Amendment #10 and #11 with State Recreation and Conservation Office BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY,WASHINGTON
APPROVE AMENDMENT#10 AND#11 BETWEEN WASHINGTON ) RESOLUTION NO 19 01
STATE RECREATION AND CONSERVATION OFFICE AND LEWIS
COUNTY,ACTING AS THE FISCAL AGENCY FOR THE CHEHALIS RIVER )
BASIN FLOOD AUTHORITY,AUTHORIZATION FOR THE DIRECTOR OF )
COMMUNITY DEVELOPMENT TO SIGN THE SAME ON BEHALF OF )
LEWIS COUNTY
WHEREAS,the Flood Authority directed the Flood Authority staff to work with Lewis County,acting as the
Fiscal Agent,to prepare and enter into an Interagency Agreement as well as subsequent Amendments with
Washington State Recreation and Conservation Office(RCO), and
WHEREAS, Lewis County Board of County Commissioners(BOCC) authorized,with the passage of Resolution
15 232,the Director of Community Development to execute and enter into an Interagency Agreement(RCO#
15-1475)with RCO,for the purpose of releasing funds authorized by the Legislature, and
WHEREAS,the Flood Authority discussed and approved Amendment#11 during the May 15, 2019 meeting
and recommended the County prepare and execute the same, and
WHEREAS, RCO submitted to Lewis County Amendments#10 and #11,extending the performance period to
December 31,2019 as well as increasing total project cost by$58,250.00 to a revised amount not to exceed
$1,161,657 19,and
WHEREAS, it appears to be in the best public interest to accept and approve Amendments#10 and#11
respectively
NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners concurs with the
recommendation to accept and execute Amendments#10 and#11 related to RCO#15 1475,whereby RCO
shall reimburse Lewis County, acting as the Fiscal Agent for Flood Authority,an amount not to exceed
$1,161,657.29 for the performance of work set forth in Statement of Work, as well as the Amendments,and
authorizes the Director of Community Development to sign the same on behalf of Lewis County
DONE IN OPEN SESSION this p day of ,2019
U
APPROVED AS TO FORM BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Pros- utint ttorney LEWIS COUNTY,WASHINGTON
, i\dd
:y Civil Deputy •rosecutin!.attorney Robert Jackson,Cha.
ATTEST 1SC• OUN7.�t�*+a Sta r,Vice Chair
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ktiw pARD��\9��r• /
1pa ' Qd#
Rieva Lester,Clerk of the Board a rQ Ira J Fund,Commissi•'er
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��2BTATED�
Natural Resources Building (360) 902-3000
° in: E-mail info @rco.wa.gov
P 0 Box 40917ul'r:,
Olympia,WA 98504-0917i' ' � Web site www rco.wa.gov
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yl 1889�Oy
1111 Washington St S.E
Olympia, WA 98501 STATE OF WASHINGTON
RECREATION AND CONSERVATION OFFICE
June 17, 2019
Lee Napier
Lewis County Comm Development
2025 NE Kresky Ave
Chehalis, WA 98532
RE Lewis County Chehalis River Basin Flood Authority, RCO#15-1475P
Amendment# 10
Dear Lee Napier.
Staff has received your time extension request for the above-referenced project Based on a
review of Project Agreement milestones and circumstances you have described in your
correspondence, your request is approved
Attached are an original Project Agreement amendment and revised Milestone Report for
your records No signature is required on your part, this amendment is fully executed If you
have any questions, please call Alissa Ferrell at (360) 902-2969 or send an e-mail to
alissa ferrell@rco wa.gov
Sincerely,
e21,7/e61—'—'
Kaleen Cottingham
Director
Enclosures
Recreation and Conservation Funding Board •Salmon Recovery Funding Board
Washington Invasive Species Council Governor's Salmon Recovery Office
Habitat and Recreation Lands Coordinating Group
TinncVr\/G oPT
WASHINGTON STATE
Recreation and
Conservation Office Amendment to Project Agreement
Project Sponsor: Lewis County Comm Development Project Number 15-1475 P
Project Title: Lewis County Chehalis River Basin Flood Authorit Amendment Number 10
Amendment Type:
Time Extension
Amendment Description:
Pursuant to a request from Lewis County Comm Development the Project Agreement identified
above is amended to extend the end date of this agreement
The project period of 07/01/2015 to 06/30/2019 is extended to allow the contracting party
until 12/31/2019 to complete the project
Agreement Terms
In all other respects the Agreement, to which this is an Amendment, and attachments thereto,
shall remain in full force and effect In witness whereof the parties hereto have executed this
Amendment
State Of Washington
Recreation and Conservation Office
BY.
