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Implementation of Lewis County Accident Prevention Plan Corrected caption BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY,WASHINGTON IN RE. IMPLEMENTATION OF LEWIS COUNTY } RESOLUTION NO 19 157 ACCIDENT PREVENTION PLAN } WHEREAS, Lewis County is required to have a published Accident Prevention Plan with the objective of the preservation of a safe and healthy work environment for all employees This Accident Prevention Plan will be evolving and dynamic document; and WHEREAS, Lewis County has established a WISHA Accident Prevention Program that integrates safety and health measures into each job task so that safety practice accident prevention and job performance become inseparable, and WHEREAS, this Accident Prevention Program is based on the Safety and Health Core Rules of the Washington Industrial Safety and Health Act (WISHA) WAC 296-800-11005 through 12005, and WHEREAS, the Accident Prevention Program includes an Employee Safety Orientation and a Safety and Health Committee, and it provides additional specific safety programs safety training resources and personal protective equipment (PPE) requirements as determined by a job hazard analysis, and WHEREAS, as new workplace hazards are introduced, the responsible department supervisor will update the relevant addendum to the plan NOW THEREFORE BE IT RESOLVED that the Lewis County Board of County Commissioners hereby ratifies and adopts the attached Accident Prevention Plan, and directs that it be implemented forthwith Done in open session this 3rd day of June 2019 APPROVED AS TO FORM. BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS,COUNTY, WASHINGTON i •—lam / %— By Deputy Prosecuting Attorney Rob- C Jackson, Chair ATTEST. Gary Stamper, Vice C air um .„ •••••• 4... 0 ieva Lestei'Clerk of the +4' \'I.; Edna J Fund, Commoner • SJNCE • lo• • 4, 1 845 ; r,,• BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN RE. IMPLEMENTTION OF LEWIS COUNTY } RESOLUTION NO 19- 151 ACCIDENT PREVENTION PLAN } WHEREAS, Lewis County is required to have a published Accident Prevention Plan with the objective of the preservation of a safe and healthy work environment for all employees This Accident Prevention Plan will be evolving and dynamic document, and WHEREAS, Lewis County has established a WISHA Accident Prevention Program that integrates safety and health measures into each job task so that safety practice, accident prevention and job performance become inseparable, and WHEREAS, this Accident Prevention Program is based on the Safety and Health Core Rules of the Washington Industrial Safety and Health Act (WISHA) WAC 296 800-11005 through 12005, and WHEREAS, the Accident Prevention Program includes an Employee Safety Orientation and a Safety and Health Committee, and it provides additional specific safety programs, safety training resources and personal protective equipment (PPE) requirements as determined by a job hazard analysis, and WHEREAS, as new workplace hazards are introduced,the responsible department supervisor will update the relevant addendum to the plan. NOW THEREFORE BE IT RESOLVED that the Lewis County Board of County Commissioners hereby ratifies and adopts the attached Accident Prevention Plan, and directs that it be implemented forthwith Done in open session this 3rd day of June 2019 APPROVED AS TO FORM BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney L OUNTY, WASHINGTON By Deputy Prosecuting Attorney Robert C Jackson, Chair ATTEST Ga tampe Vice Chai � SGpUNTX Wq•• zrZinr.Rieva Lester lerk of the Fd c\• J Fund, CommiI oner SINCE \ o 1845 . A'"y�"GIDN'S CoovsSC e o• - s Lewis County Accident Prevention Plan Lewis County Risk and Safety Department r ,.SI IL. • LEWIS COUNTY/ Washington s First County Revised, June 3, 2019 Lewis County Accident Prevention Plan Lewis County Risk and Safety Department 351 NW North Street Chehalis, WA 98532 Contact Persons Tawni Shepherd Lewis County Safety Officer (360) 740-2737 tawni.shepherd(&Iewiscountywa qov Wayne Whiton Lewis County Risk and Safety Administrator (360) 740-1299 wayne.wh iton(a�lewiscou ntywa.gov LEWIS COUNTY !b•a±hington c first County \\.<1_1 Revised, June 3, 2019 Page 2 Lewis County Accident Prevention Plan Table of Contents Section 1 Safety and Health Statement Section 2. Accident Prevention Plan Section 3 Management's Responsibilities Section 4 Employee's Responsibilities Section 5. Employee Safety Orientation Section 6. Safety and Health Committees Section 7 Self-Inspection of Facilities Section 8. First-aid & Emergency Washing Facilities Section 9. Safety Bulletin Board and WISHA Poster Section 10 Hazardous Chemicals & SDS Section 11. Safety and Health Education and Training Section 12. Injury & Occupational Illness Reporting Section 13 Claims Administration Section 14. Forms Section 15 Appendices Revised, June 3, 2019 Page 3 Lewis County Accident Prevention Plan Introduction Employers in Washington State must develop a formal Accident Prevention Plan, tailored to the needs and hazards of the particular place of employment. (WAC 296-800-140) Lewis County (LC) has established a Washington Industrial Safety and Health Act (WISHA) Accident Prevention Plan that integrates safety and health measures into each job task so that safety practice, accident prevention and job performance become inseparable The integration of job tasks and safety practices is accomplished through the cooperative efforts of leadership, management and staff to obtain the lowest possible occupational injury and illness (workers' compensation) rates The objective is the preservation of a safe and healthy work environment for all employees This Accident Prevention Plan is based on WAC 296-800, the Safety and Health Core Rules of WISHA In accordance with WISHA requirements located in WAC 296-800-140 (the Safety and Health Core Rules) this Accident Prevention Plan includes an Employee Safety Orientation, establishes a Safety and Health Committee, provides additional specific