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2019-01-28 Business Meeting Minutes r LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes January 28, 2019 Present Commissioner Stamper, Commissioner Fund Absent Commissioner Jackson Recorder Rieva Lester Commissioner Stamper called the meeting to order at 10:03 a m., determined a quorum and then proceeded with the flag salute PUBLIC COMMENT Lee Grose of Packwood thanked the commissioners for their support of the annual crab feed He invited the audience to the may Mountain Festival Lee discussed the flood map Matt Marshall from the Three Percent of Washington said he would like Lewis County to pass an ordinance identifying the county as a second amendment sanctuary county, upholding citizens' rights to bear arms Matt discussed other counties to which he has pitched the proposed ordinance Scott Bannister of the Three Percent of Washington said he, too, was attending the Business Meeting to show his support of the second amendment Mary Kay Nelson of Chehalis gave an update on tourism She said the White Pass Scenic Byway is continuing its work to bring charging stations to east Lewis County She noted that she has been named to the state Tourism Alliance She said she also is working improve ridership on the local steam train Bob Russell of Chehalis urged the county to use 09 funds for a feasibility study regarding bio-refinery work at TransAlta Bob thanked the commissioners, the Planning Department and the Prosecutor's Office for their help regarding the development process He said the Planning Department processes have improved greatly in the past three years J Vander Stoep of Chehalis, representing Forward Fox Run, said there is a housing shortage in the state He said Virgil Fox took 2,000 acres in Lewis County to address the housing shortage but that others have painted Virgil's efforts in a negative light He discussed the moratorium on water hookups in the area He urged rational decision-making to address the issue Mark Jensen of Yelm, who said he also is a member of the Three Percent of Washington, said he also supports a sanctuary ordinance regarding gun laws He said his group supports the rights allowed under the Constitution He said second amendment rights are being chipped away 1 CONSENT ITEMS Commissioner Fund made a motion to approve minutes from the January 14, 2019, meeting as well as Resolution 19-020 Commissioner Stamper seconded Resolution 19-020.Approval of warrants/claims against the various county departments Chief accountant Suzette Smith,representing the Auditor's Office, said warrants numbered 809445 through 809614 and 809678 through 809 887, as well as direct disbursements Nos 463,471 and 488 (totaling$1,157,648.95), were issued the week of Jan 11 24 She draw/benefit warrants numbered 793790 through 794,030 (totaling$282,541)were issued Jan 18 Suzette noted a skip in sequence for warrants 809388 through 809444 and 809615 through 809677, which were issued on behalf of Special Purpose Districts Motion passed 2-0 DELIBERATION ITEMS Commissioner Fund made a motion to approve Resolutions 19-021 through 19-030 Commissioner Stamper seconded Resolution 19-021• Cancellation of taxes Treasurer Arny Davis spoke to the resolution He said the write-off included outstanding taxes for mineral rights, taxes for closed businesses and taxes for properties for which the owners were either deceased or unable to be found Resolution 19-022 Declare certain vehicles as surplus county property and provide notice of the intent to sell Fleet Services Manager Tim Murphy spoke to the resolution He said the auction will include a $20,000 reserve for the Hummer He said the auction will take place online beginning Feb 4 and that specific auction times will vary Resolution 19-023 Establish gross tonnage limits on various bridges in unincorporated Lewis County Josh Metcalf, Director of Public Works, spoke to the resolution He said the Federal Highway Administration has mandated that load-rating calculations be performed for all bridges on the National Bridge Inventory He said the county has determined that six bridges—those on Davidson, Wildwood, Hiving, Lincoln Creek, Leonard and Frase roads—cannot safely handle legal Special Highway Vehicle loads He said the county has therefore set tonnage limits on those bridges He and Commissioner Stamper discussed outreach to inform the public of the limits 2 Resolution 19-024.Accept an amendment between the Lewis County Sheriff's Office and Naphcare Inc.for the addition of one FTE RN position. Corrections Chief Chris Sweet, representing the Lewis County Sheriff's Office, spoke to the resolution He said the registered nurse position was approved in 2018 He said the need to add the position has huge because the jail's average daily population has ballooned from 190 to 230 in three years He said the contract is for$120,000 Chris Sweet thanked Becky Butler for her help on this as well as a future proposal regarding opiate abuse Resolution 19-025•Approve a contract between Lewis County and the Community Action Council of Lewis, Mason,&Thurston Counties Danette York, Director of Public Health and Social Services, spoke to the resolution She said the monies come from the 2163 fund, which comes from recording fees She said the contract