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2018-09-10 Business Meeting Minutes . V LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes September 10, 2018 Present: Commissioner Fund, Commissioner Jackson, Commissioner Stamper Recorder: Rieva Lester Commissioner Fund called the meeting to order at 10:02 a.m., determined a quorum and then proceeded with the flag salute. PUBLIC COMMENT None. PRESENTATION Commissioner Jackson made a motion to approve a proclamation declaring September 2018 as National Recovery Month. Commissioner Stamper seconded. Proclamation declaring September 2018 as National Recovery Month. Commissioner Jackson read the proclamation into the record. Mindy Sikel Greenwood of Cascade Mental Health thanked the commissioners for the proclamation and discussed an upcoming event. Commissioner Fund and Commissioner Stamper lauded the community's efforts to aid in recovery. Motion passed 3-0. NOTICE ITEMS Commissioner Stamper made a motion to approve Resolutions 18-273 and 18-274. Commissioner Jackson seconded. 1 Resolution 18-273: Notice of hearing for the 3rd 2018 Budget Amendment for Current Expense and Other Funds.The hearing will begin at or after 10 a.m. Sept. 24, 2018, in the Commissioners' Hearing Room. County Manager Erik Martin spoke to the resolution. He said the hearing is planned for Sept. 24. He said the amendment reflects a $1,089,119 increase in expenditures, with a $245,573 increase in revenue and an estimated ending fund balance of$843,546. Resolution 18-274: Notice of hearing regarding a franchise request from Glenn and Kathleen Hedrick, who plan to construct,operate and maintain water system facilities in Lewis County rights of way. The hearing will begin at or after 10 a.m. Oct. 1,2018, in the Commissioners' Hearing Room. Tim Fife, Interim Public Works Director,spoke to the resolution. He said the franchise is located on Chilvers Road. He said the facility already exists and that the franchise is a renewal. Motion passed 3-0. CONSENT ITEMS Commissioner Jackson made a motion to approve minutes from the August 27,2018, meeting as well as Resolution 18-275. Commissioner Stamper seconded. Resolution 18-275:Approval of warrants/claims against the various county departments. Chief accountant Suzette Smith, representing the Auditor's Office, said warrants 803234-803447 and 803485-803683,totaling$2,169,512.65, were issued the week of Aug. 24, 2018. She said payroll/benefit warrants 792473-792549 and Automatic Deposits 1-648,totaling$3,778,552.08, were paid Sept. 5. Suzette noted a skip in sequence for warrants 803131-803233 and 803448-803484, which were issued on behalf of Special Purpose Districts. Motion passed 3-0. DELIBERATION ITEMS Commissioner Stamper made a motion to approve Resolutions 18-276 through 18-279 and to permit Commissioner Fund to sign—on behalf of the Lewis County Board of County Commissioners— Resolutions 18-280 and 18-281, which authorize and provide for the incurrence of indebtedness of $80,000 and$199,000, respectively, to provide a portion of the costs of constructing a water reservoir serving the Vader-Enchanted Valley Water System. Commissioner Jackson seconded. 2 Resolution 18-276:Approve an agreement between the Lewis County Sheriff's Office and TransAlta. Chief Bruce Kimsey spoke to the resolution. He said the county received a $116,836.56 grant from Transalta and will provide matching funds of$20,000 to purchase replacement portable radios through Motorola. Resolution 18-277:Authorize the initial placement of a casual airport manager on the salary grid (13 Step "M"Grid)for non-union extra help. Archie Smith, Human Resources Administrator, spoke to the resolution. He said the county will hire a casual employee to serve as airport manager. Resolution 18-278:Approve Contract Amendment C between Lewis County and the Housing Resource Center to add funding and extend the contract for Housing and Essential Needs (HEN). Danette York,Director of Health and Social Services, spoke to the resolution. She said the amendment adds$197,424.99 to the contract and extends the HEN program through Dec. 31, 