RFP- Geotechnical PS&E Engineering Services for Centralia Alpha BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF. )
Issuing a Request for Proposals (RFP) for ) 'l I
Geotechnical PS&E Engineering Services ) RESOLUTION NO. 19- bob
for the Centralia Alpha Rd MP 10.60-11 85 )
Improvements Project, CRP 2084 )
WHEREAS, Lewis County Public Works anticipates needing Geotechnical PS&E
Engineering Services for the Centralia Alpha Rd MP 10 60 — 11 85 Improvements
Project, and
WHEREAS, Lewis County Public Works does not have the required resources to
complete the geotechnical PS&E portion of this project within the scheduled time, and
WHEREAS, Lewis County Public Works is soliciting proposals from consulting
firms with expertise in geotechnical PS&E services, and
WHEREAS, publication to solicit for A & E professional services is needed to
contract with a professional geotechnical engineering consultant
NOW THEREFORE BE IT RESOLVED that Lewis County Public Works is
instructed to prepare a RFP, evaluate responses, select a consultant, and negotiate a
contract, and the Clerk of the Lewis County BOCC is instructed to proceed with all
appropriate and necessary notifications, posting and publication as required by RCW
6516
DONE IN OPEN SESSION this 25th day of February, 2019
APPROVED AS TO FORM: : • : - , OF COUNTY COMMISSIONERS
Jonathan L. Meyer, Prosecuting Attorney COUNTY,WASH! • TON
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By Civil Deputy Ro: -rt C Jackson, Chair
ATTEST •ok,'�oe�o�\1�� Gary S per, ice hair
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ieva Lester, Clerk of the 4itr3,0 CM°� Edna J Fund, I missioner•
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LEWIS COUNTY NOTICE TO CONSULTANTS FOR-
Professional Services - Geotechnical Engineering
Centralia Alpha Road Improvements (MP 10.60 — 11.85)
County Road Project 2084
Lewis County Public Works is soliciting proposals from consulting firms with expertise in geotechnical
engineering design Consultants will be considered for the following project
PROJECT DESCRIPTION
The successful consultant will develop complete structural Plans, Specifications and Estimate
(PS&E) for the slide repair areas within the Centralia Alpha Road Improvements Project (MP
10 60 — 11.85) in Lewis County This project will include cooperative project development and
management with Lewis County. Preparation of all slide repair plans, specifications, and
estimates shall be required to be incorporated into 100% Plans, Specifications, and Estimate
(PS&E) prepared by Lewis County Additionally, Lewis County will produce and submit all
environmental permits and documents based on Consultant developed plans and Lewis
County directed avoidance measures for environmentally sensitive areas. Project
coordination and documentation will be required to ensure all structural and environmental
issues are satisfied for this project. The selected consultant will be available for construction
support during the 2021 or 2022 construction season
SUBMITTAL REQUIREMENTS
A detailed description of the project background, project scope, proposal instructions, and proposal
evaluation is available by calling Lewis County Public Works (360) 740-2612, emailing
Kim.Amrine(a�lewiscountywa qov, or at Lewis County Public Works Website
http:/llewiscountywa gov/publhcworks
DEADLINE Proposals must be received no later than 5:00 p.m. local time, March 15, 2019, at
the Lewis County Public Works office (2025 NE Kresky Ave , Chehalis, WA, 98532). Faxed
copies will not be accepted
This is a Federally Funded Project that will be held to Federal EEO Requirements and will also be
held to ADA and Civil Rights language
Lewis County Public Works, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat , 42
U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises as defined by 49 CFR Part 26 will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on grounds of race, color, national
origin, or sex in consideration for an award
SECTION 1A — Background and Purpose
Existing Conditions and Geotechnical Work Previously Completed
Centralia Alpha Road Improvements have been completed in several areas over the past 15 years
This project (MP 10 60 — 11 85) has been superficially repaired and design efforts started Rural
Arterial Program funds were previously received for repair of this section of Centralia Alpha Road by
lowering centerline up to 20 feet in some areas, road widening and realignment of intersecting roads
Subsurface exploration and geotechnical analysis (PBS Geotechnical Engineering Report dated 17-
Nov-14) was completed for this one million plus yard excavation option Due to anticipated
construction costs, this option was tabled To determine additional available options for repair, Lewis
County contacted Aspect Consulting to review of existing geotechnical work and provide a high level
alternatives feasibility assessment (Aspect Geotechnical Evaluation dated 14-Sept-18)
