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Call for bids for one Self-Propelled Sweeper BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF. ) Approving a call for bids for one Self- ) Propelled Sweeper ) RESOLUTION NO. 19- \1g WHEREAS, the Fleet Services Division of the Lewis County Public Works Department has determined a need for one new Self-Propelled Sweeper, and WHEREAS, this Sweeper will be purchased with available FEMA funds, and WHEREAS, the Board of County Commissioners (BOCC) wish to issue a call for bids for one new Sweeper NOW THEREFORE BE IT RESOLVED that the Department of Public Works be instructed to prepare a call for bids and contract specifications for one new Self-Propelled Sweeper Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N W North Street, Room 210, CMS- 01 Chehalis, Washington 98532) by or before 11 00 am on Tuesday, July 23, 2019 and will be opened on or after 11 00 a.m on July 23, 2019, subject to official proposal addenda that establishes an alternate bid due date or opening time DONE IN OPEN SESSION this 1st day of July 2019 APPROVED AS TO FORM BOARD OF COUNTY COMMISSIONERS Jonathan L Meyer, Prosecuting Attorney IS COUNTY, WASHINGTON :y Deputy P ►secutin•rttorney Rob-rt Jackso Chair ATTEST: Gary Stamper, ice hair 00000 \ ,,,, D/ 0®e OS GO UNT{jo 62/ "i Rieva Lester, Clerk of the Lewis e�tANRDCO;, /,s',.$,\:;:: Edna J Fund, Co�� issioner Board of County Commissioner: " e* 1845 Ri z: •e°10 NS 1st G: -` ��ee 0.0.0• CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11:00 a.m on July 23, 2019, at the Lewis County Historic Courthouse —2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington,for furnishing one(1)new self-propelled sweeper SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the"Lewis County Commissioner's Office"(Lewis County Historic Courthouse, 2"d Floor, 351 NW North Street, Chehalis, WA 98532) by 11:00 a.m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE (1) SELF-PROPELLED SWEEPER" -TO BE OPENED JULY 23,2019 ON OR AFTER 11:00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St.,Chehalis,WA 98532,telephone 360-740-1194 or from Lewis County's website at www lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award. The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1st day of JULY,2019 n Otis coUNTk o° °° '/ SII � 1 2° • �� 4845 , °O® Clerk of the Board of County Commis� �ll Lewis County,Washington °4P/'ONS1stc° ,_. PUBLISH The Chronicle—July 2,9,& 16,2Q19 Lewis County Web Site @ www lewiscountywa.gov/ CALL FOR BIDS ONE (1) NEW SELF-PROPELLED SWEEPER TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING• WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE July 23, 2019 TIME On or after 11 00 AM 1 BID PACKET CONTENTS 1. CALL FOR BIDS 2. ADVERTISING PLAN 3. BID FORM 4. BID DOCUMENT CHECKLIST 5 GENERAL CONDITIONS 6. SPECIFICATIONS / ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 1100 a m on July 23, 2019, at the Lewis County Historic Courthouse—2"d floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one(1) new self propelled sweeper SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the "Lewis County Commissioner's Office" (Lewis County Historic Courthouse, 2"d Floor, 351 NW North Street,Chehalis,WA 98532) by 11.00 am on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE(1)SELF-PROPELLED SWEEPER" -TO BE OPENED JULY 23,2019 ON OR AFTER 11:00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St., Chehalis,WA 98532,telephone 360-740 1194 or from Lewis County's website at www lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,subtitle A,Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1st day of JULY,2019 Clerk of the Board of County Commissioners Lewis County,Washington PUBLISH. The Chronicle—July 2,9,&16, 2019 Lewis County Web Site @ www.lewiscountywa.gov/ 4 2 . ADVERTISING PLAN � 1 ADVERTISING PLAN The Call for Bids will be advertised in the following publications • The Chronicle - Tuesday,July 2, 9, & 16, 2019 Bid information will also be available on the Lewis County website at www Lewiscountywa gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse 2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY,JULY 23, 2019 ON OR AFTER 11.00 A.M For the following specified items ONE (1) NEW SELF-PROPELLED SWEEPER Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A.M on the above specified date in a sealed envelope clearly marked SEALED BIDS FOR. ONE (1) NEW SELF-PROPELLED SWEEPER TO BE OPENED. TUESDAY, JULY 23, 2019 ON OR AFTER 11.00 A.M 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE (1)SELF-PROPELLED SWEEPER $ 2 WASHINGTON STATE SALES TAX + $ 3 PURCHASER PAYS THIS AMOUNT =$ Guaranteed delivery shall be within one hundred and twenty(120) days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing City,State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package. 