MOA between Lewis County and Washington State University Extension BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
APPROVING A MEMORANDUM OF Resolution 19- �3
AGREEMENT BETWEEN LEWIS COUNTY AND
WASHINGTON STATE UNIVERSITY EXTENSION
WHEREAS, the Board of County Commissioners has reviewed a Memorandum of Agreement
between Lewis County and Washington State Extension to provide WSU Extension Services to
Lewis County residents, and,
WHEREAS, county funds in the amount of $55,600 50 have been approved to pay for WSU
Extension Services to Lewis County, and,
WHEREAS, it appears to be in the best interest to authorize the execution of said Memorandum
of Agreement for Lewis County,
NOW, THEREFORE BE IT RESOLVED that the aforesaid Memorandum of Agreement is hereby
approved and the Board of County Commissioners is authorized to sign the same
Done in open session this 29th day of April 2019
APPROVED AS TO FORM. BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
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By Deputy Prosecuting Attorney Robert C Jackson, Chair
Gary Sta per, Vice Chair
ATTEST y p ,
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Rieva�er Clerk of th and c):
Memorandum of Agreement
Between
WASHINGTON STATE UNIVERSITY EXTENSION
and
Lewis County, Washington
I. Mission Statement
Washington State University Extension engages people, organizations and communities
to advance knowledge, economic well- being and quality of life by fostering inquiry,
learning, and the application of research This mission is carried out using research and
experience-based educational programs from colleges and departments dispersed
throughout the WSU system, which address important issues and needs of individuals
and communities in all 39 counties in the state of Washington WSU Extension is
enabled for this task as the Land Grant Institution for Washington State through
partnerships with county, state, and federal governments
II. Purpose
The purpose of this agreement is to formalize the longstanding relationships between
Washington State University Extension and Lewis County This also continues a
longstanding, joint funding relationship for county/area Extension faculty and designated
support staff This agreement conforms to the standards for interagency agreements set
forth in RCW 39 34 130 It is the intent of this agreement to provide clientele in Lewis
County with outreach educational programs
III. Under terms of this Memorandum of Agreement, Washington State University
Extension agrees to•
A Recruit, employ and establish salaries for county/ area Extension Educators
and designated WSU program support staff for County Before an individual is
hired and assigned by WSU to the County, WSU will seek concurrence from
the Board of County Commissioner in WSU's decision to hire and then assign
an individual to the County.
B Assure that salary increase monies will be available for Extension Educators
and designated program support staff based on criteria established by the
Washington State Legislature and Washington State University President
C Supplement the funds received from the county professional services contract
and pay salary and fringe benefits for each county/area Extension Educator
and designated staff members
D Submit to County at the beginning of each month an invoice for
reimbursement of the professional services contract appearing in Appendix A
of this agreement
E In cases where position vacancies occur due to separations during a contract
period, the counties will be invoiced to cover the county portion of annual
leave and sick leave payout
F Provide fringe benefits to county/area Extension Educators as outlined in the
WSU Faculty Manual and provide fringe benefits to support staff as specified
by the applicable agreement, policy, or law
G Grant annual leave, sick leave, professional leave, other leave and holidays
as outlined in the WSU Faculty Manual for county/area Extension Educators
or by the applicable agreement, policy, or law for jointly funded or fully WSU
funded support staff
H Provide in- service education for county/ area Extension faculty members
I Provide Lewis county access to the expertise of WSU Extension state
specialist of Washington State University to support county/ area Extension
agents plan and implement education programs
IV. Under terms of this Interagency Agreement, Lewis County will.
A Through a professional services contract, pay the amount agreed upon monthly,
or as mutually agreed upon, to Washington State University for Extension
education services to be rendered in County This professional services contract,
known as" Appendix A" to this agreement, shall be for a term of one calendar
year
B Promptly pay the invoice voucher from Washington State University Current
month invoice to be billed by the 10th and payable on the 25th of the month, or
on a schedule mutually agreed upon between WSU Extension and County The
invoice shall be a monthly reimbursement of the contract amount
C The county agrees to pay the "county portion" of accumulated leave payments for
contracted personnel due to separation
D Contingent upon approval of the Board of County Commissioners or County
Executive, the county will continue to support contracted personnel on
professional or retraining leave
E Furnish office/workshop/training facilities for faculty, secretarial and program
support staff with the understanding that Extension employees are not
employees of the county for the purposes of this agreement
F Provide an adequate operating budget to carry out Extension educational
programs for citizens of Lewis County This budget will cover secretarial,
program support staff salaries not covered by this Agreement and telephone, IT,
office equipment, teaching and office supplies, and travel costs
V. Washington State University and County jointly agree that
A Additional program support staff positions may be employed and fully funded by
either party to assist in carrying out Extension educational programs in the
County
B Each party agrees. that employees performing duties under the direction and
supervision of WSU are considered agents of WSU, and not agents or
employees of the County Each party is to be responsible for the liabilities arising
out of the employment, conduct or omissions of its own officers, agents and
employees
C This Interagency Agreement is effective upon being signed by appropriate
representatives of the two organizations It may be periodically reviewed and
amended or supplemented as may be mutually agreed upon in writing
VI. Terms of Modification or Termination of this Agreement:
A The parties when mutually agreed upon in writing may modify this Interagency
Agreement This Agreement shall continue in effect until terminated following
mutual discussion and agreement Should the parties be unable to agree on the
level of support for professional services of Extension Educators and jointly
funded staff in an upcoming contract period specified in Appendix A to this
document, either party may terminate the contract However, written notice of
termination must be received before October 1 for termination effective January 1
of the next year
VII Records Retention
A Both Washington State University and the County will maintain records that are
sufficient and properly reflect all costs incurred under terms of this Memorandum
Agreement These records will be retained as set forth in the applicable retention
schedule or six years, whichever is less
INTERAGENCY AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
Lewis County, Washington
APPENDIX A
Professional Services Contract
The following individuals will be jointly funded under this Memorandum of Agreement through a Personnel
Services Contract for the period January 1, 2019 through December 31, 2019.
$Amount for
Number County Portion
1 County Director• $ 12,724.50
1 Area Extension Faculty $ 0 00
1 County Extension Faculty $ 39,376.00
(part-time) Administrative Professional $ 3,500.00
Total $55,600.50
*Includes dep: • ent head responsibilitie -'
ii 1 1 I I
1,14. .- � M i, /0,
Michael Gaffne IActi • ire ••r Date Robert C Jackson, Chair Date
W Extension Lewis County Commissioners
( Vt A._ 17 ( i C'
- I Dan Nordquist Date
Director, Office of Grant& Research Development
'BOCC AGENDA ITEM SUMMARY
Resolution. BOCC Meeting Date. Apr 29, 2019
Suggested Wording for Agenda Item. Agenda Type: Consent
Approve an interagency Memorandum of Agreement(MOA) between Lewis County and Washington State
University for 2019 WSU Extension services
Contact Rieva Lester Phone:
Department Board of County Commissioners
Action Needed Approve Resolution
Description
Approve an interagency Memorandum of Agreement (MOA)between Lewis County and Washington State
University for 2019 WSU Extension services
Cover Letter To
Gary Fredricks gary fredncks @lewiscountywa.gov
Jim Kropf jakropf @wsu.edu
Suzette Smith
Becky Butler