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RFP to provide annual cultural resources services for projects including FHWA funded projects and TIP projects BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF: ) Issuing a Request for Proposals (RFP) to ) RESOLUTION NO 19- 1(01-- provide annual cultural resources services ) for projects including Federal Highway ) Administration (FHWA) funded projects and ) Lewis County Transportation Improvement ) Program (TIP) projects ) WHEREAS, Lewis County Public Works anticipates needing annual cultural resources services for various projects including FHWA funded projects and TIP projects, and WHEREAS, Lewis County Public Works does not have the required resources to complete the cultural resources portions of these projects within the scheduled time, and WHEREAS, Lewis County Public Works is soliciting proposals from consulting firms with expertise in cultural resources services, and WHEREAS, publication to solicit for A & E professional services is needed to contract with a professional cultural resources consultant NOW THEREFORE BE IT RESOLVED that Lewis County Public Works is instructed to prepare an RFP, evaluate responses, select a consultant, and negotiate a contract, and the Clerk of the Lewis County BOCC is instructed to proceed with all appropriate and necessary notifications, posting and publication as required by RCW 65 16 DONE IN OPEN SESSION this 17th day of June, 2019 APPROVED AS TO FORM. BOARD OF COUNTY COMMISSIONERS Jonathan L Meyer Prosecuting Attorney LEWIS COUNTY,_WASHINGTON it II _pr By Civil D-puty Robert C Jackson, Chair •.•••• •.I4IgCOUNT�••• ATTEST •o4§��° °.��'sy; Gary Stamper, Vice Chair • i SINCE \�� '•• `• e 1845 z° ( ;7l Rieva Lester, Clerk of the Edna J Fund, Commissioner Commissioners ••mNS1st— •• •••••• LEWIS COUNTY NOTICE TO CONSULTANTS FOR Request for Proposal (RFP) Annual Cultural Resources Services Lewis County Public Works is soliciting interest from consulting firms who wish to be evaluated and considered to provide Countywide Annual Cultural Resources Services for upcoming Federal Highway Administration (FHWA) funded projects and Lewis County Transportation Improvement Program (TIP) projects Firms desiring consideration shall submit four copies of a complete proposal packet to Lewis County Public Works, 2025 NE Kresky Avenue, Chehalis, WA 98532, by 1 00 PM local time, June 28, 2019 For more information about the project and submittal requirements contact Ann Weckback at 360-740-1440 or Ann WeckbackRIewiscountywa qov for an information packet Lewis County is an equal opportunity and affirmative action employer Minority-and women- owned firms are encouraged to submit statements The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S C 2000D-4 to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally- assisted programs of the Department of Transportation issued pursuant to such Act, herby notifies all bidders that it will affirmatively insure that any contract entered into pursuant to this advertisement, disadvantaged enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award DATED this 17th day of June, 2019 ®„„•••„,. a s CO UN2 •• �y4/i Z ARD OI• Clerk of the Board of County Commissioners •• o/ ■ ;�� SINCE i o • Lewis County, WA 1845 gi z: PUBLISH The Chronicle — June 18 and 25, 2019 o`f rrsIstc••® Daily Journal of Commerce (Seattle) June 18 and 't72d19 Lewis County Web Site @www lewiscountywa gov State Office of Minority and Women's Business Enterprises @www omwbe wa gov LEWIS COUNTY NOTICE TO CONSULTANTS FOR Request for Proposal (RFP) Annual Cultural Resources Services Lewis County Department of Public Works solicits interest from consultants who wish to be evaluated and considered to provide Countywide Annual Cultural Resources Services This will include but is not limited to upcoming Federal Highway Administration (FHWA) funded projects and Lewis County Transportation Improvement Program (TIP) projects The agreement(s) will be for one (1) year in duration with an option to extend for an additional year by mutual agreement The agreement amount is not anticipated to exceed $100,000 If necessary, the agreement may be supplemented for additional time and/or money by mutual agreement Project Description Lewis County Public Works has four upcoming projects which will receive funds from FHWA These projects (Pleasant Valley Road Bridge Scour, Stowell Road Bridge, Townsend Bridge Replacement, Centralia Alpha Road Slide and Safety) may require cultural resources surveys The Pleasant Valley Road Bridge Scour Project will involve the repair of an abutment and spreadfooting and armoring of these areas with riprap, concrete A-Jacks®or equivalent Bridge No 161 is located at MP 2.46 of Pleasant Valley Road over Stearns Creek, legal description Township 13 North, Range 2 West, Section 32 (Figure 1) The Stowell Road Bridge Project will involve the repair of an abutment and spreadfooting and armoring of these areas with riprap, concrete A-Jacks®or equivalent Bridge No 221 is located at MP 0 57 of Stowell Road over Mill Creek, legal description Township 12 North, Range 1 East, Section 12 (Figure 2). The Townsend Bridge Replacement will involve the replacement and potential