is for $129,744 for calendar year 2019 Resolution 19-026•Approve Amendment B to a contract between Lewis County and the Human Response Network. Danette York, Director of Public Health and Social Services,spoke to the resolution She said the monies come from the 2163 fund, which comes from recording fees She said the amendment adds $40,000, increasing the total contract to$ $105,400 for calendar year 2019 Resolution 19-027 Approve Amendment A to a contract between Lewis County and Reliable Enterprises. Danette York, Director of Public Health and Social Services, spoke to the resolution She said the monies come from the 2163 fund, which comes from recording fees She said the amendment adds $100,000, increasing the total contract to $149,218 for calendar year 2019 Resolution 19-028 Approve Amendment B to a contract between Lewis County and the Housing Resource Center. Danette York, Director of Public Health and Social Services, spoke to the resolution She said the monies come from the 2163 fund, which comes from recording fees She said the amendment adds $100,000, increasing the total contract to $264,573 for calendar year 2019 Resolution 19-029.Approve Amendment B to a contract between Lewis County and The Salvation Army 3 Danette York, Director of Public Health and Social Services, spoke to the resolution She said the monies come from the 2163 fund, which comes from recording fees She said the amendment adds $66,000, increasing the total contract to $109,042 for calendar year 2019 Danette discussed the Homeless Connect events held the previous week in Chehalis and Morton She said the events were highly successful She said the final counts likely will be available in three to four months Commissioner Fund commended the outreach efforts, specifically praising Danette and the number of service providers that attended the events Resolution 19-030• Dissolve the petty cash fund established for the office of the Board of County Commissioners and return the monies to the Lewis County Treasurer County Manager Erik Martin spoke to the resolution He said the fund was established in 1997, at which time it was set at$10 He said the fund later was increased to $100 He said staff is recommending closing the petty cash fund Motion passed 2-0. HEARINGS Ordinance 1297,which would revise Lewis County Code Chapter 17.12 (Public Participation Program). Commissioner Stamper introduced the hearing. Senior Long Range Planner Fred Evander and Chief Civil Deputy Prosecuting Attorney Eric Eisenberg gave the staff report He said the ordinance will streamline how land use changes take place Fred said it's currently a three-step process the Planning Commission meets, the Planning Commission holds a public hearing and then the Board of County Commissioners holds a public hearing He said the ordinance would eliminate the need for the second public hearing Eric Eisenberg said it would mean that the second public hearing no longer would be mandatory He said the Planning Commission would still present a resolution for the land-use matter and that the commissioners could then choose to hold a public hearing if they wanted to Eric said the proposed ordinance would get the public more involved in the shaping of the land-use proposal early on, when the Planning Commission would be shaping the land-use proposal He said the second hearing would then be optional, not mandatory Fred said the move would save about four weeks for each land-use proposal The group discussed how the change can speed up land use matters Commissioner Stamper asked if there were any questions from the public There were none Commissioner Stamper then closed the question-and answer portion of the hearing Eric and Fred asked that their previous comments be adopted into the record 4 Commissioner Stamper asked if anyone wanted to speak for or against the resolution Ron Averill of Centralia spoke in support of Ordinance 1297 He said it was a sensible approach to stream-lining land-use issues Lee Grose of Packwood also spoke in support of Ordinance 1297 He said his only concern would be ensuring there is adequate outreach to landowners affected by potential changes Eric said the Planning Commission reaches out to individuals who may be affected by changes Fred said the Planning Commission sometimes sends correspondence regarding land-use by mail Eric said project-specific notice is given individually,while countywide information is dispersed via legal notices and postings at libraries, etc County Manager Erik Martin said he has asked staff to make sure the commissioners are given the option of a second public hearing for each land-use issue Commissioner Stamper closed the hearing Commissioner Fund made a motion to approve Ordinance 1297. Commissioner Stamper seconded. Motion passed 2-0. Resolution 19-031 Hearing to ratify Ordinance No 1300,which renews a moratorium upon certain building permits within the boundaries of Water-Sewer District 5 (The Lewis County Board of County Commissioners passed Ordinance 1300 on Jan 7, 2019 ) Commissioner Stamper introduced the hearing Lee Napier, Director of Community Development, and Chief Civil Deputy Prosecuting Attorney Eric Eisenberg gave the staff report Lee said the six-month moratorium is being extended another six months Commissioner