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Interlocal Agreement with City of Centralia regarding work by county crews BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF } Approving an Interlocal Agreement between Lewis County } and City of Centralia regarding work by county crews and } RESOLUTION NO. 19- 15S authorizing signatures thereon } WHEREAS, RCW 39 34 080 authorizes public agencies to perform governmental services activities, or undertakings which each public agency entering into the contract is authorized by law to perform, provided such contract shall be authorized by the governing body of each party to the contract, and WHEREAS, the City of Centralia has a need to complete maintenance chipsealing work on certain roads within their jurisdiction, but lacks the manpower and equipment to complete the work and has asked to enter into an interlocal agreement for Lewis County to perform the work, and WHEREAS the Public Works Director and County Engineer have reviewed an interlocal agreement between Lewis County and City of Centralia regarding maintenance chipsealing of city roads, at an estimated cost of$44,994 44, which includes labor, materials and equipment plus an administrative fee of$2,249 72, making the total $47,244 16, and recommends that the Board of County Commissioners (BOCC) approve the interlocal agreement between Lewis County and City of Centralia regarding maintenance chipsealing work to be performed by county crews NOW THEREFORE BE IT RESOLVED, that the BOCC has determined proceeding with the interlocal agreement between Lewis County and City of Centralia is in the best public interest and is hereby approved, and the BOCC is authorized to sign the same DONE IN REGULAR SESSION this 3rd day of June 2019 APPROVED AS TO FORM BOA' a OF COUNTY CO ISSIONERS Jonathan L Meyer, Prosecuting Attorney LE 0, S COV1A GTON By Deputy Prosecuting Attorney Rob-t Jackson, Chair C Gary Stam er, ice CI'tai ATTEST .••••• rY , Cl \ \ QIIV) f o � C Rievatester, Clerk of the e \46.°6 Edna J Fund, Corn ifsioner County Board of County Fpfnrr$1< grs ' z. 0 \B 1845 T� c s6 e �roNs� ,•• • May 9, 2019 Mr Mike Kroll Lewis County Public Works 2025 NE Kresky Avenue Chehalis Washington 98532 Dear Mr Kroll Please find enclosed the following documents "Request for Estimate for Reimbursable Work by the Lewis County Public Works Department' signed by Centralia Public Works Director, Kim Ashmore and the "Interlocal Agreement" signed by Centralia City Manager, Rob Hill Once the documents have been fully executed,please send a copy of each to me as soon as possible for our records City of Centralia Attn Darci Twining 1100 North Tower Avenue Centralia, Washington 98531 If you have any questions or need additional information please contact Kim Ashmore or myself at 360-330-7512 Sincerely, Darci Twining Administrative Services Manager Enclosures cc Kim Ashmore I i 0A) N Tower Ave Cenrrili i Skashington 94-531 5044 Phone (360) 330-7512 • l•ax (360) 330-7516 INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into pursuant to authority of R C W 39 34 080 and in conformance with R C W 43.09.210, this � day of .JcL' _-' , 2019, by and between LEWIS COUNTY, Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and the City of Centralia, a municipal corporation hereinafter referred to as the "Municipality", WITNESSETH. IT IS HEREBY COVENANTED AND AGREED as follows 1 The Municipality requests that the County perform the work listed below at a time and in a manner convenient to the County and hereby guarantees reimbursement to the County for all work done The County will contract all necessary labor, material, and equipment incidental to complete chipsealing on sections of Plum Street, Allen