Approval of an eighth supplemental agreement with SBGH-Partners, LLC BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
APPROVAL OF AN EIGHTH SUPPLEMENTAL AGREEMENT ) RESOLUTION NO. 19- 2I .
BETWEEN SBGH-PARTNERS, LLC AND LEWIS COUNTY )
WHEREAS,SBGH-Partners, LLC(SBGH) has an existing personal services agreement with Lewis County,
acting as the fiscal agent for the Chehalis River Basin Flood Authority(Flood Authority), for consulting and
other administrative services in support of the Flood Authority, and
WHEREAS,the Flood Authority discussed and approved an Eighth Supplement contract amendment(amount
not to exceed $48,500.00 as well as extended the performance period to December 31, 2019) during the May
15, 2019 meeting and recommended the County prepare and execute the same, and
WHEREAS,the Eighth Supplement to a PSA between Lewis County and SBGH must be approved by the Board
of County Commissioners (BOCC)and the Director of Community Development must be authorized to sign
said agreement on behalf of the County,and
WHEREAS,the BOCC has reviewed the attached Eighth Supplement to a PSA with SBGH and it appears to be
in the best interest to enter into said agreement upon the recommendation of the Flood Authority
NOW THEREFORE BE IT RESOLVED that the BOCC concurs with the recommendation and approves the
attached Eighth Supplement to a PSA between SBGH and Lewis County,acting as the fiscal agent for the
Flood Authority All other terms of the existing PSA, as well as supplemental agreements,except where
noted above, remain in full force and effect
BE IT FURTHER RESOLVED that the BOCC authorizes the Director of Community Development to sign the
Eighth Supplemental Agreement with SBGH on behalf of the County, acting as the fiscal agency for the Flood
Authority (�l�
DONE IN OPEN SESSION this (1() day of , 2019
APPROVED AS TO FORM. BOARD OF COUNTY COMMISSIONERS
natAan Meyer, Pro ecuting�, torney LEWIS COUNTY,WASHINGTON
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By Civil Deputy Prosecutin; •ttorney Robert C Jackson, h -r
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ATTEST Gary ampe , Vice Chair
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•Rieva Lester, Clerk of the Boar ,�P o��9s•• Edna J Fund, Com Toner
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EIGHTH SUPPLEMENT TO PERSONAL SERVICES AGREEMENT
BETWEEN LEWIS COUNTY, ACTING AS THE FISCAL AGENT
FOR THE CHEHALIS RIVER BASIN FLOOD AUTHORITY,
AND SBGH-PARTNERS, LLC
THIS EIGHTHSUPPLEMENTAL AGREEMENT is made and entered into by and between
LEWIS COUNTY, WASHINGTON herein referred to as "County", acting as the fiscal agent for
the Chehalis River Basin Flood Authority ( Flood Authority"), and SBGH-Partners LLC, 2601
Capitol Way S, Olympia, WA 98501-3326, herein referred to as "Contractor", (together referred
to as "Parties")
IT IS THE PURPOSE OF THIS AGREEMENT to amend the Parties' Agreement for consulting
and coordination services, as executed on August 8, 2011 and subsequently amended by
Supplemental Agreements (hereinafter referred to as the "Existing Agreement")
CONTRACTOR acknowledges and by signing agrees to the amendments to the Existing
Agreement set forth in this Supplemental Agreement, agrees that they have been mutually
negotiated, and further agrees that all of the terms of the Existing Agreement not amended or
modified by this Supplemental Agreement are and shall remain in full effect
THEREFORE, IT IS MUTUALLY AGREED THAT this Eighth Supplemental Agreement amends
the Existing Agreement, including but not limited to the specific tasks and costs as set forth
below
Section 1. Statement of Work
Contractor shall furnish the necessary personnel equipment, material and/or services and
otherwise do all things necessary for, or incidental to, the performance of the work set forth in
the Existing Agreement, as amended by the Scope of Work and Budget, attached hereto as
"Attachment A" and incorporated herein by this reference
Section 2 Period of Performance
Subject to its other provisions shall commence on July 1, 2019 and be completed on December
31, 2019 as agreed and shown in the attached Eighth Supplemental Scope of Work,
"Attachment A," but may be modified or extended by mutual agreement in accordance with the
amendment provisions of the Existing Agreement Note This Agreement extends the period of
performance described in the Seventh Supplement
Section 3 Payment
Compensation for the work provided in accordance with this Eighth Supplemental Agreement
shall be as set forth in "Attachment A" (Eighth Supplemental Scope of Work) Expenses
incurred from July 1, 2019 through December 31, 2019, shall not exceed Forty-Eight Thousand
and Five Hundred Dollars ($48 500) without written prior approval of the County and
authorization by the Flood Authority
SBGH Partners Eighth Supplemental PSA Page 1 of 4
Future Non-Allocation of Funds.
