Sixteenth Supplement to a personal services agreement with West Consultants, Inc. BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
APPROVAL OF THE SIXTEENTH SUPPLEMENT TO A ) RESOLUTION NO. 18- ��J
PERSONAL SERVICES AGREEMENT BETWEEN WEST )
CONSULTANTS, INC. AND LEWIS COUNTY, ACTING AS )
THE FISCAL AGENT FOR THE CHEHALIS RIVER BASIN )
FLOOD AUTHORITY, AND AUTHORIZATION FOR THE )
DIRECTOR OF COMMUNITY DEVELOPMENT TO SIGN )
THE SAME ON BEHALF OF LEWIS COUNTY
WHEREAS, WEST Consultants, Inc. (WEST) has an existing Personal Services Agreement (PSA)
with Lewis County, acting as the fiscal agent for the Chehalis River Basin Flood Authority (Flood Authority),
related to the ongoing support of the early flood warning system; and
WHEREAS, the Flood Authority during their August 16, 2018 meeting recommended approval of the
Sixteenth Supplement to the PSA with WEST to increase the contract amount by forty-one thousand, eight
hundred and fifty dollars ($41,850) for the purposes of additional improvements to the Flood Authority's flood
warning system,further described in Attachment A, the Scope of Work, for a period ending December 31, 2018;
and
WHEREAS,the Sixteenth Supplement to the PSA between Lewis County and WEST must be approved
by the Board of County Commissioners (BOCC) and the Director of Community Development must be
authorized to sign said agreement on behalf of the County; and
WHEREAS, the BOCC has reviewed the attached Sixteenth Supplement to the PSA with WEST and it
appears to be in the best interest to enter into said agreement upon the recommendation of the Flood Authority.
NOW THEREFORE BE IT RESOLVED that the BOCC concurs with the recommendation of the Flood
Authority, and approves the attached Sixteenth Supplement to the PSA between WEST Consultants, Inc. and
Lewis County, acting as the fiscal agent for the Flood Authority, which continues the operational and
maintenance support to the Early Flood Warning System with a total compensation not to exceed$109,147 for
a period ending December 31, 2018. All other terms of the existing PSA, as well as supplemental agreements
remain in full force and effect; and
BE IT FURTHER RESOLVED that the BOCC authorizes the Director of Community Development to
sign the Sixteenth Supplemental Agreement with WEST on behalf of the County, acting as the fiscal agency for
the Flood Authority.
PASSED IN REGULAR SESSION by the Board of County Commissioner this I1 day of September 2018.
AP OV: I AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Janathan er, f`/�8.ecuting Attorney LEWIS COUNTY, WASHINGTON
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By: Civil Deputy Prosecuting Attorney Edna Fund, Chai / D
ATTEST: Robert C. Ja kson, Vice Chair
••S COUNT •• C-
•• `�i pARD qs• ft/
Rieva Lester, Clerk of the Bow e/ scary St roper, Corrimissioner
SINCE -1.
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SIXTEENTH SUPPLEMENT TO PERSONAL SERVICES AGREEMENT BETWEEN
LEWIS COUNTY, ACTING AS THE FISCAL AGENT
FOR THE CHEHALIS RIVER BASIN FLOOD AUTHORITY,
AND WEST CONSULTANTS, INC.
THIS SIXTEENTH SUPPLEMENT to PERSONAL SERVICES AGREEMENT (SIXTEENTH
SUPPLEMENTAL AGREEMENT) is made and entered into by and between LEWIS COUNTY,
WASHINGTON, herein referred to as "County", acting as the fiscal agent for the Chehalis River
Basin Flood Authority ("Flood Authority"), and WEST Consultants, Inc., 12509 Bel-Red Road,
Suite 100, Bellevue, WA 98005 herein referred to as "Contractor", together referred to as
"Parties."
IT IS THE PURPOSE OF THIS AGREEMENT to amend the Parties' Agreement for consulting
and coordination services for designing, implementing and maintaining an Early Flood Warning
System, including a gage/sensor network study, installation, testing and calibration of river,
precipitation, temperature, wind gages, etc., as executed on October 19, 2009, and
subsequently amended through Supplemental Agreements (hereinafter referred to as the
"Existing Agreement").
CONTRACTOR acknowledges and by signing agrees to the amendments to the Existing
Agreement set forth in this Supplemental Agreement, agrees that they have been mutually
negotiated and,further, agrees that all of the terms of the Existing Agreement not amended or
modified by this Supplemental Agreement are and shall remain in full effect.
