Interlocal Agreement with WSDOT BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF, }
Approving an Interlocal Agreement between Lewis County }
and Washington State Department of Transportation (WSDOT) } RESOLUTION NO 19- g 11
regarding work by county crews and authorizing a signature thereon }
WHEREAS, RCW 39.34 080 authorizes public agencies to perform governmental services,
activities, or undertakings which each public agency entering into the contract is authorized by law to
perform, provided such contract shall be authorized by the governing body of each party to the contract,
and
WHEREAS, WSDOT has a need to complete maintenance chipsealing work on a certain road
within their jurisdiction, but lacks the manpower and equipment to complete the work and has asked to
enter into an interlocal agreement for Lewis County to perform the work, and
WHEREAS, the Public Works Director and County Engineer have reviewed an interlocal
agreement between Lewis County and WSDOT regarding maintenance chipsealing a portion of US
Highway 12, at an estimated cost of $59,273.87, which includes labor, materials, equipment, and
administration, and recommends that the Board of County Commissioners (BOCC) approve the interlocal
agreement between Lewis County and City of Centralia regarding maintenance chipsealing work to be
performed by county crews
NOW THEREFORE BE IT RESOLVED, that the BOCC has determined proceeding with the
interlocal agreement between Lewis County and WSDOT is in the best public interest and is hereby
approved, and the County Engineer is authorized to sign the same
DONE IN REGULAR SESSION this 291'day of July 2019
APPROVED AS TO FORM :•AR► OF COUNTY COM i SIONERS
Jonathan L Meye Prose ting Attorney LE COUNTY :S A GT1
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Rieva Lester, Clerk of the a s SINCE \i o; Edna J Fund, Corliiissioner
County Board of County �` rnisgrsw •
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WWashington State
AI Department of Transportation
Local Agency and Address
WSDOT Participating Lewis County Public Works
Agreement 2025 NE Kresky Avenue
Chehalis,WA 98532
Work by Local Agency
Agreement Number Location and Description of Work
GCB 3217 US Highway 12, Lewis County
Chip Seal both Westbound Climbing Lanes from Milepost 93.47
State Route No Control Section No to Milepost 95 14
12 2106 Traffic Control will be provided by WSDOT Maintenance
This Agreement is made and entered into between the Washington State Department of Transportation (WSDOT)and the
above named governmental entity(Local Agency), herein after referred to individually as the "Party" and collectively as
the"Parties"
Recitals
1 The Local Agency is planning the construction of a project as shown above, and in connection therewith, WSDOT
has requested that the Local Agency perform certain work as herein described
2 It is deemed to be in the best interest for WSDOT to include specific items of work in the Local Agency's
construction contract proposed for the above-noted project.
3 WSDOT is obligated for the cost of work described herein
Now Therefore, by virtue of RCW 47.28.140 and in consideration of the terms, conditions, covenants, and performances
contained herein, the recitals above and the attached Exhibits which are incorporated and made a part hereof,
It Is Mutually Agreed As Follows.
1. General
1 1 The Local Agency, as agent acting for and on behalf of WSDOT, agrees to perform the above "Description of Work"
1 2 Plans, specifications and cost estimates shall be prepared by the Local Agency in accordance with the current
Washington State Standard Specifications for Road, Bridge, and Municipal Construction, and amendments
thereto, and adopted design standards, unless otherwise noted The Local Agency will incorporate the plans and
specifications into the Local Agency's project and thereafter advertise the resulting project for bid and, assuming
bids are received and a contract is awarded, administer the contract
1 3 The Local Agency agrees to submit plans and specifications for the described work as shown on Exhibit B, attached
hereto and by this reference made a part of this Agreement,to WSDOT for approval prior to advertising the project
1.4 WSDOT may, if it desires, furnish an inspector on the project.Any costs for such inspection will be borne solely by
WSDOT All contact between said inspector and the Local Agency's contractor shall be through the Local Agency's
representative
1 5 WSDOT agrees, upon satisfactory completion of the work involved, to deliver a letter of acceptance which shall
include a release and waiver of all future claims or demands of any nature resulting from the performance of the
work under this Agreement.
2. Payment
2 1 WSDOT, in consideration of the faithful performance of the work to be done by the Local Agency, agrees to
reimburse the Local Agency for the actual direct and related indirect cost of the work.
DOT Form 224-067
Page 1 of 2
Revised 04/2019
2.2 An itemized estimate of cost for work to be performed by the Local Agency at WSDOT's expense is marked Exhibit
A, and is attached hereto and by this reference made a part of this Agreement.
