Local Agency Agreement and Federal Aid Project Prospectus with WSDOT for the Interstate Avenue Paving project. BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF. }
Approving a Local Agency Agreement and Federal }
Aid Project Prospectus between Lewis County and } Resolution No 19- QG9cS
Washington State Department of Transportation }
(WSDOT) for the Interstate Avenue Paving }
Project, County Road Project (CRP) 2187D }
WHEREAS, pursuant to Resolution 18-344, the Board of County Commissioners
(BOCC) adopted the 2019-2024 Six-Year Transportation Improvement Program, and
WHEREAS, the Interstate Avenue Paving Project, CRP-2187D, is listed as
priority number 4 using Surface Transportation Program (STP(US)) federal funding
($51,900), with a 13 5% ($8,100) local matching requirement for the Preliminary
Engineering phase, for a project phase total of$60,000, and
WHEREAS, the conditions of receiving Federal Highway Administration STP(US)
funds requires a Local Agency Agreement and Federal Aid Project Prospectus signed
by the Chair of the BOCC prior to commencing the project, and
WHEREAS, the Public Works Director and County Engineer have reviewed a
Local Agency Agreement and Federal Aid Project Prospectus between Lewis County
and WSDOT for the Interstate Avenue Paving Project, CRP-2187D, and recommend
approval by the BOCC
NOW, THEREFORE BE IT RESOLVED that the BOCC has determined that
proceeding with the Interstate Avenue Paving Project, CRP-2187D, to be in the best
public interest and hereby approves the Local Agency Agreement and Federal Aid
Project Prospectus, and the Chair of the BOCC is authorized to sign the same
PASSED IN REGULAR SESSION this 11th day of March, 2019
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan L` ever, Prosecuting Attorney S COUNTY, WASHINGTON
y Deputy Prosecuting Attorney -
ttorney Robert Jackson, hair,
ATTEST Gary St. peFVic- C air
s.•s•cO UNTj••• /
il.\,) <ctT'VdT-D 6i.N• ....■ - 41, 1 ,/
Rieva Lester, Clerk of the La s Count `\'"--:/6:0744E: dna J Fund, Co, issioner
Board of County Commissia Ards SIB
••; 1845 r z:
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w 0N1ZvS •
•®;t(''ONSlacdiv•
Washington State
Transportation Local Agency Agreement
Agency Lewis County Public Works CFDA No 20.205
(Catalog of Federal Domestic Assistance)
Address 2025 NE Kresky Avenue Project No
Chehalis, WA
Agreement No
For OSC WSDOT Use Only
The Local Agency having complied,or hereby agreeing to comply with the terms and conditions set forth in(I)Title 23 U.S Code Highways,(2)
the regulations issued pursuant thereto, (3) 2 CFR Part 200 (4)the policies and procedures promulgated by the Washington State Department of
Transportation,and(5)the federal aid project agreement entered into between the State and Federal Government, relative to the above project, the
Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification Federal funds
which are to be obligated for the project may not exceed the amount shown herein on line r column 3 without written authority by the State,subject
to the approval of the Federal Highway Administration All project costs not reimbursed by the Federal Government shall be the responsibility of the
Local Agency
Project Description
Name Interstate Avenue Paving Length 0.985
Termini Milepost 0 000 c SW Parkland Drive&Milepost 0.985 @ 0.085 before Bishop Road
Description of Work
HMA paving and other related work
Project Agreement End Date. i' t r'n"t Claiming Indirect Cost Rate
Proposed Advertisement Date ❑ Yes ®No
Estimate of Funding _
Type of Work (1) (2) (3)
Estimated Total Estimated Agency Estimated
Project Funds Funds Federal Funds
PE _a Agency 55,0.00.00 7,425.001 47,575.00
-86.5 % b.Other Consultant
5,000.00: 675.001 4,x,:.5_00
c Other
Federal Aid d State 500.00 500.00
Participation —
Ratio for PE e.Total PE Cost Estimate(a+b+c+d) 60,500.00 8,600.00 51,900.00
Right of Way f Agency
a. Other — r
h Other
Federal Aid i State i
Participation -- --
