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2019-06-10 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes June 10,2019 Present Commissioner Jackson, Commissioner Stamper, Commissioner Fund Recorder Rieva Lester Commissioner Jackson called the meeting to order at 10.01 a m , determined a quorum and then proceeded with the flag salute PUBLIC COMMENT Judy Bell of Centralia said there is a lack of trust regarding the Timberland Regional Library (TRL) She said TRL has responded that it is "a policy board," not anything beyond that Judy said she would like the TRL board members to add job descriptions to TRL's website Peggy Barth said the TRL board was complacent for too long and needs to step up its oversight of administrative behavior She said it's unclear who has that oversight She said the TRL board needs to ensure tax dollars are used to serve the rural areas they represent Hal Blanton discussed the recent Lodging Tax Advisory Committee (LTAC)visit Bob Guenther of Chehalis thanked the commissioners for their attendance at what he called the first pipeline meeting He also discussed a recent virtual reality presentation at one of the area schools STATE OF THE LIBRARY PRESENTATION Timberland Regional Library (TRL) Director Cheryl Heywood gave a presentation on the 2018 state of the TRL She said some highlights of 2018 included • The Veterans History Project, which includes recordings of 170 veterans' stories • The "Explore our Timberland" outreach program • The opening of a kiosk at Hawkes Prairie • The Hoquiam library's$1 million renovation • A new checkout program for the most popular collections • Work with local colleges • Partnerships on English as a Second Language programs • The kickoff of the new strategic plan Cheryl said the 2018 annual report is available online 1 Cheryl thanked Mary Prophit for her work on the pop ups on the east end Cheryl said the Strategic Planning Committee will meet June 21 to begin discussion about the strategic plan Commissioner Fund said she would hopes the Board will reinstate the word "rural" in its mission statement She also urged the libraries to ask patrons to use the Test It app to test internet strength. Cheryl also discussed PacMtn and WorkSource Cheryl said TRL is saving money through attrition She said TRL has saved $185,000 in the first three months of the year through attrition She noted that the Winlock library manager position was left unfilled CONSENT ITEMS Commissioner Stamper made a motion to approve minutes from the June 3, 2019, meeting as well as Resolution 19-159 Commissioner Fund seconded Resolution 19-159 Approval of warrants/claims against the various county departments. Chief accountant Suzette Smith, representing the Auditor's Office, said warrants 814989 through 815343 and direct disbursements 812, 826, 853, 864,875 through 877, 879 through 892, 894, 897 through 902, 935, 940 and 941 were issued the week of May 31 for payments against the county totaling$753,785 95 She payroll/benefit warrants 795269 through 795344 and automatic deposits 1- 592 also were approved for payments against the county totaling$3,790,037 88 (one warrant was voided and reissued with a new number) Suzette noted a skip in sequence for warrants 814970 through 814988, which were issued on behalf of Special Purpose Districts Motion passed 3-0. DELIBERATION ITEM Commissioner Fund made a motion to approve Resolution 19-160. Commissioner Stamper seconded Resolution 19-160•Approve interlocal agreement between the City of Vader and Lewis County for District Court services DPA Amber Caulfield spoke to the resolution She said the agreement will streamline municipal court proceedings for the city Motion passed 3-0. 2 GOOD OF THE ORDER Commissioner Stamper said Winlock will hold its Egg Days festivities over the weekend Commissioner Fund said Chef's Night Out and the Barn Bash are planned for June 14 PRESS CONFERENCE No questions ADJOURNMENT The BOCC Business Meeting adjourned at 10.38 a m , with the next Business Meeting scheduled for 10 a m Monday, June 17,2019, in the Commissioners' Hearing Room (Room 223) Please note that minutes from the BOCC Business Meeting are not verbatim A recording of the meeting may be purchased at the BOCC office, or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings Video footage of BOCC meetings also is aired on Comcast Channel3 at 10 a.m.,2 p.m., 6 p.m., and 10 p.m daily Video footage also can be found on the Lewis County Commissioners'Facebook page BOARD OF COUNTY COMMISSIONERS 4)•••0 'LEWIS COUNTY, WASHINGTON 04'gCOUNTIX W*` /,;b0 711 41t1 SINCE l ' R..ert C Jackson, Chair \S 1545 z,. scOMt�ls o • • � • / Cti ATTEST•s•oe Gary Sta •er,Vice hair Rieva Lester, Clerk of the Board Edna J Fund, Com is 'oner 3