safety plans, safety training resources and personal protective equipment (PPE) requirements as determined by a job hazard analysis Revised, June 3, 2019 Page 4 Lewis County Accident Prevention Plan Section 1 Safety and Health Statement LC places a high value on the health and safety of its employees It is committed to providing a safe and healthy workplace for all employees and has developed this accident and occupational illness prevention plan to involve leadership, management and staff in identifying and eliminating hazards that may develop during our work process The LC Board of County Commissioners (BOCC) believe that no task is so important that an employee must violate a safety rule or incur a risk of injury or illness in order to get the job done Employees are required to comply with all W1SHA regulations and LC safety rules and are encouraged to actively participate in identifying ways to make LC a safe and healthy place to work Supervisors are responsible for the occupational health and safety of their employees As a part of their routine duties, supervisors will check the workplace for unsafe conditions and take immediate action to eliminate any hazards observed Supervisors will also monitor employees for unsafe work practices and promptly correct any unsafe behavior The LC BOCC will do its part by devoting the resources necessary to form a safety committee composed of management-designated and employee-elected members We will develop a system for identifying and correcting hazards We will plan for potential emergencies We will provide initial and ongoing training for employees and supervisors Safety is a team effort The entire staff must work together to ensure that LC is a safe and healthy workplace for all staff and stakeholders By accepting mutual responsibility to always act in the most prudent and safe manner, all parties contribute to the safety, health and well-being of the staff and visitors in LC buildings and vehicles • , �� ,/ G av ao/ 9 ign=d - BOCC aftrict 1) (Date) 2jil igne - BOC District 2) (Date) • Revised,June 3, 2019 Page 5 Lewis County Accident Prevention Plan rf (Signed B• C District 3) (Date) The LC Accident Prevention Plan Administrator is (Signed — Risk and Safes Administrator) (Date) The LC Safety Officer is ` c 0(,k (Signed Safety Officer) (Date) Each Department Director and Elected Official of LC is responsible for the training and/or supervision of the following Plans Information on each Plan is provided in the corresponding lettered appendix section of this Accident Prevention Manual Appendix / Title Department Specific A Safety Orientation, Accident Investigation, First-aid B Hazard Assessment & PPE C Bloodborne Pathogens- Exposure Control Plan D Volunteer Respiratory Protection Plan E Hearing Conservation F Evacuation, Disaster & Crisis Planning G Hazard Communication Plan H Asbestos Hazard Emergency Response Act I Ladder Safety Plan J Fall Protection Work Plan K Control of Hazardous Energy-Lock-out/Tag-out Plan L Confined Space Entry Plan M Lifting, Back Care & Injury Prevention Revised, June 3, 2019 Page 6 Lewis County Accident Prevention Plan N Machine Guarding O Portable Power Tools P Heat Illness Page 7 Revised,June 3, 2019 Lewis County Accident Prevention Plan Section 2 Accident Prevention Plan This Accident Prevention Plan includes the following elements in accordance with WISHA requirements located in WAC 296-800-140 (Also known as the Safety and Health Core Rules ) Provide an Employee Safety Orientation that includes the following elements (WAC 296-800-14005) • A written description of the total safety and health Plan • On-the-job orientation showing employees what they need to know to perform their initial job assignments safely • How and when to report on-the-job injuries including the location of first-aid facilities throughout the workplace • How to report unsafe conditions and practices • The use and care of required PPE • What to do in an emergency, including how to exit the workplace • Identification of hazardous gases, chemicals or materials used on-the- job and instruction about the safe use and emergency action to take after accidental exposure Establish a Safety and Health Committee as described in WAC 296-800-130. Provide training as required by WAC 296-800-14020• • Develop, supervise, implement and enforce training Plans to improve the skill, awareness and competency of all employees in the field of occupational safety and health • Ensure that safety training includes on-the-job instruction to employees prior to their job assignment about hazards such as Safe use of powered materials-handling equipment such as forklifts, backhoes, etc 'v Safe use of machine tool operations Use of toxic materials Operation of utility systems Establish, supervise and enforce the Accident Prevention Plan in a manner that is effective in practice (WAC 296-800-14025) Provide additional safety Plans specific to the workplace environment as determined by a Job Hazard Assessment (WAC 296-800-160) Provide PPE and training as indicated by the Job Hazard Assessment Revised,June 3, 2019 Page 8 Lewis County Accident Prevention Plan Section 3 Management's Responsibilities It shall be the responsibility of the management staff of LC to • Provide a workplace free from recognized hazards (WAC 296-800- 11005) • Provide and use means to make the workplace safe (WAC 296-800- 11010) • Prohibit employees from entering, or being in, any workplace that is not safe (WAC 296-800-11015) • Construct the workplace so it is safe (WAC 296-800-11020) • Prohibit alcohol and narcotics from the workplace (WAC 296-800- 11025) • Prohibit the use of all tobacco products on all LC property (RCW 21A.31 170) • Prohibit employees from using equipment or materials that do not meet the applicable WISHA requirements (WAC 296-800-11030) • Establish, supervise and enforce rules that lead to a safe and healthy work environment that are effective in practice (WAC 296-800-11035) • Control chemical agents. (WAC 296-800-11040) • Protect