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Approving a call for bids for one Mini Excavator BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF Approving a call for bids for one Mini ) Excavator ) RESOLUTION NO. 19- I 1-7 WHEREAS the Fleet Services Division of the Lewis County Public Works Department has determined a need for a Mini Excavator; and WHEREAS, Public Works has rented Mini Excavators in previous years, and would be fiscally advantageous to purchase one, and WHEREAS, the Board of County Commissioners (BOCC) wish to issue a call for bids for one new Mini Excavator NOW THEREFORE BE IT RESOLVED that the Department of Public Works be instructed to prepare a call for bids and contract specifications for one new Mini Excavator Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N W North Street, Room 210, CMS- 01, Chehalis, Washington 98532) by or before 11 00 a.m on Tuesday, July 23, 2019 and will be opened on or after 11 00 am on July 23, 2019, subject to official proposal addenda that establishes an alternate bid due date or opening time DONE IN OPEN SESSION this 1St day of July 2019 APPROVED AS TO FORM BOARD OF COUNTY COMMISSIONERS Jonathan L Meyer, Prosecuting Attorney Olt COUNTY, WASHINGT N X11 '1 By Deputy Prosecutin, 'ttorney Ro:ert C Jackson, Chair Qi( ATTEST •... Gary Sta er, Vice hair •�s couNT. • � k �� qs�• Rieva Lester, Clerk of the LewisstINCE o:• Edna J Fund, Co issioner Board of County Commissioner v*l 1845 ' z: *. *9 ®�bNS 1s,G•• CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11:00 a.m on July 23, 2019, at the Lewis County Historic Courthouse —2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington,for furnishing one(1) new Mini Excavator SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the"Lewis County Commissioner's Office"(Lewis County Historic Courthouse, 2nd Floor, 351 NW North Street, Chehalis, WA 98532) by 11:00 a.m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE (1) MINI EXCAVATOR" -TO BE OPENED JULY 23,2019 ON OR AFTER 11:00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St.,Chehalis,WA 98532,telephone 360-740-1194 or from Lewis County's website at www lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act,hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1n day of JULY,2019 ••••• ,�, SCOUN ••• W • Clerk of the Board of County Commiss a ors ' • 7 SINCE -� Lewis County,Washington � 18 1845 845 % z: 4,\\2 i *. l'. cblvtt�+its3• •. ' Ns lsc:�. •••• PUBLISH: The Chronicle—July 2,9,&16,2019 Lewis County Web Site @ www lewiscountywa.gov/ CALL FOR BIDS ONE (1) NEW MINI EXCAVATOR TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING• WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE July 23, 2019 TIME On or after 11 00 AM 1 BID PACKET CONTENTS 1. CALL FOR BIDS 2 ADVERTISING PLAN 3 BID FORM 4. BID DOCUMENT CHECKLIST 5. GENERAL CONDITIONS 6. SPECIFICATIONS / ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 1100 a m on July 23, 2019, at the Lewis County Historic Courthouse—2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one(1) new Mini Excavator SEALED BIDS MUST BE DELIVERED BY 11 00 A M (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the "Lewis County Commissioner's Office" (Lewis County Historic Courthouse, 2nd Floor, 351 NW North Street,Chehalis, WA 98532) by 11.00 a.m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE (1) MINI EXCAVATOR" -TO BE OPENED JULY 23, 2019 ON OR AFTER 11:00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St., Chehalis, WA 98532,telephone 360 740-1194 or from Lewis County's website at www.lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252 42 U.S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 15t day of JULY,2019 Clerk of the Board of County Commissioners Lewis County,Washington PUBLISH' The Chronicle—July 2,9, & 16, 2019 Lewis County Web Site @ www lewiscountywa.gov/ 4 2 . ADVERTISING PLAN ADVERTISING PLAN The Call for Bids will be advertised in the following publications. • The Chronicle - Tuesday,July 2, 9, & 16, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY,JULY 23, 2019 ON OR AFTER 11.00 A.M For the following specified items ONE (1) NEW MINI EXCAVATOR Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 1100 A M on the above- specified date in a sealed envelope clearly marked SEALED BIDS FOR ONE (1) NEW MINI EXCAVATOR TO BE OPENED. TUESDAY,JULY 23, 2019 ON OR AFTER 11.00 A.M 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE (1) MINI EXCAVATOR $ 2 WASHINGTON STATE SALES TAX +$ 3 PURCHASER PAYS THIS AMOUNT =$ Guaranteed delivery shall be within one hundred and twenty(120)days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing City,State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned m the completed bid package. 1. BID FORM (Pg 9) 2. WARRANTY INFORMATION (B-T-B and Power Train) 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 5 SPECIFICATIONS SHEET (Complete Check-List on Pg 17-18) 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION The Board of Lewis County Commissioners reserves the right to reject any or all bids, waive informalities,and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM. The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance &Operations Division, 476 W Main St., Chehalis, WA 98532, telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.gov PROPOSAL SHEET. Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Track Skid Steer Loader shall be a new model and shall 1 Conform to or exceed the minimum specifications listed 2 Comply with the current Federal Equipment Safety Standards 3 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT. Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department,351 NW North Street,Chehalis,WA 98532 prior to the 10th of the month 13 PRE-DELIVERY' All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES Packing and transportation expenses are the responsibility of the bidder All prices quoted must be F 0 B Destination, Freight Prepaid and Allowed,delivered and unloaded at the delivery address below Lewis County Central Shop 109 Forest Napavine Rd Chehalis, WA 98532 LITERATURE Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES' Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39.34 Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL. The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name(Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City,State,Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List Mini Excavator shall be new, delivered, and in turn-key condition Unit shall be similar to a 35 series ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification Required List Specification Provided General Capacities/Dimensions. Operating Weight—7,500 lbs minimum, and 8,500 lbs maximum Transport Length Mono Boom —15'-3" maximum Transport Height—8'-2" maximum Overall Width—5'-9" maximum Track Shoe Width— 12" maximum (Rubberized Tracks) Under-carriage Overall Length —7'-3" maximum Dozer Blade Height— 14.5" minimum Dozer Blade Width—5'-9" minimum Cab. Fully Enclosed Cab Air Conditioning & Heater Hour Meter& Tachometer Front window access for operator Door Locks Strobe light to be roof mounted Engine Diesel Engine with Tier 4 Engine Emission Rating Engine Output—23 hp minimum Rated Speed—2400 RPM Slew Speed —9 RPM Travel Speed (high)—2 7 mph minimum Battery Disconnect/ Lock-out capable Isolation switch 17 Buckets& Hydraulics. Shall include a standard bucket with thumb Shall include a ditching bucket Dipper Tearout, kN (Ibf)— 19 (4277) Bucket Breakout, kN (lbf)—27 1 (6085) Main Pumps—16 gallons per minute @ operating RPM's Quick Coupler attachment Publications Operator's Manual Parts Manual - (or CD) Service Manual—(or CD) 18 BOCC AGENDA ITEM SUMMARY Resolution. BOCC Meeting Date Jul 01, 2019 Suggested Wording for Agenda Item. Agenda Type- Notice Approve a call for bids for one Mini Excavator RECEIVED Contact Tim W Mixer Phone: 3607401194 JUN L 4 2019 Department Public Works LEvvib COUNTY Action Needed Call for Bids/Proposals PROSECUTING ATTORNEY Description The Fleet Services division of the Lewis County Public Works Department has determined the need for one Mini Excavator This equipment will be purchased with available FEMA funds A call for bids has been prepared and bids are due by 11.00 a.m. on July 23, 2019, to the Clerk of the Board of County Commissioners Bids will be publicly opened on or after 11:00 a.m on July 23, 2019, at the Commissioners Meeting Room, 351 NW North St. Room 223, CMS-01 Chehalis, Washington 98532 The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County Codes Additional Copies Robin Saline,PW Tim Murphy, M&O Tim Mixer,M&O I Ct 17 Federal Regulations, De- partment Call For Bids partment of Transportation, CALL FOR BIDS subtitle A, Office of the NOTICE IS HEREBY MI- Secretary, Part 21,nondis- EN that the Board of crimination in Federally as- County Commissioners of sisted programs of the Lewis County Washington Department of Transporta- AFFIDAVIT will open sealed bids and tion issued pursuant to publicly read them aloud such Act, hereby notifies OF PUBLICATION on or after 11:00 a.m. on all bidders that it will STATE OF WASHINGTON July 23, 2019, at the Lewis affirmatively ensure that in County Historic Court- any contract entered into COUNTY OF LEWIS house-2nd floor, Board of pursuant to this advertise County Commissioners ment, disadvantaged busi- Meeting Robm, 351 NW ness enterprises as de- North Street, Chehalis, fined at 49 CFR Part 26 and/or Cindy Andrews, Thaand/or er says that she is the legal clerk Sawyer, Washington, for furnishing will be afforded full oppor- one Thayer says g one (1) new Mini Excava- tunity to submit bids in tor response to this invitation SEALED BIDS MUST BE and will not be discsimina- Iijronttti DELIVERED BY 11:00 ted against on the grounds A.M. of race, color or national (Lewis County official time origin, or sex in considera- a semi weekly newspaper,which has been established published is displayed on Axxess tion for an award. in the English language,and circulated continuously as a semi Intertel phones in the office The Board of County Com- weekly newspaper in the City of Centralia,and in Lewis County of Board of County Com- missioners missioners. reserves the Washington general circulation in Lewis County for more than ) right to reject any bids and to waive all six(6)months prior to the date of the first publication of the Sealed bids must be deliv-ered to the"Lewis County informalities in the bidding. notice hereto attached and that the said Chronicle was on the 7th Commissioner's Office" DATED this 1st day of day of July 1941 approved as a legal newspaper by the Superior (Lewis County Historic JULY,2019. Court of said Lewis County And that the attached is a true copy Courthouse, 2nd Floor, Clerk of the Board of and was published in regular issues(and not in supplement form) 351 NW North Street, County Commissioners of said newspaper as LEGAL# 110663 RE:Call For Bids Chehalis, WA 98532) by Lewis County,Washington 11:00 a.m. on the date Published..The Chronicle once eac�for a period of 3 ,„,,E,\(_65 specified for opening and July 2,9,&16,2019 in an envelope clearly commencing on 07/02/2019 and ending on 07/16/2019 marked "SEALED BID FOR ONE(1) MINI EXCA- VATOR" TO BE and both regularly distributed to its subscribers during all of said OPENED JULY 23, 2019 period That the full amount of the fee charged for the foregoing ON OR AFTER 11:00 AM. p . ica ion is the sum of$89.28 Specifications and bid forms may be obtained .1 from Lewis County Depart AAA.i.AI 7/AA ment of Public Works Fleet Subs • morn to be m r07/16/2019 Division located at 476 W. �� Main , Chehalis, WA 985322, telephone 360-740-1194 or from Notary Public in and for the State of Washington, Lewis County's website at res' in at www.lewiseQuntywa.9OV, g The Lewis County Public p �' �l Works Department in ac IVI n V l(�r� iiiuiirrr .Yl.y ��tt N rrl��0 cordance with Title VI of of �`````\C'•c AR x +99/�'..� 1964, 78 Stat. 252, 42 v.�0 S o'. S U.S.C. 2000d to 2000d-4 k �:A9Ya�9y'• _ and Title 49, Code of ; BLIC • S inII MO • ////WASHO4 uI