If sufficient funds are not appropriated or allocated for payment under this contract for any future
fiscal period, the County acting as the fiscal agent for the Flood Authority,will not be obligated
to make payments for services or expenses incurred after the end of the current calendar year
No penalty or expense shall accrue to the County in the event this provision applies
This Eighth Supplemental Agreement and statement of work, period of performance and
compensation constitutes an Eighth Supplement to the Parties' Existing Agreement and
supplements and amends the scope of work, period of performance and compensation with
such additional provisions agreed upon by the parties for good and sufficient consideration, the
receipt of which is hereby acknowledged
W1 WITNESS EIREOF, the parties have executed this Eighth Supplemental Agreement this
do( day of�u 1 . 2019
Lewis County Contract Manager Contractor Program Manager
Lee Napier, Director of Community Scott Boettcher
Development 2601 Capitol Way S
2025 NE Kresky Ave Olympia,WA 98501-3326
Chehalis, WA 98532 (360)480-6600
(360) 740-2606
LEWIS} OUN SBGH-PARTNERS, LLC
By.�. ! 1 • • By :67e°
Lee Napier Scott Boettcher
Title\1('C C1�(� Title Vim'`fit_
Date 2z- 1 Date b 2 2."°(
SBGH Partners Eighth Supplemental PSA Page 2 of 4
ATTACHMENT "A"
EIGHTHSUPPLEMENTAL PERSONAL SERVICES AGREEMENT AND SCOPE OF WORK
Between
LEWIS COUNTY
and
SBGH-Partners, LLC
Contract Scott Boettcher, Principal
Manager SBGH-Partners
2601 Capitol Way S
Olympia WA 98501-3326
360/480-6600
scottb(c�sbgh-partners.com
Primary Staff Scott Boettcher
Period of July 1, 2019 through December 31, 2019
Performance.
Time and Labor and expenses not to exceed $48,500
Expense.
General Duties- Lead staff responsible for day-to-day administrative and logistical support
to the Flood Authority and its committees Responsible for work plan
development and tracking as well researching and developing staff
recommendations for issues that come before the Flood Authority and its
committees
Task 1 Provide Day-To-Day Administrative and Logistical Support to the
Flood Authority and its Committees --This task will involve
supporting, documenting tracking, reporting and otherwise attending to
the activities, decision-making, and logistics of the Flood Authority and its
committees (Community Outreach & Education, Chehalis Basin Projects
and Executive), including
• Providing the Flood Authority with contract management support
including developing scopes of work and working with Lewis County
and RCO to amend track and report on contracts
• Providing regular Flood Authority meeting support including
determining location/equipment needs, confirming presenters etc
• Updating the Flood Authority's web presence so the work program
and products of the Flood Authority are accessible and effectively
communicated
• Organizing workshops and trainings on Flood Authority products
including the Flood Warning System
• Providing local floodproofing and retrofitting support
Task 2. Provide Tracking and Work Program Support to the Flood Authority
and its Committees--This task will involve tracking, reporting, and
supporting
SBGH Partners Eighth Supplemental PSA Page 3 of 4
• Implementation of 2012 Jobs Now Act projects (state capital budget)
• implementation of 2013-15, 2015-17, 2017-19, 2019-21 state capital
budget projects as applicable
• Implementation of the Flood Authority's overall work program,
including providing on-going communication to the public regarding
the work and accomplishments of the Flood Authority
Task 3 Research and Develop Staff Recommendations for Issues that
Come Before the Flood Authority and its Committees--This task will
involve preparing analyses, options recommendations, and other
information as necessary to support the Flood Authority as it moves
forward in its decision-making, including
• Developing options and alternatives to ensure adequate sustainable
funding for operations and maintenance of the Flood Warning
System
• Developing options and alternatives to improve the usability of the
Flood Warning System
• Developing options and alternatives to effect efficient decision-
making and implementation for local projects throughout the Basin
• Developing options and alternatives to effect clear and meaningful
outreach and communication throughout the Basin
• Supporting local floodproofing, retrofitting, and development of basin-
wide recommendations
SBGH Partners Eighth Supplemental PSA Page 4 of 4
4
C I-4EHA1.