employees from biological agents (WAC 296-800-11045) • Provide training Plans to improve the skill and competency of all employees in the field of occupational safety and health Revised June 3, 2019 Page 9 Lewis County Accident Prevention Plan Section 4 Employee's Responsibilities It is the responsibility of all employees to play an active role in creating a safe and healthy workplace and to comply with all applicable safety and health rules (WAC 296-800-12005) Therefore all employees shall • Follow the WISHA safety rules and other safety practices described in this Plan and always apply the safety training you have received • Coordinate and cooperate with all other employees in the workplace to try to eliminate on-the-job injuries and illnesses • Promptly report unsafe conditions or actions to your supervisor or safety committee representative. • Make suggestions to your supervisor or safety committee representative or safety officer about changes you believe will improve employee safety • Apply the principles of accident prevention in your daily work and use proper safety devices and PPE as required by your employer • Take care of all PPE properly • Do not wear torn or loose clothing while working around machinery • Report promptly to your supervisor every industrial injury or occupational illness • Do not remove, displace, damage, destroy or carry off any safeguard, notice or warning provided to make the workplace safe Do not interfere with the use of any safeguard by anyone in the workplace • Do not interfere with the use of any work practice designed to protect others from injuries • Do everything reasonably necessary to protect the life and safety of all employees • Observe Washington state law that prohibits the use of all tobacco products on all LC property and in all LC and state owned vehicles (RCW 28A.210.310) • Observe Washington state law that prohibits alcohol and narcotics (drugs) from the workplace and prohibits employees under the influence of alcohol or narcotics from the worksite (WAC 296-800- 11025) • Obey state requirement to always wear the seat belt when driving or riding in a vehicle Revised June 3, 2019 Page 10 Lewis County Accident Prevention Plan • Actively support and participate with LC to provide an effective and efficient Accident Prevention Plan Revised,June 3, 2019 Page 11 Lewis County Accident Prevention Plan Section 5 Employee Safety Orientation WISHA requires that all Accident Prevention Plans include an employee safety orientation targeted to the needs of the particular worksrte and to the specific type of hazards involved (WAC 296-800-14005) The following are the minimal elements of the employee safety orientation for all employers • Description of the LC's total safety and health Plan • On-the-job orientation showing employees what they need to know to perform their initial job assignments safely. • How and when to report on-the-job injuries including instruction about the location of first-aid facilities in your workplace • How to report unsafe conditions and practices • The use and care of required PPE • What to do in an emergency, including how to exit the workplace • Identification of hazardous gases, chemicals or materials used on-the- job and instruction about their safe use and emergency action to take after accidental exposure Each of these topics is addressed within this Accident Prevention Plan Material contained in the following Appendices must be reviewed with all employees. Appendix A, "Safety Orientation, Accident Investigation and First-Aid requirements" Appendix B, "Hazard Assessment and PPE " Appendix C, "Bloodborne Pathogens." Appendix F, "Evacuation, Disaster and Crisis Planning " Appendix G, "Hazard Communication Plan " Appendix I, "Heat Illness- Outdoor Heat Exposure." Material contained in other appendices must be reviewed, as appropriate, with each individual employee depending on their specific job assignment and Job Hazard Analysis described in Appendix B Revised, June 3, 2019 Page 12 Lewis County Accident Prevention Plan Section 6 Safety and Health Committee Large Departments (11 or more employees) All employers of eleven or more employees shall have a designated safety committee composed of employer-selected and employee-elected members as required by WAC 296-800-13020(1) • The number of selected members shall not exceed the number of elected members The method of election shall be optional (WAC 296-800-13020) • The terms of elected members shall be a maximum of one year Should a vacancy occur on the committee, a new member shall be elected The members of the safety committee shall elect the chairperson • Safety committees will meet a minimum of four times a year At least two of the required four meetings shall be held between September and December, and at least two of the required four meetings shall be held between January and May • The safety committee shall determine the date, hour and location of meetings The length of each meeting shall not exceed one hour except by majority vote of the committee These topics must be covered. WAC 296-800-13020(2) • Review safety and health inspection reports to help correct safety hazards • Evaluate the accident reports and investigations conducted since the last meeting to determine if the cause(s) of the unsafe situation(s) was identified and corrected • Evaluate the LC's accident and illness prevention Plan and discuss recommendations for improvement, if needed Record the meetings WAC 296-800-13020(3) • Prepare minutes from each safety committee meeting and preserve for one year • Document attendance • Copies of the minutes must be provided to y LC Safety Officer r Staff- by posting on the shared "Y" drive • Make them available for review, if requested, by personnel of the WISHA consultation division of the Department of Labor and Industries Revised, June 3, 2019 Page 13 Lewis County Accident Prevention Plan Section 6 Safety & Health Committee Small Departments (10 or less employees) WAC 296-800-13025 