:
❑ Quality;accuracy ork #m,] Ability to work as part of a team
❑ Dependability r ❑ Compliance with established
procedures policies
❑ Communication Skills ❑ Problem solving skills
❑ Other. I•;yplain briefly
In a simple essay form, write statements to include why you feel the person acknowledged
should receive recognition for an"Outstanding Peltomiance." If incident specific, please
indicate date and time of occurrence below.
Incident ft: Date/Time:
Nominator's Information:
Name:
i)epartnientl Agenev:
Phone Number:
Signature: Date:
For additional intorntation about the recognition, contact:
Return completed form to:
Communications tenter!tanager II biotic Courthouse,351 N'% Nortb Street,Chehalis,l%.l 95532
Y:1911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#39
Submittal Process:
any Partner Agency member or Department of Emergency Services(DES)employee may
submit an"Outstanding Perf(wmanec Recognition" form to the Director of Emergency Services
to recognize outstanding performance by a Partner Agency member or Department of
Emergency Services employee for performance beyond their regular job duties.
Recipients of Outstanding Perfonnancc Recognition certificates exhibit the abilities to quickly
problem solve;excel in a teamwork environment:promote the Department mission. vision.
ethical values: and consistently perform their public service duties to the highest standards.
Any stall'member may be acknowledged for outstanding performance,regardless of length of
service.
The application submitted must identify the reason why the employee's actions merit the award
and how it nits the qualification to he beyond their regular job duties. Any letters or
memoranda supporting the nomination may he attached to the form.
The Director of Emergency Services. or the nominee's Partner Agency lead. will review the
merits of the nomination and make the determination if the recognition should he made,
For 911 Employees. a copy of the "Outstanding Performance Recognition-certificate will be
placed in the employee file and or sent to the employee's agency administration_ as appropriate.
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#40
Lewis County Communications Center
Annual Performance Appraisal Form
'Ilk: purpose of this annual appraisal is to prop idc an annual opptu1tLuity for partner agencies to
assist in identifying'1%hat has bi to working wcll anct provide early idcntilicalion of anything that
reds improvctttent.
l er.oti'.\genrr Completing Report: Date:
('ontact l'hont, Number:
Section i - Please rate the following services:
NS Not Satisfactory S=Satisfactory HS+Highly Satisfactory
Service NS S EIS
Call rcreiri►tg/dispatching
Inquiries—steed and aceuracs
•
I nteriperahilitc of Equipment
Section It — List three items that went well this past year.
1
2.
Section III — List three things that could be improved this next year:
1.
3
Section IV -List any training/suggestions for overall improvements that would
make processes run more smoothly:
i.
3
Y:\91I Administration\Interlocal Agreement\Final ILA I-26-18.docx Page#41
Attachment F
COMMUNICATIONS USER GROUP
MEETING AGENDA - Draft
I. Call to Order
II. Introductions
III. Approval of the minutes from the last meeting
IV. Reports
A. Fire - EMS Reports
B. Law Reports
C. Combined User Group Reports
D. 911 Communications Center Report
1 . Budget Status
2. Improvements
3. Projects
4. New Policies
5. State 911/Advisory Committee
V. New Business
VI. Good of the Order
VII. Adjournment
Y:\91 I Administrationllnterlocal Agreement\Final ILA l-26-18.docx Page#42
Attachment G —
Lewis County Communications Center Manager's Quarterly Report
Prepared by:
Date Prepared: Presentation Date:
Current Quarter Operations Statistics:
NFPA Standards National Statistics LCCC Current Quarter
Call Taking
Dispatching
Reports:
1. Budget Status
2. Staffing Status
3. Inquiries/Complaints
Good of the Order(may not all be updated at every meeting):
1. New Policies
2. Equipment Status
3. Project Status
A. Current Projects
B. Future Projects
4. Miscellaneous
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page 4 43
Attachment H - Acronyms and Definitions
Administrative Services provided by Lewis County. Includes but not
Services limited to facility, personal services, maintenance,
legal services, networking series, risk management
and financial services.
BOCC Lewis County Board of County Commissioners.
Combined User Committee representing an equal number of
Committee emergency service provider's representatives
appointed by the user agencies representing Fire,
Law, and the Communications Center. Duties
include making recommendations to the DES
Director regarding developing dispatching procedures
and SOPs, reviewing budgets and developing
policies.
Communications Provides secretarial services to the Combined User
Center Administrative Committee, as directed by the Lewis County
Assistant Communications Center Manager.