2.3 Partial payments shall be made by WSDOT, upon request of the Local Agency, to cover costs incurred These
payments are not to be more frequent than one (1) per month. It is agreed that any such partial payment will not
constitute agreement as to the appropriateness of any item and that, at the time of the final audit, all required
adjustments will be made and reflected in a final payment
2.4 The Local Agency agrees to submit a final bill to WSDOT within forty-five (45) days after the Local Agency has
completed the work
3 Deletion of Work
3 1 In the event the estimate of cost, Exhibit A, is in excess of$10,000 and the total actual bid prices for the work
covered by this Agreement exceeds the estimate of cost by more than 15 percent, WSDOT shall have the option of
directing the Local Agency to delete all or a portion of the work covered by this Agreement from the Local Agency's
contract. Except, that this provision shall be null and void if WSDOT's portion of the work exceeds 20 percent of the
actual total contract bid price
3.2 WSDOT shall have five (5)working days from the date of written notification to inform the Local Agency to delete
the work Should WSDOT exercise its option to delete work, WSDOT agrees, upon billing by the Local Agency
to reimburse the Local Agency for preliminary engineering costs incurred by the Local Agency to include the work
covered by this Agreement in the Local Agency's contract.
4 Extra Work
4 1 In the event unforeseen conditions require an increase in the cost of zero(0) percent or more from that
agreed to on Exhibit A, this Agreement will be modified by supplemental Agreement covering said increase
4.2 In the event it is determined that any change from the description of work contained in this Agreement is required,
approval must be secured from WSDOT prior to the beginning of such work Where the change is substantial,
written approval must be secured
4.3 Reimbursement for increased work and/or a substantial change in the description of work shall be limited to costs
covered by a written modification, change order or extra work order approved by WSDOT
5 Right of Entry
5 1 Upon completion of the work outlined herein, all future operation and maintenance of WSDOT's facilities shall be at
the sole cost of WSDOT and without expense to the Local Agency
6 Legal Relations
6 1 No liability shall attach to the Local Agency or WSDOT by reason of entering into this agreement except as
expressly provided herein
In Witness Whereof, the Parties hereto have executed this Agreement as of the Party's date signed last below.
Washington State
Local Agency Department of Transportation
Signature Signature
By By
Print Name Print Name
Title Title
Date Date
DOT Form 224-067 Page 2 of 2
Revised 0412019
fr Josh S.Metcalf,P.E.
- GCB 3217 Director
LEWIS COUNTY', A
` Tim D.Fife,P.E.
Estimate of Cost
County Engineer
Department of Public Works
Administration•Engineering Services•Traffic•Road Maintenance•Real Estate Services•Waste Management
Washington State Department of Transportation (WSDOT) - Southwest Region
Estimate
County Estimate for Reimbursable Work-Chipseal
Road Description Areas Length Width Sq Yards Rock size Cost!Sq Yd Estimate
US Highway 12 Chip Seal-One application 1 8,818 22 21,554 3/8"-#4 $2.75 $59,273.87
liquid asphalt and rock chips
Chipseal both lanes of US Highway 12 from milepost 93.47 to milepost 95.14
Chipseal Total Square Yardage- 21,554
This estimate includes brooming of the road
Subtotal $59,273.87
5%Administrative Charge $0.00
Total- $59,273.87
Prepared By: /J
Date: —Z — /7
2025 NE Kresky Avenue,Chehalis WA 98532 360-740-1123•Fax: 360-740-1479•TDD 360-740-1480
www.lewiscountywa.gov
Page 1 of 1
GCB 3217
Exhibit B
Description of Work
The Local Agency will chip seal two westbound climbing lanes on US Highway 12 in
Lewis County from Milepost 93 47 to Milepost 95 14. Chip seal operation will consist
of one application of liquid asphalt and rock chips (3/8" - #4) in each lane. Brooming
will take place prior to chip seal operation
WSDOT Chehalis Maintenance will provide all necessary traffic control during chip
seal operation.
Page 1 of 1
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Vicinity Map
LEWIS COUNTY WSDOT
US Highway 12
"�/ milepost 93.47- 95.14
BOCC AGENDA ITEM SUMMARY
Resolution BOCC Meeting Date. Jul 29, 2019
Suggested Wording for Agenda Item: Agenda Type: Consent
Approving an mterlocal agreement between Lewis County and Washington State Department of Transportation
(WSDOT) regarding work by county crews and authorizing a signature thereon
Contact Josh Metcalf Phone: 2762
Department Public Works
Action Needed. Approve Resolution
Description
Pursuant to authority of RCW 39.34 080 and in conformance with RCW 43.09.210, this resolution will
authorize the County Engineer to sign and ratify an interlocal agreement that allows Lewis County crews to
perform work for WSDOT
WSDOT has requested that Lewis County crews complete maintenance chipsealing work on certain roads
within their jurisdiction, at an estimated cost of$59,273 87, which includes labor, materials, equipment, and
administration
WSDOT lacks the workforce and equipment necessary to complete this work and has requested that Lewis
County add this work to our 2019 Maintenance Chipseal Program. The county can perform the work and it can
be completed in conjunction with our 2019 Maintenance Chipseal Program, without interfering with the
county's program
Approvals:
User Group Status
Budget Pending
BOCC Pending
Prosecutor Pending
Additional Copies
Tim Fife, PW
Kim Amnne, PW
Robin Saline, PW
Mike Kroll, PW