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Approving a call for bids for a Track Skid Steer Loader BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF Approving a call for bids for a Track Skid ) I ` Steer Loader ) RESOLUTION NO 19- `1 WHEREAS, the Fleet Services Division of the Lewis County Public Works Department has determined a need for a Track Skid Steer Loader and WHEREAS, Public Works has rented Skid Steers in previous years, and would be fiscally advantageous to purchase one, and WHEREAS, the Board of County Commissioners (BOCC) wishes to issue a call for bids for one new Skid Steer and attachments NOW THEREFORE BE IT RESOLVED that the Department of Public Works is instructed to prepare a call for bids and contract specifications for one new Skid Steer and attachments Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N W North Street, Room 210, CMS- 01, Chehalis,Washington 98532) by or before 11 00 a.m on Tuesday, May 7, 2019 and will be opened on or after 11 00 a.m on May 7, 2019, subject to official proposal addenda that establishes an alternate bid due date or opening time DONE IN OPEN SESSION this 22nd day of April 2019 APPROVED AS TO FORM: BO_ :D OF COUNTY COMMISSIONERS Jonathan L Meyer, Prosecuting Attorney : COUNTY, WASHINGTON By P ty Prdsecuting Attorney Robert C Jackson, Chair � 6 ATTEST. Ga tam er, Vice C air •. COU1s,r1.1, •• A \ 111 11 L • Rieva Lester Clerk of the Lewis our* x • Edna J Fund, Co rr issioner Board of County Commission erI 18 1845 \E z • • \"t *i •v Crj s, i c�• ••oUNslscC.•• CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11:00 a.m on May 7,2019,at the Lewis County Historic Courthouse—2nd floor, Board of County Commissioners Meeting Room,351 NW North Street,Chehalis,Washington,for furnishing one new Track Skid Steer Loader SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse,2nd Floor,351 NW North Street,Chehalis,WA 98532)by 11.00 a.m on the date specified for opening and in an envelope clearly marked 1 "SEALED BID FOR ONE TRACK SKID STEER LOADER" -TO BE OPENED MAY 7, 2019 ON OR AFTER 11:00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St., Chehalis,WA 98532,telephone 360-740-1194 or from Lewis County's website at www.lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 22nd day of APRIL 2019 Rieva Lester,Clerk of the Board of County Commissioners Lewis County,Washington PUBLISH. The Chronicle—April 23&30,2019 Lewis County Web Site @ www lewiscountywa.gov/ CALL FOR BIDS ONE (1) NEW TRACK SKID STEER LOADER TO. LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS,WASHINGTON 98532 BID OPENING. WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis,Washington 98532 DATE May 7, 2019 TIME On or after 11:00 AM 1 , ., • BID PACKET CONTENTS 1 CALL FOR BIDS 2. ADVERTISING PLAN 3 BID FORM 4. BID DOCUMENT CHECKLIST 5. GENERAL CONDITIONS 6. SPECIFICATIONS/ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County,Washington will open sealed bids and publicly read them aloud on or after 11:00 a.m on May 7, 2019, at the Lewis County Historic Courthouse—2"d floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis,Washington, for furnishing one(1) new Track Skid Steer Loader SEALED BIDS MUST BE DELIVERED BY 11.00 A M (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2"d Floor,351 NW North Street,Chehalis,WA 98532) by 11.00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE(1)TRACK SKID STEER LOADER" -TO BE OPENED MAY 7,2019 ON OR AFTER 11:00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St., Chehalis, WA 98532, telephone 360-740-1194 or from Lewis County's website at www lewiscountywa.gov The Lewis County Public Works Department, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A,Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 22' day of APRIL, 2019 Clerk of the Board of County Commissioners Lewis County,Washington PUBLISH The Chronicle—April 23&30,2019 Lewis County Web Site @ www.lewiscountywa.gov/ 2 . ADVERTISING PLAN ADVERTISING PLAN The Call for Bids will be advertised in the following publications. • The Chronicle - Tuesday,April 23&30, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis,Washington, on TUESDAY, MAY 7, 2019 ON OR AFTER 11:00 A.M For the following specified items ONE(1) NEW TRACK SKID STEER LOADER Sealed bids must be