Ratio for RN/ j.Total RNV Cost Estimate(f+g+h+i)
Construction k.Contract
I Other
m.Other
n Other
o Agency -- — - - -
Federal Aid —
Participation p State
Ratio for CN q Total CN Cost Estimate(k+l+m+n+o+p)
r Total Project Cost/Estimate(e+j+q) 1 60300.00 8,600.00 51,900.00
Agency I icial Washington State Department of Transportation
i(7‘112:-----
By
Title Chair of the Board of Cnunt% Commissioners Director Local Programs
j ewia County Commissioners Date Executed
DOT Form i43-033 Page 1
Revised 0412 0'5
Construction Method of Financing (Check Method Selected
State Ad and Award
❑ Method A Advance Payment Agency Share of total construction cost(based on contract award)
❑ Method B Withhold from gas tax the Agency's share of total construction cost(line 4 column 2)in the amount of
S at S per month for months
Local Force or Local Ad and Award
Method C Agency cost incurred with partial reimbursement
The Local Agency further stipulates that pursuant to said Title 23 regulations and policies and procedures and as
a condition to payment of the federal funds obligated it accepts and will comply with the applicable provisions set
forth below Adopted by official action on
Resolution/Ordinance No
Provisions
I Scope of Work
The Agency shall provide all the work,labor,materials,and services necessary to perform the project which is described and set forth in detail in
the"Project Description"and"Type of Work
When the State acts for and on behalf of the Agency the State shall be deemed an agent of the Agency and shall perform the services described
and indicated in"Type of Work"on the face of this agreement,in accordance with plans and specifications as proposed by the Agency and approved
by the State and the Federal Highway Administration
When the State acts for the Agency but is not subject to the right of control by the Agency the State shall have the right to perform the work
subject to the ordinary procedures of the State and Federal Highway Administration.
II Delegation of Authority
The State is willing to fulfill the responsibilities to the Federal Government by the administration of this project The Agency agrees that the State
shall have the full authority to carry out this administration The State shall review, process, and approve documents required for federal aid
reimbursement in accordance with federal requirements If the State advertises and awards the contract,the State will further act for the Agency in
all matters concerning the project as requested by the Agency If the Local Agency advertises and awards the project,the State shall review the work
to ensure conformity with the approved plans and specifications.
III Project Administration
Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work
above In addition the State will furnish qualified personnel for the supervision and inspection of tie work in progress.On Local Agency advertised
and awarded projects,the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans specifications and
federal aid requirements The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project
will be considered a cost thereof All costs related to this project incurred by employees of the State in the customary manner on highway payrolls
and vouchers shall be charged as costs of the project.
IV Availability of Records
All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local
government accounting procedures prescribed by the Washington State Auditor's Office the U.S Department of Transportation and the
Washington State Department of Transportation The records shall be open to inspection by the State and Federal Government at all reasonable times
and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid funds
to the Agency Copies of said records shall be furnished to the State and/or Federal Government upon request
V Compliance with Provisions
The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State
for each classification.The classifications of work for projects are
I Preliminary engineering.
