The URL can be used to link to this page

Approving a call for bids for one used Backhoe BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF ) Approving a call for bids for one used ) Backhoe ) RESOLUTION NO 19- 133 WHEREAS, the Fleet Services Division of the Lewis County Public Works Department has determined a need for a used Backhoe in the Road Department, and WHEREAS, this Backhoe will be purchased with available FEMA funds, and WHEREAS, the Board of County Commissioners wish to issue a call for bids for one used Backhoe NOW THEREFORE BE IT RESOLVED that the Department of Public Works is instructed to prepare a call for bids and contract specifications for one used Backhoe Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N W North Street, Room 210, CMS- 01, Chehalis, Washington 98532) by or before 11 00 a.m on Tuesday, May 28, 2019 and will be opened on or after 11 00 a.m on May 28, 2019, subject to official proposal addenda that establishes an alternate bid due date or opening time DONE IN OPEN SESSION this 13th day of May 2019 APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan L Meyer, Prosecuting Attorney IS COUNTY, WASHING ON • Afz-- By eputy Prosecuting Attorney Robert C Jackson, Chair ATTEST .••••. Gary Sta raper, Vice hair •-S COUN7. •• •op.\,) :";z,6XYL) e Rieva Lester, Clerk of the Lewii41( ,ntyINCE : Edna J Fund, Co issioner Board of County Commissioner% *'\ 1845 �*. • �i • •••GfONSlstG•• CALL FOR BIDS ONE (1) USED BACKHOE TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS,WASHINGTON 98532 BID OPENING. WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis,Washington 98532 DATE. May 28, 2019 TIME On or after 11:00 AM 1 • BID PACKET CONTENTS 1. CALL FOR BIDS 2. ADVERTISING PLAN 3. BID FORM 4. BID DOCUMENT CHECKLIST 5. GENERAL CONDITIONS 6. SPECIFICATIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County,Washington will open sealed bids and publicly read them aloud on or after 11:00 a.m. on May 28, 2019, at the Lewis County Historic Courthouse—2"d floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one(1) used Backhoe. SEALED BIDS MUST BE DELIVERED BY 11.00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2"d Floor, 351 NW North Street,Chehalis,WA 98532) by 11:00 a.m.on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE (1) USED BACKHOE" -TO BE OPENED MAY 28, 2019 ON OR AFTER 11:00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W. Main St.,Chehalis,WA 98532,telephone 360-740-1194 or from Lewis County's website at www.lewiscountywa.gov. The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding. DATED this 13th day of MAY 2019. Clerk of the Board of County Commissioners Lewis County,Washington PUBLISH The Chronicle—May 14&21,2019 Lewis County Web Site @ www.lewiscountywa.gov/ 4 2 . ADVERTISING PLAN ADVERTISING PLAN The Call for Bids will be advertised in the following publications. • The Chronicle - Tuesday, May 14&21, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington,on TUESDAY, MAY 28,2019 ON OR AFTER 11:00 A.M. For the following specified items. ONE(1) USED BACKHOE Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11.00 A.M. on the above- specified date in a sealed envelope clearly marked. SEALED BIDS FOR. ONE(1) USED BACKHOE TO BE OPENED: TUESDAY, MAY 28,2019 ON OR AFTER 11:00 A.M. 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE (1) USED BACKHOE $ 2. WASHINGTON STATE SALES TAX +$ 3 PURCHASER PAYS THIS AMOUNT =$ Guaranteed delivery shall be within thirty(30)days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing City,State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package: 1. BID FORM (Pg. 9) 2. Any WARRANTY INFORMATION 3 TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. SPECIFICATIONS SHEET (Complete Check-List on Pg 17-18) 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION. The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities,and to contract as the best interest of the County may appear. This bid will be compared to bids received on the Washington State Contract.Commissioners reserve the right to award to the most advantageous bid to the County. DOCUMENT FORM The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance&Operations Division,476 W Main St.,Chehalis, WA 98532,telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.gov PROPOSAL SHEET: Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Backhoe shall be a used model and shall. 