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Approving a call for bids for various new suv's, trucks, and equipment BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF ) Approving a call for bids for various new ) suv's, trucks, and equipment ) RESOLUTION NO 19- 083 WHEREAS, the Fleet Services Division of the Lewis County Public Works Department has determined that various vehicles in the fleet are in need of replacement, and WHEREAS, some of these vehicles were scheduled, budgeted, and approved for replacement in 2019, while others will be replaced with FEMA funds, and WHEREAS, the Board of County Commissioners wish to issue a call for bids for various vehicles and equipment for several county departments NOW THEREFORE BE IT RESOLVED that the Department of Public Works is instructed to prepare a call for bids and contract specifications for various vehicles and equipment. Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N W North Street, Room 210, CMS-01, Chehalis, Washington 98532) by or before 11'00 a.m on Tuesday,April 16, 2019 and will be opened on or after 11.00 a.m on April 16, 2019 subject to official proposal addenda that establishes an alternate bid due date or opening time DONE IN OPEN SESSION this 1St day of April, 2019 APPROVED AS TO FORM 'Ri OF COUNTY COMM IONERS Jonathan L Meyer Prosecuting Attorney EWI- COUNTY, W HI ON ( :y Dep ty Proms cuti 14 orney Robert C Jac{son, Chair ATTEST Gary Stamper, Vice Chair [cAe n� � SUN_ w �..• Rieva Lester, Clerk of them_ Wiiityl'�•• Edna J Fund, Co/ issioner Board of County Commit o'h�rs g SINCE z ;u i� 1845 , • * • •� � L'OM_I�g��i •'•'G`IbNS l��••• CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County Washington will open sealed bids and publicly read them aloud on or after 11 00 a m on April 16, 2019, at the Lewis County Historic Courthouse —2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one or more new all wheel drive SUV SEALED BIDS MUST BE DELIVERED BY 11.00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse,2nd Floor,351 NW North Street,Chehalis, WA 98532)by 11.00 a m on the date specified for opening and in an envelope clearly marked 1 "SEALED BID FOR ONE OR MORE ALL-WHEEL DRIVE SUV" -TO BE OPENED APRIL 16,2019 ON OR AFTER 11:00 AM 2 "SEALED BID FOR ONE OR MORE TWO WHEEL DRIVE PICKUP TRUCK" -TO BE OPENED APRIL 16, 2019 ON OR AFTER 11:00 AM 3 "SEALED BID FOR ONE OR MORE LONG-BED 2-WHEEL DRIVE PICKUP TRUCK" -TO BE OPENED April 16,2019 ON OR AFTER 11.00 AM 4 "SEALED BID FOR ONE OR MORE FOUR-WHEEL DRIVE SHORTBED PICKUP TRUCK" -TO BE OPENED APRIL 16,2019 ON OR AFTER 11 00 AM 5. "SEALED BID FOR ONE OR MORE LONG-BED 4X4 PICKUP TRUCK" -TO BE OPENED APRIL 16, 2019 ON OR AFTER 11:00 AM 6 "SEALED BID FOR ONE OR MORE 1 TON 4X4 PICKUP TRUCK" -TO BE OPENED APRIL 16, 2019 ON OR AFTER 11:00 AM 7 "SEALED BID FOR ONE OR MORE TRUCK CHASSIS" -TO BE OPENED APRIL 16,2019 ON OR AFTER 11.00 AM 8 "SEALED BID FOR ONE OR MORE TRUCK CHASSIS" -TO BE OPENED APRIL 16, 2019 ON OR AFTER 11:00 AM. 9. "SEALED BID FOR ONE (1) SELF-PROPELLED SWEEPER" TO BE OPENED APRIL 16, 2019 ON OR AFTER 11:00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St., Chehalis, WA 98532, telephone 360 740-1194 or from Lewis County's website at www.lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1st day of APRIL,2019 \O M Of Rieva Lester,Clerk of the Board of County Commissioners Lewis County,Washington PUBLISH The Chronicle—April 2 &9, 2019 Lewis County Web Site @ www.lewiscountywa.gov/ , CALL FOR BIDS ONE OR MORE NEW ALL WHEEL DRIVE SUV TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING: WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE April 16, 2019 TIME: On or after 11 00 AM BID PACKET CONTENTS 1 1 CALL FOR BIDS 2. ADVERTISING PLAN 3. BID FORM 4. BID DOCUMENT CHECKLIST 5 GENERAL CONDITIONS 6. SPECIFICATIONS !ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11 00 a m on April 16, 2019 at the Lewis County Historic Courthouse - 2' floor, Board of County Commissioners Meeting Room 351 NW North Street, Chehalis, Washington for furnishing one or more new all-wheel drive SUV SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners ) Sealed bids must be delivered to the Lewis County Commissioner s Office (Lewis County Historic Courthouse, 2rC Floor, 351 NW North Street, Chehalis, WA 98532) by 11.00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE OR MORE ALL-WHEEL DRIVE SUV" - TO BE OPENED APRIL 16, 2019 ON OR AFTER 11:00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St , Chehalis WA 98532, telephone 360-740-1194 or from Lewis County's website at www lewiscountywa gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252 42 U S C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 15' day of APRIL 2019 Rieva Lester, Clerk of the Board of County Commissioners Lewis County, Washington 4 PUBLISH. The Chronicle - April 2 649, 2019 Lewis County Web Site @ www,lewiscountywa,gov/ 2 . ADVERTISING PLAN 5 ADVERTISING PLAN The Call for Bids will be advertised in the following publications: • The Chronicle - April 2 & 9, 2019 Bid information will also be available on the Lewis County website at www Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2' floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. For the following specified items. ONE OR MORE ALL WHEEL DRIVE SUV Sealed bids must be delivered to the Lewis County Historic Courthouse - 2r.' Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A M on the above-specified date in a sealed envelope clearly marked SEALED BIDS FOR: ONE OR MORE ALL-WHEEL DRIVE SUV TO BE OPENED: TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. BID FORM 8 SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1. ONE OR MORE SUV - (price out one suv only) 2 WASHINGTON STATE SALES TAX + S 3 PURCHASER PAYS THIS AMOUNT Guaranteed delivery shall be within one hundred and twenty (120) days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing City, State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package. 1 BID FORM (Pg 9) 2. WARRANTY INFORMATION (B-T B and Power Train) 3 TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 5. SPECIFICATIONS SHEET (Complete Check-List Pg. 17 - 18) G ITEMIZED OPTIONS (Pg 19) with BROCHURE 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION: The Board of Lewis County Commissioners reserves the right to reject any or all bids, waive informalities, and to contract as the best interest of the County may appear. This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM. The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance & Operations Division, 476 W Main St , Chehalis, WA 98532, telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.gov. PROPOSAL SHEET Vendors not meeting specifications must list all exceptions and note by placing an "X' beside the respective number associated with the particular specification. Any exceptions are subject to inspection testing and approval prior to acceptance by Lewis County SUV's shall be a new model and shall 1. Conform to or exceed the minimum specifications listed 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT. Payment will be made by Lewis County on or about 30 days following date of delivery providing billing invoice is in the office of the Lewis County Fiscal Department, 351 NW North Street, Chehalis, WA 98532 prior to the 10th of the month 13 PRE-DELIVERY. All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF VEHICLE PURCHASES: Packing and transportation expenses are the responsibility of the bidder All prices quoted must be F.O B. Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W Main St Chehalis, WA 98532 LITERATURE Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES. Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder, if agrees can sell additional items at the bid price terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name (Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City, State, Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS Specifications Check-List: SUV shall be all-wheel drive, new (2019 or newer) and delivered to Lewis County Motor Pool (Delivery address listed on page 14) Make Model Please include brochure with model bid Year Minimum Specification List Specification Required Provided t Air Bags (Front and Safety Canopy) Air Conditioning Auxiliary Power Point/s Brakes (4-Wheel Anti-Lock Disc Brake System) Cruise Control Daytime Running Lights - (Low Beam) Engine (1 4L 4-Cylinder engine or larger) Exterior Color - White Front Row Map Lights, 2' Row Dome Lamp, Rear Cargo Area Light Fuel Tank Capacity (15 gallon or larger) Full Carpeting (with front & rear carpeted floor mats) Interior Passenger/Cargo Volume Area - (Approximately 100 Cubic Ft ) License Vehicle/s shall be licensed by the dealership and will provide registration and exempt license plates Manual Tilt & Telescoping Steering Wheel Outside Temperature Display Power Windows, Door Locks, and Mirrors Privacy Glass Rear Side Windows & Rear Lift-gate Window Radio - AM/FM (Factory Installed) Rear Defroster Rear-view Camera 17 Remote Keyless Entry (4 FOBS/Keys) Seat Belts and Head Restraints for all 5 Seating Positions Seating 5-Passenger, Front Cloth Buckets, 2"d Row 60/40 Fold-Flat and Reclining Split Bench Skid Plates Spare Wheel/Tire, Wheel Nut Wrench, and Jack Steering Power Steering or Electric-Assisted Steering Tires Pressure Monitoring System Transmission (Automatic) Voice Recognition Communications - (Hands-free cell phone) Warranty: (Bumper-to-Bumper) _ • Warranty (Powertrain Warranty) Windshield Wipers Front & Rear with Variable Intermittent 18 ITEMIZED OPTIONS: 1 If an item listed below is included as standard equipment in base model, indicate on line as "included " 2 If the vehicle manufacture you represent is unable to provide an option listed below, indicate on line as "unavailable " " DO NOT include these prices in base bid submitted on page 9`=* Additions / Accessories: (Enter amount for one vehicle) 1 Service Manuals (Service manual & Service wiring diagrams) $ 2. Interior Cargo Cover $ 19 r s CALL FOR BIDS ONE OR MORE PICKUP TRUCKS (EXT CAB, SHORT-BED, 2-WHEEL DRIVE) TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING: WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE April 16, 2019 TIME On or after 11 00 AM BID PACKET CONTENTS 1 1 CALL FOR BIDS 2. ADVERTISING PLAN 3 BID FORM 4. BID DOCUMENT CHECKLIST 5. GENERAL CONDITIONS 6. SPECIFICATIONS /ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11 00 a m on April 16, 2019 at the Lewis County Historic Courthouse - 2 n floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one or more new pickup truck SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners ) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 210 Floor, 351 NW North Street, Chehalis, WA 98532) by 11 00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE OR MORE TWO-WHEEL DRIVE PICKUP TRUCK" - TO BE OPENED APRIL 16, 2019 ON OR AFTER 11 00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St., Chehalis WA 98532 telephone 360-7404194 or from Lewis County's website at www lewiscountywa gov The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations Department of Transportation, subtitle A, Office of the Secretary, Part 21 nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin or sex in consideration for an award DATED this 1`t day of APRIL, 2019 Rieva Lester, Clerk of the Board of County Commissioners Lewis County, Washington 4 PUBLISH: The Chronicle - April 2 & 9 2019 Lewis County Web Site @ www,lewiscountywa,gov/ 2 . ADVERTISING PLAN 5 I ADVERTISING PLAN The Call for Bids will be advertised in the following publications. • The Chronicle - Tuesday, April 2 & 9, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2°3 floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. For the following specified items ONE OR MORE TWO-WHEEL DRIVE PICKUP TRUCK Sealed bids must be delivered to the Lewis County Historic Courthouse - 21,ry Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 1100 A.M on the above-specified date in a sealed envelope clearly marked SEALED BIDS FOR ONE OR MORE TWO-WHEEL DRIVE PICKUP TRUCK TO BE OPENED: TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE OR MORE 2WD PICKUP TRUCK (price out one p/u only) 2 WASHINGTON STATE SALES TAX + 3 PURCHASER PAYS THIS AMOUNT = Guaranteed delivery shall be within one hundred and twenty (120) days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing 9 City State Zip Telephone Number 10 4 . BID DOCUMENT CHECK LIST 11 The following items must be returned in the completed bid package. 1 BID FORM (Pg 9) 2. WARRANTY INFORMATION (B-T B and Power Train) 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who purchased similar equipment within the last two (2) years 5. SPECIFICATIONS SHEET (Complete Check-List on Pg. 17-18) 6. ITEMIZED OPTIONS (Pg. 18) with BROCHURE 12 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION The Board of Lewis County Commissioners reserves the right to reject any or all bids, waive informalities and to contract as the best interest of the County may appear This bid will be compared to the bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM• The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works Maintenance & Operations Division, 476 W Main St , Chehalis, WA 98532, telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.gov PROPOSAL SHEET. Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Truck/s shall be a new model and shall. 1 Conform to or exceed the minimum specifications listed. 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT. Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department, 351 NW North Street Chehalis, WA 98532 prior to the 10th of the month 14 PRE-DELIVERY' All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES. Packing and transportation expenses are the responsibility of the bidder All prices quoted must be FO B Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W Main St Chehalis, WA 98532 LITERATURE Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES• Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39.34. Successful bidder if agrees, can sell additional items at the bid price, terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 15 PROPOSAL. The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name (Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City, State, Zip Code 16 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List: Pickup shall be Extended cab (or quad cab), short-bed, 2-wheel drive, new (2019 or newer) and delivered (Delivery address listed on page 14) Make Model Please include brochure with model bid Year Minimum Specification List Specification Required Provided Air Bags (Driver & Front Passenger) Air Conditioning Auxiliary Power Point/s Battery (600 CCA minimum) Bed Length (Approximately 6 1/2') Brakes (Power Anti-Lock Brakes) Bumper (Rear Step) Cab Shall be Extended or Quad Cab Daytime Running Lights Engine (List engine size) Engine Hour Meter Exterior Color - White Factory Warranty (Bumper-to-Bumper) Factory Warranty (Power Train) Floor Covering (Black Vinyl or Rubber) Front Seat (HD 40/20/40 Split Bench Seat with Folding Rear Bench Seat) - Vinyl or HD Fabric Material Fuel Tank Capacity (22 gallon or larger) _ Glass, Tinted All Around Ground Clearance (7" minimum) GVWR (6,000 lbs. minimum) Keys (Set of 4) License Vehicle/s shall be licensed by the dealership and will provide registration and exempt license plates Power Group (power windows, door locks, and mirrors) Radio. AM/FM (Factory Installed) Seat Belts, with Adjustable Height (Driver & 18 Pass side) Spare Tire Carrier, Jack, Lug Wrench Tilt Steering Wheel Tires (All-Season Radials) with Matching Full-size Spare Tire and Wheel Tire Pressure Monitoring System **Continued on page 18 Transmission (Automatic) Voice Recognition Communications - (Hands-free cell phone) Wipers, Intermittent ITEMIZED OPTIONS: 1 If an item listed below is included as standard equipment in base model, indicate on line as "included " 2 If unable to provide an option listed below, indicate on line as "unavailable " ** DO NOT include these prices in base bid submitted on page 9' Additions / Accessories: 1 Cruise Control S 2 Service Manuals (Service manual & Service wiring diagrams) $ 19 3 Spray-in Bed Liner (Over the rails & tailgate) $ 4. Trailer Hitch (Class IV Receiver with 7-wire harness) $ 20 CALL FOR BIDS ONE OR MORE PICKUP TRUCKS (2-WHEEL DRIVE, EXT CAB, LONG-BED) TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING. WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE. April 16, 2019 TIME On or after 11 00 AM SID PACKET CONTENTS 1 1 CALL FOR BIDS 2 ADVERTISING PLAN 3 BID FORM 4 BID DOCUMENT CHECKLIST 5. GENERAL CONDITIONS 6. SPECIFICATIONS/ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11 00 a m on April 16, 2019 at the Lewis County Historic Courthouse - 2 floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one or more