1. BID FORM (Pg 9) 2. WARRANTY INFORMATION (B-T-B and Power Train) 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 5 SPECIFICATIONS SHEET (Complete Check-List on Pg 17-19) 6 _ ITEMIZED OPTIONS (Pg. 20) with BROCHURE 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION The Board of Lewis County Commissioners reserves the right to reject any or all bids, waive informalities,and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance & Operations Division, 476 W Main St., Chehalis, WA 98532, telephone 360-740 1194 or Lewis County's website at www.lewiscountywa.gov PROPOSAL SHEET Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Truck/s shall be a new model and shall 1 Conform to or exceed the minimum specifications listed 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT. Payment will be made by Lewis County on or about 30 days following date of delivery providing billing invoice is in the office of the Lewis County Fiscal Department,351 NW North Street,Chehalis,WA 98532 prior to the 10th of the month 13 PRE-DELIVERY* All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES. Packing and transportation expenses are the responsibility of the bidder All prices quoted must be F 0 B Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W Main St Chehalis, WA 98532 LITERATURE Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL. The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name(Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City,State,Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List. Sweeper shall be Self-propelled, Non-pickup, with enclosed cab, new (2019 or newer) and delivered ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification Required List Specification Provided Cab & Chassis. Air Conditioning AM/FM/CD Stereo Cab Interior Shall Include Dome Light, Hour Meter, Oil Pressure Gauge, Tachometer, Volt or Amp Gauge, Water Temp Gauge Cab Shall be equipped with a sound package to accommodate an 80 decibel rating or higher This rating shall be determined when machine is in full operation on roadway with traffic Door Locks Enclosed Cab (with pressurization system), with Right & Left full-view doors with tempered safety glass Front Fenders Heated and remote controlled west coast style mirrors,to include 10" round convex mirrors attached _ Heater & Defroster Keys—(include 4) LED Strobe Light—(mounted on cab roof) License Plate Holder Outside Temperature Display Seat Deluxe Suspension Seat with Seat Belt Tinted Glass Vandal Locks Windshield Wipers &Washers (Front & Rear) Brakes Brakes Four wheel hydraulic brake system Brakes. Parking brake to be independent of hydraulic brake system Parking brake shall have warning light or alarm Emergency Brake Safety System 17 Tires&Wheels. Tires- (All-Season) Tire size, load range, and ply will be matched on each axle and spare. Tire and rims shall be sufficient to meet or exceed the GVWR of the sweeper, including accessories and water system Shall include spare tire and rim Engine. Shall be a 4-cylinder diesel with a minimum of 74 hp @ 2500 RPM Electric start, 12-volt battery & charging sys Spin on/off oil filter Variable speed governor Extension Air Cleaner Stack Transmission. Shall be hydrostatic, variable 0—35 mph and coupled with a 2 speed-transmission Drive system must have the ability to shift positively in and out to accommodate towing Fuel Tank Fuel Tank Capacity (35 gallon minimum) Steering. Shall be equipped with hydrostatic power steering Tilt &Telescoping Steering Column Other. Shall include lockable energy/battery isolation switch Batteries shall be Group 31 Broom. Broom shall be 91" long and approximately 32" diameter, 1/2 Poly and 1/2 Wire Wafers 18 Shall be capable of being hydraulically angled to approximately 45 degrees right or left Shall be designed to allow for easy broom core replacement Shall be equipped with full broom hood Shall be powered by hydraulic motor Broom mechanism shall be a full-floating design Water System• Water System shall include a complete sprinkler system with 7'—8' spray bar, with minimum 150 gallon water reservoir tank and water pump Shall include a convenient drain to remove water from system for winter storage Unit GVWR shall not be exceeded with full water tank Exterior Finish Lewis County expects professional workmanship from each vendor The following finishing requirements will be monitored closely in the final product No welding scale, roughness, sharp corners, or rust stains on delivered unit Unit shall