2 Right of way acquisition
3 Project construction
Once written authorization is given the Agency agrees to show continuous progress through monthly billings Failure to show continuous progress
may result the Agency s project becoming inactive as described in 23 CFR 630 and subject to de-obligation of federal aid funds and/or agreement
closure
If right of way acquisition or actual construction of the road for which preliminary engineering is undertaken is not started by the close of the
tenth fiscal year following the fiscal year in which preliminary engineering phase was authorized.the Agency will repay to the State the sum or sums
of federal funds paid to the Agency under the terms of this agreement(see Section IX)
If actual construction of the road for which right of way has been purchased is not started by the close of the tenth fiscal year following the fiscal
year in which the right of way phase was authorized,the Agency will repay to the State the sum or sums of federal funds paid to the Agency under
the terms of this agreement(see Section IX)
The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project will
conform to at least the minimum values set by approved statewide design standards applicable to this class of highways even though such additional
work is financed without federal aid participation
DOT Form 140-039 Page 2
Revised 0412015
The Agency agrees that on federal aid highway construction projects the current federal aid regulations which apply to liquidated damages
relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the
contract time
VI Payment and Partial Reimbursement
The total cost of the project,including all review and engineering costs and other expenses of the State,is to be paid by the Agency and by the
Federal Government.Federal funding shall be in accordance with the Federal Transportation Act,as amended, 2 CFR Part 200.The State shall not
be ultimately responsible for any of the costs of the project The Agency shall be ultimately responsible for all costs associated with the project
which are not reimbursed by the Federal Government.Nothing in this agreement shall be construed as a promise by the State as to the amount or
nature of federal participation in this project
The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall
minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for
maintenance general administration supervision.and other overhead shall not be eligible for federal participation unless a current indirect cost plan
has been prepared in accordance with the regulations outlined in 2 CFR Part 200 Uniform Admin Requirements, Cost Principles and Audit
Requirements for Federal Awards, and retained for audit.
The State will pay for State incurred costs on the project Following payment,the State shall bill the Federal Government for reimbursement of
those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project.The State shall bill the
Agency for that portion of State costs which were not reimbursed by the Federal Government(see Section IX)
l Project Construction Costs
Project construction financing will be accomplished by one of the three methods as indicated in this agreement
Method A—The Agency will place with the State.within(20)days after the execution of the construction contract an advance in the amount of
the Agency's share of the total construction cost based on the contract award The State will notify the Agency of the exact amount to be deposited
with the State The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor Following such
payments the State will submit a billing to the Federal Government for the federal aid participation share of the cost. When the project is
substantially completed and final actual costs of the project can be determined the State will present the Agency with a final billing showing the
amount due the State or the amount due the Agency This billing will be cleared by either a payment from the Agency to the State or by a refund
from the State to the Agency
Method B— The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax
allotments.The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each
month The extent of withholding will be confirmed by letter from the State at the time of contract award Upon receipt of progress billings from the
contractor the State will submit such billings to the Federal Government for payment of its participating portion of such billings.
Method C—The Agency may submit vouchers to the State in the format prescribed by the State,in duplicate,not more than once per month for
those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project.Expenditures
by the Local Agency for maintenance general administration supervision and other overhead shall not be eligible for Federal participation unless
claimed under a previously approved indirect cost plan
The Stati.shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement.At the
time of audit,the Agency will provide documentation of all costs incurred on the project
The State shall bill the Agency for all costs incurred by the State relative to the project The State shall also bill the Agency for the federal funds
paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation(see Section iX)
VII Audit of Federal Consultant Contracts
The Agency if services of a consultant are required shall be responsible for audit of the consultant's records to determine eligible federal aid
costs on the project The report of said audit shall be in the Agency's files and made available to the State and thc Federal Government
An audit shall be conducted by the WSDOT internal Audit Office in accordance with generally accepted governmental auditing standards as
issued by thc United States General Accounting Office by the Comptroller General of the United States WSDOT Manual NI 27 50 Consultant
Authorization Selection and Agreement Administration memoranda of understanding between WSDOT and FHWA and 2 CFR Part 200.501
Audit Requirements
If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred the Agencl. shall reimburse
the State for the amount of such overpayment or excess participation(see Section IX)
VIII Single Audit Act
The Agency as a subrecipient of federal funds shall adhere to the fed,,ral regulations outlined in 2 CFR Part 200.501 as well as all applicable
f-deral and state statutes and regulations. A subrecipient who expends S750.000 or more in federal awards from all sources during a given fiscal
year shall have a single or program-specific audit performed for that year ui accordance with the provisions of 2 CFR Part 200.501 Upon
conclusion of the audit the Agency shall be responsible for ensuring that a cop.of the report is transmitted promptly to the State
iX Payment of Billing
The Agency agrees that if payment or arrangement for payment of any of the State s billing relative to the project(e.g. State force work, project
cancellation,overpayment cost ineligible for federal participation etc.)is not made to the State within 45 days after the Agency has been billed,the
State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No
additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director of Local Programs
Project Agreement Fnd Date This date is based on your projects Period of Performance(2 CFR Part 200.309).