relocation of a bridge Bridge No 223 is located at MP 0 22 on Townsend Rd over Mill Creek; legal description Township 13 North, Range 2 East, Section 22 (Figure 3) The Centralia Alpha Road Road Improvements Project will include slope stabilization, improvements to the horizontal/vertical alignment, intersection improvements, roadway widening, resurfacing with hot mix asphalt, installation of guardrail, replacement of a fish barrier with a fish passable structure, stormwater improvements, and installation/upgrade of traffic control devices This project is located from MP 10.6 to 11 85 on Centralia-Alpha Road, legal description Township 13 North, Range 1 West, Sections 11 and 12 (Figure 4) In addition to the FHWA projects, the projects listed in our current Transportation Improvement Program (TIP) that may require Cultural Resource services will be included in this request The current Lewis County TIP is available for review at https.//lewiscountywa gov/departments/public-works/transportation-improvement/ The successful consultant will provide the services listed under the General Scope of Services, and as determined appropriate by Lewis County, on upcoming projects All projects will include cooperative project development and management with Lewis County Scope of Work The selected consultant is to provide Annual Cultural Resources Services on public works projects This may include but is not limited to providing Cultural Resources Assessments/Surveys, Archaeological Excavation Permits, Project Specific Monitoring Plans, Construction Monitoring, and Monitoring Reports General Scope of Services A) Cultural Resources Assessment — compile background information on the natural and cultural setting of an area as well as review an overview of existing information provided by previous cultural resources investigations in the project vicinity This should include an assessment of potential project effects on cultural resources B) Cultural Resource Survey— perform a Cultural Resource Survey based on the APE or API approved by the Department of Archaeology and Historic Preservation (DAHP) Disseminate the field data to produce a Cultural Resources Survey Report that conforms to all the requirements of 36 CFR Part 800 11(d) and (e),adheres to DAHP's Survey and Inventory Standards and USACE 106 Standards The report shall contain diagrams and plans illustrating the work and results of archaeological investigations, including maps of specific locations of field inspections and sampling showing shovel test locations transect paths, surface cultural resources, and prominent features C) State Archaeological Excavation Permit - work with the DAHP to obtain a State Archaeological Excavation Permit This permit application shall follow the requirements stipulated by state law under RCW 27 44/27 53 and WAC 25-48-060 The proposed permit application must include at a minimum 1) The required cover sheet provided on the DAHP website http.//www dahp wa gov/archaeological-permitting 2) Sufficient background information and summary of previous field investigation, research, and data gaps about the site(s) proposed for excavation 3) The nature and extent of the work proposed 4) Summary of the environmental setting and depositional context 5) An artifact inventory plan detailing the character of the expected data categories to be recovered including proposed methods of inventorying, cleaning, stabilizing and curating recovered specimens consistent with the Secretary of the Interior's standards for archaeological curation in 36 C F R Part 79 6) An unanticipated discoveries plan in the event that human remains are discovered 7) A professional, scientific research design 8) A list of those responsible for conducting monitoring/removal of artifacts as well as those responsible for carrying out the terms and conditions of the permit 9) Financial evidence of the applicant's ability to conduct the proposed work 10) A plan for site restoration following excavation activities 11) A site security plan to assure the protection of the site and its contents 12) A public participation plan detailing the extent of public involvement and dissemination of project results to the public 13) Disclosure by the applicant of any previous violation of this chapter or any federal or state law regulating archaeological objects or sites, historic archaeological resources, glyptic/painted records, or native Indian cairns or graves 14) Mention that if artifacts are found, they will be documented, recovered, prepared and curated at the Burke Museum D) Project Specific Monitoring Plans — a monitoring and discovery plan shall be developed to assist Lewis County in responding to any archaeological materials unearthed during project construction This plan shall include a brief description of the natural and cultural setting of the project, types of archaeological materials that might be encountered, a description of the role of the archaeological monitor, an assessment of potential discovery of archaeological and/or human remains, and notification protocols and setbacks to be implemented upon the discovery of either E) Construction Monitoring — conduct archaeological monitoring for project-related ground disturbing activities