allows all employers of ten or less employees to hold monthly safety meetings in lieu of forming a safety and health committee Monthly Safety Meetings • These meetings may be a part of another meeting, e g , staff meetings (Monthly safety meetings at small departments' may be less formal and shorter in length than quarterly safety committee meetings at larger departments) • At least one management representative must be present • Those in attendance and the subjects discussed shall be documented and maintained on file for one year on the form provided, i e department Safety Meeting Minutes These topics must be covered. (WAC 296-800-13025) • Review safety and health inspection reports to help correct safety hazards • Evaluate the accident investigations conducted since the last meeting to determine if the cause(s) of the unsafe situation was identified and corrected • Evaluate the LC's accident prevention Plan and discuss recommendations for improvement, if needed Record the meetings (WAC 296-800-13025) • Prepare minutes of each safety meeting • Document attendance • Copies of the minutes must be provided to LC Safety Officer y Staff- by posting on the shared "Y" drive • Make them available for review, if requested, by personnel of the WISHA consultation division of the Department of Labor and Industries Revised,June 3, 2019 Page 14 Lewis County Accident Prevention Plan Section 6 Employee Safety and Health Committee An employee safety and health committee is a management tool used by the County's departments to coordinate several (required) site-based safety committees Safety committees from each site within LC forward their minutes and recommendations to the central committee The central committee reviews the recommendations, prioritizes the needs and recommends action to the administrator who then assigns personnel and resources to address the issue(s) based on the County priorities and available resources Minutes of a Central Safety Committee should be forwarded to the LC Safety Officer for review along with the minutes of the individual site-based Safety Committees The recommended format for Departments and Elected Officials within LC is as follows Members of the Central Safety Committee should include • The elected Safety Chairman • A Secretary to take meeting minutes • A representative from each County Department and Elected Office • A mix of management and non-management personnel Minutes of the Central Safety Committee should be sent to each site-based Safety Committee and posted on all safety bulletin boards prior to the next scheduled meeting Revised, June 3, 2019 Page 15 Lewis County Accident Prevention Plan Section 7 Self-Inspection of Facilities Accident, illness and injury prevention activities need to be reinforced by a systematic plan to minimize physical hazards within the workplace LC feels that the best way to eliminate exposure to these hazards is through a self-inspection plan Each site shall be self-inspected at least once a year Members of the Safety and Health Committee and the Safety Officer will assist supervisors in conducting a self-inspection of their respective work areas to determine whether hazardous conditions and/or practices exist. Additional resources that can be consulted or utilized when conducting inspections include • The LC Safety Officer and/or the Risk and Safety Administrator • Employee suggestions and hazard reports • Previous incident and claims experience of LC • WISHA Standards • Safety Awareness Walkthrough (SAW) Checklist Findings of the self-inspection will be reviewed and discussed at the next scheduled Safety and Health Committee meeting Safety concerns resulting from this inspection will be forwarded to the Safety Officer and/or the Risk and Safety Administrator Follow-up to committee recommendations may be accomplished by one of the following options • Carry out the recommendations • Explain why no action is necessary • Propose alternatives based on further investigation • Propose temporary alternatives until a permanent solution can be implemented Revised, June 3, 2019 Page 16 Lewis County Accident Prevention Plan Section 8 First-Aid & Emergency Washing Facilities First-Aid Trained Personnel -WAC 296-800-15005 Make sure that first-aid trained personnel are available to provide quick and effective first aid First-Aid Supplies -WAC 296-800-15020 You must make sure first-aid supplies are readily available Each building should post the location of their first-aid kits on the safety bulletin board If first-aid kits are not clearly visible, a sign shall be posted indicating their location During employee orientation, each employee should be shown the location of the first-aid kits in their building or work area Except in those instances where another person is designated, the department supervisor is designated to ensure that the first-aid kits are properly maintained and stocked Emergency telephone numbers and emergency procedures will be strategically located, such as on the first-aid kits, near telephones, on the safety bulletin board and at other areas where appropriate You must make sure first-aid supplies at your workplace are appropriate to • Your occupational setting - e g , Road Crews, Fleet Service etc • The response time of your emergency medical services should determine the needed supplies Note First-aid kits from your local retailer or safety supplier should be adequate for most buildings and other LC facilities You must make sure that first-aid supplies are Easily accessible to all your employees • Stored in containers that protect them from damage, deterioration or contamination • Containers must be clearly marked, not locked, and may be sealed • Able to be moved to the location of an injured or acutely ill worker Revised, June 3, 2019 Page 17 Lewis County Accident Prevention Plan Emergency Washing Facilities (Showers & Eyewash) -WAC 296-800-15030 Make sure emergency washing facilities are functional and readily accessible You must provide an emergency shower • When there is potential for major portions of an employee's body to contact corrosives, strong irritants, or toxic chemicals • That delivers water to cascade over the user's entire body at a minimum rate of 20 gallons (75 liters) per minute for fifteen minutes or more You must provide an emergency eyewash. • When there is potential for an employee's eyes to be exposed to corrosives, strong irritants, or toxic chemicals (For example custodial and maintenance workers ) • That irrigates and flushes both eyes simultaneously while the user holds their (own) eyes open • With an on-off valve that activates in one second or less and remains on without user assistance until intentionally turned off • That delivers at least 0 4 gallons (1 5 liters) of water per minute for fifteen minutes or more Safety Data Sheets (SDS): You can determine whether chemicals in your workplace require emergency washing facilities by looking at the SDS or similar documents The SDS contains information about first-aid requirements and emergency flushing of skin or eyes You must make sure emergency washing facilities • Are located so that it takes no more than ten seconds to reach • Are kept free of obstacles blocking their use • Function correctly • Provide the quality and quantity of water that is satisfactory for emergency washing purposes Maintenance of Showers and Eyewashes: • If water in emergency washing facilities is allowed to freeze, they will not function correctly Precautions need to be taken to prevent this from happening Travel Distance to Showers and Eyewashes The travel distance to an emergency washing facility should be no more than fifty feet (15 25 meters) Revised,June 3, 2019 Page 18 Lewis County Accident Prevention Plan Training for Showers and Eyewashes • Training in the location and use of your emergency washing facilities is required under the employer chemical hazard communication rule, WAC 296-800-170 and the accident prevention Plan rule, WAC 296-800-140. • All emergency-washing facilities using non-potable water must have signs stating the water is "not fit for drinking " See WAC 296-800- 23010. Inspection of Showers and Eyewashes - WAC 296-800-15035 You must make sure all plumbed emergency washing facilities are inspected once a year to make sure they function correctly Inspections should include • Examination of the piping • Making sure that water is available at the appropriate temperature and quality • Activation to check that the valves and other hardware work properly • Checking the water flow rate Activation of Showers and Eyewashes -WAC 296-800-15035 • Make sure plumbed emergency eyewashes and hand-held drench hoses are activated weekly to check the proper functioning of the valves, hardware and availability of water • Make sure all self-contained eyewash equipment and personal eyewash units are inspected and maintained according to manufacturer instructions • Inspections to check proper operation must be done once a year y Sealed personal eyewashes must be replaced after the manufacturer's expiration date The period for sealed containers is typically two years ➢ Most manufacturers recommend replacing fluid in open self-contained eyewashes every six months Supplemental Flushing Equipment -WAC 296-800-15040 Supplemental flushing equipment cannot be used in place of required emergency showers or eyewashes. • You must make sure hand-held drench hoses deliver at least 3 0 gallons (11 4 liters) of water per minute for fifteen minutes or more • A drench hose is useful when • The spill is small and does not require an emergency shower y Used with a shower for local rinsing particularly on the lower extremities Revised June 3 2019 Page 19 Lewis County Accident Prevention Plan • You must make sure personal eyewash equipment delivers only clean water or other medically approved eye flushing solutions Revised, June 3, 2019 Page 20 Lewis County Accident Prevention Plan Section 9 Safety Bulletin Board & WISHA Poster Install and maintain a safety bulletin board large enough to post the following (WAC 296-800-19005) • The self-insurer's "Notice to Employees - To Report an Injury" • L&I Job Safety and Health Law Poster • L&I Your Rights as a Worker in Washington State Poster • Safety Committee minutes from the previous meeting including time, dates and place of next meeting • Citation and Notice (60 days following receipt) Note The WISHA "Notice to Employees" poster should NOT be posted since LC member buildings are self-insured for workers' compensation insurance and the information on that poster is for employees covered with workers' compensation insurance through the State Fund. Other Suggested Items • Safety posters, bulletins and/or newsletters • Safety training announcements • List (or drawing) indicating the location of first-aid kits • List of First-aid trained persons and each trained person's assigned wo rks ite • Emergency evacuation and disaster response information • List of Safety Committee members • EPA/AHERA-mandated "Annual Public Notice" Items NOT allowed. • Any item not directly related to the Safety Plan Note All WISHA posters can be downloaded from the L&I web site at http //www Ini wa gov/IPUB/101-054-000 asp or, telephone 1-800-4BE-SAFE (1-800-423-7233) Revised,June 3, 2019 Page 21 Lewis County Accident Prevention Plan Section 10 Hazard Communication Standard - WAC 296-901 -140 LC is committed to the prevention of exposures that result in injury and/or illness and to comply with all applicable state health and safety rules To make sure that all affected employees know about information concerning the dangers of all hazardous, and potentially hazardous, chemicals used by LC, the following hazardous chemical communication Plan has been established All work units of LC will participate in the hazard communication Plan This written Plan will be available in our Accident Prevention Plan for review by any interested employee Container Labeling Each LC department is responsible for container labeling procedures, including