An costs incurred after the Project agreement End Date are NOT eligible for federal reimbursement All eligible costs incurred prior to the Project
Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for
federal reimbursement
DOT Form 140-039
Revised 04,2015 Page 3
X Traffic Control, Signing, Marking,and Roadway Maintenance
The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior
approval of the State and Federal Highway Administration The Agency will not install or permit to be installed any signs,signals,or markings not
m conformance with the standards approved by the Federal Highway Administration and MUTCD The Agency will,at its own expense,maintain
the improvement covered by this agreement
XI Indemnity
The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims,demands.
or suits whether at law or equity brought against the Agency, State or Federal Government arising from the Agencys execution, performance or
failure to perform any of the provisions of this agreement,or of any other agreement or contract connected with this agreement,or arising by reason
of the participation of the State or Federal Government m the project.PROVIDED nothing herein shall require the Agency to reimburse the State or
the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of
the Federal Government or the State
XII Nondiscrimination Provision
\o liability shall attach to the State or Federal Government except as expressly provided herein
The Agency shall not discriminate on the basis of race color national origin or sex in the award and performance of any USDOT-assisted
contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26 The Agency shall take all necessary
and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of USDOT-assisted contracts and
agreements The WSDOT s DBE program as required by 49 CFR Part 26 and as approved by USDOT is incorporated by reference in this
agreement Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement.
Upon notification to the Agency of its failure to carry out its approved program the Department may impose sanctions as provided for under Part 26
and may in appropriate cases.refer the matter for enforcement under 18 U.S.0 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U
S.0 3801 et seq.)
The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work or modification thereof as
defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60 which is paid for in whole or in part with funds obtained from
the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant. contract loan, insurance, or guarantee or
understanding pursuant to any federal program involving such grant contract. loan insurance, or guarantee the required contract provisions for
Federal kid Contracts(FHWA 1273).located in Chapter 44 of the Local Agency Guidelines.
The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it
participates in federally assisted construction work. Provided,that if the applicant so participating is a State or Local Government,the above equal
opportunity clause is not applicable to any agency Instrumentality or subdivision of such government which does not participate in work on or
under the contract
The Agency also agrees
(I) To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity
clause and rules regulations,and relevant orders of the Secretary of Labor
(2) To furnish the State such information as it may require for the supervision of such compliance and that it will otherwise assist the State in
the discharge of its primary responsibility for securing compliance
(3)To refrain from entering into any contract or contract modification subject to Executive Order 11246 oc September 24. 1965, with a
contractor debarred from or who has not demonstrated eligibility for government contracts and federally assisted construction contracts
pursuant to the Executive Order
(4) To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and
subcontractors by the State Federal Highway Administration or the Secretary of Labor pursuant to Part 11,subpart D of the Executive Order
In addition the Agency agrees that if it fails or refuses to comply with these undertakings the State may take any or all of the following
actions
la) Cancel_terminate or suspend this agreement in whole or in part
(b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal
occurred until satisfactory assurance of future compliance has been received from the Agency-and
c) Refer the case to the Department of Justice for appropriate legal proceedings
XIII Liquidated Damages
The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635 Subpart 127 as supplemented relative to the amount of
Federal participation in the project cost_shall be applicable in the event the contractor fails to complete the contract within the contract time Failure
to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph
DOT Form 140-0391
revised 04'2015 Page 4
XIV Termination for Public Convenience
The Secretary of the Washington State Department of Transportation may terminate the contract in whole or from time to time in part
whenever
(I) the requisite federal funding becomes unavailable through failure of appropriation or otherwise.