Archaeologist shall monitor project-related ground disturbance, record daily progress of the construction and monitoring work, and coordinate with the Public Works Project manager or inspector regarding the construction schedule If archaeological materials are encountered, the archaeologist shall implement the protocols and procedures outlined in the monitoring and discovery plan F) Monitoring Reports — an archaeological monitoring report shall be prepared once construction monitoring is complete This report shall include a project description, methods results of archaeological monitoring, and any technical recommendations SUBMITTAL Interested consultants shall provide a statement of qualifications, experience and extent of involvement for the assigned personnel on similar projects The proposal shall include the project name, description and contact information for each project The proposal shall be limited to ten (10) pages (sheets of paper), double sided if needed Submittals will be evaluated and ranked equal weight for the following criteria 1) Qualification of key personnel, 2) Relevant experience, 3) Availability and response time, and 4) Costs associated with Services Cost breakdown should include hourly rates per Classification along with fixed fee and overhead Lewis County is an equal opportunity and affirmative action employer Disadvantaged, minority and women-owned firms are encouraged to submit proposals Firms desiring consideration shall submit four copies of a complete proposal packet to Tim Fife, County Engineer at Lewis County Public Works, 2025 NE Kresky Avenue, Chehalis, WA 98532, by 1 00 PM on June 28, 2019 For more information about the project and submittal requirements contact Ann at 360-740-1440 or Ann.Weckback©lewiscountywa gov The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally- assisted programs of the Department of Transportation issued pursuant to such Act, herby notifies all bidders that it will affirmatively insure that any contract entered into pursuant to this advertisement, disadvantaged enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award 1 2 3 4 5 6 7 r r i A / A G B B J X _ � CREEK v AM C C x Uy Q. LUCAS D D J o� E 4 JESTED E iL Centralia Alpha Rd I - Centralia Alpha Road. CREEK F -- F MP 10.60 P 11 85 omen ° G G 1 2 3 4 5 6 7 Aigitia. Vicinity Map Lewis County, Washington \LE ----COUNTY Centralia Alpha Road Improvements, CRP-2084 94001 - Centralia Alpha Road Milepost 10 60 - 11 85 1 2 3 4 5 6 7 cl A A Road jiCi B B m i 4 Sn C . . C cu Au Road U Schoen 64000 Stowell Rd Milepost 0.57 D c1/4 D v . Salkum / E I E :„Nts_N: )15i N ii F F,�n�� Road WeSt F 1 f 1 s 1 x gr G '" G 1 2 3 4 5 6 7 lilh - Vicinity Map �LEwIscouNTY/, 64000 - Stowell Rd, CRP-2159K IfilalEFFIFFEII MP 0.57 1 2 3 4 5 6 7 O s A � A State Roire 508 B B T` C C -o 65605 Townsend Rd Milepost 0.22 D L E E Calvin Road F F Madden Road 0 1 2 3 4 5 6 7 Vicinity Map LEWIS COUNTY 65605 - Townsend Rd, CRP-2186 MP 022 1 2 3 4 5 6 7 A A a f B Ramsey Road B _� C;7` N a4 Haywire_ C ki C Ha_yvw i 30100 Pleasant Valley Rd Milepost 2.46 D D Monroe © Hagstrorn Rd d E Raubuck Road = 8 E v n E Cq�aa G F ffi F G G i 1 Lentz Road Aye,y• 1 2 3 4 5 6 7 Vicinity Map -4-1-11 -LEwis COUNTY; 30100 - Pleasant Valley Rd, CRP-2159J MP 2.46 BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date' Jun 17, 2019 Suggested Wording for Agenda Item. Agenda Type. Notice Issuing a Request for Proposals (RFP) for annual cultural resources professional services consultant for projects including Federal Highway Administration(FHWA) funded projects and Lewis County Transportation Improvement Program(TIP)projects Contact Josh Metcalf Phone: 360-740-2762 Department Public Works Action Needed: Call for Bids/Proposals Description A Request for Proposals (RFP) is to be issued to retain a professional engineering consultant for annual cultural resources services for projects including FHWA funded projects and Lewis County Transportation Improvement Program(TIP)projects The proposals must be received no later than 1.00 p.m local tune, June 28, 2019, at the Lewis County Public Works office(2025 NE Kresky Avenue, Chehalis, WA 98532) Additional Copies Ann Weckback, PW Kim Amrme,PW Robin Saline,PW • STATE OF WASHINGTON --KING COUNTY ss 375048 No Lewis Co Commissioners Affidavit of Publication The undersigned on oath states that he is an authorized representative of The Daily Journal of Commerce,a daily newspaper,which newspaper is a legal newspaper of general circulation and it is now and has been for more than six months prior to the date of publication hereinafter referred to published in the English language continuously as a daily newspaper in Seattle,King County Washington and it is now and during all of said time was printed in an office maintained at the aforesaid place of publication of this newspaper The Daily Journal of Commerce was on the 12th day of June, 1941,approved as a legal newspaper by the Superior Court of King County The notice in the exact form annexed,was published in regular issues of The Daily Journal of Commerce,which was regularly distributed to its subscribers during the below stated period The annexed notice,a CN.ANNUAL CULTURAL SVCS was published on 06/18/19 06/25/19 The amount of the fee charged for the foregoing publication is the sum of$29 .20 o r Subscribed and sw rn to before me on 1� sou z `\\IOTAg y�' A rci 06/25/2019 •�•d : ` B LII(`. CI)i _ 6,(4. Pa, 24 � ".