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2018-09-24 Business Meeting Minutes A . LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes September 24, 2018 Present: Commissioner Fund, Commissioner Jackson, Commissioner Stamper Recorder: Rieva Lester Commissioner Fund called the meeting to order at 10:02 a.m., determined a quorum and then proceeded with the flag salute. PUBLIC COMMENT Marty Wicklund of Al Timber discussed his struggle to obtain a building permit. He said landowners created a water line on Hamilton Road in an effort to address issues with their well. He said he has been in constant contact with Community Development. He said it appears a "turf conflict" between the city of Chehalis and the county is holding up the project. PRESENTATION Commissioner Jackson made a motion to approve a proclamation proclaiming September 2018 as Senior Center Month. Commissioner Stamper seconded. Proclaiming September 2018 as Senior Center Month. Former Commissioner Ron Averill of Centralia read the proclamation into the record. Lewis County Seniors Executive Director Glenda Forga thanked the commissioners for the proclamation and for their support of the senior centers. She said the thrift shop is doing fabulously. Motion passed 3-0. CONSENT ITEMS Commissioner Stamper made a motion to approve minutes from the September 17,2018, meeting as well as Resolution 18-287. Commissioner Jackson seconded. Resolution 18-287: Approval of warrants/claims against the various county departments. 1 Chief accountant Suzette Smith, representing the Auditor's Office, said warrants 804135-804347 and 804402-804441, totaling$1,243,721.79, were approved the week of Sept. 14. She said draw/benefit warrants numbered 792550-792786, totaling$271,510, were paid Sept. 20. She noted a skip in sequence for warrants 803980-804134 and 804348-804401, which were issued on behalf of Special Purpose Districts. Motion passed 3-0. DELIBERATION ITEMS Commissioner Jackson made a motion to approve Resolutions 18-288 through 18-293. Commissioner Stamper seconded. Resolution 18-288:Approve the selection of a consultant to provide architectural and engineering services for the Capital Facilities Plan. Steve Walton, Director of Central Services,spoke to the resolution. He said the county adopted a 20- year Capital Facilities Plan in 1997. He said the plan needs to be updated. He said the county solicited proposals and received proposals from two groups. He said the CFP committee recommends awarding the contract to KMB Architects of Olympia. Resolution 18-289: Approve the quarterly declaration of surplus personal property. Steve Walton, Director of Central Services, spoke to the resolution. He said the list includes IT items, some of which will be donated to the senior centers. Resolution 18-290:Approve negotiating contracts with local agencies to award Developmental Disabilities Millage funds. J.P.Anderson, Deputy Director for Public Health and Social Services, spoke to the resolution. He said millage funds totaling $40,000 will be distributed to agencies that support those with developmental disabilities. He said the InTot Developmental Center contract totaled $8,000, the Reliable Enterprises contract totaled $20,574, the Lewis County Autism Coalition contract totaled $4,900 and the Centralia College contract totaled $6,526. Resolution 18-291: Approve a contract between Lewis County and Compass Career Solutions for employment services. J.P.Anderson, Deputy Director for Public Health and Social Services, spoke to the resolution. He said the Municipal Services Contract totals$50,250. 2 Resolution 18-292:Approve contracts between Lewis County and Reliable Enterprises, Morningside and Lewis County Work Opportunities for employment services. J.P.Anderson, Deputy Director for Public Health and Social Services, spoke to the resolution. He said the contracts total $617,301 for the following: $226,551 for Reliable Enterprises, $270,250 for Morningside and $120,500 for Lewis County Work Opportunities. Resolution 18-293: Rescind Resolution 18-279 and approve a business contract with the Boistfort Valley Water Corporation for reimbursable work. Senior Utility Engineer Betsy Dillin spoke to the resolution. She said the business contract replaces the agreement addressed in Resolution 18-279. Motion passed 3-0. HEARING Resolution 18-294: Hearing for the 3rd 2018 Budget Amendment for Current Expense and Other Funds. Commissioner Fund introduced the hearing. Commissioner Stamper left at 10:23 a.m. and returned at 10:24 a.m. County Manager Erik Martin and Budget Services Manager Becky Butler gave the staff report. Erik Martin gave an overview of the budget amendment. He said the amendment reflects an increase in expenditures totaling$1,241,018, with increased revenue totaling$468,892 and a use of fund balance in the amount of$772,126. Becky Butler reviewed the various budget changes to offices and departments. Commissioner Fund asked if there were any questions.There were none. Commissioner Fund then closed the question-and-answer portion of the hearing. Erik and Becky asked that their previous comments be adopted into the record. Commissioner Fund asked if anyone wanted to speak for or against the resolution. No one spoke. Commissioner Fund closed the hearing and asked for a motion. Commissioner Stamper made a motion to approve Resolution 18-294. Commissioner Jackson seconded. Motion passed 3-0. 3 GOOD OF THE ORDER Commissioner Jackson said he met with the Airport Advisory Committee and attended the Veterans Summit the previous week. Commissioner Stamper discussed a meeting regarding the possible closure of the Randle Timberland Regional Library. He said locals—and the commissioners—want to save the library. He and Commissioner Fund said a meeting is planned for Sept. 27 in Ilwaco but that groups are trying to encourage the library to move the meeting to Chehalis. He invited the public to Packtoberfest. Commissioner Fund said she attend the state fair. She said Discover Lewis County's hiking guide was popular. Commissioner Jackson said he,too, attended. He marveled at the number of attendees and thanked CJ Neer for her efforts. PRESS CONFERENCE Ron Averill of Centralia discussed his work on the Farm Bureau and the Voluntary Stewardship Program (VSP). He said the VSP legislation is nearing completion and will go into effect soon. Lewis County Seniors Executive Director Glenda Forga invited the public to the Lewis County Seniors' upcoming fundraiser, Night of Magic, planned for 5 p.m. Oct. 27 at the Twin Cities Senior Center. Solid Waste Director Steve Skinner said renovations taking place at the two transfer stations may cause delays at the transfer stations. He said the Centralia station will be done first. He said the project will take roughly six weeks. He said the voucher program will end Sept. 29. Commissioner Fund discussed the county's efforts to curb flooding. She also discussed unfunded mandates. ADJOURNMENT The BOCC Business Meeting adjourned at 10:49 a.m., with the next Business Meeting scheduled for 10 a.m. Monday, October 1, 2018, in the Commissioners' Hearing Room (Room 223). Please note that minutes from the BOCC Business Meeting are not verbatim.A recording of the meeting may be purchased at the BOCC office, or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings. Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m.,2 p.m., 6 p.m., and 10 p.m. daily. Video footage also can be found on the Lewis County Commissioners'Facebook page. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON Edna J. Fund, Chair 4 (44--491/141---.1 ATTEST: Robert C.Jackson, Vice Chair Rieva Lester,Clerk of the Board St mper, omrtiis p sioner �••••. •es CCUNJ Y•• i k /%BARD 04,9( 0 • •v)0 SINCE \`� o• • * ` 1845 i 7; •` , �Mlvilss- i •• NS1stc°•s •••••• 5