Task Assignment pursuant to interlocal agreement no. 05-200 with Tacoma Power BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF }
Approving a Task Assignment pursuant to Interlocal }
Agreement No 05-200 between Lewis County } RESOLUTION NO. 19- 17
and Tacoma Power regarding work by county crews }
and authorizing signatures thereon }
WHEREAS, pursuant to the authority of RCW 39.34.080 and in conformance with RCW 43.09.210,
Lewis County entered into Interlocal Agreement 05-200 dated July 18, 2005 to perform identifiable
maintenance and construction tasks including road construction and maintenance, and
WHEREAS, at the request of Tacoma Power and pursuant to the approved Interlocal Agreement,
the Public Works Director and County Engineer have reviewed a task assignment and recommend that the
Board of County Commissioners (BOCC) approve Task Assignment#2019-01 between Lewis County and
Tacoma Power regarding maintenance work to be performed by county crews, and
WHEREAS, Task Assignment #2019-01 is for chipseal and striping work, at an estimated cost of
$24,688.89, which includes labor, materials, and equipment, plus an administrative fee of$1,234.44, for a
total of$25,923.33
NOW, THEREFORE BE IT RESOLVED, that the BOCC has determined proceeding with Task
Assignment #2019-01 is in the best public interest and is hereby approved, and the BOCC is authorized
to sign the same
DONE IN REGULAR SESSION this 24th day of June 2019
APPROVED AS TO FORM: A D OF COUNTY CO ISSIONERS
Jonathan L Meye Prosecuting Attorney L IS COUN - , WAS GTON
y Deputy • rosecutin•I ttomey Robert 2 ,Jackson, hair
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4 �>
ATTEST Gary Stam•er, Vice Ch.
1
Rieva Lester, Clerk of the Lewis Edna J Fund, Com sioner
County Board of County Commissioners
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SINCE o ••
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414, \ ^
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LETTER OF TRANSMITTAL
City Of Tacoma
Department Of Public Utilities
Tacoma Power
3628 South 35th Street
Tacoma, Washington 98409-3192
To Mike Kroll Date 6/6/2019
Lewis County Public Works Re Task Authorization #2019-01
2025 NE Kresky Avenue Contract No
Chehalis, WA 98532 Specification No
We are sending you
❑ Attached ® Enclosed ❑ Under separate cover via
The following items
Z Contract ❑ Copy of Letter ❑ Prints ❑ Plans
❑ Specification ❑ Samples ❑ Shop Drawings ❑ Other
Copies Date Drawing No. (if applicable) Description
2 City executed task assignment#2019-01
These are transmitted:
® For approval/signature ❑ Approval as submitted ❑ Resubmit copies for approval
❑ For your use ❑ Approved as noted ❑ Submit copies for distribution
❑ As requested ❑ Returned for corrections Return corrected prints
❑ For review and comment ❑ Other
Remarks Please return one (1) fully executed original ,
Signed A.
'Steve Fa.' Lea*
Copies to Joe Parris, Purchasing (Copy)
Business Systems (Original)
Steve Fairchild, Project Lead (Copy)
M'1Contract Services Group\Contract New-Amend/_Transmittals120191LewisCounty ChipSeal transmittal 6-6-
2019 docx
TASK ASSIGNMENT#2019-01
Pursuant to Interlocal Agreement 05-200, dated July 18, 2005
THIS AGREEMENT, made and entered into pursuant to authority of R C W 39 34 080 and in
conformance with R.0 W 43 09.210, this 'c(e'day of 3 Ln.n e , 2019, by and between LEWIS COUNTY,
Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and the
City of Tacoma, Tacoma Public Utilities, (dba) Tacoma Power, a municipal corporation hereinafter referred to
as the "Municipality,"WITNESSETH
IT IS HEREBY COVENANTED AND AGREED as follows
1 The Municipality requests that the County perform the work listed below at a time and in a manner
convenient to the County and hereby guarantees reimbursement to the county for all work done based upon
the County's Estimate for Reimbursable Work, attached hereto as exhibit "A" for a total value of $24,688.89
plus a 5% Administration Charge of $1,234.44, for a total of $25,923.33 The County will provide any and all
labor and material and administration necessary and incidental to perform all items of work as follows
A One application of liquid asphalt and rock chips to the Haul Road in Zone 4, from near the Kosmos
Access Parking Lot to Rainey Creek, approximately 4,400-feet in length, 20.2-feet wide, for an
approximate total of 9,876-square yards
2 The Municipality hereby agrees to reimburse the Public Works Department of the County for all work
done, based upon the actual cost of labor, equipment rental, and materials used, and upon administrative
services associated with the maintenance and construction work involved, reflected by exhibit "A' attached
hereto
3 The Municipality certifies and warrants that it has the legal authority to accomplish this work with its own
forces at the location herein specified, and has legal access thereto, but in fact has insufficient
manpower/equipment to accomplish this work
4 It is understood and agreed that all reimbursable work as provided for hereto shall be accomplished
only and if such work does not interrupt or interfere with the County Road Division's regular schedule, and
should such reimbursable work not be accomplished prior to December 31, 2019, any and all obligation to
provide same shall terminate
Page 1 of 2
5 It is understood and agreed between the parties hereto that to the extent allowed by RCW 4.24 115, the
Municipality, agrees to protect, defend, indemnify and hold harmless the County, its commissioners agents,
departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and
expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance
of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County
by statute
6 This Task Assignment assumes that all work required will be performed by County forces exclusively
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first
above written
ATTEST = • • 'D OF COUNTY CO MISSIONERS
IS COUN y • ,NGTON
Rieva Lester, Clerk of the Board
of County Commissioners Robert C ac so , Chair
APPROVED AS TO FORM Gary to er, ice Chair
Jonathan L Meyer, (�
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Pro .-cutin• Attorniti Edna J Fund Commi oner
B r a
Deputy Prosec ting Att.rney CITY OF TACOMA
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Jackie Fl wers Director of Utilities
.•••••
• Chri inson, Power Superintendent
• l SINCE 4- �
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l *: Chris Mattson, Generation Manager•
":; �s•;•• Andrew Cherullo, Finance Director4)
APPROVED AS TO FORM
Ac) lA l-1 , 1 tl kmv
Martha Lantz, Deputy City Attorney
Page 2 of 2
Josh Metcalf,P.E.