delivered to the Lewis County Historic Courthouse — 2"d Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 1100 A.M. on the above- specified date in a sealed envelope clearly marked SEALED BIDS FOR: ONE(1) NEW TRACK SKID STEER LOADER TO BE OPENED: TUESDAY, MAY 7, 2019 ON OR AFTER 11:00 A.M 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE (1)TRACK SKID STEER LOADER $ 2 WASHINGTON STATE SALES TAX +$ 3 PURCHASER PAYS THIS AMOUNT =$ Guaranteed delivery shall be within one hundred and twenty(120)days after award of bid. ***Special consideration will be given to vendors with in-stock units that can be delivered within thirty (30)days or less. Bidder Authorized Signature Date Firm Address Title of Person Signing City,State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST ,0 The following items must be returned in the completed bid package. 1. BID FORM (Pg. 9) 2. WARRANTY INFORMATION (B-T-B and Power Train) 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg. 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years. 5. SPECIFICATIONS SHEET (Complete Check-List on Pg 17) 6. ITEMIZED OPTIONS (Pg 18) with BROCHURE 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION. The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities,and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance&Operations Division,476 W Main St., Chehalis,WA 98532,telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.gov PROPOSAL SHEET. Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Track Skid Steer Loader shall be a new model and shall 1 Conform to or exceed the minimum specifications listed 3 Comply with the current Federal Equipment Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not. PAYMENT Payment will be made by Lewis County on or about 30 days following date of delivery,providing billing invoice is in the office of the Lewis County Fiscal Department,351 NW North Street,Chehalis,WA 98532 prior to the 10th of the month 13 PRE-DELIVERY. All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES. Packing and transportation expenses are the responsibility of the bidder All prices quoted must be F.O.B Destination, Freight Prepaid and Allowed,delivered and unloaded at the delivery address below Lewis County Central Shop 109 Forest Napavine Rd Chehalis, WA 98532 LITERATURE Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES. Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39.34 Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental agencies. Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL: The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name(Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City,State,Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List. Track Skid Steer Loader shall be new, delivered, and in turn-key condition. ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification Required List Specification Provided Cab & Chassis: Fully Enclosed Cab Air Conditioning& Heater Hour Meter &Tachometer Optional Joystick Controlled Door Locks ROP protection meeting SAE-J1040 and ISO-3471 Minimum width 70" Minimum length of Skid Steer with bucket— 144" Shall include standard bucket—List bucket size Lock-out capable Isolation switch Rubberized Tracks Operating Weight. Entire unit shall be 9,000 lbs minimum Operating capacity shall be 3,400 lbs. minimum Engine 90 Horse power @ 2,500 RPM minimum 275 ft lbs Torque minimum Tier 4 emissions Turbo Charged Performance. Top speed shall be a minimum of 7mph Hydraulic HP—43HP minimum Pump flow dual speed high-flow of 38gpm (variable) System pressure—3,400 psi minimum Publications: Operator's Manual Parts Manual - (or CD) Service Manual—(or CD) 17 I • ITEMIZED OPTIONS: 1 If an item listed below is included as standard equipment in base model, indicate on line as "Included " 2 If unable to provide an option listed below, indicate on line as "N/A" (not available) ** DO NOT include these prices in base bid submitted on page 9 ** Additions/ Accessories: 1 Forks $ 2 Buckets—List Additional Bucket Size Options &Prices a Buckets— $ b Buckets— $ 3 Stump Grinder $ 4 24" Planer $ 18 � w BOCC AGENDA ITEM SUMMARY Resolution BOCC Meeting Date Apr 22, 2019 Suggested Wording for Agenda Item. Agenda Type Notice Approve a call for bids for one Track Skid Steer Loader Contact Tim Mixer Phone. 