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2019-02-04 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes February 4, 2019 Present Commissioner Jackson, Commissioner Stamper, Commissioner Fund Recorder Rieva Lester Commissioner Jackson called the meeting to order at 10.04 a m , determined a quorum and then proceeded with the flag salute PUBLIC COMMENT Bob Bozarth of Chehalis discussed the formation of a wildlife congress He said the group is asking for a letter of support The commissioners said they would review his submission Bob said he and Rep Walsh are trying to create local control regarding Fish and Wildlife He said the proposed entity would have representatives from all 39 counties as well as the tribes and that the Fish and Wildlife director would answer to that group Scott Bannister of Yelm, representing the Three Percent of Washington, said he has tweaked the verbiage of his proposed ordinance He submitted the new copy Portland resident Sean Bell of RES Americas said the EIS is nearly complete He said the process continues to move forward at the federal level Sean said he would like to invite the commissioners and area fire chiefs to perform site visits He said RES Americas would like to work with Centralia College to develop wind energy programs, as well as other alternative energy programs Sean said $57 million in deposits are due by the end of the month NOTICE ITEMS Commissioner Stamper made a motion to approve Resolutions 19-033 through 19-035 Commissioner Fund seconded Resolution 19-033 Call for sealed bids for the Pigeon Springs Road Culvert Replacement(Frase Creek), CMP 1515 Bids are due to the Clerk of the Board by 11 a m Tuesday, Feb 26, 2019 Josh Metcalf, Director of Public Works, spoke to the resolution He said the project includes a 300-foot channel realignment as well as installation of a 20-foot wide fish passage structure He said bids will be opened Feb 26 Josh said outside funding will be available for the project 1 Resolution 19-034• Public notice that the Silverbrook Road Improvement project, CRP 2184, is located in or affects the floodplain of the Cowlitz River or may affect wetlands Josh Metcalf, Director of Public Works, spoke to the resolution He said the project includes raising an approximately 1,200 foot section of the road out of the floodplain so the road can be used as a detour Resolution 19-035• Call for bids for the official newspaper, which will publish all of Lewis County's legal and other official notices for one year beginning July 1,2019 Bids are due to the Clerk of the Board by 3 p.m March 14, 2019 Rieva Lester, Clerk of the Board, spoke to the resolution She said bids for the newspaper of record are dueby3pm March14 Motion passed 3-0 CONSENT ITEMS Commissioner Fund made a motion to approve minutes from the January 28,2019, meeting as well as Resolution 19-036 Commissioner Stamper seconded Resolution 19-036.Approval of warrants/claims against various departments Chief accountant Suzette Smith, representing the Auditor's Office, said warrants numbered 809947 810101 and direct disbursements numbered 526, 528, 539-541, 543 545, 558 and 583 595, totaling $498,189 49, were issued the week of Jan 25 She noted a skip in sequence for warrants 809888 through 809946, which were issued on behalf of Special Purpose Districts Motion passed 3-0. DELIBERATION ITEMS Commissioner Stamper made a motion to approve Resolutions 19-037 through 19-040. Commissioner Fund seconded. Resolution 19-037•Approve an interlocal agreement between Lewis County and Pe Ell regarding work by county crews and authorizing signatures thereon Josh Metcalf, Director of Public Works, spoke to the resolution He said RCW allows the county to perform work for the town of Pe Ell He said Pe Ell secured a TIB grant for chip-seal work He said the 2 project total is$75,919 23, which includes$72,304.03 for labor, materials and equipment, and $3,615 20 to cover administrative fees Resolution 19-038•Amend a contract between State of Washington Recreation Conservation Office (RCO)and Lewis County for a cost change to Project Number 17-1420R (Middle Fork Road MP 7 07) Josh Metcalf, Director of Public Works,spoke to the resolution He said the contract is being amended to increase the contract by$491,993, increasing the project total to$1,016,993. He said the fish barrier project is fully funded with no match required Resolution 19-039• Approve infrastructure access and support agreements between Lewis County Information Technology Services Department and the emergency response services of Centralia PD, Chehalis PD, Morton PD; Napavine PD,Toledo PD, Pe Ell PD, Winlock PD, Fire Districts 1,2, 3, 5, 6,8, 13, 14, 15, 20 and 48, and Riverside Fire Authority Steve Wohld, Director of Information Technology Services, spoke to the resolution He said the county offers infrastructure