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Amendments to project agreement with Recreation and Conservation Office, fish passage restoration projects BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF. } Approving five Amendments to Project Agreements between } Resolution No 19-10(-1 Lewis County and the Recreation and Conservation Office (RCO) } for fish passage restoration projects } WHEREAS, Public Works has listed fish passage restoration projects on the maintenance program and WHEREAS, the following projects have agreements between Lewis County and RCO for funding Berwick Creek Barrier Removal and Realignment, RCO #17-1148P, CMP 1805 (Logan Hill Road MP 0 103) Frase Creek Fish Barrier Removal. RCO#18-1492R, CMP 1515 (Pigeon Springs Rd MP 0 50) Lacamas Creek Side Channel Reconnection RCO #15-1087P, CMP 1602 (Between Jackson Hwy MP 12 15 and Frost Road), Unnamed Tributary to Stearns Creek Barrier Removal RCO #17-1157R CMP 1603 (Pleasant Valley Road MP 2 179), and Van Ornum Barrier Removal Design RCO #16-1803P CMP 1610 (Bunker Creek Road MP 2 681), and WHEREAS, a special condition amendment is required to meet federal record retention requirements, and WHEREAS the County Engineer has reviewed the Amendments to Project Agreements between Lewis County and RCO for five fish passage restoration projects NOW, THEREFORE BE IT RESOLVED that the BOCC has determined that proceeding with the amendments to be in the best public interest and hereby approves the Amendments to Agreements for five fish passage restoration projects, and the Chair of the BOCC is authorized to sign the sane PASSED IN REGULAR SESSION this 81,; day of April 2019 APPROVED AS TO FORM B• , - ■ OF COUNTY COMMISSIONERS Jonathan L Meyer, Prosecuting Attorney , EWI' COUNTY, WASHIN . ON I fi b i . 0 ----- / /r ri ,110( i \------ :y Deputy Prosecuti 5-Arerney531-a1 Robert Jackson, Chair t ,iI ATTEST e•••••• Gary mper Vite air e couNTXWe 40• Rieva Lester Clerk of the LevligNou�-r CE \1a°ze dna J Fund, C•'7missioner Board of County Commissione)i1� 1 $45 % * e �`4 `Y�_1_ ��'%0•• Page 1 of 1 •• •••••■O F,s'car'p � ° oaf Natural Resources Buildin g �.�..• L (360)902 3000 P 0 Box 40917 E mail. info @rco.wa.gov Olympia,WA 98504 0917 ] Web site www rco wa.gov ."4"1 a°v 'Afl' 1111 Washington St S E Olympia,WA 98501 STATE OF WASHINGTON RECREATION AND CONSERVATION OFFICE March 9 2019 Erik Martin Chehalis River Basin FCZD Lewis County Public Works 351 NW North St Suite 210 Chehalis, WA 98532 RE. Berwick Creek Barrier Removal and Realignment, RCO#17-1148P Amendment# 1 Dear Erik Martin In response to your request to amend the above-referenced Project Agreement, we have reviewed the circumstances and pertinent RCWs, WACs, and program policies relating to your request As a result, I am approving an amendment to the Berwick Creek Barrier Removal and Realignment project Enclosed are two original amendments to the Project Agreement Please sign both amendments, retain one for your records, and return one original If you have any questions, please call Alissa Ferrell at (360) 902-2969, or send an e-mail to alissa ferrell @rco wa gov Sincerely, i(LteeM, Kaleen Cottingham Director Enclosures cc Ann Weckback Recreation and Conservation Funding Board Salmon Recovery Funding Board `.•, Washington Invasive Species Council • Governor's Salmon Recovery Office Habitat and Recreation Lands Coordinating Group WASHINGTON STATE Recreation and Conservation Office Amendment to Project Agreement Project Sponsor Lewis County Public Works Project Number 17-1148P Project Title Berwick Creek Barrier Removal and Realignmen Amendment Number 1 Amendment Type Special Conditions Change Amendment Description Add Special Condition to the project agreement to increase record retention to 9 years from project completion date in order to meet federal record retention requirements Agreement Terms In all other respects the Agreement to which this is an Amendment, and attachments thereto shall remain