Proposal Request
Lewis County is seeking geotechnical engineering expertise to evaluate the existing reports,
information and data in order to provide a cost effective solution for a long term slide repair plan on
Centralia Alpha Road (MP 10 60 to 11 85) This proposal can expand upon existing solutions already
identified or propose alternate repair methods Further, proposals should identify any additional
subsurface boring, additional field work or additional evaluation needed to narrow slide repair areas
and/or increase stability for this reach Once the best overall repair option is determined, plans will be
developed in conjunction with Lewis County for the road section and intersection revision designs to
meet grant funding requirements It is anticipated geotechnical repair sheets will be incorporated into
a comprehensive plan set produce by Lewis County
Schedule
Design proposals are being solicited to fulfill WSDOT Local Agency Guidelines for consultant
selection Lewis County's required schedule includes
• Evaluation of existing geotechnical reports, additional field work (if needed), and three 30%
repair options with probable costs (in a memorandum format) submitted no later than June 30,
2019
• 60% slide repair plans and estimate shall be submitted to the County by December 31, 2019
• Final (100%) Plans, Specifications, and Estimates shall be completed by July 31, 2020
• Construction support services are tentatively scheduled to start in the summer of 2021/22
SECTION 1B — Staff Proposed Scope of Work
Task 1 — Project Management
A Meet with the County
These meetings will be used to review work to date, identify important issues and needs for additional
data gathering and problem analyzing Establishing expectations and interfaces, establishing and
revising detailed scope of work, as needed, will also be included in these meetings
B Assistance
Consultant will assist the County by providing descriptions, drawings, impact areas, and quantities of
in-water work / stream buffer impacts, as needed for Lewis County to all complete environmental
permits
C Utility Needs
Assist the County with the coordination efforts for utility issues pertinent to this project
Task 2 — Existing Report Evaluations and 30% Plan Repair Options
A Evaluate Existing Reports, Field Work and Data
Review existing geotechnical evaluations and reports to expand upon identified repair options or
propose options not yet suggested
B Additional Field Work (if needed)
Conduct additional field work to determine appropriate long term solutions for slide repair
C Slide Repair Options
Prepare a memorandum outlining a minimum of three long term slide repair options and their
probable costs This memorandum should assess repair option stability and perpetual maintenance
costs (if applicable)
Task 3 — Final Plans, Specifications, and Estimates
A. PS&E for Slide Repair Items
Develop final plans and special provisions for the selected slide repair option Stamped and signed
final plans shall be incorporated with Lewis County's 100% plans Similarly, the estimate and special
provisions developed by the Consultant will be incorporated into the Estimate / Project Manual for
slide repair items
B Roadway Items
The Consultant shall advise if Lewis County's standard roadway section will be adequate based on
soil properties and visual observations
D Reconnaissance
Perform stream and site reconnaissance to verify mapped data, document existing conditions and to
obtain additional information if needed
E Critical Path
Prepare a critical path construction timeline and provide anticipated contract working
F Assist in meeting State and Federal Obligations
Provide information to allow Lewis County staff to prepare maps, drawings, and quantity estimates for
use in obtaining state and federal environmental permits and project mitigation
Task 4 - Project Coordination and Documentation
A Sub-consultants
Consultant shall coordinate with sub-consultants for geotechnical and boring evaluations
B Progress Reporting
Consultant shall prepare and submit progress schedules
C Meetings
In order to keep information current and relevant, regular telephone meetings will be scheduled
between Lewis County and the Consultant
Task 5 - Construction Support
A Submittals
Consultant will be required to review submittals for concrete mix design and other related structural
review components pertaining to this project
B Questions
Answer questions that may arise during the contract advertising for this project
C Geotechnical Construction Evaluation
There will be two (8-hour) on-site visits during construction for evaluation and a final summary report
SECTION 2
CONSULTANT INFORMATION
2 1 Consultant Responsibilities The selected Consultant shall be responsible for all services
outlined in the proposal whether the Consultant or his/her representative produces them. The
Consultant shall be responsible for any and all contractual matters.