new long-bed 2-wheel drive pickup trucks SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners ) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2'`' Floor, 351 NW North Street, Chehalis, WA 98532) by 11 00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE OR MORE LONG-BED 2-WHEEL DRIVE PICKUP TRUCKS" - TO BE OPENED April 16, 2019 ON OR AFTER 11.00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St , Chehalis, WA 98532, telephone 360-740-1194 or from Lewis County's website at www lewiscountywa gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252 42 U S C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary Part 21 nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 15= day of April, 2019 Clerk of the Board of County Commissioners Lewis County, Washington 4 PUBLISH: The Chronicle - April 2 & 9, 2019 Lewis County Web Site @ www,lewiscountywa.govl 2 . ADVERTISING PLAN 5 ADVERTISING PLAN The Call for Bids will be advertised in the following publications: - The Chronicle - Tuesday, April 2 & 9, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2' floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. For the following specified items ONE OR MORE NEW PICKUP TRUCKS (2-WHEEL DRIVE, LONG-BED) Sealed bids must be delivered to the Lewis County Historic Courthouse - 2',=' Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11.00 A M on the above-specified date in a sealed envelope clearly marked SEALED BIDS FOR: ONE OR MORE PICKUP TRUCKS 2-WHEEL DRIVE LONG-BED TO BE OPENED. TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE OR MORE PICKUP TRUCKS 2-WHEEL DRIVE LONG-BED - (price one pickup) $ 2 WASHINGTON STATE SALES TAX + $ 3 PURCHASER PAYS THIS AMOUNT = $ Guaranteed delivery shall be within one hundred and twenty (120) days after award of bid Bidder Authorized Signature Date Firm Address Title of Person Signing 9 City, State Zip Telephone Number 10 4 . BID DOCUMENT CHECK LIST 11 The following items must be returned in the completed bid package. 1 BID FORM (Pg 9) 2. WARRANTY INFORMATION (B-T B and Power Tram) 3 TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 5 SPECIFICATIONS SHEET (Complete Check-List on Pg 17-18) 6. I'T'EMIZED OPTIONS (Pg 18) with BROCHURE 12 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION: The Board of Lewis County Commissioners reserves the right to reject any or all bids, waive informalities, and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM. The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works Maintenance & Operations Division, 476 W Main St , Chehalis, WA 98532, telephone 360-740-1194 or Lewis County's website at www,lewiscountywa.yov PROPOSAL SHEET. Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Truck/s shall be a new model and shall 1 Conform to or exceed the minimum specifications listed 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department 351 NW North Street, Chehalis, WA 98532 prior to the 10th of the month 14 PRE-DELIVERY: All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES• Packing and transportation expenses are the responsibility of the bidder All prices quoted must be FO B Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W Main St. Chehalis, WA 98532 LITERATURE Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES: Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder, if agrees, can sell additional items at the bid price, terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 15 PROPOSAL. The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name (Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City, State, Zip Code 16 6 . SPECIFICATIONS ITEMIZED OPTIONS Specifications Check-List: Pickup shall be full-size, extended cab (or quad cab), long-bed, 2-wheel drive, new (2019 or newer) and delivered ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification List Specification Required Provided Air Bags (Driver & Front Passenger) Air Conditioning Alternator (120 Amp minimum) Auxiliary Power Point/s Battery (600 CCA minimum) Bed Length (Approximately 8') Brakes (Power Anti-Lock Brakes) Bumper (Rear Step) Cab Shall be Extended or Quad Cab Daytime Running Lights - (Low Beam) I Engine (2.7L or larger engine) --- List engine size Engine Hour Meter Exterior Color - White Factory Warranty (Bumper-to-Bumper) Factory Warranty (Power Train) Floor Covering (Black Vinyl or Rubber) Front Seat (HD 40/20/40 Split Bench Seat with Folding Rear Bench Seat) - Vinyl or HD Fabric Material Fuel Tank Capacity (22 gallon or larger) Ground Clearance 7 5" minimum GVWR (6,400 lbs minimum) Keys (Set of 4) License Vehicle/s shall be licensed by the dealership and will provide registration and exempt license plates Outside Temperature Display Power Group (pwr windows, locks, and mirrors) 18 Radio - AM/FM (Factory Installed) Rear-view Camera Seat Belts, with Adjustable Height (Driver & Pass side) Spare Tire Carrier, Jack, Lug Wrench Tires (All-Season Radials) with Matching Full-size Spare Tire and Wheel Tilt Steering Wheel Transmission (Automatic, Overdrive) Voice Recognition Comm - (Hands-free cell phone) Wipers, Intermittent ITEMIZED OPTIONS: 1 If an item listed below is included as standard equipment in base model, indicate on line as "included " 2 If the vehicle manufacture you represent is unable to provide an option listed below, indicate on line as "N/A" (not available) DO NOT include these prices in base bid submitted on page 9 '' ' Additions / Accessories: (Enter amount for one truck) 1 Cruise Control S 2 Front Tow Hooks 5 3 Service Manuals (Service manual & Service wiring diagrams) $ 19 4 Spray-in Bed Liner (Over the rails & tailgate) $ 5 Trailer Hitch (Class IV Receiver with 7-wire harness) $ 6. Up-fitter Switches (list number of switches included) 7 Upgrade to 9,000 GVWR (or higher) $ 20 CALL FOR BIDS ONE OR MORE PICKUP TRUCKS (4X4, EXT CAB, SHORT-BED) TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING: WHERE. Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE April 16, 2019 TIME. On or after 11 00 AM SID PACKET CONTENTS , 1. CALL FOR BIDS 2 ADVERTISING PLAN 3 BID FORM 4 BID DOCUMENT CHECKLIST 5. GENERAL CONDITIONS 6. SPECIFICATIONS /ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11 00 a m on April 16, 2019, at the Lewis County Historic Courthouse - 2°`' floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington for furnishing one or more new pickup truck SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners ) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 21" Floor, 351 NW North Street, Chehalis, WA 98532) by 11 00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE OR MORE FOUR-WHEEL DRIVE SHORTBED PICKUP TRUCK" - TO BE OPENED APRIL 16, 2019 ON OR AFTER 11:00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St , Chehalis, WA 98532, telephone 360-740-1194 or from Lewis County s website at www lewiscountywa gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A Office of the Secretary Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding. DATED this 1` day of APRIL, 2019 Clerk of the Board of County Commissioners Lewis County, Washington 4 PUBLISH The Chronicle - April 2 & 9, 2019 Lewis County Web Site @ www,lewiscountywa,gov/ 2 . ADVERTISING PLAN 5 ADVERTISING PLAN The Call for Bids will be advertised in the following publications: - The Chronicle - Tuesday, April 2 & 9, 2019 Bid information will also be available on the Lewis County website at www Lewiscountywa goy 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2' floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY, APRIL 16, 2019 ON OR AFTER 11.00 A.M. For the following specified items ONE OR MORE FOUR WHEEL DRIVE SHORTBED PICKUP TRUCK Sealed bids must be delivered to the Lewis County Historic Courthouse - 2''d Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A M on the above-specified date in a sealed envelope clearly marked. SEALED BIDS FOR. ONE OR MORE FOUR WHEEL DRIVE SHORTBED PICKUP TRUCK TO BE OPENED: TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE OR MORE 4X4 SHORTBED PICKUP TRUCK - (price out one p/u only) 2. WASHINGTON STATE SALES TAX + 3 PURCHASER PAYS THIS AMOUNT Guaranteed delivery shall be within one hundred and twenty (120) days after award of bid. Bidder Authorized Signature Date 9 Firm Address Title of Person Signing City State Zip Telephone Number 10 4 . BID DOCUMENT CHECK LIST ii The following items must be returned in the completed bid package. 