THEREFORE, IT IS MUTUALLY AGREED THAT this Sixteenth Supplemental Agreement
amends the Existing Agreement as set forth below:
Section 1. Statement of Work
CONTRACTOR shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for, or incidental to, the performance of the work set forth in
the Sixteenth Supplemental Scope of Work, attached hereto as Attachment"A" and fully
incorporated into the Existing Agreement.
Section 2. Period of Performance
Subject to its other provisions, the period of performance of this Agreement shall commence on
the date of signing by both Parties and be completed as agreed and shown in the attached
Sixteenth Supplemental Scope of Work, Attachment "A," but may be modified or extended by
mutual agreement in accordance with the amendment provisions of the Existing Agreement.
Section 3. Payment
Compensation for the work provided in accordance with this SIXTEENTH Supplemental
Agreement shall be as set forth in Attachments"A" (Supplemental Scope of Work) and "B"
(Supplemental Compensation). Compensation for this Sixteenth Supplemental Agreement shall
not exceed one hundred and nine thousand, one hundred forty-seven dollars ($109,147) without
written prior approval of the COUNTY and authorization by the Flood Authority. Compensation
for this Sixteenth Supplemental Agreement is increased over the Fourteenth Supplemental
Agreement by forty-one thousand, eight hundred fifty dollars ($41,850) for purposes upgrades to
the Early Flood Warning System as authorized by the Flood Authority at their August 16, 2018
WEST Consultants SIXTEENTH Supplemental PSA Page 1 of 5
meeting (see staff memo Reallocation of unspent Flood Authority facilitation funds
https://www.ezview.wa.00v/Portals/ 1492/images/Staff%20memo%20--
%20Reallocation%20of%20unspent%20FIood%20Authority%20facilitation%20funds%208-15-
2018.pdf and subsequent meeting notes.
Section 4. Future Non-Allocation of Funds
If sufficient funds are not appropriated or allocated for payment under this contract for any future
fiscal period, the County, acting as the lead fiscal agent for the Flood Authority, will not be
obligated to make payments for services or expenses incurred after December 31, 2018. No
penalty or expense shall accrue to the County in the event this provision applies.
This Sixteenth Supplemental Agreement and statement of work, period of performance and
compensation constitutes a supplement to the Parties'Existing Agreement and supplements
and amends the scope of work, period of performance and compensation, with such additional
provisions agreed upon by the parties for good and sufficient consideration, the receipt of which
is hereby acknowledged.
IN WITNESS WHEREOF, the parties have executed this Sixteenth Supplemental Agreement
this 11 WITNESS
of September, 2018. •
Lewis County Contract Manager Contractor Program Manager
Lee Napier, Director of Community Henry Hu, Ph.D., P.E., P.H., CFM, D.WRE
Development WEST Consultants, Inc.
2025 NE Kresky Ave. 12509 Bel-Red Road, Suite 100
Chehalis, WA 98532 Bellevue, WA 98005
3601740-2606 425/646-8806
LEWISOUNTY WES� CO � r . C.•
Byl . QS� �� ' By: David C. Curtis, PhD, Sr VP for
Lee Napier Henry Hu
Title: Director of Community Development Title: Vice President, WEST Consultants, Inc.
Date: ct ' Z ` Date: Sept. 7, 2018
WEST Consultants SIXTEENTH Supplemental PSA Page 2 of 5
ATTACHMENT "A"
SIXTEENTH SUPPLEMENTAL SCOPE OF WORK
SIXTEENTH SUPPLEMENTAL PERSONAL SERVICES AGREEMENT
Between
LEWIS COUNTY
And
WEST Consultants, Inc.
Performance Period Ending December 31, 2018
Who: David Curtis, Jeffery Budnick, and staff.
Time and Expense: $109,147-increased by$41,850.
Period of Performance: January 1, 2018 through December 31, 2018.
Tasks: Tasks for the period of performance under this Sixteenth Supplemental Agreement
shall be as follows:
1. Routine gage maintenance (approximately three times per year per site with unscheduled
trips for unforeseen circumstances):
a. Access shelter and retrieve live readings from data logger: total rain accumulation; air
temperature; and battery.
b. Obtain a live air temperature reading using a calibrated thermometer placed close to the
fixed air temperature probe at the site.
c. Visually inspect rain gage bucket and funnel for debris.
• Remove rain gage bucket and rinse with water. Let water drain through bucket and
funnel to remove any possible debris broken free from the rinse or unable to be
seen. Tap water or store-bought water will be used.
• Check level bubble on base of rain gage.
• Removal of bucket may involve the use of a step ladder if height of rain gage is
above the reach of the personnel. (10' step ladder would be best for some sites)
d. If weather permits, perform a tip-test on the system.