1. Conform to or exceed the minimum specifications listed. 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3. Comply with the current Federal Motor Vehicle Safety Standards. 4. Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not. PAYMENT. Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department,351 NW North Street,Chehalis,WA 98532 prior to the 10th of the month. 13 PRE-DELIVERY All items shall receive dealer factory pre-delivery service before being delivered. Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance. DELIVERY OF EQUIPMENT PURCHASES: Packing and transportation expenses are the responsibility of the bidder All prices quoted must be F.O.B Destination, Freight Prepaid and Allowed,delivered and unloaded at the delivery address below Lewis County Central Shop 109 Forest Napavine Rd Chehahs, WA 98532 LITERATURE. Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents. COOPERATIVE PURCHASES: Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39.34. Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental agencies. Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies. 14 PROPOSAL. The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9. Firm Name(Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City,State,Zip Code 15 6 . SPECIFICATIONS I. Specifications Check-List. Backhoe shall be Four-wheel drive with enclosed cab, used (2010- 2016), 1,200 engine hours or less, and delivered Bid model to be comparable in size to CAT 420 or John Deere 310 ("Delivery address listed on page 14") Make Model Include make, model, and year to the right Year Minimum Specification Required List Specification Provided Cab& Chassis: Enclosed ROPS cab— (sound suppressed) Factory installed Air Conditioner and Heater AM/FM Stereo radio Door Locks Vandalism protection LED Strobe Light—(mounted on cab roof) Seat. Deluxe Suspension Seat with Seat Belt Integrated Multi-purpose Tool Carrier with quick coupler and necessary hydraulics and controls Engine: Engine shall be designed and built by the backhoe manufacturer Shall be 4-cylinder diesel, 4-stroke cycle, with a minimum of 269 cubic inch displacement, capable of producing a minimum of 88 net flywheel horsepower with turbo charger List Hour Meter reading of bid unit Transmission. Shall include shuttle transmission Minimum of 4 speeds forward and 3 reverse speeds Minimum travel speed is 22 mph 17 Brakes' Service Brakes—Hydraulic Wet Disk Emergency/Parking Brake Safety System Tires& Outriggers* Reversible type for use on both paved and non-paved surfaces Front tire/wheels shall be 12.5/80-18/10PR minimum Rear tire and wheels shall be 19 5L-24/10PR minimum Fuel Tank Fuel Tank Capacity (38 gallon minimum) Backhoe. Backhoe shall include an Extendable Dipper Stick with all necessary hydraulics and controls Backhoe digging depth to be approximately 14 ft Boom lift @ 12 ft. lbs. —3,600 lbs Backhoe stick digging force to be 8,000 lbs Bucket breakout force— 13,000 lbs. Backhoe Bucket—24" (6 2 cubic ft ) Heavy Duty Rock Bucket (5 tooth) Front-End Loader. Loader Break-out Force ---- 10,200 lbs Loader Lift Capacity Max Height---- 6,400 lbs. General all-purpose bucket Special consideration given to 4-in-1 bucket Warranty. List any warranty that is included with bid unit 18 CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11:00 a.m on May 28, 2019, at the Lewis County Historic Courthouse—2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street,Chehalis,Washington,for furnishing one(1) used Backhoe SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse,2"d Floor,351 NW North Street,Chehalis,WA 98532)by 11.00 a.m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE(1)USED BACKHOE" -TO BE OPENED MAY 28,2019 ON OR AFTER 11:00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St.,Chehalis, WA 98532, telephone 360-740-1194 or from Lewis County's website at www.lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 13th day of MAY 2019 • 4▪ , Pp r o SINCE z• Clerk of the Board of County Commissioners • *�� 1$45 Lewis County,Washington •▪•• ,SC�• C a•rS • •••••• PUBLISH The Chronicle—May 14&21,2019 Lewis County Web Site @ www.lewiscountywa.gov/ BOCC AGENDA ITEM SUMMARY Resolution. BOCC Meeting Date. May 13, 2019 Suggested Wording for Agenda Item. Agenda Type. Consent Approve a call for bids for one used Backhoe Contact Tim Mixer Phone. 