Avenue, Lakeshore Drive, W Mellen Street, Wayne Drive, E Street, 5th Street, G Street, H Street, S Silver Street, Grand Avenue, and S Tower Avenue, per the attached Estimate for Reimbursable Work 2 The Municipality hereby agrees to reimburse the Public Works Department of the County for all work done, based upon the actual cost of labor, equipment rental, and materials used, and upon administrative services associated with the maintenance work involved 3 The Municipality certifies and warrants that it has the legal authority to accomplish this work with its own forces at the location herein specified but, in fact has insufficient manpower/equipment to accomplish this work 4 It is understood and agreed that all reimbursable work as provided for hereto shall be accomplished only and if such work does not interrupt or interfere with the County Road Division's regular schedule, and should such reimbursable work not be accomplished prior to December 31, 2019, any and all obligation to provide same shall terminate 5 It is understood and agreed between the parties hereto that the Municipality agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County by statute Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written APPROVED AS TO FORM BO :D OF COUNTY COMMISSIONERS Jonathan L Meyer, Prosecuting Attorney z-L W COUNTY, WAS NGTON By DeputyProsecuting Attorney R.sert C Jackson, Chair ATTEST. Gary amp r, V e Sti r Cara) \AQ)..\\cly1 Rieva Lester, Clerk of the Lewis Edna J Fund, Corny issioner County Board of County Commissioners CITY OF CENTRALIA By .9,,2; C Title _Mayer-C/f Date /g c7 USE - Project 60-CNTRL2019-1, Activity Code 4280 Page 2 of 2 ■LEWIS COUNTY REQUEST FOR ESTIMATE FOR REIMBURSABLE WORK BY THE LEWIS COUNTY PUBLIC WORKS DEPARTMENT The undersigned hereby request the Public Works Department to provide a preliminary estimate for cost of work stated herein Type of work requested Chipseal sections of Plum Street, Allen Avenue, Lakeshore Drive, W Mellen Street, Wayne Drive, E Street, 5th Street, G Street, H Street, S Silver Street, Grand Avenue, and S Tower Avenue It is understood that the total cost given is for estimation purposes only and that the project total cost will be based upon the actual cost of labor, equipment rental and materials used in the work involved A 5% administrative fee will be included with a minimum of$100 00 per agreement It is understood that such work shall be accomplished in such a manner as not to interrupt or interfere with the Lewis County Public Works Department's regular schedule, and insofar as the undersigned's interests may appear, will hold Lewis County, its employees or agents, harmless from such claims, losses, demands or actions, which may arise for any reason as a result of the performance of the agreement It is understood that the requesting agency has total responsibility for determining whether or not it has the legal authority to accomplish this work with its own forces but in fact has insufficient manpower/ equipment to accomplish this work and is willing to certify and warrant same It is understood that the requesting agency has total responsibility for having in its name all necessary easement rights or the like prior to construction and/or maintenance by the County where such work will occur off County property Date S Agency' t cc( Signature Title ?UV, t/ COO l I�� D( (jvr Page 1 of 2 `LEWIS COUNTY/ SUPERVISOR I SENIOR ENGINEER ESTIMATE I have this date met with a representative of(agency or county department) and upon inspection of the work to be requested for such agency or other county department, it is my recommendation in this regard I do herewith recommend the request for such work be Accepted Denied ❑ Date it /j� By ( Maintenance