in full force and effect. In witness whereof the parties hereto have executed this Amendment State Of Washington Project Sponsor Recreation and Conservation Office AGENCY Ka& /.i lti BY Kaleen Cottingham TITLE Director TITLE 2I6 i{rQ DATE 3/9/2019 DATE. ,Q Pre-approved as to form BY /S/ Assistant Attorney General SAL Project Special Conditions Change Amendment State Building Construction Account RCW 77 85 WAC 420 AMENAGR2.RPT Amendment Special Conditions Project Sponsor Lewis County Public Works Project Number 17-1148 P Project Title Berwick Creek Barrier Removal and Realignment Amendment Number 1 Special Conditions None In order to satisfy 15 CFR 24 42(b) & (c) For projects that contain Pacific Coast Salmon Recovery Funds or are used as match to Pacific Coast Salmon Recovery Funds the sponsor shall retain records for a period of nine years from the date RCO deems the project complete as defined in the PROJECT REIMBURSEMENTS Section ASPECCOND.RPT March 9 2019 Page 1 P;. o Natural Resources Building ^• �4 (360)902 3000 P 0 Box 40917 ;:. E-mail info @rco wa.gov Olympia WA 98504 0917 f.y,,,;� `Y,< Web site www.rco wa.gov 1111 Washington St S E y� rHh9 4 Olympia WA 98501 STATE OF WASHINGTON RECREATION AND CONSERVATION OFFICE March 9, 2019 Ann Weckback Lewis County Public Works 2025 NE Kresky Ave Chehalis, WA 98532 RE Frase Creek Fish Barrier Removal, RCO#18-1492R Amendment# 2 Dear Ann Weckback In response to your request to amend the above-referenced Project Agreement we have reviewed the circumstances and pertinent RCWs, WACs, and program policies relating to your request. As a result, I am approving an amendment to the Frase Creek Fish Barrier Removal project Enclosed are two original amendments to the Project Agreement Please sign both amendments, retain one for your records, and return one original If you have any questions, please call Alissa Ferrell at (360) 902-2969, or send an e-mail to alissa ferrell @rco wa.gov Sincerely, 16/1//k Kaleen Cottingham Director Enclosures Recreation and Conservation Funding Board Salmon Recovery Funding Board is Washington Invasive Species Council •Governor's Salmon Recovery Office Habitat and Recreation Lands Coordinating Group WASHINGTON STATE Recreation and Conservation Office Amendment to Project Agreement Project Sponsor Lewis County Public Works Project Number 18-1492R Project Title Frase Creek Fish Barrier Removal Amendment Number. 2 Amendment Type Special Conditions Change Amendment Description Add Special Condition to the project agreement to increase record retention to 9 years from project completion date in order to meet federal record retention requirements. Agreement Terms In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall remain in full force and effect In witness whereof the parties hereto have executed this Amendment State Of Washington Project Sponsor Recreation and Conservation Office AGENCY. BY Kaleen Cottingham wir TITLE Director TITLE 4el', G�i'14-i DATE 3/9/2019 DATE Pre-approved as to form BY IS/ Assistant Attorney General SAL Project Special Conditions Change Amendment General Fund Federal RCW 77.85 WAC 420 AMENAGR2.RPT Amendment Special Conditions Project Sponsor Lewis County Public Works Project Number 18-1492 R Project Title Frase Creek Fish Barrier Removal Amendment Number. 2 Special Conditions This Salmon Recovery Fund Board agreement replaces the Chehalis Basin Strategy office agreement terms and conditions signed by the managing agency on May 8 2018 and by the sponsor on April 30 2018 The new board terms and conditions become effective on the date of the managing agency signature Work performed before this date must comply with the terms and conditions of the original agreement Special Condition. WDFW requires streambed mix used in design to be well-graded not a layer of coarse material below the streambed mix Special Condition. Sponsor will assure that the new channel addresses the natural water surface drop by showing water surface drop on design