Approval of Warrants BEFORE THE BOARD OF COMMISSIONERS
FOR LEWIS COUNTY, WASHINGTON
IN THE MATTER OF APPROVAL OF WARRANTS )
FOR PAYMENT OF CLAIMS AGAINST THE ) Resolution No. 18- 36t
VARIOUS COUNTY DEPARTMENTS )
WHEREAS, certain funds were appropriated in the 2018 department budgets for
payment of claims against the County.
NOW THEREFORE, it is hereby resolved that warrants numbered 807,379-807,644
(266 regular warrants) issued the week of November 23-29, 2018 are approved for a total
payment against the County in the amount of$908,671.12.
PASSED IN REGULAR SESSION this 3rd day of December 2018.
ATTEST: BOARD OF COMMISSIONERS
LEWIS COUNTY, W i SHINGTON
TOY
Rieva Lester, Clerk of the BQard..•• Edn. J. Fund, C 4ir
• k / O Off, �• .• 4.4..._411 6 Ro•ert C. Jackson, Vice Chair
SINCE i o•
t8 1845 /41 z
41.4. ). "s (Vacant) Commissioner District#3
••••••NS 1st;••
••••
No warrants were issued on behalf of the Special Purpose Districts.
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Accounts Payable Check Run-County Printed by: KA2/7 ,1..
Date of Run: II L? I R CHECK RUN Name: 12 I 1 ew
/
l (YYMMLC##)Year,Month,LC,Batch#within month for county;(YYMMPW#)for CAMS
Warrants:10030-1 Z� tol OO¢O 145 S Run amount: 133/25 f'79
V Step
Output/Post(Financials/Accounts Payable/Invoice Processing/Invoice Entry)
0 1 Select batches with approved invoices in Invoice Entry an. ' e• • t Post.
2 Once all batches have been Output Posted,open •• •ut Post reports • d talley amounts listed to be paid.
OR Use invoice tracking report to talley approved i •ices ex.- • .e paid.
Enter reconciled total(amount w/o use tax)here:
Enter reconciliation items here: 1l 2:1 0 - I I '`
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ft» iii '
Select Items to be Paid(Financials/Accounts Payable/Cash Disbursements/Select Items to be pa
1 3 Click Define.Enter Check Run name and Select"Preliminary". 0I
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/ 4 If CAMS run Exclude Invoices with no Check Run;if County run,Include invoic s with no Che
5 After clicking Accept,bottom left should display#of invoices.Enter here:
~If it lists that prepaids are found,Identify why.
6 Click Select and confirm the$amount matches the sum of the output post reports. Return to close.
/ 7 Click PDF to review document.Close Report.
/ 8 Click Define.Change to"Non-Preliminary"report and click Accept.
L 9 Click PDF to review document to confirm data is as expected.Close Report.
/ 10 Click Print,save to my saved reports(change name to match the check run name-Paylist). This is the Paylist.
/ 11 Save to Y:\Finance Pay Lists\01_BOCC Pay List(name should match check run).
( 12 Print signature page to take to Commissioners.
i 13 Send email to BOCC&Clerk of the Board that Paylist is available for review.
Printing Checks(Financials/Accounts Payable/Cash Disbursements/Print Checks)
14 Click Print Options. Enter Check Run name.
15 Click+1 button for next check number. Verify it is the nex check#in the Control. ��
16 Confirm#of invoices and$amount of checks still matches amounts recorded. Enter#of checks here:
17 Confirm Signature thumb drive is in printer.
18 Click Print. Change Munis Printer name to:AUTOPRINTPO,Job:Process Accounts Payable Checks
19 Click OK—THIS PRINTS CHECKS I
20 Verify checks printed as expected. Close program.
Cash Disbursements Journal
El21 Notify Suzette or Amanda that Cash Disbursements Journal is ready to be posted.
Signed Paylist
22 After signed paylist is returned,scan to Y:\Finance Pay Lists\Approved Paylists
23 Move approved paylist from Y:\Finance Pay Lists101_B0CC Poy List to Y:IFinance Pay Lists
24 Release warrants
Date Warrants Released:
S:\Auditor\AP\Procedures\CheckoffSheets-Munis
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BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Dec 03, 2018
Suggested Wording for Agenda Item: Agenda Type: Consent
Approval of Warrants/Claims Against the Various County Departments for November 23-29, 2018.
Contact Suzette Smith Phone: 360-740-1339
Department: Auditor
Action Needed: Approve Resolution
Description
Approval of Warrants/Claims against the various county departments paid during the previous week.
All pay listings were reviewed and approved by the BOCC prior to the warrants being released.
This Resolution is the official entry for the public record per RCW 42.24.
Also noted are any skips in sequence for warrants issued on behalf of the Special Purpose Districts approved by
each district.
The full Accounts Payable warrant numbers contain nine characters including a lead in "100" that will be
dropped for the resolution.
Payroll/draw warrants currently continue to be issued via the legacy system and will begin with "7".
Cover Letter To
Rieva Lester,Clerk of the Board
Additional Copies
Suzette Smith
Amanda Migliaccio
Tina Hemphill
Candace Hallom
Rachel Hunt