Director
1,LEWIS COUNTY!
Tim D. Fife,P E.
county Engineer
Department of Public Works
Administration• Engineering Services• Traffic• Road Maintenance• Real Estate Services•Waste Management
Tacoma Power
Task Assignment#2019-01
EXHIBIT A
County Estimate for Reimbursable Work-Chip Seal
Road Description Areas Length Width Sq Yards Rock size Cost/Sq Yd Estimate
Haul Road Chip Seal One application 1 4,400 20.2 9,876 3/8"-#10 $2.50 $24.688.89
liquid asphalt and rock chips
One application of liquid asphalt and rock chips to the Haul Road in Zone 4 from near the Kosmos Access Parking Lot to
Rainey Creek. approximately 4,400-feet in length, 20.2-feet wide for an approximate total of 9,876-square yards
Total Square Yardage 9.876
This estimate includes brooming of the road
Subtotal $24.688.89
5%Administrative Charge $1,234.44
Total $25.923.33
Prepared B •
y �
Checked By:
2025 NE Kresky Avenue.Chehalis WA 98532•360-740-1123 Fax 360 740-1479•TDD 360 740-1480
www.lewiscountywa.gov
1 2 3 4 5 6 7
� � �A �_/ � eta A
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a
B Endof Project-edge of Zone 5 B
near Rainey Creek
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1 \\00. ----------
Beginning of Project-edge of
Zone 3 near Kosmos access Z,---
parking lot Approximate Length
C 4,400 feet C
) 9,876 sgiyd 1
Haul Road
D D
Riffe Lake
1
E E
F F
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.---3 Taidnapam Park
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1 2 3 4 5 6 7
Vicinity Map
LEWIS COUNTY Tacoma Power
Task Assignment#2019-01
BOCC AGENDA ITEM SUMMARY
Resolution BOCC Meeting Date. Jun 24, 2019
Suggested Wording for Agenda Item Agenda Type Consent
Approving a task assignment pursuant to Interlocal Agreement 05-200 between Lewis County and Tacoma
Power regarding work by county crews and authorizing signatures thereon
Contact Josh Metcalf Phone 2762
Department Public Works
Action Needed: Approve Resolution
Description
Pursuant to authority of RCW 39 34.080, in conformance with RCW 43 09 210, and pursuant to the Interlocal
Agreement dated July 18, 2005 (Resolution 05-200), this resolution will allow the Board of County
Commissioners to sign and ratify Task Assignment#2019-01 that allows Lewis County crews to perform work
for City of Tacoma,Tacoma Public Utilities,dba Tacoma Power.
Tacoma Power has requested that Lewis County crews complete one application of liquid asphalt and rock chips
to the Haul Road in Zone 4, from near the Kosmos Access Parking Lot to Rainey Creek, approximately 4,400-
feet in length, 20.2-feet wide, for an approximate total of 9,876-square yards , at an estimated cost of
$24,688 89,which includes labor, materials,and equipment, plus an administrative fee of$1,234 44, for a total
of$25,923 33
Tacoma Power lacks the workforce and equipment necessary to complete this work and has requested that
Lewis County add this work to our 2019 Maintenance Chipseal Program The county can perform the work and
it can be completed m conjunction with our 2019 Maintenance Chipseal Program, without interfering with the
county's program
Approvals:
User Group Status
Budget Pending
BOCC Pending
Prosecutor Pending
Additional Copies
Kim Amrine,PW
Robin Saline, PW
Tim Fife,PW
Kevin Korpi PW
Mike Kroll,PW