reviewing and updating labels as needed The labeling system used at LC is to use a manufacturer's and/or the distributor's chemical specific label and an NFPA label The Global Harmonization System labels will be followed as they are produced by manufactures It is the policy of LC that no container will be released for use until the above procedures have been followed SDS Each LC department is responsible for their site specific SDS, will make sure procedures are developed to obtain the necessary SDS, and will review incoming SDS for new or significant health and safety information Each LC department will see that any new information is passed on to affected employees Copies of SDS for all hazardous chemicals in use will be kept in the SDS Manual SDS will be available to all employees during each work shift If an SDS is not available or a new chemical in use does not have an SDS, immediately contact your supervisor Employee Information and Training The Safety Officer is responsible for the employee training Plan The procedures for how employees will be informed and trained includes an employee safety orientation that includes training on PPE and SDS as well as specific instruction by the employee's immediate supervisor Site specific Managers will make sure that before starting work, each new employee of LC will attend a health and safety orientation that includes information and training on the following Revised, June 3, 2019 Page 22 Lewis County Accident Prevention Plan • An overview of the requirements contained in the Hazard Communication Standard • Hazardous chemicals present at their work area • Physical and health risks of each hazardous chemical • The symptoms of overexposure • How to determine the presence or release of hazardous chemicals in their work area • How to reduce or prevent exposure to hazardous chemicals through use of control procedures, work practices and PPE • Steps the employer has taken to reduce or prevent exposure to hazardous chemicals • Procedures to follow if employees are overexposed to hazardous chemicals. • How to read labels and review SDS to obtain hazard information • Location of the SDS file and written hazard communication Plan • An overview of the requirements contained in the Hazard Communication Standard Before introducing a new chemical hazard into any department of LC, each employee in that department will be given information and training as outlined above for the new chemical Multi-Employer Work Places It is the responsibility of LC to provide employers of any other employees at the work site with the following information • Copies of SDS (or make them available at a central location) for any hazardous chemicals that the other employers' employee may be exposed to while working • Inform other employers of any precautionary measures that need to be taken to protect employees during normal operating conditions or in foreseeable emergencies • Provide other employers with an explanation of the labeling system that is used at the work site It is also the responsibility of LC to identify and obtain SDS for the chemicals the contractor is bringing into the work place List of Hazardous Chemicals Further information on each chemical used by employees of LC may be obtained by reviewing site specific SDS manuals Revised, June 3, 2019 Page 23 Lewis County Accident Prevention Plan Section 11 Safety and Health Education and Training Safety and Health educational Plans will be provided for all employees to • Increase awareness of accident cause factors • Improve morale by demonstrating management's concern for the individual employee • Promote acceptance of safety and health regulations by presenting accident prevention as a positive and integral part of all activities Safety and Health training Plans are available as required by regulations • First-aid (WAC 296-800-15005) • Personal Protective Equipment (WAC 296-800-160) • Bloodborne Pathogens (WAC 296-823) • Respirators, including training, medical exams and fit-testing (WAC 296-842) • Hearing Conservation (WAC 296-817) Evacuation, Disaster and Crisis Planning (WAC 296-24-567) • Hazard Communication Standard (WAC 296-901-140) • Ladder Safety (WAC 296-296-150) • Fall Protection Work Plan (WAC 296-155-Part C-1 & 296-155-24505) • Control of Hazardous Energy (Lock-out/Tag-out) (WAC 296-803) • Confined Space Entry and Rescue (WAC 296-809-200) • Lifting, Back Care & Injury Prevention (WAC 296-126-222) • Machine Guarding (WAC 296-806) • Hand & Portable Power Tools (WAC 296-807-160) For assistance with training materials contact the Risk and Safety Department. Revised June 3, 2019 Page 24 Lewis County Accident Prevention Plan Safety Training Matrix The following matrix has been edited to reflect the types of work tasks employees are most likely to engage in that requires specific safety training This is not the complete list of required training A Job Hazard Analysis should be used to further identify specific training requirements Safety Training Topic Regulatory Citation Frequency of Training Who Should Have Training Accident Prevention Plan WAC 296-800 Initial All Employees Asbestos Awareness 29 CFR 1910 1001 Initial/Annual Solid Waste&Facilities Employees Back Safety/Lifting Safety WAC 296-126-222 Initial Employees who lift Bloodbome Pathogens WAC 296-823 Initial/Annual All Employees Confined Spaces WAC 296-809-200 Initial/Annual Entrants/Attendant/Entry Supervisor/Rescuer CPR/AED/First-Aid WAC 296-800 15005 Initial& Designated Employees Re-Cert Evacuation,Disaster/Crisis WAC 296 24-567 Initial/Annual All Employees Planning Fall Protection WAC 296-800 290 Initial/Annual Maintenance,Custodial,At-risk Employees Fire Extinguisher WAC 296-800-30025 Initial/Annual Employees with"access to"or "assigned to use"Fire Fighting Equipment Hazard Communication WAC 296 901 140 Initial&when Employees using/exposed to new hazards chemicals are introduced Hearing Conservation WAC 296-817 Initial/Annual Employees exposed to 85 db or above Ladder Safety WAC 296 