Approving two Rural Arterial Program (RAP) Project Agreement for Construction Proposals BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
Approving two Rural Arterial Program (RAP) Project Agreement }
for Construction Proposals between Lewis County and the }
County Road Administration (CRAB) for County Road Project } RESOLUTION NO 19- 1141
(CRP) 2167C Jackson Hwy S Culvert Replacement }
Project -Amendment No 1, and CRP 2084 Centralia Alpha }
Road Improvements Project. }
WHEREAS, in accordance with WAC 136-161-070 CRAB has selected and offered a
RAP Project Agreement for Construction Proposal and authorized $955,800 00 Rural Arterial
Trust Account Funds (RATA) for the Centralia Alpha Road Improvement Project, with the
remaining project costs above this amount paid by Lewis County, federal funds, and future
RATA allocations, and
WHEREAS, in accordance with WAC 136-165-030 CRAB and Lewis County desire to
amend the original RAP Project Agreement for Construction Proposal to add an additional
$144,200 00 of RATA funding and fully fund the RATA portion of the project at $499,500 00,
with the remaining project costs above this amount paid by Lewis County, and
WHEREAS, the Public Works Director and County Engineer have reviewed the RAP
Project Agreement for Construction Proposals and recommend the BOCC sign and execute
said contracts for the Jackson Hwy S Culvert Replacement and Centralia Alpha Road
Improvement Projects
NOW, THEREFORE BE IT RESOLVED that the BOCC has determined that execution
of the RAP Project Agreement for Construction Proposals for the Jackson Hwy S Culvert
Replacement and Centralia Alpha Road Improvement Projects is in the best public interest and
are hereby approved, and the BOCC is authorized to sign the same
DONE IN OPEN SESSION this 20h day of May, 2019
APPROVED AS TO FORM BO. • OF COUNTY COMMISIONERS
Jonathan L Meyer 'rosecuting Attorney /CEW • COUNTY, WASHI GTON
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WASHINGTON STATE
County Road Administration Board
2404 Chandler Court SW Suite#240 Olympia,WA 98504-0913 www.crab.wa,gov
360/753-5989 FAX 360/586-0386 C R A B
May 1, 2019
MEMO TO County Engineers
MEMO FROM Randy Hart, Grant Programs Manager
RE RAP Funding Contract
Enclosed are onginal unsigned contracts offered to your county for RATA funding that the
CRABoard approved on April 25, 2019
You will note that Section 12 of the contract provisions now also specifies that the CRABoard
will schedule reimbursements based on project progress as certified by the county engineer in
RAP Online
Pursuant to WAC 136-170-030 (1)(a)these contracts must be signed by your County
Commissioner/County Executive and received in our office no later than June 15,2019 to be
valid Please ask your Commissioner/County Executive sign all three originals and return them
unaltered to
John Koster, Executive Director
County Road Administration Board
2404 Chandler Court SW, Suite #240
Olympia, WA 98504-0913
Mr Koster will execute the contracts with his signature and return two of the signed onginal
contracts to you for your records
Please call 360 350 6081 or write if you have questions.
Attachments.
Unsigned RAP contract(s) (3 copies each)
STATE OF WASHINGTON COUNTY ROAD ADMINISTRATION BOARD
RURAL ARTERIAL PROGRAM
PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL
Submitting County
Lewis Project Number 2119-01
Date Approved 04/25/2019 AUTHORIZED RATA FUNDS $955,800
Road Road Name(s) BMP(s) EMP(s) Segment
94001 Centralia Alpha 10.600 11 850 1
The State of Washington County Road Administration Board(CRABoard)and Lewis County(County)mutually agree
as follows
(1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36 79 RCW
Roads and bridges—rural arterial program
(2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural
Arterial Trust Account(RATA)funds If the County is found not to be in compliance with these provisions, such non
compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and
require pay back of any RATA funds that have been paid to the County for this project.