1. BID FORM (Pg 9) 2. WARRANTY INFORMATION (B-T B and Power Train) 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who purchased similar equipment within the last two (2) years 5. SPECIFICATIONS SHEET (Complete Check-List on Pg 17-18) 6 ITEMIZED OPTIONS (Pg 18) with BROCHURE 12 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION The Board of Lewis County Commissioners reserves the right to reject any or all bids waive informalities, and to contract as the best interest of the County may appear This bid will be compared to the bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County. DOCUMENT FORM The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance & Operations Division, 476 W Main St Chehalis, WA 98532 telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.gov PROPOSAL SHEET. Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection testing and approval prior to acceptance by Lewis County Truck/s shall be a new model and shall. 1 Conform to or exceed the minimum specifications listed 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT: Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department, 351 NW North Street, Chehalis, WA 98532 prior to the 10th of the month 14 PRE-DELIVERY. All items shall receive dealer factory pre-delivery service before being delivered, Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES Packing and transportation expenses are the responsibility of the bidder All prices quoted must be FO B Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W. Main St Chehalis, WA 98532 LITERATURE: Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES: Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34. Successful bidder, if agrees, can sell additional items at the bid price, terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 15 PROPOSAL. The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for fumislung the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name (Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City, State, Zip Code 16 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List: Pickup shall be full-size, extended cab (or quad cab), short-bed, 4-wheel drive, new (2019 or newer) and delivered (Delivery address listed on page 14) Make Model Please include brochure with model bid Year Minimum Specification List Specification Required Provided Air Bags (Driver & Front Passenger) Air Conditioning Auxiliary Power Point/s Battery (600 CCA minimum) Bed Length (Approximately 6' - 6 1/2') Brakes (Power Anti-Lock Brakes) Bumper (Rear Step) Cab Shall be Extended or Quad Cab Daytime Running Lights Engine. (List engine size) Engine Hour Meter Exterior Color - White Factory Warranty (Bumper-to-Bumper) Factory Warranty (Power Train) Floor Covering (Black Vinyl or Rubber) Front Seat (HD 40/20/40 Split Bench Seat with Folding Rear Bench Seat) - Vinyl or HD Fabric Material Fuel Tank Capacity (22 gallon or larger) Glass, Tinted All Around Ground Clearance 7 5" minimum GVWR (6,200 lbs minimum) Keys (Set of 4 w/fobs) *Must be Remote Keyless Entry License Vehicle/s shall be licensed by the dealership and will provide registration and exempt license plates _ Manual Tilt Steering Wheel Power Group (power windows, door locks, and mirrors) 16 Radio AM/FM (Factory Installed) Rear-view Camera Seat Belts, with Adjustable Height (Driver & Pass side) Spare Tire Carrier, Jack, Lug Wrench Tires (All-Season Radials) with Matching Full-size Spare Tire and Wheel Tire Pressure Monitoring System Transmission (Automatic) Voice Recognition Comm - (Hands-free cell phone) Wipers, Intermittent ITEMIZED OPTIONS: 1 If an item listed below is included as standard equipment in base model, indicate on line as "included " 2 If unable to provide an option listed below, indicate on line as "N/A" (not available) **DO NOT include these prices in base bid submitted on page 9** Additions 1 Accessories: - (Enter amount for one truck) 1 Cruise Control - installed $ 2 Remote Keyless Entry $ _ 3 Remote Start $ 4 Service Manuals (Service manual & Service wiring diagrams) $ 19 5 Spray-in Bed Liner (Over the rails & tailgate) $ 6 Trailer Hitch (Class IV Receiver with 7-wire harness) $ 20 CALL FOR BIDS ONE OR MORE PICKUP TRUCKS (4x4, EXT CAB, LONG-BED) TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING: WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE April 16, 2019 TIME On or after 11 00 AM BID PACKET CONTENTS 1 1 CALL FOR BIDS 2. ADVERTISING PLAN 3. BID FORM 4. BID DOCUMENT CHECKLIST 5 GENERAL CONDITIONS 6 SPECIFICATIONS /ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County Washington will open sealed bids and publicly read them aloud on or after 11.00 a m on April 16, 2019, at the Lewis County Historic Courthouse - 2'd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one or more new long-bed 4x4 pickup trucks. SEALED BIDS MUST BE DELIVERED BY 11.00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners ) Sealed bids must be delivered to the Lewis County Commissioner s Office (Lewis County Historic Courthouse, 2 Floor 351 NW North Street, Chehalis WA 98532) by 11 00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE OR MORE LONG-BED 4X4 PICKUP TRUCKS" - TO BE OPENED APRIL 16, 2019 ON OR AFTER 11.00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St , Chehalis, WA 98532, telephone 360-740-1194 or from Lewis County s website at www lewiscountywa gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation subtitle A Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race color or national origin or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding. DATED this 15' day of APRIL, 2019 Clerk of the Board of County Commissioners Lewis County, Washington 4 PUBLISH The Chronicle - April 2 & 9, 2019 Lewis County Web Site @ www.lewiscountywa.gov/ 2 . ADVERTISING PLAN 5 ADVERTISING PLAN The Call for Bids will be advertised in the following publications - The Chronicle - Tuesday, April 2 & 9, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2' floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. For the following specified items ONE OR MORE NEW PICKUP TRUCKS (4X4, LONG-BED) Sealed bids must be delivered to the Lewis County Historic Courthouse - 2''d Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A M on the above-specified date in a sealed envelope clearly marked SEALED BIDS FOR: ONE OR MORE PICKUP TRUCKS 4x4 LONG-BED TO BE OPENED: TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. BID FORM 8 SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE OR MORE PICKUP TRUCKS 4x4 LONG-BED - (price out one pu) $ 2 WASHINGTON STATE SALES TAX + $ 3 PURCHASER PAYS THIS AMOUNT = $ Guaranteed delivery shall be within one hundred and twenty (120) days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing City, State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package. 1. BID FORM (Pg 9) 2 WARRANTY INFORMATION (B-T B and Power Train) 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years S. SPECIFICATIONS SHEET (Complete Check-List on Pg 17-18) 6. ITEMIZED OPTIONS (Pg 18) with BROCHURE 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION: The Board of Lewis County Commissioners reserves the right to reject any or all bids, waive informalities, and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM. The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance & Operations Division, 476 W Main St , Chehalis, WA 98532, telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.gov, PROPOSAL SHEET: Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Truck/s shall be a new model and shall 1. Conform to or exceed the minimum specifications listed 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT: Payment will be made by Lewis County on or about 30 days following date of delivery providing billing invoice is in the office of the Lewis County Fiscal Department, 351 NW North Street, Chehalis, WA 98532 prior to the 10th of the month 13 PRE-DELIVERY' All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES Packing and transportation expenses are the responsibility of the bidder All prices quoted must be FO B Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W. Main St Chehalis, WA 98532 LITERATURE Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES• Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder, if agrees, can sell additional items at the bid price, terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL: The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name (Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City, State, Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List: Pickup shall be full-size, extended cab (or quad cab), long-bed, 4-wheel drive, new (2019 or newer) and delivered ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification List Specification Required Provided Air Bags (Driver & Front Passenger) Air Conditioning Alternator (120 Amp minimum) Auxiliary Power Point/s Battery (600 CCA minimum) Bed Length (Approximately 8') Brakes (Power Anti-Lock Brakes) Bumper (Rear Step) _ { Cab. Shall be Extended or Quad Cab Daytime Running Lights - (Low Beam) Engine (List Engine Size) Engine Hour Meter Exterior Color - White Factory Warranty (Bumper-to-Bumper) Factory Warranty (Power Train) Floor Covering (Black Vinyl or Rubber) Front Seat (HD 40/20/40 Split Bench Seat with Folding Rear Bench Seat) - Vinyl or HD Fabric Material Front Tow Hooks Fuel Tank Capacity (22 gallon or larger) Ground Clearance 7.5" minimum GVWR (6,400 lbs minimum) 1 Keys (Set of 4) License Vehicle/s shall be licensed by the dealership and will provide registration and exempt license plates Outside Temperature Display IPower Group (power windows, locks, and mirrors) , 17 Radio - AM/FM (Factory Installed) Rear-view Camera Seat Belts, with Adjustable Height (Driver & Pass side) Skid Plates Spare Tire Carrier, Jack, Lug Wrench Tires (All-Season Radials) with Matching Full-size Spare Tire and Wheel Tilt Steering Wheel Trailer Hitch (Class IV or V) with 7-wire plug connector Transmission (Automatic, Overdrive) Voice Recognition Communications - (Hands-free cell phone) Wipers, Intermittent ITEMIZED OPTIONS: 1 If an item listed below is included as standard equipment in base model, indicate on line as "included " 2 If the vehicle manufacture you represent is unable to provide an option listed below, indicate on line as "N/A" (not available) ** DO NOT include these prices in base bid submitted on page 9 ** Additions / Accessories: - (Enter amount for one truck) 1 Service Manuals (Service manual & Service wiring diagrams) $ 18 2 Spray-in Bed Liner (Over the rails & tailgate) $ 3 Up-fitter Switches (list number of switches included) S 4 Upgrade to 9,000 GVWR (or higher) S 19 CALL FOR BIDS ONE OR MORE PICKUP TRUCKS (1 TON, EXT CAB, 4X4) TO. LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING. WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE April 16, 2019 TIME On or after 11 00 AM BID PACKET CONTENTS 1 • 1 CALL FOR BIDS 2. ADVERTISING PLAN 3. BID FORM 4. BID DOCUMENT CHECKLIST 5 GENERAL CONDITIONS 6 SPECIFICATIONS /ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11 00 a m on April 16, 2019, at the Lewis County Historic Courthouse - 2nc floor Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis Washington, for furnishing one or more new 1-ton 4x4 pickup truck SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners ) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2nd Floor, 351 NW North Street, Chehalis, WA 98532) by 11 00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE OR MORE 1-TON 4X4 PICKUP TRUCK" - TO BE OPENED APRIL 16, 2019 ON OR AFTER 11.00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St , Chehalis, WA 98532, telephone 360-740-1194 or from Lewis County s website at www.lewiscountywa gov. The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat, 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding. DATED this 1`= day of APRIL 2019 Clerk of the Board of County Commissioners Lewis County Washington 4 PUBLISH. The Chronicle - April 2 & 9, 2019 Lewis County Web Site @ www.lewiscountywa,gov/ 2 . ADVERTISING PLAN 5 ADVERTISING PLAN The Call for Bids will be advertised in the following publications: • The Chronicle - Tuesday, April 2 & 9, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2' floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. For the following specified items ONE OR MORE NEW PICKUP TRUCK (1 TON, 4X4) Sealed bids must be delivered to the Lewis County Historic Courthouse - Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A M on the above-specified date in a sealed envelope clearly marked SEALED BIDS FOR: ONE OR MORE PICKUP TRUCK (1 TON, 4X4) TO BE OPENED: TUESDAY, APRIL 16, 2019 ON OR AFTER 11.00 A.M. BID FORM 8 SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE OR MORE PICKUP TRUCK - 1-TON, 4X4 (price out one p/u only) 2 WASHINGTON STATE SALES TAX + $ 3 PURCHASER PAYS THIS AMOUNT = S Guaranteed delivery shall be within one hundred and twenty (120) days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing City State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package. 1. _ BID FORM (Pg 9) 2. _ WARRANTY INFORMATION (B-T B and Power Train) 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 5. SPECIFICATIONS SHEET (Complete Check-List on Pg 17-18) 6 ITEMIZED OPTIONS (Pg 18) with BROCHURE 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION: The Board of Lewis County Commissioners reserves the right to reject any or all bids, waive informalities, and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance & Operations Division, 476 W Main St. Chehalis, WA 98532 telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.g_ov PROPOSAL SHEET: Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection testing, and approval prior to acceptance by Lewis County Truck/s shall be a new model and shall. 1 Conform to or exceed the minimum specifications listed 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT: Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department, 351 NW North Street, Chehalis, WA 98532 prior to the 10th of the month 13 PRE-DELIVERY. All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES• Packing and transportation expenses are the responsibility of the bidder All prices quoted must be FO B Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below. Lewis County Motor Pool 476 W Main St Chehalis, WA 98532 LITERATURE: Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents. COOPERATIVE PURCHASES Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder, if agrees, can sell additional items at the bid price, terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL. The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for fiulmhing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name (Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City, State Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS Specifications Check-List: Pickup Truck shall be Full-size, 1-Ton, Extended cab (or quad cab), Long-bed, 4-wheel drive, new (2019 or newer) and delivered ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification List Specification Required Provided Air Bags (Driver & Front Passenger) Air Conditioning Alternator (120 Amp minimum) Auxiliary Power Point/s Battery (600 CCA minimum) Bed Length (Approximately 8') Brakes (Power Anti-Lock Brakes) Bumper (Rear Step) Cab. Shall be Extended or Quad Cab Daytime Running Lights - (Low Beam) Engine Gasoline (List Engine Size) Engine Hour Meter Exterior Color - White Factory Warranty (Bumper-to-Bumper) Factory Warranty (Power Train) Floor Covering (Black Vinyl or Rubber) Front Seat (HD 40/20/40 Split Bench Seat with Folding Rear Bench Seat) - Vinyl or HD Fabric Material Front Tow Hooks Fuel Tank Capacity (25 gallon minimum) GVWR (10,000 lbs min ) **Single Rear Wheels Keys (Set of 4) License Vehicle/s shall be licensed by the dealership and will provide registration and exempt license plates Outside Temperature Display Power Group (power windows, locks, and 17 mirrors) Radio - AM/FM (Factory Installed) Rear Axle SRW (single rear wheels) Seat Belts, with Adjustable Height (Driver & Pass side) Skid Plates Spare Tire Carrier, Jack, Lug Wrench Tilt Steering Wheel Tires (All-Season Radials) with Matching Full-size Spare Tire and Wheel Trailer Hitch (Class IV or V) with 7-wire plug connector Transmission (Automatic, Overdrive) Up-fitter Switches - (4 minimum) Voice Recognition Communications I (Hands-free cell phone) Wipers, Intermittent ITEMIZED OPTIONS: 1 If an item listed below is included as standard equipment in base model, indicate on line as "included " 2 If the vehicle manufacture you represent is unable to provide an option listed below, indicate on line as N/A (not available) ** DO NOT include these prices in base bid submitted on page 9 .;< : Additions / Accessories: - (Enter amount for one vehicle) 18 1 Service Manuals (Service manual & Service wiring diagrams) S 2 Spray-in Bed Liner (Over the rails & tailgate) $ 19 CALL FOR BIDS ONE OR MORE TRUCK CHASSIS (EXT. CAB, 4x4, 4500 SERIES) TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING: WHERE. Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE April 16, 2019 TIME On or after 11.00 AM BID PACKET CONTENTS a 1 CALL FOR BIDS 2. ADVERTISING PLAN 3 BID FORM 4. BID DOCUMENT CHECKLIST 5 GENERAL CONDITIONS 6 SPECIFICATIONS I ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11.00 a m on April 16, 2019, at the Lewis County Historic Courthouse - 2H floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one or more new Truck Chassis SEALED BIDS MUST BE DELIVERED BY 11.00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2 ° Floor, 351 NW North Street, Chehalis, WA 98532) by 11 00 a.m. on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE OR MORE TRUCK CHASSIS" - TO BE OPENED APRIL 16, 2019 ON OR AFTER 11.00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W. Main St., Chehalis, WA 98532, telephone 360-740-1194 or from Lewis County's website at www lewiscountywa gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1'. day of APRIL, 2019 Clerk of the Board of County Commissioners Lewis County, Washington 4 • PUBLISH: The Chronicle - April 2 & 9, 2019 Lewis County Web Site @ www.lewiscountywa.gov/ 2 . ADVERTISING PLAN 5 ADVERTISING PLAN The Call for Bids will be advertised in the following publications: • The Chronicle - Tuesday, April 2 & 9, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2' floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. For the following specified items ONE OR MORE NEW TRUCK CHASSIS Sealed bids must be delivered to the Lewis County Historic Courthouse - 2r`" Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A M on the above-specified date in a sealed envelope dearly marked SEALED BIDS FOR: ONE OR MORE NEW TRUCK CHASSIS TO BE OPENED. TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. BID FORM 8 SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE (1) TRUCK CHASSIS 2 WASHINGTON STATE SALES TAX + 3 PURCHASER PAYS THIS AMOUNT Guaranteed delivery shall be within one hundred and twenty (120) days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing City, State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package. 1 BID FORM (Pg 9) 2. WARRANTY INFORMATION (B-T B and Power Train) 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg. 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 5. SPECIFICATIONS SHEET (Complete Check-List on Pg 17-18) 6. ITEMIZED OPTIONS (Pg 18) with BROCHURE 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION. The Board of Lewis County Commissioners reserves the right to reject any or all bids waive informalities, and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County. DOCUMENT FORM The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance & Operations Division, 476 W Main St , Chehalis WA 98532 telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.gov PROPOSAL SHEET: Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing and approval prior to acceptance by Lewis County. Truck/s shall be a new model and shall 1 Conform to or exceed the minimum specifications listed 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT. Payment will be made by Lewis County on or about 30 days following date of delivery providing billing invoice is in the office of the Lewis County Fiscal Department, 351 NW North Street, Chehalis WA 98532 prior to the 10th of the month 13 PRE-DELIVERY' All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES Packing and transportation expenses are the responsibility of the bidder All prices quoted must be FOB Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W Main St Chehalis, WA 98532 LITERATURE. Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents. COOPERATIVE PURCHASES Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder, if agrees can sell additional items at the bid price, terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL: The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name (Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City, State, Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List: Truck Chassis shall be Medium-duty, Extended (or Quad) Cab, 4-wheel drive, Dual rear wheels, new (2019 or newer) and delivered ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification List Specification Required Provided Air Bags (Driver & Front Passenger) Air Conditioning Auxiliary Power Point/s Battery (700 CCA minimum) Brakes (Power Anti-Lock Brakes) Cab. Extended Cab, 4-Wheel Drive Cab-to-Axle Length. 84" Daytime Running Lights - (Low Beam) Engine. Gasoline (List Engine Size) Engine Hour Meter Exterior Color - White Factory Warranty (Bumper-to-Bumper) Factory Warranty (Power Train) Floor Covering (Vinyl or Rubber) Front Seat (HD 40/20/40 Split Bench) - Vinyl or HD Fabric Material Front Tow Hooks Fuel Tank Capacity (35 gallon minimum) GVWR (16 000 lbs min ) **Dual Rear Wheels Keys (Set of 4) Mirrors Manual or Power Telescoping Outside Tem•erature Dis•Ia Power Group (power windows and locks) Radio - AM/FM (Factory Installed) Rearview Camera and Prep Kit - (To include loose camera and wiring harness) Seat Belts, with Adjustable Height (Driver & Pass side) 17 Tilt Steering Wheel Tires - (All-Season) Trailer Wiring Connector - (7-wire harness) Transmission (Automatic, Overdrive) Continued on page 18 Up-fitter Switches - (4 minimum) Voice Recognition Communications (Hands-free cell phone) Wipers, Intermittent ITEMIZED OPTIONS: 1 If an item listed below is included as standard equipment in base model, indicate on line as "included " 2 If the vehicle manufacture you represent is unable to provide an option listed below, indicate on line as "N/A" (not available) ** DO NOT include these prices in base bid submitted on page 9 ** Additions / Accessories: 1 Service Manuals (Service manual & Service wiring diagrams) 2 GVWR increase to 18,000 GVWR 18 , CALL FOR BIDS ONE OR MORE TRUCK CHASSIS (5500 or 6500 SERIES) TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING: WHERE. Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE April 16, 2019 TIME' On or after 11 00 AM BID PACKET CONTENTS 1. CALL FOR BIDS 2. ADVERTISING PLAN 3 BID FORM 4. BID DOCUMENT CHECKLIST 5 GENERAL CONDITIONS 6 SPECIFICATIONS 1 ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11 00 a m on April 16, 2019, at the Lewis County Historic Courthouse - 2"d floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one or more new Truck Chassis SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners ) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2' Floor, 351 NW North Street, Chehalis, WA 98532) by 11 00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE OR MORE TRUCK CHASSIS" - TO BE OPENED APRIL 16, 2019 ON OR AFTER 11 00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St Chehalis, WA 98532 telephone 360-740-1194 or from Lewis County's website at www lewiscountywa gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964 78 Stat 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21 nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1`t day of APRIL, 2019 Clerk of the Board of County Commissioners Lewis County, Washington 4 PUBLISH. The Chronicle - April 2 & 9, 2019 Lewis County Web Site @ www.lewiscountywa.gov/ 2 . ADVERTISING PLAN 5 ADVERTISING PLAN The Call for Bids will be advertised in the following publications: • The Chronicle - Tuesday, April 2 & 9, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2" floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. For the following specified items ONE OR MORE NEW TRUCK CHASSIS Sealed bids must be delivered to the Lewis County Historic Courthouse - 2r^ Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A M on the above-specified date in a sealed envelope clearly marked SEALED BIDS FOR: ONE OR MORE NEW TRUCK CHASSIS TO BE OPENED. TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. BID FORM 8 SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE (1) TRUCK CHASSIS $ 2 WASHINGTON STATE SALES TAX + $ 3 PURCHASER PAYS THIS AMOUNT = $ Guaranteed delivery shall be within one hundred and twenty (120) days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing City, State Zip Telephone Number i 9 i 1 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package. 