°` cO: Notary p is for the : e of"ashington, 'It' (i{ ^, J�?= residing in Seattle Affi tdkviitpo`'`1 t��iceaUib° n State of Washington, King County race color national origin or sex Lewis County in consideration for an award. DATED this 17th day of June Countywide 2019 Annual Cultural Clerk of the Board of County Commissioners Resources Services Lewis County WA Proposal Date.June 28 Dates of publication in LEWIS COUNTY NOTICE TO the Seattle Daily Journal of CONSULTANTS FOR Commerce June 18 and 25 2019. Request for Proposal(RFP) 6125(3750481 Annual Cultural Resources Services Lewis County Public Works is soliciting interest from consult ing firms who wish to be evalu ated and considered to provide Countywide Annual Cultural Resources Services for upcoming Federal Highway Administration (FHWA) funded projects and Lewis County Transportation Improvement Program(TIP)prof ects Firms desiring consideration shall submit four copies of a com plete proposal packet to Lewis County Public Works, 2025 NE Kresky Avenue Chehalis WA 98532 by 1:00 PM local time June 28 2019 For more information about the project and submittal require ments contact Ann Weckback at 360 740 1440 or Ann.Weckbackl1 lewiscountvwa.eov for an informa- tion packet. Lewis County is an equal opportunity and affirmative action employer. Minority-and women owned firms are encouraged to submit statements The Recipient, in accordance with Title VI of the Civil Rights Act of 1964 78 Stat. 252 42 U.S.0 2000D-4 to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation,subtitle A,Office of the Secretary,Part 21,nondis crimination in federally-assist- ed programs of the Department of Transportation issued pursu- ant to such Act herby notifies all bidders that it will affirmatively insure that any contract entered into pursuant to this advertise- ment, disadvantaged enterpris es as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discrim inated against on the grounds of 110458 RFP tunity to submit bids in LEWIS COUNTY NOTICE response to this invitation TO CONSULTANTS FOR: and will not be discrimina- Request for Proposal ted against on the grounds (RFP) of race, color, national Annual Cultural origin, or sex in considera- Resources Services tion for an award. Lewis County Public Wo DATED this 17th day of is soliciting interest from or June,2019. consulting firms who wish Clerk of the Board of to be evaluated and con- County Commissioners AFFIDAVIT sidered to provide County- Lewis County,WA wide Annual Cultural Re published The Chronicle sources Services for up June 18&25,2019 OF PUBLICATION coming Federal Highway Administration (FHWA) STATE OF WASHINGTON funded projects and Lewis County Transportation Im- COUNTY OF LEWIS provement Program (TIP) projects. Firms desiring considera- tion sa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, shall complete four coal y Y Y �'Y ies of a complete proposal and/or Cindy Thayer says that she is the legal clerk of packet to Lewis County Public Works, 2025 NE Kresky Avenue, Chehalis, The r WA 98532, by 1:00 PM /(� �O I�YP local r more time,June a i 2019 b L For more information about • the project and submittal newspaper,which has been established,published requirements contact Ann a semi-weekly P W e c k b a c k a t in the English language,and circulated continuously as a 3 6 0 7 4 0-1 4 4 0 o r semi-weekly newspaper in the City of Centralia,and in Lewis A n n W e c k b a c k County Washington,general circulation in Lewis County for a l information packet, for more than six(6)months prior to the date of the first publication Lewis County is an equal of the notice hereto attached,and that the said Chronicle was on opportunity and affirmative action employer Minority- the 7th day of Jul 1941,approved as a legal newspaper e r b the and women-owned firms Superior Court of said Lewis County.And that the attached is a are encouraged to submit true copy and was published in regular issues(and not in statements. su lement form)of said newspaper as LEGAL# 110458 The Recipient, in aof the PP ) Civil Rights hts Title VI of the RE.Request for Proposal Civil 25s Act of 194 U.S.C. 2000D-4 to 2000d-4 and once eachcfor a period of 2_1,6)_,Aa../2) Title 49, Code of Federal Regulations, Department commencing on 06/18/2019 and ending on 06/25/2019 of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination and both regularly distributed to its subscribers during all of said in federally-assisted pro- period That the full amount of the fee charged for the foregoing ofa Transportation pa issued publication the sum of$52.80 pursuant to such Act, / Nearby notifies all bidders x that it will affirmatively ✓� insure that any contract S 4 sworn to before me 06/25/2019 entered into pursuant to this advertisement, disad- vantaged enterprises as W_%� I L L ,_ '--J defined at 49 CFR Part 26 will be afforded full oppor- Notary Public in and for the State of Washington, r`��1tIIIIl11111��1�/ resid ���� ,OAD• q4 47.t..0,1,1c 7.` • a4Y?67 •• i • 4ON w L • _ • Z OF WAS AO until it Ito'