Stamper asked what would happen if the moratorium was not extended Eric said the county doesn't have to extend the moratorium but that he would advise against that He said the county's job is to say whether sewer service is available, noting that District 2 says sewer service is available, while District 5 indicates sewer service is not available Eric said the county is not in the position to guess whether sewer service is available He said the purpose of the moratorium is to advise people up front that there is an issue regarding sewer service in the area In answer to Commissioner Stamper's question, Eric said the moratorium could be lifted as soon as Water Districts 2 and 5 come to an agreement Commissioner Stamper asked if the public had any questions There were none Commissioner Stamper then closed the question-and-answer portion of the hearing Eric and Lee asked that their previous comments be adopted into the record 5 Eric discussed the previous week's meeting between Water Districts 2 and 5 He said the districts disagree on how to resolve their differences and are talking about using a mediator or facilitator to continue moving forward Eric said he would like to have his additional comments adopted into the record Commissioner Stamper asked if anyone wanted to speak for or against the resolution Virgil Fox had signed up to speak but said he would like to withhold comment for the moment Onalaska resident Kevin Emerson, who serves as a commissioner on Water District 2, said District 2 has prepared an interlogal agreement He said the proposed interlocal is two-fold He said phase 1 would require the following District 5 and Lewis County would have to remove the building moratorium, District 5 would have to provide its financials, and District 5 would have to comply with the State Auditor's Office regarding beneficial interest findings Kevin said Virgil Fox continues to violate the State Ethics Code, and that phase 1 would resolve Virgil s conflict of interest Kevin said the county appears to be apathetic regarding Virgil Fox's repeated ethical violations Onalaska resident Deborah Hilliard, a Water District 5 commissioner, said the county should be focusing on Virgil's conflicts of interest, financial irregularities and ethical violations, not her concerns about those Commissioner Stamper closed the hearing Commissioner Fund made a motion to approve Resolution 19-031 Commissioner Stamper seconded In response to Commissioner Fund's question, Eric Eisenberg said the county is moving forward on helping the two districts work with a mediator Commissioner Stamper expressed confidence that the two sides will be able to reach an agreement Motion passed 2-0. Resolution 19-032 Hearing for the 5th 2018 Budget Amendment for Current Expense and other funds Commissioner Stamper introduced the hearing County Manager Erik Martin and Budget Services Manager Becky Butler gave the staff report Erik said the hearing is to amend the 2018 budget and that the notice of the hearing was published on Jan 10 and Jan 17 He said the amendment reflects an expenditures increase totaling$107,000 and a revenue increase totaling$57,000, resulting in a $50 000 decrease in estimated ending fund balance Becky offered a detailed look at the changes In response to Commissioner Stamper's question, Becky Butler said the new Munis financial system will help improve the tracking process in the future Suzette Smith said the county's books are left open for 60 days Commissioner Stamper asked if there were any questions There were none 6 Commissioner Stamper then closed the question-and-answer portion of the hearing Erik and Becky asked that their previous comments be adopted into the record Commissioner Stamper asked if anyone wanted to speak for or against the resolution No one spoke Commissioner Stamper closed the hearing Commissioner Fund made a motion to approve Resolution 19-032 Commissioner Stamper seconded Motion passed 2-0. GOOD OF THE ORDER Commissioner Fund mourned the death of Pete Corwin Peter Lahmann of the Lewis County Historical Society invited the group to a handful of events the Armistice Tragedy committee's meeting Jan 28 at the library,the Historical Society's dinner and meeting 4 p m Feb 2,the Vietnam veterans' group meeting at Hemphill-O'Neill at 10 a m Feb 9, and the Technical Education meeting at 4 p m Jan 30 at O'Blarney's Peter presented historic photos from the Armistice Day tragedy PRESS CONFERENCE No questions Commissioner Fund invited the audience to the monthly Mayors' Meeting, scheduled for 9 a m Feb 1 ADJOURNMENT The BOCC Business Meeting adjourned at 11 36 a m ,with the next Business Meeting scheduled for 10 a m Monday, February 4, 2019, in the Commissioners' Hearing Room (Room 223) Please note that minutes from the BOCC Business Meeting are not verbatim A recording of the meeting may be purchased at the BOCC office, or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m. 2 p.m. 6 p.m., and 10 p.m daily Video footage also can be found on the Lewis County Commissioners Facebook page BOARD OF COUNTY COMMISSI NERS t- ;e( (-? WIS OUNTY, WASHINGT Robert C Jackson,Chair 7 ATTEST. Gary Sta per,Vice Chair ILdrA/111 Rieva Lester,Clerk of the Board Edna J Fund, Co issioner •• GouN •• •o �• *girl SINCE 1845 R, z: • •• NS1st�•••• 8