Communications Currently includes staff salaries, benefits, training and
Center operating costs annual expenses to operate the dispatch center.
County Administrative Lewis County shall provide administrative & contract
Expenses services to the LCCC as required. Such services
include, but are not necessarily limited to:
• Facility space to house the LCCC
• Personnel/employee services
• Maintenance of the facility and systems
• Legal Services
• Networking Services
• Risk Management
• Human Resources
• Financial Services
• Contract Services
It is also the intent of the parties that the cost of such
services shall be included in the LCCC annual
budget.
Communications The Lewis County communications systems include
Systems both the 911 Communications Center (Dispatch) and
the external infrastructure that provides the
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#44
communications connection between dispatching and
the response communities.
DES Department of Emergency Services.
Director (DES) Director of the Department of Emergency Services,
appointed by the BOCC. Establishes policies and
budgets, with review by the Combined User
Committee, for the Communications Center.
Formal Complaint Form used by anyone outside the employment of the
Form Department of Emergency Services (DES) who
wishes to make a formal complaint about an
employee of DES.
Discipline Field Lewis County Communications Center Policy,
Manuals Procedures & Operations Manual: specific sections
by discipline as follows:
601-700 Law Enforcement Operations
701-800 Fire District Operations
801-900 EMS Operations
Incident Inquiry Form Form to be used to identify equipment, personnel and
procedural issues between 911 Center and the User
partners. May be initiated by either partner.
ILA Interlocal Agreement
LCC Lewis County Communications
LCCC Lewis County Communications Center
LCC Policy, Guiding document addressing policy, procedure, and
Procedures and operations governing all Lewis County partners
Operations Manual participating in the Lewis County Communications
program.
Manager Lewis County Communications Center Manager,
employee of Lewis County. Oversees daily operations
of the Communications Center and works with line-
level emergency responders.
Partner Agency Signatory agencies in the Interlocal Agreement (ILA)
for Lewis County Communications, including Lewis
County, municipalities, Law Enforcement, Fire
Services and Emergency Medical Services entities.
Revenue All sources of income, except User fees to include:
grants, 911 taxes, and other miscellaneous payments.
SOP Standard Operating Procedures
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#45
User Agency Funding Formula used to establish user costs based on the
Formula LCCC intending to be self-sufficient. Users pay their
proportionate share of the total annual costs for
maintenance, operation, and repair costs after any
revenue has been applied.
Y:1911 Administration1Interlocal Agreement\Final ILA 1-26-18.docx Page#46
Attachment I — Lewis County Government Radio Sites
Site Location Description
1. Cooks Hill Centralia Area off Cooks Hill • RFA Prime simulcast site
RFA station 5 • Fire Fl Cooks can B/U Crego fire if needed
• REDNET west
• Main dispatch tie in for RFA
• FRA B/U repeater west
• Microwave to Seminary Hill(4.6 GHz licensed)
2. Davis Hill North Centralia off Roanoke • Centralia 3 for Centralia PD
at Centralia water reservoir • City PD Davis voted receiver
• S/O Davis voted receiver
3. Summit Hill Chehalis area on hill east of • City PD prime site
Chehalis(Location changing in • Main dispatch tie in for City PD
2017) • Voter controlled base station
• Microwave t Old Courthouse(2.4 GHz spread spectrum
unlicensed)
4. Brockway Chehalis are on Brockway Rd • Chehalis 3 for Chehalis PD(city owned)
and Smokey Lane
5. Seminary Hill Centralia area on Seminary Hill • FRA Seminary voted receiver
Rd • City PD Seminary voted receiver
• Microwave to Cooks Hill(4.9 GHz licensed)
6. Historic Courthouse Chehalis on Main Street • Dispatch center and main hub
• E91 I main answering point
• ECW phone system
• Motorola MCC7100 K core Radio control
• Lewis County P/W Control station
• LCSO Courthouse control station(voted)
• City PD B/U
• RFA B/U and RFA B/U repeater control station
• Auxiliary Base station
o REDNET
o LERN
o S/O West
o Fire Fl
o HEAR
o DEM W
• Fire monitor(recording purposes only)
• WSP receiver
• NAWAS and EAS
• Receiver voting eqpt for LCSO,Fire Fl,P/W,DEM
• Microwave to Summit Hill(2.4 GHz spread spectrum
• Cabled tie in to law and Justice Center
• CEMNET low band to State EMD(DES office)
• Emergency Operations Center
7. Law and Justice Chehalis on Main Street • Microwave to Crego Hill(6 GHz licensed)
• Cabled tie in to Old Courthouse
• Radio Amateur Civil Emergency Services eqpt.