(2) The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the
prosecution of war or in the interest of national defense or an Executive Order of the President or Governor of the State with respect to the
preservation of energy resources
13) The contractor is prevented from proceeding with the work by reason of a preliminary special,or permanent restraining order of a
court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than
the contractor
(4) The Secretary is notified by the Federal Highway Administration that the project is inactive
(5) The Secretary determines that such termination is in the best interests of the State
XV Venue for Claims and/or Causes of Action
For the convenience of the parties to this contract it is agreed that any claims and/or causes of action which the Local Agency has against the
State of Washington growing out of this contract or the project with which it is concerned shall be brought only in the Superior Court for Thurston
County
XVI Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
The approving authority certifies to the best of his or her knowledge and belief that
(I) No federal appropriated fund-have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting
to influence an officer or employee of any federal agency a member of Congress-an officer or employee of Congress or an employee of a member
of Congress in connection with the awarding of any federal contract the making of any federal grant the making of any federal loan.the entering
into of any cooperative agreement and the extension continuation. renewal amendment, or modification of any federal contract.grant, loan or
cooperative agreement
(2) If any funds other than federal appropriated funds have been paid or will bc,paid to any person for influencing or attempting to influence an
officer or employee of any federal agency a member of Congress an officer or employee of Congress,or an employee of a member of Congress in
connection with this federal contract grant loan or cooperative agreement the undersigned shall complete and submit the Standard Form LLL
'Disclosure Form to Report Lobbying."in accordance with its instructions
(3) fhe undersigned shall require that the language of this certification bx, included in the award documents for all subawards at all tiers
I including subgrants and contracts and subcontracts under grants subgrants.loans and cooperative agreements)which exceed S100.000 and that all
such subrecipients shall certify and disclose accordingly
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into Submission
of this c,.rtitication as a prerequisite for making or entenng into this transaction imposed by Section 1352 Title 31 U.S Code Any person who fails
to tilt the required certificatior shall be subject to a civil penalty of not less than S 10 000 and not more than S 100.000 for each such failure
XVII Assurances
Local agencies receiving Federal funding from the USDOT or its operating administrations(i.e. Federal Highway Administration Federal Transit
Administration Federal Aviation Administration)are required to submit a written policy statement signed by the Agency Executive and addressed
to the State documentin& that all programs activities, and services will be conducted in compliance with Section 504 and the Americans with
Disabilities Act(ADA)
Additional Provisions
DO-Form-40-034
Re-sed 04120 s Page 5
me Tio Washington State A end ederal Aid
Department 9
Department of Transportation Project Prospectus
Date 2/19/2019
Prefix Route ( )
Federal Aid DUNS Number 079272555
Project Number STP(US) 5686
Local Agency r WSDOT 1 Federal Employer
Proiect Number CRP 2187D 1Use Only) Tax ID Number 91-6001351L
Agency CA Agency Federal Program Title
_ Lewis County Public Works ®Yes ❑No 1 Z 20.205 ❑ Other
