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Vendor Publication BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY,WASHINGTON PERTAINING TO COMPETITIVE BIDDING ) DISPENSING WITH ADVERTISEMENT AND ) RESOLUTION NO 19- 1 CI 1 FORMAL SEALED BIDDING WITH RESPECT TO ) PURCHASES AND LEASES UNDER TWENTY-FIVE ) THOUSAND ($25,000) DOLLARS AND NOTICE OF ) LEWIS COUNTY VENDOR LIST AND SOLICITATION) WHEREAS,pursuant to Resolution No 12-196(RCW 39 04 190)the County has identified its usual and customary needs for leases or purchases of any materials, equipment,supplies,or services(hereinafter referred to as leases or purchases)valued between five thousand dollars($5,000)and twenty-five thousand dollars($25,000),and, WHEREAS,the County has established a vendor list of current active vendors which is available for public inspection at the Lewis County Auditor's Office, Financial Services Division,and, WHEREAS, there are vendor information forms available in the Lewis County Auditor's Office, Financial Services Division and on the county website at www.lewiscountywaov/auditor/vendor- application,for completion by prospective vendors to apply to be included on the available vendor list,and, WHEREAS, the County shall publish in its official newspaper a notice of existence of the vendor list and shall solicit the names of vendors for such lists, and, WHEREAS, leases or purchases may thereafter be entered into by securing telephonic or written quotations from at least three different vendors whenever possible to assure that a competitive price is established and for awarding the contracts for such leases or purchases to the lowest responsible bidder Authority for such leases or purchases is effective for the period of one year from each publication of notice and solicitation of vendors Vendors responding to the solicitation will be given the opportunity to submit quotations for items contained in their response, NOW,THEREFORE,BE IT RESOLVED that the County shall publish this notice in its official newspaper BE IT FURTHER RESOLVED that the referenced vendor list is available for public inspection, and prospective vendors may request information forms, which must be completed in order to apply to be included on the available vendor list from the Lewis County Auditor's Office, Financial Services Division Leases or purchases may thereafter be entered into by securing telephonic or written quotations from at least three different vendors whenever possible to assure that a competitive price is established and for awarding the contracts for such leases or purchases to the lowest responsible bidder Authority for such leases or purchases is effective for the period of one year from each publication of notice and solicitation of vendors Vendors responding to the solicitation will be given the opportunity to submit quotations for items contained in their response DONE IN REGULAR SESSION THIS 1511k-DAY OF JULY 2019 ATTEST. : I • ' i OF COUNTY C I 'I ISSIONERS S COUNT ,W. : INGTON s ' / Rieva Lester,Clerk of the Board / j / _witi Rf.•+:- ,: Jac. .•n,, hair APPROVED AS TO FORM. �'/-4.f. Gary to per, ice hai --t s.! m/- •_ i [BOCC AGENDA ITEM SUMMARY Resolution BOCC Meeting Date Jul 15, 2019 Suggested Wording for Agenda Item Agenda Type Notice Vendor Publication Contact Kayla Reynolds Phone 360-740-1159 Department: Auditor Action Needed: Approve Resolution Description RCW 39.04 190 indicates the policy requirements for the County to use telephonic or written quotes in lieu of advertisement and formal sealed bidding The County policy mcorporating these requirements was established by Resolution# 12-196, and it enables telephonic or wntten quotes to be used for purchases between $5,000 and$25,000 under certain circumstances One of those circumstances is that, twice a year,the County must give notice of the County's Vendor List and solicit the names of vendors for addition to the list This resolution is to satisfy that requirement. Approvals. User Group Status Smith, Suzette i I Approved 110862 Vendor Publication NOW THEREFORE, BE IT RESOLVED that the BEFORE THE BOARD County shall publish this OF COUNTY notice in its official news- COMMISSIONERS paper. RE- OF LEWIS COUNTY BE