plans and assessing or modelling any significant aggradation prior to construction If significant aggradation is observed as a part of this assessment and could impact fish passage, then consult with WDFW on strategies to ensure fish passage around this natural feature Special Condition. Final designs completed to Manual 18 Appendix D-3 specifications must be submitted to RCO and approved by WDFW staff prior to implementing construction activities Special Condition. Project sponsor will schedule a project site inspection with WDFW project manager following installation of new passage infrastructure but BEFORE primary contractor demobilization Project Sponsor will alert WDFW project manager at least 1 week in advance of site visit inspection to accommodate schedules In order to satisfy 15 CFR 24.42(b) & (c) For projects that contain Pacific Coast Salmon Recovery Funds or are used as match to Pacific Coast Salmon Recovery Funds the sponsor shall retain records for a period of nine years from the date RCO deems the project complete as defined in the PROJECT REIMBURSEMENTS Section ASPECCOND.RPT March 9, 2019 Page 1 Natural Resources Building Q (360)902-3000 P 0 Box 40917 E mail info @rco wa.gov Olympia,WA 98504-0917 s..... , ."Y Web site www.rco wa.gov /4/ 1111 Washington St S E ,�h9 Olympia WA 98501 STATE OF WASHINGTON RECREATION AND CONSERVATION OFFICE March 9, 2019 Ann Weckback Lewis County Public Works 2025 NE Kresky Ave Chehalis, WA 98532 RE. Lacamas Creek Side Channel Reconnection, RCO#15-1087P Amendment# 7 Dear Ann Weckback In response to your request to amend the above-referenced Project Agreement, we have reviewed the circumstances and pertinent RCWs, WACs, and program policies relating to your request As a result, I am approving an amendment to the Lacamas Creek Side Channel Reconnection project Enclosed are two original amendments to the Project Agreement Please sign both amendments, retain one for your records, and return one original If you have any questions, please call Josh Lambert at(360) 725-3935, or send an e-mail to Josh Lambert @rco wa gov Sincerely, 16gbk eatklik Kaleen Cottingham Director Enclosures Recreation and Conservation Funding Board Salmon Recovery Funding Board Washington Invasive Species Council Governor's Salmon Recovery Office Habitat and Recreation Lands Coordinating Group WASHINGTON STATE Recreation and Conservation Office Amendment to Project Agreement Project Sponsor. Lewis County Public Works Project Number 15-1087P Project Title Lacamas Creek Side Channel Reconnection Amendment Number 7 Amendment Type- Special Conditions Change Amendment Description Add Special Condition to the project agreement to increase record retention to 9 years from project completion date in order to meet federal record retention requirements Agreement Terms In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall remain in full force and effect In witness whereof the parties hereto have executed this Amendment. State Of Washington Protect Sponsor Recreation and Conservation Office AGENCYAIP . BY 16blAt 09*; B � l;aleen Cottingham TITLE Director TITLE 4ee. �•� DATE: 3/9/2019 _ DATE "1,2 1 /4 Pre-approved as to form BY /S/ Assistant Attorney General SAL Project Special Conditions Change Amendment General Fund Federal RCW 77 85,WAC 420 AMENAGR2.RPT Amendment Special Conditions Project Sponsor Lewis County Public Works Project Number 15-1087 P Project Title Lacamas Creek Side Channel Reconnection Amendment Number. 