Project Title N46.64765
Start Latitude Start Longitude W 122.957183
Interstate Avenue Paving
End Latitude N46.637539 End Longitude W 122 943647
Project Termini From To Nearest City Name Project Zip Code(+4)
SW Parkland Avenue 0.085 before Bishop Road Chehalis 98532 3700
Begin Mile Post End Mile Post:Length of Project Award Type
0.000 _ , 0.985 0.985 ® Local ❑ Local Forces ❑ State ❑ Railroad
Route ID I Begin Mile Point' End Mile Point : City Number County Number County Name
5686 '0.000 0 985 21 Lewis
WSDOT Region Legislative District(s) I Congressional District(s) Urban Area Number
Southwest Region 20 3 I UC15076
Total Local Agency j Federal Funds I Phase Start
Phase Estimated Cost Funding Date
(Nearest Hundred Dollar) (Nearest Hundred Dollar) (Nearest Hundred Dollar) Month Year
P E 560.000 58.100 1 $51.900 March 2019
RNV
Const $1.045.000 $141.075 $903 925 August 2019
Total $1.105.000 $149,175 $955 825
Description of Existing Facility (Existing Design and Present Condition)
Roadway Width Number of Lanes
42 2
I ewes County and City of Chehalis share jurisdiction of Interstate Avenue The roadway is 42 wide,with two 13 lanes,8
shoulders.and ACP surfacing The road has a Federal Functiona:Classification of 16 Urban Minor Arterial. The road was last
surfaced in 1985 The road is a business corridor and provides connectivity between 1 5 Exit 76 and the Chehalis Industrial Park
area The speed limit is..5 mph the AADT is 5 533 and there is 12°%o truck traffic
Description of Proposed Work
Description of Proposed Work(Attach additional sheet(s)if necessary)
FIMA overlay and other related work
Local Agency Contact Person Title Phone
Tim Fife. P E County Engineer 360 740 2711
Mailing Address City State Zip Code
2021 NE Kresky Avenue Chehalis WA 98532 2308
_a_
By
Project Prospectus Approval Approving Authority
Title County hnizineer _ Date -
DOT Form 140 101 • Previous Editions Obsolete• Pace
Revised 04/2015
Agency Project Title Date
Lewis County Public Works Interstate Avenue Paving 2/19/2019
Type of Proposed Work
Project Type(Check all that Apply) Roadway Width Number of Lanes
❑ New Construction ❑ Path/Trail ❑ 3 R
42'
❑ Reconstruction ❑ Pedestrian/Facilities ® 2 R
❑ Railroad ❑ Parking ❑ Other
❑ Bridge
Geometric Design Data
Description Through Route Crossroad
❑ Principal Arterial ❑ Principal Arterial
Federal ® Urban ® Minor Arterial ❑ Urban ❑ Minor Arterial
Functional ❑ Rural
12 Collector ❑ Rural ❑ Collector
❑ Major Collector ❑ Major Collector
Classification ❑ NHS ❑ Minor Collector ❑ NHS ❑ Minor Collector
❑ Local Access ❑ Local Access
Terrain ® Flat ❑ Roll ❑Mountain ❑ Flat ❑ Roll ❑Mountain
Posted Speed ,;
Design Speed
Existing ADT _ 511 76
Design Year A.DT ri 19-1
Design Year - 2039
Design Hourly Volume(DHV) 929
Performance of Work
Preliminary Engineering Will Be Performed By Others Agency
Lewis County 8 % 92 %
Construction Will Be Performed By Contract Agency
Contract 100 %
Environmental Classification
❑ Class I Environmental Impact Statement(EIS) ® Class II Categorically Excluded(CE)
❑ Project Involves NEPA/SEPA Section 404 ❑ Projects Requiring Documentation
Interagency Agreement (Documented CE)
❑ Class III Environmental Assessment(EA)
❑ Project Involves NEPA/SEPA Section 404
Interagency Agreement
Environmental Considerations
\one
_ worm 140 401 Page 2
R-,aa p�;�^; • Previous Editions Obsolete •
Agency Project Title !Date
l.ew is Count} Public Works Interstate Avenue Paving 2/19/2019
Right of Way
❑ No Right of Way Needed ® Right of Way Needed
*All construction required by the ® No Relocation ❑ Relocation Required
contract can be accomplished
within the existing right of way
Utilities Railroad
❑ No utility work required ® No railroad work required