be coated with 2 mils dry automotive quality primer, with additional 2 mils dry paint of the manufacturer's standard color. Warranty. Factory Warranty (Bumper-to-Bumper) Publications. Operator's Manual Parts Manual - (or CD) Service Manual—(or CD) 19 BOCC AGENDA ITEM SUMMARY Resolution. BOCC Meeting Date Jul 01,2019 Suggested Wording for Agenda Item Agenda Type: Notice Approve a call for bids for one Self-Propelled Sweeper RECEIVED Contact Tim Mixer Phone 3607401194 JU 24 2019 Department Public Works LEWIS COUNTY Action Needed Call for Bids/Proposals PROSECUTING ATTORNEY Description The Fleet Services division of the Lewis County Public Works Department has determined the need for one new Self-Propelled Sweeper This sweeper will be purchased with available FEMA funds A call for bids has been prepared and bids are due by 11 00 a.m. on July 23, 2019,to the Clerk of the Board of County Commissioners Bids will be publicly opened on or after 11 00 a.m on July 23, 2019, at the Commissioners Meeting Room, 351 NW North St Room 223,CMS-01 Chehalis, Washington 98532 The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County Codes Additional Copies Robin Saline,PW Tim Murphy,M&O Tim Mixer,M&O 1q- 178 110664 Call For Bids pursuant to this advertise- ment, disadvantaged busi- CALL FOR BIDS ness enterprises as de- NOTICE IS HEREBY GIV- fined at 49 CFR Part 26 EN that the Board of will be afforded full oppor- County Commissioners of tunity to submit bids in Lewis County, Washington response to this invitation will open sealed bids and and will not be discrimina- publicly read them aloud ted against on the grounds on or after 11:00 a.m on of race, color, or national July 23, 2019,at the Lewis origin, or sex in considera- AFFIDAVIT County Historic Court- tion for an award. house-2nd floor, Board of The Board of County Corn- OF PUBLICATION County Commissioners missioners reserves the Meeting Room, 351 NW right to reject any or all STATE OF WASHINGTON North Street, Chehalis, bids and to waive all COUNTY OF LEWIS Washington, for furnishing informalities in the bidding. one (1) new self-propelled DATED this 1st day of sweeper JULY,2019 Alysa Andrews,and/or Mandy Kiemola,and/or Kailyn Sawyer SEALED BIDS MUST BE Clerk of the Board of DELIVERED BY 11:00 County Commissioners and/or Cindy Thayer says that she is the legal clerk of A.M. Lewis County,Washington (Lewis County official time ', �jP V is displayed on Axxess Published:The Chronicle QJjtoiitttt intertel phones in the office July` 2019 of Board of County Com- missioners.) a semi-weekly newspaper,which has been established,published Sealed bids must be deliv- in the English language,and circulated continuously as a semi ered to the"Lewis County weekly newspaper in the City of Centralia and in Lewis County, Commissioner's Office" Washington,general circulation in Lewis County for more than (Lewis County Historic Courthouse, 2nd Floor, six(6)months pnor to the date of the first publication of the 351 NW North Street, notice hereto attached,and that the said Chronicle was on the 7th Chehalis, WA 98532) by day of July 1941,approved as a legal newspaper by the Superior 11:00 a.m. on the date Court of said Lewis County And that the attached is a true copy specified for opening and and was published in regular issues(and not in supplement form) in an envelope clearly of said er as newspaper LEGAL#110664 RE:Call For Bids marked "SEALED BID p p FOR ONE (1) SELF- PROPELLED SWEEPER" once eact{,/kIC „,, for a period of 3 - TO BE OPENED JULY 23, 2019 ON OR AFTER commencing on 07/02/2019 and ending on 07/16/2019 11:00 AM. Specifications and bid and both regularly distributed to its subscnbers during all of said forms may be obtained penod That the full amount of the fee charged for the foregoing from Lewis County Depart- publication is the su a .,,$90.21 ment of Public Works Fleet r Division located at 476 W Main St., Chehalis, WA ►.. /� .� 98532, telephone scn be. .,' orn to before .e 07/16/2019 360-740-1194 or from Lewis County's website at J7ti _ -i _4' s - www.lewiscountywa.gov. The Lewis County Public Notary Putiiic in and for the State of Washington Works Department in ac- cordance with Title VI of res ding at the Civil Rights Act of 01111111// 1964, 78 Stat. 252 42 l `�t JY .�����r1QA R,g q�i��i U.S.C. 2000d to 2000d-4 ��1 o�NVpgyz 499 % Federal Regulations, De- -.. De- •QQOP sa'9 partment of Transportation, ' NOT ”. subtitle A, Office of the �► Secretary, Part 21, nondis- • PUBLIC crimination in Federally as- sisted programs of the '9'i • � �`````` tioPh issued pursuant antifieo '����/l jAj`1Sj{11t�' all bidders that it will affirmatively ensure that in any contract entered into