2 2 County Responsibilities County will administer the contract, apply for all environmental
permits and coordinate meetings as appropriate
2.3 Contract Payment Schedule
a The billing statement must include a summary of progress made through the date of
billing
b A progress report shall be submitted with each billing statement. Monthly payments will
be based on the expenses incurred as summarized in each progress report The
progress report shall indicate the cost and hours of work assigned to each major work
task All billings shall be in accordance with Lewis County standards
2 4 Project Schedule and Progress Reports
a The successful Consultant shall begin work by attending an orientation meeting
provided by County to take place approximately ten working days (10) following the
execution of the contract
b Written monthly progress reports shall accompany billings submitted to County
c The Consultant will make oral indications of progress when requested Oral reports will
indicate current status of the project and will be used as an early identification of
problems that may hinder the project Identified problems should be detailed in writing
All written correspondence should be directed through the Project Engineer
2 5 Insurance Requirements
a The Consultant will provide stipulated coverage pursuant to contract provisions as
stipulated in Appendix 31 79 of the current edition of"Local Agency Guidelines"
(WSDOT)
2 6 Contract Requirements
a The Consultant will be required to enter into a contract with County using Appendix
31 79 of the current edition of"Local Agency Guidelines" (WSDOT) as the basis of the
agreement between the Consultant and County
b The partners agree to develop and maintain effective communication and a thorough
project understanding so that these issues can be accommodated with minimal impact
to project quality, schedule, and budget
SECTION 3
PROPOSAL INSTRUCTIONS
3 1 General Information
a The Consultant must submit a proposal for the end results that are set forth in the RFP
The proposal shall describe the qualifications of the Consultant and provide a listing of
similar projects completed in the past five years, a general response to the proposed
scope of work, a listing of project team members and qualifications, and a listing of
references with contact information Any professional staff necessary to conduct the
required project scope must be available to support successful completion of the
contract scope of work
b Sub-consultants proposed to be used by the Consultant shall be listed in the proposal
and shall be subject to approval of the County
c The proposal shall be submitted for professional services The proposal shall be limited
to ten (10) pages of text total including title page and table of contents and include
evaluation information listed in subsection 4 3 and 4 4 of this document Font shall be
ARIAL, 12 point
d The document shall be five (5) double-sided pages maximum with a minimum of one-
inch side and top margins (10-page document total)
Direct the submittals to
Tim Fife, P E , County Engineer
Lewis County Public Works
2025 NE Kresky Ave
Chehalis, WA 98532
3 2 Closing Date for Submittal of Statements
a Five copies of the statement must be received not later than 5 p m local time, March
15, 2019
b The proposal may require 15 days for evaluation The County may request the
Consultant to make an oral presentation to the selection committee in support of the
proposal
3 3 Proposal Acceptance
The successful Consultant will be expected to enter into a contract specifying payment
methods as allowed by the Local Agency Standard Consultant Agreement Please refer to
WSDOT standard consultant agreement found in Appendix 31 79 of"Local Agency
Guidelines", WSDOT, current edition
3 4 Right of Award or Rejection
The proposal shall specifically stipulate all terms and conditions contained in the RFP It is
understood that all proposals will become a part of the public file on this matter without
obligation to the County County reserves the right to reject any or all proposals
3 5 Costs
County is not liable for any costs incurred by the Consultant in the preparation or presentation
of the statement of qualifications
3 6 Inquiries
Questions that arise during preparation of the proposal shall be handled by Don Carney, 360-
740-2695 A proposal list will be developed (for all interested responders) and all questions &
answers will be posted at Lewis County's Web Site (http.//lewiscountywa gov) during the
advertisement period
3 7 Protest of Contract Award
Protests concerning the consultant selection process must be delivered in writing to the Lewis
County Director of Public Works within fourteen (14) days of the award announcement The
Director will review the protest, contact all parties involved, and recommend the appropriate
action to the BOCC The Commissioner's decision will be the final County position The final
decision will be presented to all interested parties within 45 calendar days of receipt of the
protest
SECTION 4
PROPOSAL EVALUATION
4 1 General Information
a County will award the contract to the most qualified Consultant whose proposal is
deemed to be in the best interests of the County
b A selection committee will be appointed to evaluate the statements received The
committee will evaluate each of the criteria listed in subsection 4 3 and 4 4 for the
purpose of ranking proposals
4 2 Proposal Evaluation
The Consultant selection process will be conducted in two phases The first phase will consist
of a panel of reviewers who will individually review all submittals independently using a set of
review criteria The review panel will then meet to finalize their selection ranking Their
findings will be forwarded to the Public Works Director for review The Director will review the
scores of the selection committee and determine if consultant interviews are required If
interviews are desired, the project manager will appoint an interview selection committee
Selection will be based on consensus amongst the selection committee
4 3 Review Criteria
EVALUATION CRITERIA WEIGHT
Qualifications and experience of personnel assigned to project 15 points
Evaluation and comment on the proposed scope of work 40 points
Recently completed similar projects 15 points
Past performance/references 15 points
General evaluation of the submitted proposal in meeting proposal objectives 15 points
4 4 Criteria Explanation
a Qualifications and experience of personnel assigned to project, including sub-consultants,
on projects with other government agencies within the last five years including
❑ Extent of principal and project manager involvement
❑ Qualifications and relevant individual experience
❑ The team's expertise in relation to all phases of the project
❑ Project manager's experience with project requirements
❑ Approximate number of people to be assigned to the project
❑ Quality assurance review responsibility
❑ A stipulation that key personnel will not be removed from the contract without prior
approval of Lewis County
b Evaluation and Comment on the Proposed Scope of Work
❑ Task 1— Project Management
❑ Task 2— Existing Report Evaluations and 30% Plan Repair Options
❑ Task 3— Final Plans, Specifications, and Estimates
❑ Task 4— Project Coordination and Documentation
❑ Task 5— Construction Support
c Recently Completed Similar Projects
❑ Repair projects completed for similarly sized slide projects within rural transportation
corridors
❑ County or City projects in Washington State
d Past Performance/References
❑ List contact person, agency, phone number, address, and project Describe the specific
problems that were encountered and explain the methodology and action plan (include
requirements and software) to overcome them
e General Evaluation of the Submitted Proposal in Meeting Proposal Objectives
❑ Is the proposal clear and concise?