• Retrieve a live reading from the data logger.
• Manual tip collection buckets a known amount of times.
• Retrieve a live reading from the data logger to confirm number of tips.
• Reset data logger to original rain accumulation number before tip test was executed.
e. Reinstall rain gage bucket and check for loose equipment (solar panels and antenna)
and wire connections. Check inside shelter wire connections.
f. Retrieve live readings from data logger: total rain accumulation; air temperature and
battery; and retrieve one last live air temperature reading with thermometer.
WEST Consultants SIXTEENTH Supplemental PSA Page 3 of 5
g. Download data from data logger, check data for accuracy and fill out site inspection form
at site.
h. Retrieve one last set of live readings to confirm data logger is working properly.
i. Close shelter, attach lock and store ladder for transport.
Prior to each rainy season, the calibration of each rain gage will be checked with a
Hydrological Services Field Calibration Device.
2. Operational support: Provide on-going support for website monitoring and updates for both
routine operations and during potential flood events, including damage to gage systems,
evenly spread during the period of performance.
3. Parts inventory: Ensure sufficient parts inventory for period of performance.
4. Website: Secure Contrail annual subscription (175 total sensors or more in and near
Chehalis River Basin), paid once agreement is commenced.
5. Reset Gage Datums: Resurvey/reset gage datums for three Flood Authority stream gages.
6. Flood Warning System Communication Improvements:
a. Install and calibrate three webcams at three separate sites, including building and
installing necessary electrical enclosures for cell modems (to transmit webcam images).
b. Update flood warning website to improve overall communication and usability.
c. Incorporate pictures into flood warning website translating river stage to tangible visuals
at two separate locations.
WEST Consultants SIXTEENTH Supplemental PSA Page 4 of 5
ATTACHMENT "B"
SIXTEENTH SUPPLEMENTAL COMPENSATION
SIXTEENTH SUPPLEMENTAL PERSONAL SERVICES AGREEMENT
Between
LEWIS COUNTY
And
WEST Consultants, Inc.
Performance Period Ending December 31, 2018
Reimbursement for services consistent with the SIXTEENTH Supplemental Scope of Work
(Attachment"A") and Section 3, Payment, shall be as follows:
Operation and Maintenance: Cost: Details:
1. Routine Gage Maintenance(10 $39,207 Provide routine gage maintenance
gages, including 2 stream gages). evenly spread during period of
performance.
2. Operational Support. $11,563 Provide on-going support for website
monitoring and updates for both
routine operations and during potential
flood events, evenly spread during the
period of performance.
3. Parts Inventory. $2,000 Ensure sufficient parts inventory for
period of performance.
4. Website. $5,877 Secure Contrail annual subscription
(175 total sensors or more in and near
Chehalis River Basin), paid once
agreement is commenced.
5. Reset Gage Datums $8,650 Resurvey/reset gage datums for three
Flood Authority stream gages.
6. Flood Warning System $41,850 Provide flood warning system
Communication Improvements communication and usability
improvements including:
• webcams at(3) locations;
• flood stage translation pictures for
(2) locations; and
• website usability enhancements.
TOTAL $109,147
WEST Consultants SIXTEENTH Supplemental PSA Page 5 of 5
•
BOCC AGENDA ITEM SUMMARY j
Resolution: BOCC Meeting Date: Sep 17, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approval of the sixteenth supplement to a Personal Services Agreement between West Consultants, Inc. and
Lewis County
RECEIVED
Contact Lee Napier Phone: 3607402606 CFA 1 201
Department: Community Development
Action Needed: Approve Resolution LE�NI COUNTY
PROSECUTING .AITTCIRNE-
Description
Amend the Personal Services Agreement with WEST Consultants, Inc., (WEST)to cover the cost associated
with improvements to the Early Flood Warning System.
The Flood Authority during their August 16, 2018 meeting discussed and recommended approval of the
Sixteenth Supplement to the PSA with WEST to increase the contract amount by forty-one thousand, eight
hundred and fifty dollars ($41,850.00) for the purposes of installing and calibrating web-based cameras along
with updates to the flood warning website. further described in Attachment A, the Scope of Work, for a period
ending December 31, 2018. The total compensation for this performance period is now$109,147.00
Approvals:
User Group Status
Napier, Lee Pending
Lester, Rieva j Pending
Gowing, Graham Pending
Eisenberg, Eric Pending
Butler,Becky Pending
Smith, Suzette Pending
Additional Copies
Graham Gowing, Lee Napier, Becky Butler, Suzette Smith