8. Lewis County Public Chehalis off Kresky Ave • Cabled tie-in of desk remotes to P/W control station at
Works Historic Courthouse
9. Crego Hill SW of Chehalis in hills • Microwave to Law&Justice Ctr and Crawford Peak in
overlooking Adna Thurston Co(6 GHz licensed)
• Microwave to Dog Mountain(6 GHz licensed)
• Fire Fl Crego transceiver(voted)
• P/W west repeater
• LCSO Crego Control station(voted)
—
Y:1911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#47
Site Location Description
• FRA Crego(microwave and simulcast repeater for RFA)
(RFA owned)
• VTAC 11 West transceiver
10. Baw Faw SW of Chehalis in hills • LCSO west repeater
overlooking Boistfort • DEM west repeater
11. Area 2 Shop Spooner Rd&US 6 • DEM control station
12. Toledo Airport Jackson Highway • Fire Fl voted receiver
• REDNET south transceiver
• Public Works voted receiver
• DEM voted receiver
• 4.9 GHz licensed Microwave to Hopkins
13. Onalaska Onalaska Fire Station 2 • Fire Fl Onalaska voted receiver(Centurylink/TDS)
14. Democrat Hill NE of Salkum on Schoen Rd • Fire F1 Democrat transceiver(voted receiver on TELCO
wireline CenturyLink/TDS)
15. Hopkins Hill WNW of Morton off Short Rd • P/W East repeater
• Fire F1 transceiver
• DEM voted receiver
• LCSO voted receiver
• Microwave to Toledo(4.9 GHz licensed)
• WSDOT microwave to Dog Mt.(11 GHz licensed)
16. Dog Mountain Due South of Glenoma in hills • Microwave to Crego Hill(6 GHz licensed)
• Microwave to Bennett Rd(5.8 GHz spread spectrum
unlicensed)
• LCSO Dog voted receiver
• Fire Fl Dog transceiver(voted)
• East Fire Randle/LGS link control station
• East Fire Packwood B/U control station
• WSDOT microwave to Hopkins Hill(11 GHz licensed)
17. Storm King South of Mineral in the • LCSO Storm King repeater
mountains • Storm King 9/17 fire repeater
• Solar only site
18. Burley Mountain SSE of Randle in the • LCSO East repeater
mountains above Cispus • DEM East repeater
• Solar only site
19. LCFD#14 Highway 12 Randle • E Fire Randle repeater
• LGS Link repeater
20. Bennett Rd Mile Post 124 on US 12 • Microwave to Dog Mt.(5.8 GHz spread spectrum
between Randle and Packwood unlicensed)
• Microwave to Packwood(2.4 GHz spread spectrum
unlicensed)
• Public Works Bennett voted receiver
• DEM Bennett voted receiver
• REDNET East transceiver
• VTAC 1 l East transceiver
21. Packwood At the WWPPS surge tank • E Fire Packwood repeater
above Packwood • Microwave to Bennett Rd(2.4 GHz spread spectrum
unlicensed)
• LCSO Packwood voted receiver
22.Lewis County Jail Chehalis on Chehalis Ave. • Lewis County Jail repeater(MOTOTRBO)
Y:\911 Administration\Interlocal Agreement\Final ILA 1-26-18.docx Page#48
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Feb 05, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Resolution to approve the Interlocal Agreement(ILA)between 911 Lewis County Comunications and the
partener/subscriber agencies.
Contact Steve Mansfield Phone: 360 740-3310
Department: DEM
Action Needed: Approve Resolution
Description
This ILA defines a general scope of services; authorities; identification of the partner agencies; concept of
operations; and administrative duties,roles and responsibilities. It outlines the financial shares and budget
process. More importantly, it lays the groundwork for the development of a strategic plan that addresses the
communication operations, infrastructure and monetary issues into the future.
Partner agencies acknowledge it is essential to work together regularly and encourage a spirt of open
communications in an effort to develop a service product and appropriate costs. This takes into consideration
the greater good, the needs of all partner agencies, and the financial limitations of the group as a whole.
Based on past practices, this contract outlines the Lewis County Communications Center(LCCC) and
Infrastructure partnerships; management structure; user committee roles and responsibilities; and
budget/formulas for establishing user fees.