7 Special Conditions The project is conditioned for SRFB Techncial Panel review of draft design deliverables including feasibility assessment, conceptual designs and alternatives analysis prior to the final selection of a preferred alternative The intent is for the Review panel to see a clear rationale for the selection of the chosen alternative prior to that alternative proceeding further in the design process to insure benefits to fish, certainty of success and reasonable costs relative to the benefits that can be achieved and is optimized in the project design The review panel requires a minimum 30 day review and comment period, and this timeframe needs to be built into the project schedule Following 60% design completion and by 08/31/2017 (which ever is later) update RCO of sponsor's status of acquiring all needed landowner acknowledgement forms or right of entry forms In order to satisfy 15 CFR 24.42(b) & (c) For projects that contain Pacific Coast Salmon Recovery Funds or are used as match to Pacific Coast Salmon Recovery Funds the sponsor shall retain records for a period of nine years from the date RCO deems the project complete as defined in the PROJECT REIMBURSEMENTS Section ASPECCOND.RPT March 9, 2019 Page 1 Natural Resources Building 74: (360) 902 3000 P 0 Box 40917 E mail info©rco wa.gov Olympia,WA 98504 0917 ., ,•"" �. Web site www rco wa.gov 'kr 1111 Washington St S.E Olympia WA 98501 STATE OF WASHINGTON RECREATION AND CONSERVATION OFFICE March 9, 2019 Erik Martin Chehalis River Basin FCZD Lewis County Public Works 351 NW North St, Suite 210 Chehalis, WA 98532 RE Unnamed Tributary to Stearns Creek Barrier Removal, RCO#17-1157R Amendment# 1 Dear Erik Martin In response to your request to amend the above-referenced Project Agreement, we have reviewed the circumstances and pertinent RCWs, WACs, and program policies relating to your request As a result, I am approving an amendment to the Unnamed Tributary to Stearns Creek Barrier Removal project Enclosed are two original amendments to the Project Agreement Please sign both amendments, retain one for your records, and return one original If you have any questions, please call Alissa Ferrell at (360) 902-2969, or send an e-mail to alissa ferrell @rco wa goy Sincerely, 16,eebbt eihi.#10u. Kaleen Cottingham Director Enclosures cc Ann Weckback Recreation and Conservation Funding Board • Salmon Recovery Funding Board Washington Invasive Species Council Governor's Salmon Recovery Office Habitat and Recreation Lands Coordinating Group WASHINGTON STATE Recreation and Conservation Office Amendment to Project Agreement Project Sponsor Lewis County Public Works Project Number 17-1157R Project Title Unnamed Tributary to Stearns Creek Barrier Rer Amendment Number 1 Amendment Type Special Conditions Change Amendment Description Add Special Condition to the project agreement to increase record retention to 9 years from project completion date in order to meet federal record retention requirements. Agreement Terms In all other respects the Agreement to which this is an Amendment, and attachments thereto, shall remain in full force and effect In witness whereof the parties hereto have executed this Amendment State Of Washington Project Sponsor Recreation and Conservation Office 6PIIAL AGENC / Kaleen Cottingham I TITLE Director TITLE 1ee�'/ DATE 3/9/2019 DATE i2 d' /4 Pre-approved as to form BY /S/ Assistant Attorney General SAL Prolect Special Conditions Change Amendment General Fund Federal RCW 77 85,WAC 420 AMENAGR2.RPT Amendment Special Conditions Project Sponsor Lewis County Public Works Project Number 17-1157 R Project Title. Unnamed Tributary to Stearns Creek Barrier Remo Amendment Number. 1 Special Conditions None In order to satisfy 15 CFR 24.42(b) & (c) For projects that contain Pacific Coast Salmon Recovery Funds or are used as match to Pacific Coast Salmon Recovery Funds the sponsor shall retain records for a period of nine years from the date RCO deems the project complete as defined in the PROJECT REIMBURSEMENTS Section ASPECCOND.RPT March 9, 2019 Page 1 Natural Resources Building s'rnre`� (360) 902 3000 P 0 Box 40917 E mail info @rco wa.gov Olympia,WA 98504 0917 J J <' Web site www rco wa.gov ?y 1111 Washington St S E rya �a � Olympia WA 98501 STATE OF WASHINGTON RECREATION AND CONSERVATION OFFICE March 9, 2019 Erik Martin Chehalis River Basin FCZD Lewis County Public Works 351 NW North St, Suite 210 Chehalis, WA 98532 RE Van Ornum Creek Barrier Removal