IT FURTHER RE- WASHINGTON SOLVED that the refer- WASHINGTON TO COM- ble for vendor p public list is ectioa, PETITIVE BIDDING: ale for specti inspendors DISPENSING WITH AD- and prospective vendors VERTISEMENT AND forms,request information ust FORMAL SEALED BID- forms, whico must be DING WITH RESPECT TO to in order o to apply P U R CHASES AND available vendor list from TWENTY-FIVE Office,Lewis County Services THOUSAND ($25,000) Divisi .Financial Services Division. Leases or purcha- AFFIDAVIT DOLLARS AND NOTICE ses may thereafter be OF entered into by securing OF PUBLICATION LEWIS COUNTY VEN- DOR telephonic or written quota- tions from at least three TATION different vendors whenever STATE OF WASHINGTON RESOLUTION NO.19- possible to assure that a WHEREAS, pursuant to competitive price is estab- COUNTY OF LEWIS Resolution No. 12-196 lishe and for awarding the (RCW 39.04.190) the contracts for such leases County has identified its or purchases to the lowest Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer usual and customary responsible bidder.Author- needs for leases or pur- ity for such leases or and/or Cindy Y Y g chases of any materials, purchases is effective for equipment, supplies, or the period of one year from Tin services (hereinafter refer- each publication of notice r red to as leases or purcha-P Ve solicitation di vendors. ses) valued between five Vendors responding to the thousand dollars ($5,000) solicitation will be given the and twenty-five thousand opportunity to submit quo- a semi-weekly newspaper,which has been established,published dollars($25,000);and, tations for items contained in the English language,and circulated continuously as a WHEREAS, the County in their response. has established a vendor DONE IN REGULAR SES- semi-weekly newspaper in the City of Centralia,and in Lewis list of current active yen- SION THIS_ DAY OF County,Washington general circulation in Lewis County for dors which is available for JULY 2019. more than six(6)months prior to the date of the first publication public inspection at the ATTEST. Lewis County Auditor's Of- BOARD OF COUNTY of the notice hereto attached,and that the said Chronicle was on Tice Financial Services Di- COMMISSIONERS the 7th day of July 1941 approved as a legal newspaper by the vision,and, LEWIS COUNTY Superior Court of said Lewis County And that the attached is a WHEREAS, there are van- WASHINGTON tY dor information forms avail- Rieva Lester, true copy and was published in regular issues(and not in able in the Lewis County Clerk of the Board supplement form)of said newspaper as LEGAL# 110862 Auditor's Office, Financial Robert C.Jackson,Chair Services Division and on APPROVED AS RE•Vendor Publication the county website at L TO FORM: www.lewiscountywa.gov/a I' Gary Stamper,Vice Chair uditor/vendor-application, ! Deputy Prosecuting once each for a penod of 1 P Y for completion by prospec- ci Attorney five vendors to apply to be I Edna J.Fund commencing on 07/16/2019 and ending on 07/16/2019 included on the available I Commissioner vendor list:and, WHEREAS, the County Published The Chronicle and both regularly distributed to its subscribers during all of said shall publish in its official July 16,2018 period That the full amount of the fee charged for the foregoing newspaper a notice of publication is the sum of S 45.26 existence of the vendor list p and shall solicit the names of vendors for such lists; and, Sub : sworn to before me I 6/2019 chases WHEREAS le asesmay thereafter pbe / entered into by securing �rl, / I S ! telephonic or written quota- %11A111111111/� ,' quota- tions from at least three � I%j different vendors whenever Notary Pat. ' in and for the State of Washin �.1M�NT 9• i,' competitive ive pr ce assure is estab- re,0) �LGl/ O\aJ�Y25�i,9• contracts and for awarding the aQOQ+ A, contracts for such leases ¢t,9r ttc1TARY sr+ • or purchases to the lowest —• responsible bidder. Author- • FUBLtC ity for such leases or ,cO • • purchases is effective for ■1. • C cot . � the period of one year from '�',d>,• '''nssion#\1 �9`�� each publication of notice �� `` a- \� :FNAS \ sdotespoig to�, . , Vendors the opportunity to submit quo- tations for items contained in their response.