Lead Superviso , rea Supervisor or Senior Engineer 1 If accepted and approved by the County Engineer, I submit my preliminary estimate cost of $44,994.44 plus administrative costs of $2,249 72 for a total cost of $47,244.17 to complete the project requested 2 If denied, I herewith state my reason for such denial MAINTENANCE / ENGINEER APPROVAL OF ESTIMATE Type of Work KMaintenance ❑ Construction Cost Estimate of work as requested is reasonable and required resources are available ki'Yes ❑ No Date /7 �� By 1(LA--A, LC Maintenance Lead Su p ervisor or Assistant County Engineer REIMBURSABLE WORK APPROVAL Approval subject to ratification by the Board of County Commissioners Date. f!, -2--// By County E sneer Page 2 of 2 i'� Josh S.Metcalf,P.E. Director LEWIS COUNTY Tim D.Fife,P.E. County Engineer Department of Public Works Administration• Engineering Services•Traffic• Road Maintenance• Real Estate Services•Waste Management City of Centralia Estimate County Estimate for Reimbursable Work-Chipseal Road Description Areas Length Width Sq Yards Rock size Cost/Sq Yd Estimate Plum Street Chip Seal One application 1 650 20 1,444 3/8" #4 52.50 $3,611 11 liquid asphalt and rock chips Allen Avenue Chip Seal One application 1 700 20 1,556 3/8"-#4 82.50 $3,888.89 liquid asphalt and rock chips Lakeshore Drive Chip Seal One application 1 800 25 2,222 3/8" #4 $2.50 $5,555.56 liquid asphalt and rock chips W Mellen Street Chip Seal One application 1 390 22 953 3/8" #4 $2.50 $2,383.33 liquid asphalt and rock chips Wayne Drive Chip Seal One application 1 480 22 1 173 3/8"-#4 $2.50 $2,933.33 liquid asphalt and rock chips E Street Chip Seal One application 1 425 12 567 3/8"-#4 $2.50 $1,416.67 liquid asphalt and rock chips 5th Street Chip Seal One application 1 300 10 333 3/8" #4 S2.50 $833.33 liquid asphalt and rock chips G Street Chip Seal-One application 1 450 16 800 3/8" #4 $2.50 $2,000.00 liquid asphalt and rock chips H Street Chip Seal One application 1 420 12 560 318"-#4 $2.50 $1,400.00 liquid asphalt and rock chips S Silver Street Chip Seal One application 1 1,000 15 1,667 3/8"-#4 $2.50 $4,166.61 liquid asphalt and rock chips Grand Avenue Chip Seal One application 1 350 10 389 3/8" #4 $2.50 $972.22 liquid asphalt and rock chips S Tower Avenue Chip Seal One application 1 1,900 30 6,333 3/8" #4 $2.50 $15,833.33 liquid asphalt and rock chips The City of Centralia will supply a portion of the chip rock required. This will reduce the overall cost of the work to be done. Chipseal Total Square Yardage- 17,998 This estimate includes brooming of the road. Subtotal $44,994.44 5%Administrative Charge $2.249.72 Total $47,244.17 Prepared By- <{ Date: 5(—c2:47-7, 2025 NE Kresky Avenue Chehalis WA 98532 360-740-1123 Fax' 360-740-1479•TDD 360-740-1480 www.leWISCounty wa.gov 1 2 3 4 5 6 7 : t`I -See page f58�j g R Q s' os t Ql�`�� L„• sc `4.4., 4F�q!'y�,'.o rr,�R� �, ep��? \ Ye4.7 st. 1 ``„1.d ��� kn�.,l � 1�� LTA till-' l' In sl i !_�.r�..------- P.cr► II J c o 4 z 2 V® �® ©F � _ Ham Hdl RN 1.__._. ::.c //t g Roswell • -.—.1 I B t75R tfpi.Av y. Rape! Ave E 1k n90n i �_—_. B Cif i .andei St y c v y` a p' 1Yd r 4: �y 4-' Girard St t-----• ._—_ Q c. 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J(((jjj c h ,'V g D"IF"St Ctut Ln J a 5 rnm 52 1� 4 fn o I E —�. l r.- ��hi��� S E ten qtr, St i1 ', a eo r Q �9Py R .I m a Ra — a 8 ur •. .st I 1 EMS ca / ° Grand Ave l.�spr° Rd S Tower Ave F i v N Q Fair St 3. 5 F tAe,O.,sow Wee a r' I z T rartster 38at O Frantic i co a / 1 ,,-- _ Nix La % I Nancy Ln i J f w 1 NE ScDc Johnnon Rd 7 /Fa/grounds G f----- A. ,�, _ / i G -. •v' -.J'- E 't?'fa Rd Senior• /ee page 62/ 1 2 3 4 5 6 7 (' _ Vicinity Map �LEWIS covxz•Y) City of Centralia 1 2 3 4 5 6 7 \„ -5t, Prairie 1.Lss Rd S 1:1 A 0. 