1 BID FORM (Pg 9) 2. WARRANTY INFORMATION (B-T B and Power Train) 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 5. SPECIFICATIONS SHEET (Complete Check-List on Pg 17-18) 6. Tl'EMIZED OPTIONS (Pg 18) with BROCHURE 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION: The Board of Lewis County Commissioners reserves the right to reject any or all bids, waive informalities, and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works Maintenance & Operations Division, 476 W Main St , Chehalis, WA 98532, telephone 360-740-1194 or Lewis County's website at www,lewiscountywa.gov PROPOSAL SHEET: Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Truck/s shall be a new model and shall 1. Conform to or exceed the minimum specifications listed 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT: Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department 351 NW North Street, Chehalis, WA 98532 prior to the 10th of the month. 13 PRE-DELIVERY. All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES Packing and transportation expenses are the responsibility of the bidder All prices quoted must be FO B Destination, Freight Prepaid and Allowed delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W Main St Chehalis, WA 98532 LITERATURE Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents. COOPERATIVE PURCHASES. Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder, if agrees can sell additional items at the bid price, terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL. The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name (Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City, State, Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List. Truck Chassis shall be Medium-duty, Standard Cab, 4-wheel drive, Dual rear wheels, new (2019 or newer) and delivered ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification List Specification Required Provided Air Bags (Driver & Front Passenger) Air Conditioning Auxiliary Power Point/s Battery (700 CCA minimum) Brakes (Power Anti-Lock Brakes) Cab Standard Cab, 4-Wheel Drive Cab-to-Axle Length 60" Daytime Running Lights - (Low Beam) Engine. Gasoline (List Engine Size) Engine Hour Meter Exterior Color - White Factory Warranty (Bumper-to-Bumper) Factory Warranty (Power Train) Floor Covering (Vinyl or Rubber) Front Seat (HD 40/20/40 Split Bench) - Vinyl or HD Fabric Material Front Tow Hooks Fuel Tank Capacity (35 gallon minimum) GVWR (18,000 lbs min ) **Dual Rear Wheels Keys (Set of 4) Mirrors Manual or Power Telescoping Outside Temperature Display Power Group (power windows and locks) Radio - AM/FM (Factory Installed) Rearview Camera and Prep Kit - (To include loose camera and wiring harness) Seat Belts, with Adjustable Height (Driver & Pass side) 17 Tilt Steering Wheel Tires - (All-Season) Trailer Wiring Connector - (7-wire harness) Transmission (Automatic, Overdrive) Continued on page 18 Up-fitter Switches - (4 minimum) Voice Recognition Communications (Hands-free cell phone) Wipers, Intermittent ITEMIZED OPTIONS: 1 If an item listed below is included as standard equipment in base model, indicate on line as "included " 2 If the vehicle manufacture you represent is unable to provide an option listed below, indicate on line as "N/A" (not available) DO NOT include these prices in base bid submitted on page 9 *} Additions / Accessories• 1 Service Manuals (Service manual & Service wiring diagrams) 2 Increase GVWR to 19,000 or 20,000 - (List increased GVWR rating) 5 3 Upgrade Cab to an Extended Cab 5 18 4 Increase 'Cab to Axle' length from 60" to 84" 19 CALL FOR BIDS ONE (1) NEW SELF-PROPELLED SWEEPER TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING: WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE April 16, 2019 TIME On or after 11.00 AM BID PACKET CONTENTS 1 1. CALL FOR BIDS 2. ADVERTISING PLAN 3 BID FORM 4 BID DOCUMENT CHECKLIST 5 GENERAL CONDITIONS 6. SPECIFICATIONS /ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11 00 a m on April 16, 2019, at the Lewis County Historic Courthouse - 2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one (1) new self-propelled sweeper SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners ) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2r" Floor, 351 NW North Street, Chehalis, WA 98532) by 11.00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE (1) SELF-PROPELLED SWEEPER" - TO BE OPENED APRIL 16, 2019 ON OR AFTER 11 00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St Chehalis WA 98532 telephone 360-740-1194 or from Lewis County s website at www lewiscountywa gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964 78 Stat 252 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1`t day of APRIL, 2019 Clerk of the Board of County Commissioners Lewis County, Washington 4 PUBLISH The Chronicle - April 2 & 9, 2019 Lewis County Web Site @ www.lewiscountywa.gov/ 2 . ADVERTISING PLAN 5 ADVERTISING PLAN The Call for Bids will be advertised in the following publications: • The Chronicle - Tuesday, April 2 & 9, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2" floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A.M. For the following specified items ONE (1) NEW SELF-PROPELLED SWEEPER Sealed bids must be delivered to the Lewis County Historic Courthouse - 2ri Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A M on the above-specified date in a sealed envelope clearly marked SEALED BIDS FOR: ONE (1) NEW SELF-PROPELLED SWEEPER TO BE OPENED: TUESDAY, APRIL 16, 2019 ON OR AFTER 11:00 A M BID FORM 8 SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE (1) SELF-PROPELLED SWEEPER $ 2 WASHINGTON STATE SALES TAX + $ 3 PURCHASER PAYS THIS AMOUNT = $ Guaranteed delivery shall be within one hundred and twenty (120) days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing City, State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package 1. BID FORM (Pg 9) 2 WARRANTY INFORMATION (B-T B and Power Train) 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 5. SPECIFICATIONS SHEET (Complete Check-List on Pg 17-19) 6 ITEMIZED OPTIONS (Pg. 20) with BROCHURE 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION The Board of Lewis County Commissioners reserves the right to reject any or all bids waive informalities, and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM: The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance & Operations Division, 476 W Main St , Chehalis, WA 98532, telephone 360-7404194 or Lewis County's website at www.lewiscountywa.gov PROPOSAL SHEET Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Truck/s shall be a new model and shall 1 Conform to or exceed the minimum specifications listed. 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department, 351 NW North Street, Chehalis, WA 98532 prior to the 10th of the month 13 PRE-DELIVERY All items shall receive dealer factory pre-delivery service before being delivered. Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES• Packing and transportation expenses are the responsibility of the bidder All prices quoted must be FOB Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W Main St Chehalis, WA 98532 LITERATURE. Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES• Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder, if agrees, can sell additional items at the bid price, terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL: The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name (Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City, State, Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS Specifications Check-List: Sweeper shall be Self-propelled, Non-pickup, with enclosed cab, new (2019 or newer) and delivered ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification List Specification Required Provided Cab & Chassis: Air Conditioning AM/FM/CD Stereo Cab Interior Shall Include Dome Light, Hour Meter, Oil Pressure Gauge, Tachometer, Volt or Amp Gauge, Water Temp Gauge Cab Shall be equipped with a sound package to accommodate an 80 decibel rating or higher This rating shall be determined when machine is in full operation on roadway with traffic Door Locks Enclosed Cab (with pressurization system), with Right & Left full-view doors with tempered safety glass Front Fenders Heated and remote controlled west coast style mirrors, to include 10" round convex mirrors attached Heater & Defroster Keys - (include 4) LED Strobe Light - (mounted on cab roof) License Plate Holder Outside Temperature Display Seat Deluxe Suspension Seat with Seat Belt Tinted Glass Vandal Locks Windshield Wipers & Washers (Front & Rear) Brakes: 17 Brakes Four wheel hydraulic brake system Brakes