❑ All utility work will be completed prior to the start of the ❑ All railroad work will be completed prior to the start of the
construction contract construction contract
®All utility work will be completed in coordination with the ❑All railroad work will be completed in coordination with the
construction contract construction contract
Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project
And utilities located during the construction phase of the project xvill be relocated as part of the construction contract
No railroad work will he required for this project
FAA Involvement
Is any airport located within 3.2 kilometers(2 miles)of the proposed projects ❑ Yes El No
Remarks
No x‘or!: w 111 interfere w ith airport operations
This project has been reviewed by the legislative body of the administration agency or agencies or it's designee and
is not inconsistent with the agency's comprehensive plan for community development
Agency w is County
Date c3 -///0 :y
Mayor/Chairperson
DOT Form 140 101 EF
Revised 04/2015 • Previous Editions Obsolete a Page 3
CRP 2187D. Interstate Avenue Paving
Engineer's Estimate
for Preliminary Engineering Costs
e notion
HMA paving and other related work
Item Item Description Quantity Unit Unit Cost Total Cost
1 Contract Preparation 1 L.S $3,900.00 $3,900.00
2 Contract Review 1 LS $1 900.00 $1 900.00
3 Field-Project Layout 1 L.S $19.500.00 S19,500.00
4 Field-Project Site Survey 1 L S S12.500.00 S12.500 00
5 Project Estimates 1 L.S $1,900.00 $1 900.00
6 Project Plans 1 L.S. $12.300.00 S12,300.00
7 Project Specifications 1 L.S $3,000.00 $3,000.00
8 Consultant Sery ces 1 L.S $5.000.00 $5,000.00
9 WSDOT Charge Items 1 L.S $500.00 S500.00
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Total Estimated Cost- $60,500.00
Prepared by'
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Washington State
Local Agen�° 'f'ederal Aid
v71 Department of Transportation Project Prospectus
Date 06/24/2019
Prefix Route _ ( )
Federal Aid STP(US) 5686 DUNS Number 079272555
Project Number
Local Agency ( Federal Employer
Project Number _ CRP 2187D Use Only Tax ID Number 91-6001351L
Agency I CA Agency Federal Program Title
Lewis County Public Works ®Yes ❑No ® 20.205 ❑ Other
Project Title Start Latitude N46.64765 Start Longitude W122.957183
Interstate Avenue Paving
End Latitude N46.637539 End Longitude W122.943647
Project Termini From To Nearest City Name Project Zip Code(+4)
SW Parkland Avenue 0.085 before Bishop Road Chehalis 98532-3700
Begin Mile Post End Mile Post Length of Project Award Type
0.000 0.985 0.985 ® Local 0 Local Forces ❑ State ❑ Railroad
Route ID Begin Mile Point End Mile Point City Number County Number County Name
5686 0.000 0.985 21 Lewis
WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number
Southwest Region 20 3 UC15076
Total Local Agency Federal Funds Phase Start
Phase Estimated Cost Funding Date
(Nearest Hundred Dollar) (Nearest Hundred Dollar) (Nearest Hundred Dollar) Month Year
P E $60,500 $8,600 $51,900 March 2019
R/W
Const $1,150,000 $246,075 $903,925 August 2019
Total $1,210,500 $254,675 $955,825
Description of Existing Facility (Existing Design and Present Condition)
Roadway Width Number of Lanes
42' 2 —..
Lewis County and City of Chehalis share jurisdiction of Interstate Avenue The roadway is 42' wide,with two 13' lanes, 8'
shoulders,and ACP surfacing The road has a Federal Functional Classification of 16 Urban Minor Arterial The road was last
surfaced in 1985 The road is a business corridor and provides connectivity between 1-5 Exit 76 and the Chehalis Industrial Park
area. The speed limit is 35 mph,the AADT is 5,533,and there is 12%truck traffic
Description of Proposed Work
Description of Proposed Work(Attach additional sheet(s)if necessary)
HMA overlay and other related work.