and support for area emergency response agencies' mobile and office computers Resolution 19-040 Appoint Charlene Woodring to the Lewis-Thurston-Mason Area Agency on Aging (LMTAAA)Advisory Council effective immediately for a term to expire Dec. 31, 2020. Commissioner Stamper spoke to the resolution He said the LMTAAA does a lot of good work He and Commissioner Fund said Charlene will be a good fit with the group Motion passed 3-0 HEARINGS Ordinance 1298• Consider changes to the management of Urban Growth Areas for cities and towns in Lewis County under Lewis County Code 17.15. Commissioner Jackson introduced the hearing Senior Long-range Planner Fred Evander and Community Development Director Lee Napier gave the staff report Fred said the proposed ordinance will change the processes regarding regulations in the Urban Growth Areas (UGAs)throughout unincorporated Lewis County He said it will streamline those processes from nine different approaches to the following three 3 • UGAs would be entirely regulated by the county until the areas are annexed • County standards would be used for everything except city zoning requirements • The county would have interlocal agreements with the communities through which the cities would regulate the Urban Growth Areas Lee said the proposed changes will improve efficiencies She said the change was a collaborative effort between the county and the cities Commissioner Fund discussed proposed annexations Commissioner Jackson asked if there were any questions There were none Commissioner Jackson then closed the question-and-answer portion of the hearing Fred and Lee asked that their previous comments be adopted into the record Commissioner Jackson asked if anyone wanted to speak for or against the resolution No one spoke Commissioner Jackson closed the hearing Commissioner Fund made a motion to approve Ordinance 1298 Commissioner Stamper seconded Motion passed 3-0 Ordinance 1299. Repeal Lewis County Code 17 35,the historic Critical Areas Ordinance Commissioner Jackson introduced the hearing Senior Long-range Planner Fred Evander gave the staff report Fred said Lewis County retained Lewis County Code (LCC) 17 35 when it adopted LCC 17 35 A With the adoption of Lewis County's Voluntary Stewardship Program (VSP), he said,the management of critical areas in agricultural lands is no longer handled under Lewis County regulations, meaning the provisions of the historic Chapter 17 35 are no longer applicable Commissioner Jackson asked if there were any questions Commissioner Jackson then closed the question and answer portion of the hearing Fred asked that his previous comments be adopted into the record Commissioner Jackson asked if anyone wanted to speak for or against the resolution Ron Averill of Centralia, representing the Farm Bureau, noted that Lewis County opted into the VSP He noted that the VSP is directly related to how farms can be kept viable while protecting resources He discussed worked with the Conservation Commission 4 Commissioner Jackson closed the hearing Commissioner Fund made a motion to approve Ordinance 1299 Commissioner Stamper seconded Commissioner Fund praised Community Development for its work to streamline processes Motion passed 3-0 GOOD OF THE ORDER Commissioner Fund discussed a recent Timberland Regional Library open house in Randle She said area schoolkids attended and talked about the importance of the library Commissioner Stamper echoed her sentiments about the importance of libraries in the rural areas Commissioner Fund said TRL would hold an open house in Packwood Feb 5 Bob Guenther commended Public Works for its quick response to the report of dangerous tree He also expressed support for the area's rural libraries Ron Averill said the Republican Club will meet Feb 5 PRESS CONFERENCE There were no questions from the press Commissioner Fund reminded the group that there are vacancies on the Public Facilities District (PFD), Lodging Tax Advisory Committee (LTAC) and Fair Advisory Commission She noted that applications are due Feb 7 ADJOURNMENT The BOCC Business Meeting adjourned at 10 52 a m , with the next Business Meeting scheduled for 10 a m Monday, February 11, 2019, in the Commissioners' Hearing Room (Room 223) Please note that minutes from the BOCC Business Meeting are not verbatim A recording of the meeting may be purchased at the BOCC office, or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a m. 2 p.m., 6 p.m., and 10 p.m daily Video footage also can be found on the Lewis County Commissioners Facebook page BOARD OF COUNTY COMMISSIONERS IS COUNTY, WASHI ON de . 2obert C Jackson, Chair 5 5:4t01- ATTEST- Gary Stam r,Vice Chair -- -- .gL Rieva Lester, Clerk of the Board Edna J Fund, ffmmissioner .••••S• • Ss CoU/v7 •••ARC �9�4 /v so ••.all / SINCE \\ � ••*\ 1845 ,/.o• •9 ` J ��i, • •• C`p LgSO • •• %NS 1stCP .• 6