Ninth Supplement to a Personal Services Agreement with French & Associates, LTD. BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
APPROVAL OF THE NINTH SUPPLEMENT TO A ) RESOLUTION NO. 18- 984
PERSONAL SERVICES AGREEMENT BETWEEN )
FRENCH &ASSOCIATES, LTD. AND LEWIS COUNTY, )
ACTING AS THE FISCAL AGENT FOR THE CHEHALIS )
RIVER BASIN FLOOD AUTHORITY, AND )
AUTHORIZATION FOR THE DIRECTOR OF COMMUNITY )
DEVELOPMENT TO SIGN THE SAME ON BEHALF OF )
LEWIS COUNTY )
WHEREAS, French&Associates, LTD. has an existing Personal Services Agreement(PSA)with Lewis County,
acting as the fiscal agent for the Chehalis River Basin Flood Authority (Flood Authority), to provide professional
services to complete a floodplain management analysis for jurisdictions in the Chehalis River Basin; and
WHEREAS, the Flood Authority during their August 16, 2018 meeting discussed and recommended approval
of the Ninth Supplement to the PSA to increase the amount by twenty-one thousand ($21,000)for the purpose
of expanding the Community Rating System (CRS) assistance tasks, further described in Attachment A, the
Scope of Work; and
WHEREAS, the Ninth Supplement to a PSA between Lewis County and French & Associates, LTD. must be
approved by the Board of County Commissioners (BOCC) and the Director of Community Development must
be authorized to sign said agreement on behalf of the County; and
WHEREAS, the BOCC has reviewed the attached Ninth Supplement to a PSA with French &Associates, LTD.
and it appears to be in the best interest to enter into said agreement upon the recommendation of the Flood
Authority.
NOW THEREFORE BE IT RESOLVED that the BOCC concurs with the recommendation and approves the
attached Ninth Supplement to increase the amount by twenty-one thousand ($21,000) for the purpose of
expanding the Community Rating System (CRS) assistance task, further described in Attachment A, the Scope
of Work.All other terms of the existing PSA, as well as supplemental agreements, remain in full force and effect.
BE IT FURTHER RESOLVED that the BOCC authorizes the Director of Community Development to sign the
Ninth Supplement Agreement with French & Associates, LTD. on behalf of the County, acting as the fiscal
agency for the Flood Authority.
DONE IN OPEN SESSION this 11 day ofittr'tber,2018.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan.Meyer, Prosecuting Attorney LEWIS COUNTY,WASHINGTON
By:By: Civil Deputy Prosecuting Attorney -• Fund,Chair
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ATTEST: e•-coUNTy, ip°•Robert C.Jackson,Vice Chair
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Rieva Lester, Clerk of the Board • 11� S Ig �*• St per, Comr4�issioner
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NINTH SUPPLEMENT TO PERSONAL SERVICES AGREEMENT
BETWEEN LEWIS COUNTY, ACTING AS THE FISCAL AGENT
FOR THE CHEHALIS RIVER BASIN FLOOD AUTHORITY
AND FRENCH & ASSOCIATES, LTD.
THIS NINTH SUPPLEMENTAL AGREEMENT is made and entered into by and between
LEWIS COUNTY, WASHINGTON, herein referred to as "County", acting as the fiscal agent for
the Chehalis River Basin Flood Authority ("Flood Authority"), and French & Associates, LTD.,
(1610 Nisqually Street, Steilacoom, WA 98388), herein referred to as "Contractor" (together
referred to as "Parties.)"
IT IS THE PURPOSE OF THIS AGREEMENT to amend the Parties' Agreement for consulting
and coordination services, as executed on March 10, 2014 and subsequently amended by
Supplemental Agreements (hereinafter referred to as the "Existing Agreement").
CONTRACTOR acknowledges and by signing agrees to the amendments to the Existing
Agreement set forth in this Supplemental Agreement, agrees that they have been mutually
negotiated, and further agrees that all of the terms of the Existing Agreement not amended or
modified by this Supplemental Agreement are and shall remain in full effect
THEREFORE, IT IS MUTUALLY AGREED THAT this Ninth Supplemental Agreement amends
the Existing Agreement, including but not limited to the specific tasks and costs as set forth
below.
Section 1. Statement of Work
Contractor shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for, or incidental to, the performance of the work set forth in
the Existing Agreement, as amended by the Scope of Work and Budget, attached hereto as
"Attachment A" and incorporated herein by this reference.
Section 2. Period of Performance
Subject to its other provisions, shall commence on July 1, 2017 and be completed by June 30,
2019, as agreed and shown in the attached Ninth Supplemental Scope of Work, "Attachment A,"
but may be modified or extended by mutual agreement in accordance with the amendment
provisions of the Existing Agreement.
Section 3. Payment
Total compensation to the Contractor for all work and professional services performed and
travel expenses incurred beginning under the original Agreement and continuing through the
terms of the original and Supplemental Agreements (between March 10, 2014 and ending June
30, 2019) shall not exceed $648,668.00 without the prior written approval of the County and the
formal authorization of the Flood Authority. Note: The payment amount of this Agreement
increases the amount described in the Eighth Supplement
French &Associates, Ltd Ninth Supplemental PSA Page 1 of 3
Future Non-Allocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this contract for any future
fiscal period, the County, acting as the lead agency for the Flood Authority, will not be obligated
to make payments for services or expenses incurred after the end of the current calendar year.
No penalty or expense shall accrue to the County in the event this provision applies.