(3) If the project is reconstruction, the County shall gain approval from WSDOT(chapter 43 32 RCW)for all
deviations from the design standards listed in the Local Agency Guidelines prior to construction
(4) If the project is 3R(resurfacing restoration and rehabilitation),the County shall document its design
considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines
(5) The project shall be constructed in accordance with the information furnished to the CRABoard, and the plans
and specifications prepared by the county engineer
(6) Phased construction methodology is permitted upon notification by the county engineer of the phasing plan as
authorized under WAC 136-170-030 Failure by the county to notify the CRABoard of phasing plan at least 15 days
prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of
all RATA funds expended
(7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has
started, and when the project has been completed
(8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA
funds
(9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard set forth above
and the required matching funds and other funds represented by the county to be committed to the project, shall be paid
by the County as necessary to complete the project as submitted to the CRABoard
RAP Project Number 2119-01 Page 1 of 2
(10) Matching funds and other funds represented to be committed to the project shall be available as necessary to
implement the projected development of the project as set forth in the construction proposal prospectus
(11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated,and not otherwise, for its
reimbursable costs not to exceed the amount above specified
(12) The CRABoard will reimburse costs incurred by the County based on project progress as certified by the
county engineer within the CRABoard's RAP Online project management application by monthly progress payment
vouchers received and approved on individual projects in the order in which they are received in the CRABoard office,
subject to the availability of RATA funds apportioned to the region Such obligation to reimburse RATA funds extends
only to project costs incurred after the date of project approval by the CRABoard
(13) Either the CRABoard or the County may request changes to the provisions contained in this agreement Such
changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or
alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives
of the CRABoard or the County hereto
(14) During the term of this agreement and for a period not less than six(6)years from the date of final payment by
the CRABoard,the records and accounts pertaining to this agreement are to be kept available for inspection and audit
and copies of all records,accounts,documents, or other data pertaining to the agreement will be furnished upon
request. If any litigation,claim, or audit is commenced,the records and accounts along with supporting documentation
shall be retained until said litigation, claim, or audit finding has been resolved even though such litigation,claim, or
audit continues past the six year retention period
IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above,the
County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above
referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set
forth in Chapter 49, Laws of 1983, 1st Ex Sess (chapter 36 79 RCW), the applicable rules of Title 136 WAC and all
representations made to the CRABoard upon which the fund allocation was based, all of which are familiar to and
within the knowledge of the county and are incorporated herein and made a part of this agreement,although not
attached
This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and
binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard
COUNTY ROAD ADMINISTRATION BOARD. 'OUNTY /
By • /..1(
Date ffI ei .
41111W
Date ..77-0//9
RAP Project Number 2119-01 Page 2 of 2
WASHINGTON STATE
County Road Administration Board
2404 Chandler Court SW Suite#240 Olympia,WA 98504-0913 www.crab.wa,gov
360/753 5989 FAX 360/586-0386 C R A B
April 29, 2019
MEMO TO Tim Fife PE, Engineer, Lewis County PWD
MEMO FROM Randy Hart, Grant Programs Manager
RE RAP Funding Contract
Enclosed are three original unsigned contract amendments offered to your county for increased
RATA funding that was approved by the CRABoard on Apnl 25, 2019
Pursuant to WAC 136-170-030 (1)(a) these contracts must be signed by your County
Commissioner/County Executive and received in our office no later than June 14,2019 to be
valid Please request your Commissioner/County Executive sign all three originals
Return all three signed, unaltered, originals, to
John Koster, Executive Director
County Road Administration Board
2404 Chandler Court SW, Suite#240
Olympia, WA 98504-0913
Mr Koster will execute the amendment with his signatures and return two of the signed originals
to you for your records
Please call 360 350 6081 or write if you have questions
Attachments
Unsigned original RAP contract amendment(3 copies)
STATE OF WASHINGTON COUNTY ROAD ADMINISTRATION BOARD
RURAL ARTERIAL PROGRAM
PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL
AMENDMENT NO 1
Submitting County Lewis Project Number 2117 01 Date Approved 04/27/2017
Road Number(s) Road Name(s) BMP(s) EMP(s) Segment#
95000 Jackson Hwy S 2 090 2 130 1
This is Amendment No 1 to the above described Project Agreement, between the County of Lewis, hereinafter the"County and
the State of Washington County Road Administration Board hereinafter the CRABoard"
WHEREAS,the COUNTY and CRABoard desire to amend the original Project Agreement to allow an increase in RATA funding
under the conditions described in WAC 136-161-070
NOW THEREFORE pursuant to chapter 36 79 RCW and in consideration of the terms conditions covenants and performance
contained herein, or attached and incorporated and made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS
1 The following new language is added as section 15 to the Project Agreement.
RATA funding is increased to$499,500 per CRABoard approval dated April 25 2019
2 All other terms and conditions of the original Project Agreement shall remain in full force and effect except as modified by
this Amendment No 1
IN WITNESS WHEREOF the PARTIES hereto have executed this AMEND T No 1 as of the PARTY's dat ast signed below
COUNTY ROAD ADMINISTRATION BOARD. Le C• NTY/ / L '/
By B . /,fia
Date
Date . 7-1//
Page 1 of 1 AMENDMENT NO 1
BOCC AGENDA ITEM SUMMARY
Resolution BOCC Meeting Date. May 20, 2019
Suggested Wording for Agenda Item: Agenda Type: Consent
Approving two Rural Arterial Program(RAP) Project Agreement for Construction Proposals between Lewis
County and the County Road Administration (CRAB) for County Road Project(CRP) 2167C Jackson Hwy S
Culvert Replacement Project- Amendment No 1, and CRP 2084 Centralia Alpha Road Improvements Project.
Contact Josh Metcalf Phone 2762
Department- Public Works
Action Needed Approve Resolution
Description
The Jackson Hwy S Culvert Replacement Project is listed as pnonty#2 and the Centralia Alpha Road
Improvements Project is listed as priority#18 on Lewis County's 2019-2024 Six Year Transportation
Improvement Program Both projects were submitted to CRAB as part of the Rural Arterial Program(RAP)
competitive grant program Both projects scored well enough to make the RAP funding array to receive Rural
Arterial Trust Account(RATA) funding.
The Jackson Hwy S. Culvert Replacement Project previously received $355,300.00 of RATA funding through
RAP RAP Project Agreement for Construction Proposal -Amendment No 1 provides an additional
$144,200 00 of RATA funding and fully funds the RATA portion of the project at$499,500.00
The total preliminary estimated cost is$620,000 00 for the Jackson Hwy S. Culvert Replacement Project It is
Public Works intent to complete the project using the following funding
RATA Funds- $499,500.00
Local Matching Funds- $55,500 00
Local Funds- $65,000.00
The Centralia Alpha Road Improvements Project qualified for Rural Arterial Trust Account (RATA) grant
funding through RAP and was selected to receive $955,800 00 for the current funding cycle This project is
scheduled to receive $1,044,200 00 in additional RATA funding during future RAP funding cycles
The total preliminary estimated cost is $4,680,000.00 for the Centralia Alpha Road Improvements Project It is
Public Works intent to complete the project using the following funding
RATA Funds - $2,000,000.00
STP(US) - $1,633,889 00
Local Matching Funds- $477,222 00
Local Funds - $568,889 00
Approval of this resolution will authorize the BOCC to sign this RAP Project Agreement for Construction
Proposal contracts for reimbursement of expenses for these funded projects
Approvals.
User Group Status
Fife, Tim Pending
Metcalf,Josh Pending
User Group Status
BOCC Pending
Prosecutor Pending
Budget Pendmg
Cover Letter To
Randy Hart,Grant Programs Manager
County Road Administration Board
2404 Chandler Court SW
Suite 240
Olympia,WA 98504-0913
Additional Copies
Kim Amrine-PW
Tim Fife-PW
Mike Kroll-PW
Robin Saline-PW
Malcolm Bowie-PW
Josh Metcalf-PW