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2018-12-17 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes December 17, 2018 Present Commissioner Fund, Commissioner Jackson Vacant District 3 commissioner position Recorder Rieva Lester Commissioner Fund called the meeting to order at 10:03 a m., determined a quorum and then proceeded with the flag salute IT Director Steve Wohld's three job shadows from Centralia High School—Ricardo Lemus,Jose Pena and Andrew Kahn—introduced themselves Commissioner Fund noted that the flag pole atop the building had broken and is being repaired PUBLIC COMMENT None CONSENT ITEMS Commissioner Jackson made a motion to approve minutes from the December 10,2018, meeting as well as Resolution 18-374. Commissioner Fund seconded. Resolution 18-374 Approval of warrants/claims against the various county departments Financial Analyst II Amanda Migliaccio, representing the Auditor's Office, said warrants numbered 808225-808433,totaling$1,801,337 77, were issued the week of Dec 7 She noted a skip in sequence for warrants 808164-808224, which were issued on behalf of Special Purpose Districts. Motion passed 2-0. DELIBERATION ITEMS Commissioner Jackson made a motion to approve Resolutions 18-375 through 18-383. He noted that Resolution 18-385, certifying property tax levies for collection in 2019, had been stricken from the day's agenda because the county already had completed its levy certification process Commissioner Fund seconded 1 Resolution 18-375: The necessary acquisition of additional road right of way for North Fork Road Realignment Project. Josh Metcalf, Director of Public Works, spoke to the resolution He said the resolution instructs the Prosecuting Attorney's Office to begin the condemnation process Josh said there are 28 individual parcels owned by 22 unique owners along the project site He said the project has gone through a couple of design phases to minimize the effect on property owners He said letters were sent to property owners in the spring Josh said the project is federally funded and therefore includes a deadline for completion Josh said the county continues actively working with the property owners that the county has not yet reached an agreement with Resolution 18-376• Approving a Financial Contribution Agreement between Lewis County and Lewis County Seniors for Senior Nutritional Program support during calendar year 2019 County Manager Erik Martin spoke to the resolution He said the grant only can be used for the senior nutrition program to help the poor and infirm He said the one-year agreement pledges up to$100,000 for fiscal year 2019 Resolution 18-377. Set the 2019 mileage rate at 58 cents per mile for privately-owned vehicles used for county business Commissioner Fund spoke to the resolution She said the county uses the mileage rates set by the IRS Resolution 18-378• Approve 2019 funding for—and contracts with—various organizations for tourism- related activities(Tourism Promotion Fund No 198) Commissioner Fund briefly spoke to the resolution Resolution 18-379. Quarterly Declaration of Surplus Personal Property Steve Walton, Director of Central Services, spoke to the resolution He said the county's surplus items are listed at Surplus.com Resolution 18-380.Approve a Stewardship Agreement No 17-SA-11060300-020 Modification 2 (two) between Lewis County and the USDA Forest Service,Gifford Pinchot National Forest,changing the performance period from Dec. 30,2018,to Dec. 31, 2019, and authorizing the Chairman of the Board of County Commissioners(BOCC)signature thereon Noxious Weed Control Manager Bill Wamsley spoke to the resolution. He said the agreement modifies an existing agreement, extending the performance period to Dec 31, 2019 2 Resolution 18-381. Reappoint Lorrie Davis and Jami Lund to the Public Health and Social Services Advisory Board Danette York, Director of Public Health and Social Services, spoke to the resolution She said the three- year terms for Lorrie Davis and Jami Lund will run through Dec 31, 2021 Resolution 18-382. Approve an interlocal agreement between the Lewis County Sheriff's Office/ County and the Washington State Department of Corrections for the use of jail facilities. Lewis County Sheriff's Captain Chris Tawes spoke to the resolution He said the one year contract will run through Dec 31, 2019 Resolution 18-383• Approve the purchase of one Kenworth truck chassis and one oil tank distributor assembly Fleet Services Manager Tim Murphy read the resolution into the record Tim noted that the distributor being replaced was from 1981 Motion passed 2-0. HEARING Resolution 18-384. Hearing for the 4th 2018 Budget Amendment for Current Expense and Other Funds Commissioner Fund introduced the hearing County Manager Erik Martin and Budget Services Manager Becky Butler gave the staff report Erik said the resolution reflected a $2,841,291 increase in expenditures, a $2,836,912 increase in revenues and a $4,379 decrease in estimated ending fund balance Becky reviewed some of the major changes in the amendment She noted that$500,000 from Payment in Lieu of Taxes (PILT) funding will be transferred out for future technology system replacements and upgrades Becky highlighted increased expenditures for indigent defense,the Jail,Juvenile, Solid Waste,Vader Water, and the Equipment Rental and Revolving (ER&R)fund Commissioner Fund asked if there were any questions Commissioner Jackson noted that expenses are outpacing revenues at a dramatic rate Commissioner Fund then closed the question and-answer portion of the hearing Erik Martin and Becky Butler asked that their previous comments be adopted into the record 3 Commissioner Fund asked if anyone wanted to speak for or against the resolution No one spoke Commissioner Fund closed the hearing Commissioner Jackson made a motion to approve Resolution 18-384. Commissioner Fund seconded. Motion passed 2-0. GOOD OF THE ORDER Commissioner Jackson noted that Dec 17 marked the final legislative meeting of the year He thanked county employees for their efforts Commissioner elect Gary Stamper discussed the North Fork realignment project He thanked county employees for their efforts Commissioner Fund invited the public to the Dec 28 and Jan 2 swearing in ceremonies Ron Averill of Centralia thanked the commissioners for the county's support of the senior centers, Public Facilities District and other committees on which he sits Commissioner Fund invited the audience to the commissioners' meeting with the Timberland Regional Library trustees later in the day PRESS CONFERENCE No questions ADJOURNMENT The BOCC Business Meeting adjourned at 10 36 a m., with the next Business Meeting scheduled for 10 a m Monday, January 7, 2019, in the Commissioners' Hearing Room (Room 223) Please note that minutes from the BOCC Business Meeting are not verbatim A recording of the meeting may be purchased at the BOCC office, or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m., 2 p.m., 6 p.m., and 10 p.m daily Video footage also can be found on the Lewis County Commissioners'Facebook page BOARD OF COUNTY COMMISSIONERS LE i S COUNTY, WASHINGT N "1' Ald Robert C Jackson, Chair 4 ATTEST Gary Stamper,Vice Chair ,' Ai --\ci,-,\4\ern gor Rieva Lester, Clerk of the BoarrJ ••.• Edna J Fund, Co issioner •• sc ovA,r• • ` gk . •4 o ARt5 It- 'o • •4=3"t 'S ..• • 10 +�,r'-.E , • •c N 5 1 G • t z •. 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