❑ What is the probable ease and ability of the consultant to coordinate with project and
County staff?
❑ What is the firm's experience with Lewis County or other Counties in Washington State
4 5 Selection
a A final recommendation for selection will be made to the BOCC following review and
rankings of the proposals Consultant selection will be carried out under Washington State
Local Agency Guidelines Section 31 (Federal or State Funds will be used for this project)
b RFP's are anticipated to take approximately fifteen (15) working days to evaluate
c Follow-up interviews with consultants NOT selected may be arranged with County following
successful contract award to the selected consultant
4 6 Pre-contract Clarification
The apparent selected Consultant will be required to review its proposal with County County
reserves the right to require any clarification or alterations it deems necessary in the
Consultant's assignment or resources, or in the Consultant's approach to the scope of work
and the County's needs and expectations This review and any changes will be made prior to
contract execution and will become part of the final Consulting contract
4 7 Tentative Schedule
Task Desired Timeline
Proposal Due March 15, 2019
Proposal Review 3-weeks after submittal
Short-listed Consultant Interviews 4-weeks after submittal
Contract Negotiations 6-weeks after submittal
Contract Award by BOCC 8-weeks after submittal
Notice to Proceed 9-weeks after submittal
4 8 Project Contact Rod Lakey, 360-740-2780
4 9 Proposals must be received no later than 5 p m local time, March 15, 2019 Faxed copies will
not be accepted
LEWIS COUNTY NOTICE TO CONSULTANTS FOR
Request for Proposal (RFP)
Geotechnical PS&E Engineering Services
Centralia Alpha Road Improvements Project (MP 10 60 — 11.85)
County Road Project 2084
Lewis County Public Works is soliciting interest from consulting firms with expertise in
geotechnical evaluation and slide repair design to provide PS&E services for the Centralia Alpha
Rd (MP 10 60 — 11 85) Improvements Project utilizing local and federal funding
Firms desiring consideration shall submit four copies of a complete proposal packet to Lewis
County Public Works, 2025 NE Kresky Avenue, Chehalis, WA 98532, by 5 00 PM local time,
March 15, 2019
For more information about the project and submittal requirements contact Don Carney at 360-
740-2695 or Donald Carneyglewiscountywa.gov or www lewiscountywa gov for an information
packet
Lewis County is an equal opportunity and affirmative action employer Minority-and women-
owned firms are encouraged to submit statements
The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42
U S C 200D-4 and Title 49, Code of Federal Regulations, Department of Transportation,
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally-assisted programs of
the Department of Transportation issued pursuant to such Act, herby notifies all bidders that it
will affirmatively insure that any contract entered into pursuant to this advertisement,
disadvantaged enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds of
race, color, national origin, or sex in consideration for an award
DATED this 25th day of February, 2019 .• 1 SCOUNT
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PUBLISH. The Chronicle — February 26 and March 5, 2019
Daily Journal of Commerce (Seattle) February 27 and March 6, 2019
Lewis County Web Site @www lewiscountywa gov
State Office of Minority and Women's Business Enterprises @www omwbe wa.gov
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BOCC AGENDA ITEM SUMMARY
Resolution BOCC Meeting Date: Feb 25, 2019
Suggested Wording for Agenda Item: Agenda Type' Notice
Issuing a Request for Proposals(RFP)for Geotechmcal PS&E Engineering Services for the Centralia Alpha
Road Improvements Project(MP 10 60— 11 85), County Road Project 2084
Contact Josh Metcalf Phone: 360-740-2762
Department: Public Works