Design, RCO #16-1803P Amendment# 2 Dear Erik Martin In response to your request to amend the above-referenced Project Agreement, we have reviewed the circumstances and pertinent RCWs, WACs, and program policies relating to your request As a result, I am approving an amendment to the Van Ornum Creek Barrier Removal Design project. Enclosed are two original amendments to the Project Agreement Please sign both amendments, retain one for your records, and return one original If you have any questions please call Alissa Ferrell at (360) 902-2969, or send an e-mail to alissa ferrell @rco wa.gov Sincerely, 1 ei{7 /(at-- Kaleen Cottingham Director Enclosures cc Ann Weckback Recreation and Conservation Funding Board Salmon Recovery Funding Board �J Washington Invasive Species Council Governor's Salmon Recovery Office Habitat and Recreation Lands Coordinating Group WASHINGTON STATE Recreation and Conservation Office Amendment to Project Agreement Project Sponsor Lewis County Public Works Project Number 16-1803P Project Title Van Ornum Creek Barrier Removal Design Amendment Number 2 Amendment Type Special Conditions Change Amendment Description Add Special Condition to the project agreement to increase record retention to 9 years from project completion date in order to meet federal record retention requirements Agreement Terms In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall remain in full force and effect In witness whereof the parties hereto have executed this Amendment State Of Washington Project Sponsor Recreation and Conservation Office AGEN / BY - _- ,tea Kaleen Cottingham I TITLE. Director TITLE 4ere_, DATE 3/9/2019 DATE I iAe d / Pre approved as to form BY /S/ Assistant Attorney General SAL Project Special Conditions Change Amendment General Fund Federal RCW 77.85, WAC 420 AMENAGR2.RPT Amendment Special Conditions Project Sponsor Lewis County Public Works Project Number 16-1803 P Project Title Van Ornum Creek Barrier Removal Design Amendment Number 2 Special Conditions None In order to satisfy 15 CFR 24.42(b)& (c) For projects that contain Pacific Coast Salmon Recovery Funds or are used as match to Pacific Coast Salmon Recovery Funds the sponsor shall retain records for a period of nine years from the date RCO deems the project complete as defined in the PROJECT REIMBURSEMENTS Section ASPECCOND.RPT March 9 2019 Page 1 BOCC AGENDA ITEM SUMMARY Resolution BOCC Meeting Date Apr 08, 2019 Suggested Wording for Agenda Item Agenda Type Consent Approving five Amendments to Project Agreements between Lewis County and the Recreation and Conservation Office(RCO) for fish passage restoration projects Contact Josh Metcalf Phone: 2672 Department Public Works Action Needed. Approve Resolution Description Public Works has listed fish passage restoration projects on the maintenance program Five of these projects have agreements between Lewis County and RCO for funding Amendments for a special condition change to increase the record retention to 9 years from completion date needs to be made to the following agreements Berwick Creek Barrier Removal and Realignment,RCO#17-1148P, CMP 1805 (Logan Hill Road MP 0 103) Amendment#1, Frase Creek Fish Barrier Removal,RCO #18-1492R,CMP 1515(Pigeon Springs Rd MP 0 50)Amendment#2, Lacamas Creek Side Channel Reconnection RCO#15-1087P, CMP 1602 (Between Jackson Hwy MP 12 15 and Frost Road) Amendment#7, Unnamed Tributary to Steams Creek Barrier Removal, RCO#17-1157R, CMP 1603 (Pleasant Valley Road MP 2 179)Amendment#1, and Van Ornum Barrier Removal Design, RCO#16-1803P, CMP 1610(Bunker Creek Road MP 2 681) Amendment#2 Approval of this resolution authorizes the Chair of the BOCC to sign five Amendments to Project Agreements between Lewis County and the Recreation and Conservation Office (RCO)for fish passage restoration projects Additional Copies Tim Fife-PW,Malcolm Bowie-PW,Ann Weckback-PW,Robin Saline-PW Please return two(2)signed onginals of each Project Agreement and/or Amendment to Public Works