This Ninth Supplemental Agreement and statement of work, period of performance and
compensation constitutes a Ninth supplement to the Parties'Existing Agreement and
supplements and amends the scope of work, period of performance and compensation, with
such additional provisions agreed upon by the parties for good and sufficient consideration, the
receipt of which is hereby acknowledged.
IN WIThESS WHEREOF, the parties have executed this Ninth Supplemental Agreement this
I ?. day of Se 1-eryi , 2018.
Contract Program Manager for Contract Manager for COUNTY is:
CONTRACTOR is:
French Wetmore,President Lee Napier,Director
French &Associates, LTD. Lewis County representing the Chehalis River
1610 Nisqually Street Basin Flood Authority
Steilacoom,WA 98388 2025 NE Kresky Ave.
Phone:253.753.6811 Chehalis,WA 98532
E-mail address:_French(a�FrenchAsoc.com Phone: 360.740.2606 Fax:360.740.1245
E-mail address: lee.napierOlewiscountywa.gov
French &Associates, LTD. Lewis ounty
By: \- W B 111.A. I �J
French Wetmore, President Lee Napier, Direct.
French &Associates, Ltd Ninth Supplemental PSA Page 2 of 3
ATTACHMENT A
Ninth Supplemental
Scope of Work and Budget
French & Associates, LTD,
1. Provide technical support to the Flood Authority, Centralia, and other participating
communities on retrofitting buildings.
2. Work with the Department of Ecology to develop a flood proofing strategy. This will
include drafting the community participation criteria and standards for an inventory of
flood prone buildings in the Basin.
3. Assist additional communities to prepare area analyses to identify candidates for
building protection projects.
4. Provide technical assistance to the twelve Basin communities working to improve their
floodplain management programs and CRS participation.
5. Assist Aberdeen, Hoquiam, and Grays Harbor County with their applications to join the
Community Rating System
6. Provide guidance and support to Basin communities on administering the
recommended improved floodplain management regulatory standards.
7. Assist Chehalis with the latest changes in the Community Rating System and prepare
for its five-year verification visit in Fall 2017.
8. Prepare a master public information program that will determine the most appropriate
messages to the residents, businesses, and visitors to Lewis County. It will design the
details for the credits in Activities 330 (Outreach Projects) and 370 (Flood Insurance
Promotion) and will help direct a variety of other activities. The work will follow the
seven step process delineated in the CRS Coordinator's Manual
9. Project Management
French & Associates, Ltd Ninth Supplemental PSA Page 3 of 3
CHEHALIS
RIVER BASIN
FLOOD AUTHORITY
August 15, 2018
TO: Flood Authority Members
FROM: Scott Boettcher, Staff
SUBJECT: Reallocation of Unspent Flood Authority Facilitation Funds
The purpose of this memo is to put forth a recommendation regarding reallocation of unspent Flood
Authority facilitation funds. We will discuss this at Thursday's Flood Authority meeting. Feel free to contact
me with questions(360/480-6600, scottb(a�sbgh-partners.com).
I. Background
As a result of Jim Kramer's role ending as facilitator for the Chehalis River Basin Flood Authority, Flood
Authority members agreed at their 7-9-2018 meeting to considering proposals for reallocating 484,000 in
unspent facilitator funds at their next meeting (8-26-2018).
II. Proposed Reallocation Recommendation
Proposed Reallocation of$84,000 in Unspent Flood Authority Facilitation Funds
Read
Who What Amount More Benefit
1. WEST (Approved 7-19-2018 Flood $ (8,625) clicl� * Will be completed in time for 2018-
Authority Meeting) Reset datums here 19 flood season (Nov. 2018).
to NAVD88 on three FA gages.
2. WEST A. Install and calibrate webcam #1 $(10,20o) click * Can be completed in time for 2018-
here 19 flood season (Nov. 2018).
B. Install and calibrate webcam #2 $(10,200)
* Camera maintenance is expected to
C. Build and install electrical $ (boo) be minimal and can be rolled into
enclosure for cell modem(to WEST's normal routine gage
transmit web cam images). maintenance procedures.
D. Update flood warning website s (6,000)
to improve communication and
usability.
E. Incorporate pits translating $ (7,500)
river stage to tangible visuals.
Reallocation of Unspent Facilitation Funds (1) 8/15/2018
3. Lewis $(31,000) dick * Can be completed in time for FEMA
County here five-year verification visit(Nov. 2018).
* Following FEMA five-year
verification visit, positive outcome can
be lower flood insurance premiums
through improved CRS rating.
Total--> $(74,025)
Remaining Unspent--> S 9,975
III. Recommendation
Staff recommends moving forward with the proposed reallocation recommendation as a whole as it will
deliver valuable flood hazard awareness, communication, and CRS benefit across the basin in time for 2018-
19 flood season.
Reallocation of Unspent Facilitation Funds (2) 8/15/2018
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Sep 17, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approval of the Ninth Supplemental to a Professional Services Agreement with French & Associates, LTD.
Contact Lee Napier Phone: x2606
RECEIVED
Department: Community Development c
Action Needed: Approve Resolution
LEWIS COUNTY
PPoLs_C1,7rNG ATI'ORNL)
Description
French & Associates, LTD. was selected by the Chehalis River Basin Flood Authority (Flood Authority) as the
consultant to provide professional services for jurisdictions in the Chehalis River Basin (Basin).
The objective of the project is to identify ways to improve floodplain management programs.
Approvals:
User Group Status
Napier, Lee : Pending
Lester, Rieva Pending
Eisenberg, Eric Pending
Butler, Becky Pending
Smith, Suzette . Pending
Gowing, Graham Pending
Additional Copies
Lee Napier, Graham Gowing, Suzette Smith, and Becky Butler