Action Needed Call for Bids/Proposals
Description
A Request for Proposals (RFP) is to be issued to retain a professional engineering consultant for PS&E
Engineering Services for the Centralia Alpha Road Improvements Project(MP 10 60— 11 85) The proposals
must be received no later than 5.00 p.m. local time, March 15,2019, at the Lewis County Public Works office
(2025 NE Kresky Avenue, Chehahs,WA 98532)
Additional Copies
Rod Lakey,PW
Kim Amrine,PW
Robin Saline,PW
Don Carney,PW
108643 Centralia Alpha
RFP February 26 and March 5
2019
LEWIS COUNTY NOTICE Daily Journal of Commerce
TO CONSULTANTS FOR: (Seattle) February 27 and
Request for Proposal March 6,2019
(RFP)Geotechnical Lewis County Web Site
PS&E Engineering @www.lewiscountywa.gov
Services Centralia Alpha State Office of Minority and
Road Improvements Women's Business Enter-
Project(MP 10.60 prises @www.omwbe.wa
11.85)County Road .gov
Project 2084
Lewis County Public Works Published:The Chronicle
is soliciting interest from February 26, 2019&
consulting firms with exper- March 5,2019
tise in geotechnical evalua-
tion and slide repair design
to provide PS&E services
for the Centralia Alpha Rd
AFFIDAVIT (MP 10.60 11.85) Im-
provements Project utiliz-
ing local and federal fund-
STATE OF WASHINGTON Fi ms desiring considera-
COUNTY OF LEWIS tion shall submit four cop-
ies of a complete proposal
packet to Lewis County
Alysa Andrews,and/or Mandy Klemola,says that she is the legal Public Avenue,2025 NE
Kresky Avenue, Chhee halis,
clerk of WA 98532, by 5:00 PM
local time March 15 2019
For more information about
toiitttt the project and submittal
requirements contact Don
Carney at 360-740-2695 or
a semi weekly newspaper which has been established,published D o n a l d Carney
in the English language,and circulated continuously as a @lewiscountywa.gov or w
semi-weekly newspaper in the City of Centralia,and in Lewis ww.lewiscountywa.gov for
County Washington,general circulation in Lewis County for an information packet.
Lewis County is an equal
more than six(6)months prior to the date of the first publication opportunity and affirmative
of the notice hereto attached,and that the said Chronicle was on action employer. Minority-
the 7th day of July 1941 approved as a legal newspaper by the and women-owned firms
Superior Court of said Lewis County And that the attached is a are encouraged to submit
true copy and was published in regular issues(and not in statements
supplement form)of said newspaper as LEGAL#108643 The Recipient, in accord-
ance with Title VI of the
RE:Centralia Alpha RFP Civil Rights Act of 1964 78
t�n Stat. 252, 42 U.S.C.
once each or a period of 2 L/, ki . .1y 200D-4 and Title 49, Code
of Federal Regulations,
commencing on 02/26/2019 and ending on 03/05/2019 Department of Transporta-
tion, subtitle A, Office of
the Secretary, Part 21,
and both regularly distributed to its subscribers during all of said nondiscrimination in
period T .t t - full amount of the fee charged for the foregoing federally-assisted pro-
publica' ' the sum of$63.3 grams of the Department
of Transportation issued
1/Z-L..--_ pursuant to such Act,
herby notifies all bidders
Su sworn to before A 3/05/2019 that it will affirmatively
�ci N, insure that any contract
A, 'II A / • _ _ entered into pursuant to
`1tNlttttlll/// this advertisement, disad-
/i vantaged enterprises as
Notary Public in and for the State of Washin 01�1DA Q //ii�� defined at 49 CFR Part 26
residiln�j at ` `N'tMENT 9 .., will be afforded full oppor-
( 1 ^ 1 ..
q`k# y?s '09.• s tunity to submit bids in
�j(��/i 1 "4.4'so TAR y P.1)• response to this invitation
s • • _ and will not be discrimina-
ted against on the grounds
"Q • S of race, color, national
id -
•�`iiy,�11� �` origin or sex in considera-
tion for an award.
'/ 1N••111111%�` ` DATED this 25th day of
111111
Clerk of the Board of
County Commissioners
Lewis County,WA
PUBLISH The Chronicle