2018. Resolution 18-279: Approve an interlocal agreement between Lewis County and the Boistfort Valley Water Corporation for reimbursable work and authorizing signatures thereon. Betsy Dillin,Senior Utility Engineer in Public Works, spoke to the resolution. She said the interlocal agreement authorizes reimbursable work through either organization through work orders. Resolution 18-280: Approve a resolution authorizing and providing for the incurrence of indebtedness of$80,000 to provide a portion of the cost of constructing a water reservoir serving the Vader- Enchanted Valley Water System. Betsy Dillin,Senior Utility Engineer in Public Works, spoke to the resolution. She said it is linked to Resolution 18-265. She said the bids for the project came in higher than anticipated. Resolution 18-281: Approve a resolution authorizing and providing for the incurrence of indebtedness of$199,000 to provide a portion of the cost of constructing a water reservoir serving the Vader- Enchanted Valley Water System. Betsy Dillin,Senior Utility Engineer in Public Works, spoke to the resolution. She said it is linked to Resolution 18-265, which provided for the issuance and sale of$279,000 principal amount water revenue bond to pay a portion of the costs of the Vader Enchanted Valley Water Reservoir Construction Project. She said the bids for the project came in higher than anticipated. 3 y Motion passed 3-0. HEARING Resolution 18-282: Public hearing for proposed modifications to the Vader-Enchanted Valley Water System Fee and Rate Schedule. Commissioner Fund introduced the hearing. Betsy Dillin,Senior Utility Engineer in Public Works,gave the staff report. Betsy said Public Works is recommending an increase to the monthly base rate, water usage rate and the new customer meter on fee. She said Public Works also is requesting an increase to the new customer charge. County Manager Erik Martin asked for the reasons behind the request and what the funds would be spent on. Betsy said the funds would go toward the new tank and operating costs. Betsy said a surcharge goes toward future capital projects. Commissioner Fund asked if there were any questions.There were none. Commissioner Fund then closed the question-and-answer portion of the hearing. Betsy Dillon asked that her previous comments be adopted into the record. Commissioner Fund asked if anyone wanted to speak for or against the resolution. No one spoke. Commissioner Fund closed the hearing. Commissioner Jackson made a motion to approve Resolution 18-282. Commissioner Stamper seconded. Motion passed 3-0. GOOD OF THE ORDER County Manager Erik Martin discussed Larry Mason's impending retirement and the county's succession plan, which including hiring Dave Campbell as the interim airport manager. Sean Bell of RES Americas thanked the county for its help regarding the Skookumchuck wind farm project. Commissioner Fund discussed the recent Ride the Willapa trail ride. Commissioner Fund discussed lodging taxes. Susan DeLaire discussed lodging tax projects, including Destination Packwood's booth at the state fair. PRESS CONFERENCE No questions. 4 Commissioner Fund noted that the county received a clean audit from the State Auditor's Office. Commissioner Fund invited the public to the county's upcoming budget meetings. ADJOURNMENT The BOCC Business Meeting adjourned at 10:35 a.m.,with the next Business Meeting scheduled for 10 a.m. Monday, September 17, 2018, in the Commissioners' Hearing Room (Room 223). Please note that minutes from the BOCC Business Meeting are not verbatim.A recording of the meeting may be purchased at the BOCC office,or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings. Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m.,2 p.m.,6 p.m.,and 10 p.m.daily. Video footage also can be found on the Lewis County Commissioners'Facebook page. BOARD OF COUNTY COMMISSIONERS ••••••. LEWIS COUNTY,WASHINGTON • 4i �OARD • p��'�t • �.� 37 r' SINCE •N ie 1845 z°• Edna J. Fund, Chair ••••�NSIstc:•• ATTEST: • R.••• R••ert C.Jackson,Vice Chair igt- "94-C/67&—) 5t/ye Rieva Lester, Clerk of the Board Gary Statnper, Commissioner 5