876-150 Initial/Annual Maintenance,Custodial Employees that routinely use ladders Lead Awareness 29 CFR 1926.62 Initial/Annual Maintenance,Custodial At-risk Employees Lock Out/Tag Out WAC 296 803 Initial/Annual Electricians,Maintenance,and Affected Employees Machine Guarding WAC 296 908-200 Initial/Annual Maintenance Shop Instructors Personal Protective Equipment WAC 296-800 160 Initial PPE Users Portable Power Tools WAC 296-807 Initial/Annual Maintenance Shop Instructors Powered Industrial Trucks WAC 296-863 Initial/Annual Maintenance,Custodial,At-risk employees Respiratory Protection WAC 296 841 &842 Initial/Annual Respirator Wearers Ergonomics Job Hazard Analysis Initial/Annual At-risk Employees Slips,Trips and Falls Job Hazard Analysis Initial/Annual At-risk Employees De-escalation Job Hazard Analysis InitialAnnual At-Risk Employees Revised,June 3,2019 Page 25 Lewis County Accident Prevention Plan Section 12 Injury and Occupational Illness Reporting ALL incidents causing injury or illness, no matter how minor, shall be reported promptly to the immediate supervisor for evaluation and investigation It is, most often, possible to avoid a repeat performance of the first event by recognizing and eliminating the contributing causes thus preventing a recurrence Supervisors must take appropriate action based upon their findings This could include initiating corrective action, additional training, counseling and/or follow-up activity The Safety Committee should always review all injury / illness / blood exposure incident reports and offer recommendations Medical Emergency Procedure: Major Injury or Illness • An emergency response, including an ambulance, will be called in the case of serious injury and when an employee needs immediate medical attention A LC representative may accompany the employee to the doctor's office or hospital Persons with serious injuries should NOT be allowed to drive themselves Minor Injury or Illness • Each injury or illness will be evaluated on a case by case basis, arranging for transport as needed Documentation Procedure Major Injury or Illness: (Fatality or multiple hospitalizations) • The person in charge at the accident scene will immediately notify the injured employee's supervisor and the Risk and Safety Department • In the event of a fatality, or if any employee is hospitalized, the supervisor will report the accident to the LC Safety Officer (360) 740- 2737 and/or the Risk and Safety Administrator (360) 740-1299 • Department of Labor and Industries within eight (8) hours after the occurrence of the accident (L&I's toll-free telephone number is 1- 800-423-7233) The report shall relate the circumstances, the number of fatalities and the extent of any injuries Revised, June 3, 2019 Page 26 Lewis County Accident Prevention Plan • Note. Any equipment involved in an accident is not to be moved until Labor and Industries investigates and authorizes its removal The equipment may only be moved to prevent further harm or to remove the victim Minor Injury or Illness (Requiring doctor and/or outpatient care) Following an accident, the immediate supervisor, along with any witnesses to the accident shall conduct an investigation of the accident to determine the cause The findings of the investigation shall be documented on a LC Employee Injury/Illness/Blood Exposure Incident Analysis Report Form Distribution of the completed form will be as follows. • Original to Safety Officer and/or Risk Administrator • Department/Elected • Safety Committee Near Misses. (Likelihood of personal injury or property damage) • A "near-miss" incident is defined as an unplanned event where damage resulted to equipment but there was no personal injury to employees, or where damage did not result but the likelihood of personal injury to the employee was great • If the conditions that caused the "near-miss" or "close call" to exist are not eliminated, they potentially could cause future accidents resulting in personal injury to an employee and liability exposure to the LC • Whenever possible, "near-miss" incidents should be investigated by the employee's supervisor and a safety committee representative A LC Employee Injury/Illness/Blood Exposure Incident Analysis Report Form or a LC `Field' Vehicle/Property Damage Report Form should be presented at the next Safety Committee meeting It is the responsibility of management: • To conduct a preliminary investigation of the cause of all accidents as quickly as possible after emergency actions have been taken and to provide first-aid for any injured person • To ensure that a person designated by the administrator or the immediate supervisor of the injured employee shall conduct the investigation It shall be conducted with cooperation from any witnesses, an employee representative and any other person with the Revised, June 3, 2019 Page 27 Lewis County Accident Prevention Plan special expertise required to evaluate the facts relating to the cause of the accident • To ensure that the employee representative shall be one of the following an employee's union business agent or shop steward, an employee representative member of the safety committee or a person selected by the employees to represent them • To ensure that the findings of the investigation shall be documented and retained by LC Safety Officer for reference at any subsequent formal investigation Reporting of fatality or multiple hospitalization accidents: • It is the responsibility of management to report fatalities or multiple hospitalization incidents within eight (8) hours after the occurrence of an occupational incident resulting in an immediate or probable fatality or which results in the hospitalization of any employee • The employer of any employee killed, or so injured, shall report the incident to the Department of Labor and Industries at (1-800-423- 7233) and to the nearest office of L & I (Western Regional Office in Kelso, WA/ (360) 575-6900 • The report shall include • The circumstances of the accident • The number of