Parking brake to be independent of hydraulic brake system Parking brake shall have warning light or alarm Emergency Brake Safety System Tires & Wheels: _ Tires - (All-Season) Tire size, load range, and ply will be matched on each axle and spare _ Tire and rims shall be sufficient to meet or exceed the GVWR of the sweeper, including accessories and water system Shall include spare tire and rim Engine: Shall be a 4-cylinder diesel with a minimum of 74 hp @ 2500 RPM Electric start, 12-volt battery & charging sys. Spin on/off oil filter Variable speed governor Extension Air Cleaner Stack Transmission: Shall be hydrostatic, variable 0 - 35 mph and coupled with a 2 speed-transmission Drive system must have the ability to shift positively in and out to accommodate towing Fuel Tank Fuel Tank Capacity (35 gallon minimum) Suspension: Sweeper chassis shall have full suspension frame Steering: Shall be equipped with hydrostatic power steering 18 Tilt & Telescoping Steering Column Other: Shall include lockable energy/battery isolation switch Broom. Broom shall be 8' long and approximately 32" diameter, 1/2 Poly and 1/2 Wire Wafers Shall be capable of being hydraulically angled to approximately 45 degrees right or left Shall be designed to allow for easy broom core replacement Shall be equipped with full broom hood Shall be powered by hydraulic motor Broom mechanism shall be a full-floating design Water System. Water System shall include a complete sprinkler system with 7' - 8' spray bar, with minimum 150 gallon water reservoir tank and water pump Shall include a convenient drain to remove water from system for winter storage Unit GVWR shall not be exceeded with full water tank Exterior Finish: Lewis County expects professional workmanship from each vendor The following finishing requirements will be monitored closely in the final product No welding scale, roughness, sharp corners, or rust stains on delivered unit Unit shall be coated with 2 mils dry automotive quality primer, with additional 2 mils dry paint of the manufacturer's standard color 19 Warranty: Factory Warranty (Bumper-to-Bumper) Publications. Operator's Manual Parts Manual - (or CD) Service Manual - (or CD) ITEMIZED OPTIONS: 1 Include any additional options that may be of interest to Lewis County, that your manufacture offers. D_O NOT include these prices in base bid submitted on page 9 ** Additions / Accessories: 1 $ 2 $ 3 $ 4 $ 5 $ 20 a n n n)a) a) a an) v an) ate ) an) E EL X o 0 0 0 0 0 -h 0 0 l ? -, Cr CO CO CO CO CO CC, CO CP 5_ a a a a a a a a +VI Lil VI V) VI LA EP VI LO CO V 01 U'i 41)) W N I--+ A F^' F-' F-+ F-s, N V W I-1 N) - Ul MD H D 2 cn .A I-+ -i N N D v N m m O 0 O 0 X C) C) Xr ,-I- CT < 13 N n t� A a cu n p �' n) d O 0 a' am 3 co o 3 -o -< .< co w r v)C) !l n W W (A 0 w a CD CD vri ton r n CD co lD cn P- 20 = N d • 0. CD 5 rD D D D D D D D > 0 CD ate) aa)) aa)) 0o) 00) 0)) aa)) m CD 'V W U, w �+ N R N ) o cu Q° n D N P. -I '• 3 -I 0 CD O n_ Cri W 3 3 fD n_. x 3 el. n N 0 \ 0 -a < p rD C 0 -• 0) 7 _n. x O N * * * * BOCC AGENDA ITEM SUMMARY Resolution BOCC Meeting Date. Apr 01, 2019 Suggested Wording for Agenda Item. Agenda Type. Notice Approve a call for bids for various new suv's, trucks, and equipment Contact Tim Mixer Phone: 740 1194 Department- Public Works Action Needed- Call for Bids/Proposals Description The Fleet Services division of the Lewis County Public Works Department has determined that various vehicles and equipment in the fleet are in need of replacement Some of these vehicles have been scheduled, budgeted, and approved for replacement in the 2019 budget Other vehicles will be purchased with available FEMA funds A call for bids has been prepared and bids are due by 11 00 a.m on Apnl 16, 2019, to the Clerk of the Board of County Commissioners Bids will be publicly opened on or after 11 00 a.m on April 16, 2019, at the Commissioners Meeting Room, 351 NW North St Room 223, CMS-01 Chehalis, Washington 98532 The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County Codes Additional Copies Robin Saline, PW Tim Murphy, M&O Tim Mixer,M&O 109169 Call for Bids .r 7. "SEALED BID FOR ONE OR MORE TRUCK CALL FOR BIDS CHASSIS" - TO BE NOTICE IS HEREBY GIV- OPENED APRIL 16, 2019 EN that the Board of ON OR AFTER 11:00 AM. County Commissioners of 8. "SEALED BID FOR Lewis County, Washington ONE OR MORE O BE will open sealed bids and OPENED - T6, BE publicly read them aloud OPENED A APRIL 16, AM. on or after 11:00 a.m. on ON OR AFTER!1:00 AM. April 16,2019,at the Lewis 9. SEALED BID FOR County Historic Court ONE (1) SELF- - house-2nd floor, Board of PROPELLED SWEEPER" County Commissioners - TO BE OPENED APRIL Meeting Room, 351 NW 16, 2019 ON OR AFTER North Street, Chehalis, 11:00 AM. Washington, for furnishing Specifications and bid forms may be obtained one or more new all-wheel from Lewis County Depart- SEALED drive ALE. ment of Public Works Fleet SEALED BIDS MUST , Division located at 476 W. OF PUBLICATION BE DELIVERED B cr. St., Chehalis, WA 11:00kM' STATE OF WASHINGTON (Lewis County official time 98532, telephone is displayed on Axxess 360-740-1194 or from COUNTY OF LEWIS Intertel phones in the office Lewis County's website at of Board of County Com- www.lewiscountywa.gov. missioners.) The Lewis County Public Alysa Andrews and/or Mandy Klemola,says that she is the legal Sealed bids must be deliv- Works Department in ac- cordance with Title VI of clerk of ered tia the Lewis County the Civil Rights Act of Commissioner's Of- 1964, 78 Stat. 252, 42 1ije fice(Lewis County Historic U.S.C. 2000d to 2000d-4 QtronttIt Courthouse, 2nd Floor, and Title 49, Code of 351 NW North Street, Federal Regulations, De- Chehalis, semi-weekly newspaper which has been established,published Chehalis, WA 98532) by partment of Transportation, Y p 11:00 a.m. on the date subtitle A, Office of the in the English language,and circulated continuously as a specified for opening and Secretary, Part 21, nondis- semi-weekly newspaper in the City of Centralia,and in Lewis in an envelope clearly crimination in Federally as- County Washington,general circulation in Lewis County for marked: sisted programs of the more than six(6)months prior to the date of the first publication 1• "SEALED BID FOR Department of Transporta- tion the notice hereto attached,and that the said Chronicle was on ONE OR MORE WHEEL DRIVE SUV" -TO such Act, hereby notifies the 7th day of July 1941 approved as a legal newspaper by the BE OPENED APRIL 16, all bidders that it will Superior Court of said Lewis County And that the attached is a 2019 ON OR AFTER affirmatively insure that in true copy and was published in regular issues(and not in 11:00 AM. any contract entered into supplement form)of said newspaper as LEGAL#109169 2. "SEALED BID FOR pursuant to this advertise- supple Ifor Bids ONE OR MORE TWO- ment, disadvantaged busi- WHEEL DRIVE PICKUP ness enterprises as de- ( TRUCK" - TO BE fined at 49 CFR Part 26 once each ,Qk,�for a period of 2 ��.-& :1/ OPENED APRIL 16, 2019 will be afforded full oppor- ON OR AFTER 11:00 AM. tunity to submit bids in commencing on 04/02/2019 and ending on 04/09/2019 3. "SEALED •ID FOR response to this invitation ONE OR MORE LONG- and will not be discrimina- and both regularly distributed to its subscribers during all of said BED 2-WHEEL DRIVE fed against on the grounds period.That the full amount of the fee charged for the foregoing PICKUP TRUCK" -TO BE of race, color, or national P OPENED AprIl 16, 2019 origin, or sex in considera- publicati• is • um of$99.00 /" ON OR AFTER 11:00 AM. tion for an award. 4. "SEALED BID FOR The Board of County Com- /1�/ /-:-` ONE OR MORE FOUR- missioners reserves the Subs V OM to .e ore - • /09/2019 WHEEL DRIVE SHORT- right to reject any or all BED PICKUP TRUCK" - bids and to waive all 11- TO BE OPENED APRIL informalities in the bidding. �i, Al _.. -�� 16, 2019 ON OR AFTER DATED this 1st day of ```pNttIlIiiii" 11:00 AM. APRIL,2019. Notary Pub and for the State of Washin g PON�A.13:40z;,, 5. "SEALED BID FOR Rieva Lester, r : in at ��` v�SMENT • ''� ONE OR MORE LONG- Clerk of the Board g .. • ••3•o BED 4X4 PICKUP of County Commissioners TRUCK" - TO BE Lewis' L` '_ �•`+eNOTggy NN • OPENED APRIL 16, 2019 PUBLISH Ttyhe Crolnclen r. • •'S = ON OR AFTER 11:00 AM. April 2&9,2019 PUBLIC 6. "SEALED BID FOR Lewis County Web Site @•ONE OR MORE 1-TON www.lewiscountywa.gov/ 9�• ••SO• •• '``` 4X4 BE PICKUP Published: r �1/4/ WlAi ISi"t N 16, 2019 ON OR AFTER April 2&9, 019 Chronicle 11:00 AM.