360 740 1194 Department: Public Works Action Needed Call for Bids/Proposals Description The Fleet Services division of the Lewis County Public Works Department has determined the need for one used Backhoe This equipment will be purchased with available FEMA funds A call for bids has been prepared and bids are due by 11 00 a.m. on May 28, 2019, to the Clerk of the Board of County Commissioners Bids will be publicly opened on or after 11.00 a.m. on May 28, 2019, at the Commissioners Meeting Room, 351 NW North St Room 223, CMS-01 Chehalis, Washington 98532 The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County Codes Additional Copies Robin Salute,PW Tim Murphy,M&O Tim Mixer,M&O 109859 Call for Bids ness enterprises as de- fined fined at 49 CFR Part 26 will be afforded full oppor- CALL FOR BIDS tunity to submit bids in NOTICE IS HEREBY GIV- response to this invitation AFFIDAVIT EN that the Board of and will not be discrimina- County Commissioners of fed against on the grounds Lewis County, Washington of race, color, or national OF PUBLICATION will open sealed bids and origin, or sex in considera tion for an award publicly read them aloud The Board of County Com- missioners OF 'WASHINGTON'WASHINGTON LT on or after 11:00 a.m on missioners reserves the COUNTY OF LEWIS May County Historic Court-at the Lewis right to reject any or all County bids and to waive all house 2nd floor, Board of informalities in the bidding. County Commissioners DATED this 13th day of 351 NW Room,Andrews,and/or Mandy Klemola,says that she is the legal Meeting , MAY,2019. clerk of North Street, Chehalis, Clerk of the Board of Washington, for furnishing County Commissioners one(1)used Backhoe. Lewis County,Washington SEBAL D BVEREDST 1Jbe � BY 11:00 A.M. Mav 14ed: 1.2 Chronicle �e Mav 14&21.2019 (Lewis County official time is displayed on Axxess a semi weekly newspaper which has been established,published Intertel phones in the office in the English language,and circulated continuously as a of Board of County Corn- semi-weekly newspaper in the City of Centralia,and in Lewis missioners.) Sealed bids must be deliv- County.Washington,general circulation in Lewis County for ered to the Lewis County more than six(6)months prior to the date of the first publication Commissioner's Office of the notice hereto attached,and that the said Chronicle was on (Lewis County Historic the 7th day of July 1941 approved as a legal newspaper by the Courthouse, 2nd Floor Superior Court of said Lewis County And that the attached is a 351 NW North Street, true copy and was published in regular issues(and not in Chehalis, WA 96532) by 11:00 a.m. on the date supplement form)of said newspaper as LEGAL# 109859 specified for opening and RE:Call for Bids Backhoe in an envelope clearly marked "SEALED USED BID D L for period �e` FOR ONE (1)TO BE once each�i JC t a p od of 2 �.��.� BACKHOE OPENED MAY 28, 2019 commencing on 05/141/2019 and ending on 05/21/2019 ON OR AFTER 11:00 AM. Specifications and bid forms may be obtained and both regularly distributed to its subscribers during all of said from Lewis County Depart- period.That . : ful ..mount of the fee •.r:•d for the f• egoing Depart- ment of Public Works Fleet Division located at 476 W. publicat' um of$63.36 Main St., Chehalis, WA �� 98532,0-7 0 telofoe � 360-740-1194 or from Lewis County's website at •morn to before me 05/21/2019 iewiscountvwa.aov_. ✓ The Lewis County Public �� Works Department in ac- :�' Iii cordance with Title VI of the Civil Rights Act of Nota ' Public in and for the State of Wash`kwil 11111fNI,,�� 1964, 78 Stat. 252, 42 re ' ing at \ �� (�ONDq Bq� � and GTit e0 49,toCode dof (1 ` Qc1/40N y T•• 9 �� Federal Regulations, De- partment Q ?sA•. : partment of Transportation, !4' NOT `'9• subtitle A, Office of the H y�'N; _ Secretary, Part 21, nondis- a = crimination in Federally as- • VBLIC sisted programs of the • Department of Transporta- �9•••. 10 `zl• tion issued pursuant to '/ iv ,`:x��\\` all chbidders hereby it notifies fffnntNt affirmatively ensure that In any contract entered into pursuant to this advertise- ment, disadvantaged busi-