(51,744_2_,
Kaleen Cottingham
TITLE. Director
DATE 8 1�
Pre-approved as to form:
By /S/
Assistant Attorney General
CBS Project Time Extension Amendment
TIMFXTEN.RPT
Amendment Special Conditions
Project Sponsor. Lewis County Comm Development Project Number. 15-1475 P
Project Title Lewis County Chehalis River Basin Flood Authority Amendment Number 10
Special Conditions
None
acpG •rrmin RPT lima 17 9n1Q Pare 1
Amendment Milestone Report
Project Number. 15-1475 P Amendment Number: 10
Project Name: Lewis County Chehalis River Basin Flood Authority
Sponsor: Lewis County Comm Development
X ! Milestone Target Date Comments/Description
X Project Start 07/01/2015
X ! Progress Report Due 03/31/2016
X ! Progress Report Due 06/30/2016
X Annual Project Billing Due 07/31/2016
X i Progress Report Due 09/30/2016
X i Progress Report Due 12/31/2016
X ! Progress Report Due 03/31/2017
X Annual Project Billing Due 07/31/2017
X ! Progress Report Due 12/21/2017
X i Progress Report Due 12/21/2017
X I Progress Report Due 12/31/2017
X i Progress Report Due 04/16/2018
Progress Report Due 06/30/2018
X Annual Project Billing Due 07/31/2018
Progress Report Due 09/30/2018
Progress Report Due 12/31/2018
Progress Report Due 03/31/2019
Progress Report Due 06/30/2019
! Progress Report Due 09/30/2019
Agreement End Date 12/31/2019
Final Billing Due 01/31/2020
{= Milestone Complete
=Critical Milestone
sTxrF
Natural Resources Building ` :_. �
g � (360)902 3000
P 0 Box 40917 ;m?: ».r E mail info @rco.wa.gov
Olympia,WA 98504-0917
Web site www rco wa gov
1111 Washington St S.E 4:41689`t°
Olympia WA 98501
STATE OF WASHINGTON
RECREATION AND CONSERVATION OFFICE
July 2, 2019
Lee Napier
Lewis County Comm Development
2025 NE Kresky Ave
Chehalis, WA 98532
RE Lewis County Chehalis River Basin Flood Authority, RCO#15-1475P
Amendment# 11
Dear Lee Napier
In response to your request to amend the above-referenced Project Agreement, we have
reviewed the circumstances and pertinent RCWs, WACs and program policies relating to your
request As a result, I am approving an amendment to the Lewis County Chehalis River Basin
Flood Authority project
Enclosed are two original amendments to the Project Agreement Please sign both
amendments retain one for your records, and return one original If you have any questions,
please call Alissa Ferrell at (360) 902-2969, or send an e-mail to alissa ferrell @rco wa gov
Sincerely,
Kaleen Cottingham
Director
Enclosures
Recreation and Conservation Funding Board •Salmon Recovery Funding Board CP
AMENDCVR RPT Washington Invasive Species Council Governor's Salmon Recovery Office
Habitat and Recreation Lands Coordinating Group
� WASHINGTON STATE
Recreation and
Conservation Office Amendment to Project Agreement
Project Sponsor Lewis County Comm Development Project Number 15-1475P
Project Title Lewis County Chehalis River Basin Flood Author Amendment Number- 11
Amendment Type
Cost Change
Amendment Description
Increase budget by $58,250
Project Funding
The total cost of the project for the purpose of this Agreement changes as follows
Old Amount New Amount
Amount % Amount
RCO-CBS Activities $918,342 19 83 23% $976,592 19 84 07%
RCO-CBS Projects $185,065 00 16 77% $185,065 00 15 93%
Project Sponsor $0 00 0 00% $0 00 0 00%
Total Project Cost $1,103 407 19 100% $1,161,657 19 100%
Admin Limit $0 00 0 00% $0 00 0 00%
A&E Limit $0 00 0 00% $0 00 0 00%
Agreement Terms
In all other respects the Agreement to which this is an Amendment, and attachments thereto, shall
remain in full force and effect In witness whereof the parties hereto have executed this Amendment
State Of Washington Lewis County Comm Development
Recreation and Conservation Office
AGENCY• f
BY BY ia1/4 -13t-A--1
Kaleen Cottingham
TITLE Director
TITLE \fQLk01
DATE 7//2/5
DATE —1 LE 11
Pre-approved as to form
BY IS/
Assistant Attorney General
CBS Project Cost Change Amendment
AMENAGR1 RPT
CHE.HAIIS
RIt- ER BASIN
fi00D AJIdOSPIT
May 15, 2019
TO Flood Authority Members
FROM. Scott Boettcher, Staff
SUBJECT Lewis County as Fiscal Agent for 2019 21
The purpose of this memo is, as was done for the 2017-19 biennium (here), to provide Lewis County with
specific authorization and direction to continue acting as fiscal agent for the Flood Authority for the 2019-21