I:IVI:R RASIN
NOOD AUTHORITY
May 15, 2019
TO. Flood Authority Members
FROM Scott Boettcher, Staff
SUBJECT- Lewis County as Fiscal Agent for 2019 21
The purpose of this memo is, as was done for the 2017-19 biennium (here),to provide Lewis County with
specific authorization and direction to continue acting as fiscal agent for the Flood Authority for the 2019-21
biennium and to take steps as necessary to implement that role We will discuss this at tomorrow's Flood
Authority meeting Feel free to call or email with questions (i e , 360/480-6600, scottbna sbgh partners corn)
A. Background
1 Lewis County works in many capacities One capacity is as fiscal agent for the Flood Authority Lewis
County has fulfilled this role since inception of the Flood Authority in 2008
2 Lewis County's duties as fiscal agent are more fully described here (April 17, 2017 Interlocal Agreement)
https.//www.ezview.wa.gov/Portals/ 1492/images/Interlocal%2oAgreement%2oAmong%2oChehalis%2o
River%2oBasin%2oCommunities%2o4 17 2o17.pdf
3 As fiscal agent Lewis County acts at the direction of the Flood Authority on multiple matters of interest
and relevance to the Flood Authority, including Flood Warning System, local floodproofing, Flood
Authority staffing and facilitation, information inventories and analyses, State Auditor's Office
Accountability Audits, and more
4 Much of the work done by Lewis County as fiscal agent for the Flood Authority is by contract and/or
agreement with others, e g , WA State Recreation and Conservation Office (RCO), WA State Department
of Ecology(ECY) and Office of Chehalis Basin (OCB), consultants, other governments, etc Setting up
and establishing these contracts and agreements takes time
5 In an effort to best ensure continuity of operation as the Flood Authority moves from the 2017 19
biennium to 2019 21 biennium, Lewis County anticipates needing to begin working soon to scope and
structure 2019 21 contracts and agreements as directed by Flood Authority
B. Recommendation
1 Lewis County briefed the Flood Authority on this topic (Lewis county acting as fiscal agent for the Flood
Authority for 2019-21 biennium) at the Flood Authority's last meeting (April 18, 2019, Bucoda) See
https //www.ezview.wa.gov/Portals/ 1492/images/Staff%2omemo%zo-
%2oLewis%2oCounty%2oas%2oFiscal%2oAgent%zofor%2o2o19-21%20 %20%204172019.pdf
2 Following that meeting, and based on the Flood Authority's discussions about the continuing role and
function of the Flood Authority at that meeting, Lewis County assumes a continuing fiscal agent
responsibility to the Flood Authority for the 2019 21 biennium
3 As such, Lewis County and staff recommend
a Flood Authority authorize Lewis County to act as fiscal agent for the Flood Authority for the 2019 21
biennium
b Flood Authority direct Lewis County to take necessary steps to implement this role in time for the
start of the 2019-21 biennium (July 1, 2019), including
• Scoping and structuring an interagency funding agreement with RCO
• Scoping and structuring Lewis County(Pat Anderson, Graham Gowing, Patti Weiher, Lee Napier,
etc ) and sub contractor(WEST Consultants, SBGH-Partners, etc ) staffing arrangements
• Briefing and securing approval from Lewis County Board of County Commissioners at their July 1,
2019 meeting
NOTE— Documenting Flood Authority authorization and direction to Lewis County to proceed with
preparations for 2019 21 biennium is necessary for future State Auditor's Office Accountability Audits
Lewis County as Fiscal Agent for 2019 21 (2) 5/15/2019
[BOCC AGENDA ITEM SUMMARY
Resolution BOCC Meeting Date- Jul 22, 2019
Suggested Wording for Agenda Item. Agenda Type Consent
Approval of an eighth supplemental agreement between SBGH-Partners, LLC and Lewis County
Contact Lee Napier Phone. x2606
Department' Community Development
Action Needed: Approve Resolution
Description
Approval of an eighth supplemental agreement between Lewis County, acting as the fiscal agent for the Flood
Authority, and SBGH for services in support of the Flood Authority, and authorization for the Director of
Community Development to sign the same on behalf of the County
Contracts and supplemental agreements on behalf of the Flood Authority must be approved by the Board of
County Commissioners (BOCC), acting as the fiscal agent to the Flood Authority The BOCC should also
consider authorizing the Director of Community Development to sign the same on behalf of the County
This resolution will extend the performance period and increase the budget described in the seventh
supplemental
Approvals:
User Group ( Status
Gowing, Graham ` Pending
Napier, Lee Pending
Lester, Rieva i Pending
Eisenberg, Eric Pending
Additional Copies
Graham Gowing, Lee Napier, Suzette Smith, and Becky Butler