fatalities • The extent of any injuries • All telephone reports must be followed by written reports • Each report shall relate the LC's name, address, phone number and contact person, the time, date and location of the incident, number of injured employees, and a brief description of the incident • Check the LC policy manual for additional reporting requirements • Equipment involved in an accident shall not be moved until a WISHA representative of L&I investigates the accident and releases such equipment, except where removal is essential to prevent further injury • Upon arrival of the WISHA investigator, the administrator shall assign the immediate supervisor (or whomever the state investigator deems necessary) and all employees who were witnesses to the accident to assist until the investigation is complete Revised,June 3, 2019 Page 28 Lewis County Accident Prevention Plan Section 13 Claims Administration General Administrative Procedures As a self-insured employer, LC pays all allowable claims costs Self-Insurance • Self-insurance means that expenses resulting from occupational injuries and illnesses (claims) are paid directly by the employer (LC) instead of being paid by the Department of Labor and Industries Washington State laws relating to Workers' Compensation bind both the LC All expenses (claims) are paid according to the rate schedule for fees established by the Department of Labor and Industries • Injured workers work directly with the LC Risk and Safety Department personnel • The effectiveness of self-insurance is dependent on communication and coordination between all affected parties Cooperation of the injured worker, the supervisor or person in authority and the employer is vitally important if claims are to be compensated efficiently Report of Occupational Injury or Illness (Supervisor/Employee) • Employees should report an injury immediately to their supervisor, or person in authority, and to LC Risk and Safety Department • If the employee decides that medical attention is necessary, the LC Risk and Safety Department should be notified as soon as possible If the office is closed, contact should be made as soon as possible. • A delay in notification of an injury could result in a delay in benefits • Reporting the incident is the responsibility of both the injured worker and the supervisor or person in authority • The injured worker must complete a LC Injury/Illness/Blood Exposure Incident Analysis Report form with their supervisor at the time of injury/illness This provides required information and documentation that the injury/illness occurred • Injured employees have the right to seek treatment from the medical provider of their choice per Washington State regulations (Questions regarding these workers' compensation should be addressed to the LC Safety Officer (360) 740-2737 ) Revised, June 3, 2019 Page 29 Lewis County Accident Prevention Plan • Injured employees must allow sufficient time for the attending physician (AP) to affect recovery If an injured employee wishes to change an AP, they must request this from LC • If the employee does not miss time from work, the injury is considered a "Treatment Only" claim All reasonable charges allowed by Washington State Law will be covered • If the employee receives a statement (demand for payment) from a medical provider, that statement should be sent to LC Risk and Safety Department Safety Officer 351 NW North Street Chehalis, WA 98532 • It is up to the employee to notify their direct supervisor and/or the Risk and Safety Department immediately if they will miss time from work on the advice of the treating physician Failure to notify promptly will result in delayed compensation to the employee or medical provider • The amount of time loss compensation is dependent on the employee's wage, marital status, and number of dependents • Once the claim is closed, the employee has a period of seven years, from the date of closure, to apply for re-opening if the condition worsens It is the responsibility of the employee, along with the AP, to request a re-opening of the claim If a LC director, administrator, elected official, or any other LC employee, has questions relating to any aspect of self-insurance or workers' compensation insurance regulations, please contact the LC Safety Officer at (360) 740-2737 Revised, June 3, 2019 Page 30 Lewis County Accident Prevention Plan Section 14 Accident Prevention Plan Forms In this section you will find an example of forms used in LC's written Accident Prevention Plan • Incident Report Form * Note. You must file two copies of the Injury / Illness / Blood Exposure Analysis Report Form. • The original goes to LC Risk and Safety Department • The second copy goes to your Department/Elected Safety Committee Minutes, Injury / Illness / Blood Exposure Analysis Report forms may be mailed, faxed, or sent via inter-office mail to the LC Risk and Safety Department at. Mail. Lewis County Risk and Safety Department 351 NW North Street Chehalis, WA 98532 FAX: (360) 740-1494 Revised June 3, 2019 Page 31 BOCC AGENDA ITEM SUMMARY Resolution BOCC Meeting Date Jun 03, 2019 Suggested Wording for Agenda Item Agenda Type. Consent Implement a Lewis County Accident Prevention Plan. Contact Wayne Winton Phone- 3607401299 Department: Risk Management Action Needed: Approve Resolution Description The LC BOCC will do its part by devoting the resources necessary to form a safety committee composed of management-designated and employee-elected members We will develop a system for identifying and correcting hazards We will plan for potential emergencies We will provide initial and ongoing training for employees and supervisors Safety is a team effort The entire staff must work together to ensure that LC is a safe and healthy workplace for all staff and stakeholders. By acceptmg mutual responsibility to always act in the most prudent and safe manner, all parties contribute to the safety, health and well-being of the staff and visitors in LC buildings and vehicles