740 1194 Department Public Works Action Needed Call for Bids/Proposals Description The Fleet Services division of the Lewis County Public Works Department has determined the need for one Track Skid Steer Loader This equipment will be purchased with available FEMA funds A call for bids has been prepared and bids are due by 11 00 a.m on May 7, 2019,to the Clerk of the Board of County Commissioners Bids will be publicly opened on or after 11 00 a.m on May 7, 2019, at the Commissioners Meeting Room, 351 NW North St. Room 223, CMS-01 Chehalis, Washington 98532 The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County Codes Additional Copies Robin Saline PW Tim Murphy, M&O Tim Mixer,M&O 109468 Call for Bids Lion issued pursuant to Skid Steer Loader such Act, hereby notifies all bidders that it will CALL FOR BIDS affirmatively ensure that in any bontrai;t entered into NOTICE IS HEREBY GIV- pursuant to this advertise- EN that the Board of merit, disadvantaged busi- County Commissioners of ness enterprises as de- Lewis County, Washington fined at 49 CFR Part 26 will open sealed bids and will be afforded full oppor- publicly read them aloud tunity to submit bids in on or after 11:00 a.m on response to this invitation May 7 2019, at the Lewis and will not be discrimina- County County Historic Court- ted against on the grounds house-2nd floor, Board of of race, color, or national OF PUBLICATION County Commissioners origin, or sex in considera- Meeting Room 351 NW tion for an award. STATE OF WASHINGTON North Street, Chehalis, The Board of County Com- Washington for furnishing missioners reserves the COUNTY OF LEWIS one (1) new Track Skid right to reject any or all Steer Loader. bids and to waive all SEALED BIDS MUST informalities in the bidding. Alysa Andrews,and/or Mandy Klemola,says that she is the legal BE DELIVERED BY DATED this 22nd day of Y Y Y g 11:00 A.M. APRIL,2019 clerk of Lewis County official time Clerk of the Board of s displayed on Axxess County Commissioners Trr Intertel phones in the office Lewis County,Washington �cL�e of Board of County Corn- Lewis County Web Site @ Qttjrontrtt Sealed www.fewiscountywa.gov/ Sealed bids must be deliv ered to the Lewis County Published-The Chronicle a semi-weekly newspaper,which has been established,published Commissioner's Office April 23&30,2019 in the English language,and circulated continuously as a (Lewis County Historic Courthouse. 2nd Floor, semi-weekly newspaper in the City of Centralia,and in Lewis 351 NW North Street, County Washington,general circulation in Lewis County for Chehalis, WA 98532) by more than six(6)months prior to the date of the first publication 11:00 a.m on the date specified for opening and of the notice hereto attached,and that the said Chronicle was on in an envelope clearly the 7th day of July 1941,approved as a legal newspaper by the marked "SEALED BID Superior Court of said Lewis County And that the attached is a FOR ONE (1) TRACK- true copy and was published in regular issues(and not in SKID STEERED MAY , PY P g TO BE OPENED MAY 7, supplement form)of said newspaper as LEGAL# 109468 2019 ON OR AFTER RE:Call for Bids Track Skid Steer Loader 11:00 AM. Specifications and bid '/ forms may be obtained once each ti /i.eC for a period of 2�� J from Lewis County Depart- ment of Public Works Feet commencing on 04/23/2019 and ending on 04/30/2019 vision located at s W- Main St., Chehalis, JVA 98532, telephone and both regularly distributed to its subscribers during all of said 360-740-1194 or from period.That the full amount of the fee charged for the foregoing Lewis County's wa.gov at www.lewiscountywa.gov. publication is the sum of$66.66 The Lewis County Public Works Department, in ac- ifr cordance with Title VI of Al the Civil Rights Act of •• : :•• sworn to befor- •• 04/30/2019 1964, 78 Stat. 252, 42 U.S.0 2000d to 2000d-4 and Title 49, Code of jIIA4. — Federal Regulations, De- artment of Transportation, Nota 'ablic in and for the State of Washing(Wei0 ,1RONbg Ali,,,, ssubtitle A, Office of the resid a �� @,s �i�� Secretary, Part 21 nondis- g `. •••qo Aiv Hp • ,,9". crimination in Federally as- n C„ _ l r��9N Y?SF�4 • sisted programs of the (-��J l,(!c.{,(� — Np? %,—13•, — Department of Transporta- `0 " cy. SC)O . A � 1i�C�'..•. •1705 •• $