Local Agency Contact Person Title Phone
Tim Fife,P.E County Engineer 360 740-2711
Mailing Address City State Zip Code
2025 NE Kresky Avenue Chehalis WA 98532-2308
By4,..4.--
Project Prospectus Approval Approving Authority '/
Title Public Works Director Date d-Z 7-1
DOT Form 140-101 •Previous Editions Obsolete• Page 1
Revised 04/2015
Agency Project Title Date
Lewis County Public Works Interstate Avenue Paving 06/24/2019
Type of Proposed Work
Project Type(Check all that Apply) Roadway Width Number of Lanes
❑ New Construction ❑ Path/Trail ❑ 3-R
42' 2
❑ Reconstruction ❑ Pedestrian/Facilities ®2 R
❑ Railroad ❑ Parking ❑ Other
❑ Bridge
Geometric Design Data
Description Through Route Crossroad
❑ Principal Arterial ❑ Principal Arterial
Federal ® Urban ® Minor Arterial ❑ Urban ❑ Minor Arterial
Functional ❑ Rural ❑ Collector ❑ Collector
❑ Rural
❑ NHS ❑ Major Collector ❑ NHS ❑ Major Collector
Classification ❑ Minor Collector ❑ Minor Collector
❑ Local Access ❑ Local Access
Terrain _ ® Flat ❑ Roll ❑M ountain ❑ Flat ❑ Roll ❑Mountain
Posted Speed 35
Design Speed 35
Existing ADT 5076
Design Year ADT 6194 _
Design Year 2039
Design Hourly Volume(DHV) 929
Performance of Work
Preliminary Engineering Will Be Performed By Others Agency
Lewis County 8 % 92 %
Construction Will Be Performed By Contract Agency
Contract 100 % cyo
Environmental Classification
❑ Class I-Environmental Impact Statement(EIS) ® Class II Categorically Excluded(CE)
❑ Project Involves NEPA/SEPA Section 404 ❑ Projects Requiring Documentation
Interagency Agreement (Documented CE)
❑ Class Ill-Environmental Assessment(EA)
❑ Project Involves NEPA/SEPA Section 404
Interagency Agreement
Environmental Considerations
None
DOT Form 140-101 Page 2
Revised 04/2015 •Previous Editions Obsolete•
Agency Project Title Date
Lewis County Public Works Interstate Avenue Paving 06/24/2019
Right of Way
® No Right of Way Needed ❑ Right of Way Needed
*All construction required by the ❑ No Relocation ❑ Relocation Required
contract can be accomplished
within the existing right of way
Utilities Railroad
❑ No utility work required 1 ® No railroad work required
❑ All utility work will be completed prior to the start of the ❑ All railroad work will be completed prior to the start of the
construction contract construction contract
® All utility work will be completed in coordination with the ❑ All railroad work will be completed in coordination with the
construction contract construction contract
Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project
Any utilities located during the construction phase of the project will he relocated as part of the construction contract
No railroad work will be required for this project
FAA Involvement
Is any airport located within 3.2 kilometers(2 miles)of the proposed project? ❑ Yes IS1 No
Remarks
No work will interfere with airport operations
This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and
is not inconsistent with the agency's comprehensive plan for community development
AgeKcy Le 's County
Date 6% 2 ' � ��' fi" AI
aayor/Chairperson
DOT Form 140-101 EF
Revised 04/2015 • Previous Editions Obsolete • Page 3
BOCC AGENDA ITEM SUMMARY
Resolution BOCC Meeting Date: Mar 11, 2019
Suggested Wording for Agenda Item: Agenda Type. Consent
Approving a Local Agency Agreement and Federal Aid Project Prospectus between Lewis County and
Washington State Department of Transportation(WSDOT)for the Interstate Avenue Paving Project, County
Road Project(CRP)2187D
Contact Josh Metcalf Phone 2762
Department Public Works
Action Needed Approve Resolution
Description
The Interstate Avenue Paving Project,CRP-2187D, is listed as pnority number 4 in Lewis County's 2019-2024
Six-year Transportation Improvement Program adopted via Resolution No 18-344 on November 19, 2018
The overall project is funded through the Federal Highway Administration's(FHWA) Surface Transportation
Program(STP(US))&(HIP(US))($955,825),with a 13 5%($149,175) local match requirement, for a project
total of$1,105,000 The funding for the Preliminary Engineering is(STP(US))($51,900),with a 13 5%
($8,100) local match requirement, for a total of$60,000 for this phase of the project.
The conditions of receiving FHWA STP(US)&(HIP(US)) federal funding requires a Local Agency Agreement
and Federal Aid Project Prospectus between Lewis County and WSDOT, signed by the Chair of the BOCC,
prior to commencing the project
Approvals:
User Group Status 1
Niehuser,Jack i Pending
Fife, Tim Pending
Metcalf, Josh Pending
BOCC ' Pending
Prosecutor Pending
Budget Pending
Additional Copies
Return two signed originals of the Local Agency Agreement and Federal Aid Project Prospectus to Public Works
Kim Amrine-PW
Tim Fife- PW
Mike Kroll-PW