21 A kl Prairie Ave c 0 RG'be,ni TharnPson Rd •, , i . i lit B Goodrich Rd B + s ....- q ++, 633. -n ce 1 Q 1 5 I * .1) Barley Ave - --\• 2 n, ) m ..., 11 -- ... ti ....., 1 % 111 1 \..\ cv th cr 1 • 0- Nugget° co c ,/••—1 o \ \\' b ../ I 0 U- (..)1 Bennett Rd _AO°. el) D • .._, i . 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Rd Z"if, e i F Sandy Dr Earl si 3 -§ii-rii-g1 Waif Cedanvood Dr .!. .c, E i 5f 'Y z unnyside 5, \ \ 1 Belmont Ave 1 = .01 .° < 13 - Dr = 6 Linda Ln 111 \ , S1Pelhammer Dr Alberta Dr !Karla Ct 5 R. t o 17) ..., 12:)111144 --, -, :land • , ' Captain L n i Jalyn St • c4 Ha Mayberry Rd "n Prot!Rd 3---- ( Allen Ave 9.4:=?.. P il 4 10 Exd B2 ..,...; csis\,. G r. ! cc • in Borst Ave )A14, li\ r., ; Centralia E Merry ..,.15 .., I 5 4+ 1,. indoor 4 + • aim sw.mmcg 4" r.,,C". IC I P k 4' -:' c G i 1 I,4S , Tiger • Ln ..,;:.-•,--- -5 % Lu In 1.-. g Cenwaie i i 1.5 — ‘....., _ -..„ M See page 59 ii. 57 ; 7 1 2 3 4 5 6 2 rI S COUNTY) Vicinity Map No City of Centralia 1 ---'-'-- k LF W x idIM=IM"Il\N"---::'. 1 2 3 4 5 6 7 -. ^I ,' See page 57 ix-Oa Ln y • 'I �unse1 Karts et 2 o A''erta r -'... -. 2 & p c A I i V s n Jalyn St c r•av 3ntl St A �.,! P.ta%he Ty R7 f�nll R'J .J -• °+�, ¢ 'a, • , g x:82 v /3. I. "'' .° ; G 5 Furst a.p �° C`e- •.Dr -• 1 Tlger Ln �• c � ' �` ._ ' Mt Vista Rd Cam. ,. IRS <,.," •r ; 2.McKinley Ln W Game Fatm fly S' ' ly �� T �" `ro 3.Et¢abetn Ct 4 McKinley Ln N y B Latsei in • cc Tall CeaarLn Q Soutrgate Dr 4 Ft Park ' ( 2 Q a .i i '°neer Wa A:etar._�er p R-5,4 r —` W Maw)S f C Vi ! Nom• » I s V.._.._ ., 2 i Wayne Dr z • • -g' C Cooks MB a -. -.. _. — costo`r.3. 7— I ` _ S A Tennyson Dr & v SearteO K en9 ut ? f. �,..e+t 01 t Emerson Ln f"r Fa r Dr Lpr�tet0aw Ln j 3 Ccle41,a 7 Keats Dr i a Q 'I '4a%stnor !: --J• a Nvspta Exit 81 F; 8 Mars Twain Or a Sanoourg Dr ?Ln i — © en t ��f t D D a 9 Knsnne Ct to - a, • IV 01 IA --- otp ¢ —._7 W Mellen St n�� \ ,1�, 6`"' 1 g v '`��\ Alder*.64 I.4 m 1 1 1 4, � ReserK�w in i' ? �,rctne y`0, .�_ chi ,, i - Dc / `ln I ,8 yes S�Lf�r-"Drr•' $n coGM � (1!! Rd j L. I! � Y CT E V n Graf•Rd — — — l , i S E - y ►ytI D. 471 F F a Cedal RAN Dr i 't.loat i a re s G l G h See page 61 1 2 3 4 5 6 7 Vicinity Map No 3 LEWIS COUNTY City of Centralia I BOCC AGENDA ITEM SUMMARY Resolution' BOCC Meeting Date. Jun 03, 2019 Suggested Wording for Agenda Item Agenda Type' Consent Approving an interlocal agreement between Lewis County and City of Centralia regarding work by county crews and authorizing signatures thereon. Contact Josh Metcalf Phone 2762 Department' Public Works Action Needed. Approve Resolution Description Pursuant to authority of RCW 39 34.080 and in conformance with RCW 43.09.210, this resolution will allow the BOCC to sign and ratify an interlocal agreement that allows Lewis County crews to perform work for City of Centralia City of Centralia has requested that Lewis County crews complete maintenance chipsealing work on certain roads within their jurisdiction, at an estimated cost of$44,994.44, which includes labor, materials and equipment, plus an administrative fee of$2,249 72, making the total $47,244 16 City of Centralia lacks the workforce and equipment necessary to complete this work and has requested that Lewis County add this work to our 2019 Maintenance Chipseal Program The county can perform the work and it can be completed in conjunction with our 2019 Maintenance Chipseal Program, without interfering with the county's program Approvals: User Group Status Budget Pending BOCC Pending Prosecutor Pending Cover Letter To Kim Ashmore City of Centralia 1100 N Tower Ave Centralia,WA 98531 Additional Copies Kevin Korpi, PW Lisa Delio, PW Kim Amrine, PW Tim Fife,PW Mike Kroll,PW Robin Saline, PW