biennium and to take steps as necessary to implement that role We will discuss this at tomorrow's Flood
Authority meeting Feel free to call or email with questions (i e , 360/480 6600, scottb(a�sbgh partners.com)
A. Background
1 Lewis County works in many capacities One capacity is as fiscal agent for the Flood Authority Lewis
County has fulfilled this role since inception of the Flood Authority in 2008
2 Lewis County's duties as fiscal agent are more fully described here (April 17, 2017 Interlocal Agreement)
https.//www ezview.wa.gov/Portals/ 1492/images/Interlocal%20Agreement%2oAmong%2oChehalis%2o
River%2oBasm%2oCommunities%204-17 2017 pdf
3 As fiscal agent Lewis County acts at the direction of the Flood Authority on multiple matters of interest
and relevance to the Flood Authority, including Flood Warning System, local floodproofing, Flood
Authority staffing and facilitation, information inventories and analyses, State Auditor's Office
Accountability Audits, and more
4 Much of the work done by Lewis County as fiscal agent for the Flood Authority is by contract and/or
agreement with others, e g , WA State Recreation and Conservation Office(RCO), WA State Department
of Ecology (ECY) and Office of Chehalis Basin (OCB), consultants, other governments, etc Setting up
and establishing these contracts and agreements takes time
5 In an effort to best ensure continuity of operation as the Flood Authority moves from the 2017 19
biennium to 2019 21 biennium, Lewis County anticipates needing to begin working soon to scope and
structure 2019 21 contracts and agreements as directed by Flood Authority
B. Recommendation
1 Lewis County briefed the Flood Authority on this topic(Lewis county acting as fiscal agent for the Flood
Authority for 2019 21 biennium) at the Flood Authority's last meeting (April 18, 2019, Bucoda) See
https //www ezview wa.gov/Portals/ 1492/images/Staff%2omemo%2o
%2oLewis%2oCounty%2oas%2oFiscal%2oAgent%2ofor%2o2o1.9 21%2o %20%2o4172019 pdf
2 Following that meeting, and based-on the Flood Authority's discussions about the continuing role and
function of the Flood Authority at that meeting, Lewis County assumes a continuing fiscal agent
responsibility to the Flood Authority for the 2019-21 biennium
3 As such, Lewis County and staff recommend
a Flood Authority authorize Lewis County to act as fiscal agent for the Flood Authority for the 2019 21
biennium
b Flood Authority direct Lewis County to take necessary steps to implement this role in time for the
start of the 2019-21 biennium (July 1, 2019), including
• Scoping and structuring an interagency funding agreement with RCO
• Scoping and structuring Lewis County(Pat Anderson, Graham Gowing, Patti Weiher, Lee Napier,
etc )and sub-contractor(WEST Consultants, SBGH Partners, etc )staffing arrangements
• Briefing and securing approval from Lewis County Board of County Commissioners at their July 1,
2019 meeting
NOTE—Documenting Flood Authority authorization and direction to Lewis County to proceed with
preparations for 2019 21 biennium is necessary for future State Auditor's Office Accountability Audits
Lewis County as Fiscal Agent for 2019 21 (2) 5/15/2019
BOCC AGENDA ITEM SUMMARY
Resolution. BOCC Meeting Date. Jul 22, 2019
Suggested Wording for Agenda Item- Agenda Type- Consent
Approve Amendment#10 and#11 to Interagency Agreement, RCO# 15-1475, between the Washington State
Recreation and Conservation Office (RCO) and Lewis County
Contact Lee Napier Phone: x2606
Department Community Development
Action Needed Approve Resolution
Description
The Chehalis River Basin Flood Authority (Flood Authonty) requested that Lewis County, acting as the Fiscal
Agent, enter into Amendment#10 and#11 to Interagency Agreement, RCO# 15-1475, between RCO and
Lewis County
The Amendment will cover the cost associated with consultant work and staff support from Lewis County
Amendment#10 and#11 increasing total project cost by $58,250 00 to a revised amount not to exceed
$1,161,657 29
Approvals:
User Group , Status
Gowing, Graham Pending
Lester, Rieva Pending
Napier, Lee Pending
Eisenberg, Eric ! Pending
Additional Copies
Lee Napier, Graham Gowing, Suzette Smith, and Becky Butler